Updated: Sunday July 09, 2017/AlAhad Shawwal 15, 1438/Ravivara Asadha 18, 1939, at 09:15:54 PM

The Draft Companies Bill, 2016

A

Bill

to provide for the protection of investors, shareholders, creditors and other stakeholders and regulation of corporate entities and ancillary matters;

WHEREAS it is expedient to reform company law with the objective of: facilitating corporatisation and promoting development of the corporate sector, encouraging use of technology and electronic means in the conduct of business and regulation thereof; regulating corporate entities for protecting the interest of shareholders, creditors, other stakeholders and public; inculcating the principles of good governance and safeguarding minority interests in corporate entities; and providing an alternate mechanism for expeditious resolution of corporate disputes, and matters arising out of or connected therewith.

It is hereby enacted as follows,---

PART I

PRELIMINARY

1. Short title, extent and commencement.— (1) This Act may be called the Companies Act, 2016.

(2) It extends to the whole of Pakistan.

(3) This Act shall come into force at once.

2. Definitions.— (1) In this Act, unless there is anything repugnant in the subject or context,---

(1) “advocate” means an advocate entered in any roll under clause (a) of section 2 of the Legal Practitioners and Bar Councils Act, 1973 (XXXV of 1973);

(2) “alter” or “alteration” includes making of additions or omissions without substituting or destroying the main scheme of the document;

(3) “articles” means the articles of association of a company as originally framed or as altered from time to time in accordance with the provisions of any previous company law or of this Act;

(4) “associated companies” and “associated undertakings” mean any two or more companies or undertakings, or a company and an undertaking, interconnected with each other in the following manner, namely,---

(a) if a person who is the owner or a partner or director of a company or undertaking, or who, directly or indirectly, holds or controls shares carrying not less than twenty percent of the voting power in such company or undertaking, is also the owner or partner or director of another company or undertaking, or directly or indirectly, holds or controls shares carrying not less than twenty percent of the voting power in that company or undertaking; or

(b) if the companies or undertakings are under common management or control or one is the subsidiary of another; or

(c) if the undertaking is a modaraba managed by the company;

and a person who is the owner of or a partner or director in a company or undertaking or, who so holds or controls shares carrying not less than ten percent of the voting power in a company or undertaking, shall be deemed to be an “associated person” of every such other person and of the person who is the owner of or a partner or director in such other company or undertaking, or who so holds or controls such shares in such company or undertaking:---

Provided that shares shall be deemed to be owned, held or controlled by a person if they are owned, held or controlled by that person or by the spouse or minor children of the person:---

Provided further that,---

(i) directorship of a person or persons by virtue of nomination by the Federal Government or a Provincial Government or a financial institution directly or indirectly owned or controlled by such Government or National Investment Trust; or

(ii) directorship of a person appointed as an “independent director”; or

(iii) shares owned by the National Investment Trust or a financial institution directly or indirectly owned or controlled by the Federal Government or a Provincial Government; or shares registered in the name of a central depository, where such shares are not beneficially owned by the central depository;

shall not be taken into account for determining the status of a company, undertaking or person as an associated company, associated undertaking or associated person:---

Provided also that, for the purpose of preparation of financial statements and relating accounting treatments, definition of associated companies will be in accordance with IFRS or such other standards as may be notified by the Commission;

(5) “authorised capital” or “nominal capital” means such capital as is authorised by the memorandum of a company to be the maximum amount of share capital of the company;

(6) “banking company” means a banking company as defined in clause (c) of section 5 of the Banking Companies Ordinance, 1962 (LVII of 1962);

(7) “board”, in relation to a company, means the board of directors of the company;

(8) “body corporate” or “corporation” includes,---

(a) a company incorporated under this Act or company law; or

(b) a company incorporated outside Pakistan, or

(c) a statutory body;

but does not include,---

(i) a co-operative society registered under any law relating to cooperative societies; or

(ii) any other entity, not being a company as defined in this Act or any other law for the time being inforce, which the Federal Government may, by notification, specify in this behalf;

(9) “book and paper” and “book or paper” includes books of account, cost accounting records as prescribed by the Commission by general or special order, deeds, vouchers, writings, documents, minutes and registers maintained on paper or in electronic form;

(10) “books of account” includes records maintained in respect of,---

(a) all sums of money received and expended by a company and matters in relation to which the receipts and expenditure take place;

(b) all sales and purchases of goods and services by the company;

(c) all assets and liabilities of the company; and

(d) items of cost in case of such companies as may be notified by the Commission under this Act for the purpose;

(11) “central depository” shall have the same meaning as assigned to it in clause (vi) of section 2 of securities Act, 2015 (III of 2015);

(12) “chartered accountant” means a chartered accountant within the meaning of Chartered Accountants Ordinance, 1961 (X of 1961);

(13) “chief executive”, in relation to a company means an individual who, subject to the control and directions of the board, is entrusted with the whole, or substantially the whole, of the powers of management of the affairs of the company, and includes a director or any other person occupying the position of a chief executive, by whatever name called, and whether under a contract of service or otherwise;

(14) “chief financial officer” means an individual appointed to perform such functions and duties as are customarily performed by a chief financial officer;

(15) “Commission” means the Securities and Exchange Commission of Pakistan established under section 3 of the Securities and Exchange Commission of Pakistan Act, 1997 (XLII of 1997);

(16) “company” means a company formed and registered under this Act or or the company law;

(17) “company law” means the repealed Companies Act, 1913 () and Companies Ordinance, 1984(XLVII of 1984);

(18) “company limited by guarantee” means a company having the liability of its members limited by the memorandum to such amount as the members may respectively thereby undertake to contribute to the assets of the company in the event of its being wound up remaining unpaid on the shares respectively held by them;

(20) “company secretary” means any individual appointed to perform secretarial and other duties customarily performed by a company secretary and declared as such in Form 29, having such qualifications and experience, as may be specified;

(21) “cost and management accountant” shall have the same meaning as provided in the Cost and Management Accountants Act, 1966 (XIV of 1966);

(22) “Court” means a Company Bench of a High Court having jurisdiction under this Act;

(23) “debenture” includes debenture stock, bonds, term finance certificate or any other instrument of a company evidencing a debt, whether constituting a mortgage or charge on the assets of the company or not;

(24) “director” includes any person occupying the position of a director, by whatever name called;

(25) “document” includes summons, notice, requisition, order, declaration, form and register, whether issued, sent or kept in pursuance of this Act or under any other law for the time being in force or otherwise, maintained on paper or in electronic form or data or information recorded in any legible form;

(26) “e-service” means any service or means provided by the Commission for the lodging or filing of electronic documents;

(27) “electronic document” includes information, forms, records, vouchers, registers, orders, returns, applications, petitions, documents, papers, statements, financial statements, communications or transactions in electronic form;

(28) “employees’ stock option” means the option given to the directors, officers or employees of a company or of its holding company or subsidiary company or companies, if any, which gives such directors, officers or employees, the right to purchase, or to subscribe for, the shares of the company at a price to be determined in the manner as may be specified power or authority to issue a certificate in pursuance of any law for the time being in force or any other person notified by the Commission;

(30) “financial institution” includes,---

(a) a scheduled bank or an institution whether established under any special enactment and operating within or outside Pakistan which transacts the business of banking or any associated or ancillary business through its branches;

(b) a modaraba and a non-banking finance company; and

(c) such other institution or companies authorised by law to undertake any similar business, as the Federal Government may, by notification in the official Gazette, specify for the purpose;

(31) “financial period” in relation to a company or any other body corporate, means the period (other than financial year) in respect of which any financial statements thereof are required to be made pursuant to this Act;

(32) “financial statements” in relation to a company, includes,---

(a) a statement of financial position as at the end of the period;

(b) a statement of profit or loss and other comprehensive income or in the case of a company carrying on any activity not for profit, an income and expenditure statement for the period;

(c) a statement of changes in equity for the period;

(d) a statement of cash flows for the period;

(e) notes, comprising a summary of significant accounting policies and other explanatory information;

(f) comparative information in respect of the preceding period; and

(g) any other statement as may be prescribed;

(33) “financial year” in relation to a company or any other body corporate, means the period in respect of which any financial statement of the company or the body corporate, as the case may be, laid before it in general meeting, is made up, whether that period is a year or not;

(34) “foreign company” means any company or body corporate incorporated outside Pakistan which,---

(a) has a place of business or liaison office in Pakistan whether by itself or through an agent, physically or through electronic mode; and

(b) conducts any business activity in Pakistan in any other manner;

(35) “Government” includes Federal Government, Provincial governments unless otherwise expressly provided in this Act;

(36) “holding company”, a company shall be deemed to be another’s companies holding company if, but only if, that other company is its

(37) “listed company” means a public company, body corporate or any other entity whose securities are listed on securities exchange;

(38) “listed securities” means securities listed on the securities exchange;

(39) “memorandum” means the memorandum of association of a company as originally framed or as altered from time to time in pursuance of any previous company law or of this Act;

(40) “modaraba” and “modaraba company” shall have the same meaning as assigned to it in the Modaraba Companies and Modaraba (Floatation and Control) Ordinance, 1980 (XXXI of 1980);

(41) “mortgage or charge” means an interest or lien created on the property or assets of a company or any of its undertakings or both as security;

(42) “net worth” means the amount by which total assets exceed total liabilities;

(43) “notification” means a notification published in the official Gazette and the expression “notify” shall be construed accordingly;

(44) “officer” includes any director, chief financial officer, company secretary or other authorised officer of a company;

(45) “ordinary resolution” means a resolution passed by a simple majority of such members of the company entitled to vote as are present in person or by proxy or exercise the option to vote through postal ballot or electronic mode, as provided in the memorandum or as may be specified, at a general meeting;

(46) “postal ballot” or “e-ballot” means voting by post or through any electronic mode;

(47) “prescribed” means prescribed by Rules made by the Federal Government under this Act;

(48) “private company” means a company which, by its articles,---

(a) restricts the right to transfer its shares;

(b) limits the number of its members to fifty not including persons who are in the employment of the company; and

(c) prohibits any invitation to the public to subscribe for the shares, if any, or debentures or redeemable capital of the company:---

Provided that, where two or more persons hold one or more shares in a company jointly, they shall, for the purposes of this definition, be treated as a single member;

(49) “promoter” means a person,---

(a) who is named as a subscriber to the memorandum of association of a company; or

(b) who has been named as such in a prospectus; or

(c) who has control over the affairs of the company, directly or indirectly whether as a shareholder, director or otherwise; or

(d) in accordance with whose advice, directions or instructions the board of the company is accustomed to act:---

Provided that nothing in sub-clause (d) shall apply to a person who is acting merely in a professional capacity: ---

Provided further that nothing contained in sub-clause (d) shall apply to the Commission, registrar or any authorised officer by virtue of enforcement or regulation of the provisions of this Act or any rules, regulations, instructions, directions, orders thereof;

(50) “prospectus” shall have the same meaning as assigned to it in clause (xli) of sub-section (2) of section 2 of the Securities Act, 2015;

(51) “public company” means a company which is not a private company;

(52) “public sector company” means a company, whether public or private, which is directly or indirectly controlled, beneficially owned or not less than fifty-one percent of the voting securities or voting power of which are held by the Government or any agency of the Government or a statutory body, or in respect of which the Government or any agency of the Government or a statutory body, has otherwise power to elect, nominate or appoint majority of its directors, and includes a public sector association not for profit, licensed under section 59 of this Act:---

Provided that the nomination of directors by the Commission on the board of the securities exchange or any other entity or operation of any other law shall not make it a public sector company;

(53) “redeemable capital” includes Sukuk and other forms of finances obtained on the basis of participation term certificate (PTC), musharika certificate, term finance certificate (TFC), or any other security or obligation not based on interest, representing an instrument or a certificate of specified denomination, called the face value or nominal value, evidencing investment of the holder in the capital of the company other than share capital, on terms and conditions of the agreement for the issue of such instrument or certificate or such other certificate or instrument as the Federal Government may, by notification in the official Gazette, specify for the purpose.

Explanation.- “Sukuk” represents redeemable investment in certificates of equal nominal value representing undivided shares in ownership of tangible assets of a particular project or specific investment activity, usufruct and services;

(54) “register of companies” means the register of companies maintained by the registrar on paper or in any electronic form under this Act;

(55) “registrar” means registrar, an additional registrar, a joint registrar, a deputy registrar or an assistant registrar, performing duties and functions under this Act;

(56) “regulations” means the regulations made by the Commission under this Act;

(57) “rules” means rules made by the Federal Government under this Act;

(58) “scheduled bank” means the scheduled bank as defined in the State Bank of Pakistan Act, 1956;

securities” shall have the same meaning as assigned to it in clause (lii) of section 2 of securities Act, 2015 (III of 2015);

(59) “securities exchange” means a public company that is licensed by the Commission as a securities exchange under the Securities Act, 2015;

(60) “share” means a share in the share capital of a company;

(61) “Shariah compliant company” means a company which is conducting its business according to the principles of Shariah;

(62) “single member company” means a company which has only one member;

(63) “special resolution” means a resolution which has been passed by a majority of not less than three-fourths of such members of the company entitled to vote as are present in person or by proxy or vote through postal ballot or electronic mode at a general meeting of which not less than twenty-one days’ notice specifying the intention to propose the resolution as a special resolution has been duly given:---

Provided that, if all the members entitled to attend and vote at any such meeting so agree, a resolution may be proposed and passed as a special resolution at a meeting of which not less then twenty-one days notice has been given;

(64) “specified” means specified through regulations made by the Commission under this Act;

(65) “subsidiary company” or “subsidiary”, in relation to any other company (that is to say the holding company), means a company in which the holding company,---

(a) controls the composition of the board; or

(b) exercises or controls more than one-half of its voting securities either by itself or together with one or more of its subsidiary companies:---

Provided that such class or classes of holding companies shall not have layers of subsidiaries beyond such numbers, as may be notified;

Explanation.- For the purposes of this clause,---

(a) a company shall be deemed to be a subsidiary company of the holding company even if the control referred to in sub-clause (a) or sub-clause (b) is of another subsidiary company of the holding company;

(b) the composition of a company’s board shall be deemed to be controlled by another company if that other company by exercise of power exercisable by it at its discretion can appoint or remove all or a majority of the directors;

(c) the expression “company” includes any body corporate;

(d) “layer” in relation to a holding company means its subsidiary or subsidiaries;

(66) “Table” means Table in a Schedule of this Act;

(67) “turnover” means the aggregate value of sale, supply or distribution of goods or on account of services rendered, or both, net of discounts, if any, by the company during a financial year;

(68) “unlimited company” means a company not having any limit on the liability of its members;

(69) “valuer” means a valuer enlisted on the panel of valuers maintained by the Commission;

(70) “voting right” means the right of a member of a company to vote on any matter in a meeting of the company either present in person or through video-link or by proxy or by means of postal ballot or e-ballot:---

Provided that attending of meeting through video-link shall be subject to such facility arranged by the company, save as otherwise provided in this Act;

(71) “wholly owned subsidiary” a company shall be deemed to be a wholly owned subsidiary of another company if its all the shares are owned by that other company or the statutory body

(2) The words and expressions used and not defined in this Act but defined in the Securities Act, 2015 (III of 2015) or the Securities and Exchange Commission of Pakistan Act, 1997(XLII of 1997) or the Central Depositories Act, 1997(XXX shall have the meanings respectively assigned to them in those Acts.

3. Application of Act to non-trading companies with purely provincial objects.—(1) The powers conferred by this Act on the Federal Government or the Commission shall, in relation to companies which are not trading corporations and the objects of which are confined to a single Province, be the powers of the Provincial Government:---

Provided that where the licence is issued by the Provincial Government, in exercise of the powers conferred by this section, the company shall mention this fact in all its documents.

(2) A non-trading corporation formed under sub-section (1) extending its operational activities beyond the territorial limits of its respective province shall be liable to a penalty of level 3 on the standard scale and be wound up on the application by the Commission.

4. Act to override.— Save as otherwise expressly provided herein,---

(a) the provisions of this Act shall have effect notwithstanding anything contained in the memorandum or articles of a company, or in any contract or agreement executed by it, or in any resolution passed by the company in general meeting or by its directors, whether the same be registered, executed or passed, as the case may be, before or after the coming into force of the said provisions; and

(b) any provision contained in the memorandum, articles, contract, agreement, arrangement or resolution aforesaid shall, to the extent to which it is repugnant to the aforesaid provisions of this Act, become or be void, as the case may be.

PART II

JURISDICTION OF COURT

5. Jurisdiction of the Court and creation of Benches.— (1) The Court having jurisdiction under this Act shall be the High Court having jurisdiction in the place at which the registered office of the company is situate.

(2) Notwithstanding anything contained in any other law for the time being in force no civil court shall have jurisdiction to entertain any suit or proceeding in respect of any matter which the Court is empowered to determine by or under this Act and no injunction shall be granted by any court.

(3) For the purposes of jurisdiction to wind up companies, the expression “registered office” means the place which has longest been the registered office of the company during the six months immediately preceding the presentation of the petition for winding up.

(4) There shall in each High Court be one or more benches, each to be known as the Company Bench, to be constituted by the Chief Justice of the High Court to exercise the jurisdiction vested in the High Court under this section.

6. Procedure of the Court.- (1). Notwithstanding anything contained in any other law for the time being in force any pleadings filed before the Court under this Act shall contain a concise statement of facts; the relief claimed and shall be accompanied with an affidavit and all the relevant documents in possession of the applicant.

(2) Where any pleadings are filed before the Court, a summons in Form No. 4 in Appendix ‘B’ to the Code of Civil Procedure, 1908 (Act V of 1908) or in such other form as may, from time to time, be prescribed, shall be served on the defendant through the bailiff or process-server of the Court, by registered post acknowledgement due, by courier and by publication in one English language and one Urdu language daily newspaper, and service duly effected in any one of the aforesaid modes shall be deemed to be valid service for purposes of this Act.

(3) In the case of service of the summons through the bailiff or process-server, a copy of the pleadings shall be attached therewith and in all other cases the defendant shall be entitled to obtain a copy of the pleadings from the office of the Court without making a written application but against due acknowledgement and the Court shall ensure that the publication of summons takes place in newspapers with a wide circulation within its territorial limits.

(4) The defendant/respondent shall file a written reply within thirty days of his first appearance in the Court and shall be accompanied with an affidavit and all the relevant documents in his possession.

(5) The pleadings filed before the Court under sub-section (1) shall, as far as possible, be decided within a period of one hundred and twenty days from the date of receipt of the pleadings.

(6) If the final order is not passed on the pleadings within the period specified in sub-section (5) above, the Court shall conduct the proceedings on day to day basis.

PART III

SECURITIES AND EXCHANGE COMMISSION OF PAKISTAN

7. Powers and functions of the Commission.— (1) The Commission shall exercise such powers and perform such functions as are conferred on it by or under this Act.

(2) The powers and functions of the Commission under this Act will be in addition to and not in derogation to the powers and functions of the Commission under the Securities and Exchange Commission of Pakistan Act, 1997.

8. Reference by the Federal Government or Commission to the Court .— (1) Without prejudice to the powers, jurisdiction and authority exercisable by the Federal Government or the Commission under this Act, the Federal Government or the Commission, as the case may be, may make a reference to the Court, on any question or matter which the Government or the Commission considers to be of special significance requiring orders, determination or action concerning the affairs of a company or class of companies or any action of any officer thereof.

Explanation.— In this sub-section “officer” includes an auditor, liquidator or agent of the company.

(2) Where a reference is made to the Court under sub-section (1), the Court may make such order as it may deem just and equitable under the circumstances.

PART IV

INCORPORATION OF COMPANIES AND MATTERS INCIDENTAL THERETO

9. Obligation to register certain associations, partnerships as companies.— (1) No association, partnership or entity consisting of more than twenty persons shall be formed for the purpose of carrying on any business that has for its object the acquisition of gain by the association, partnership or entity, or by the individual members thereof, unless it is registered as a company under this Act.

(2) A person guilty of an offence under this section shall be liable to a penalty not exceeding of level 1 on the standard scale and also be personally liable for all the liabilities incurred in such business.

Comment [P&LAD7]: Clarity should be made with regards to imposing fine or penalties. The term Penalty may be used for Commission and A. Bench and fine should be used for courts throughout the Act.

(3) Nothing in this section shall apply to,---

(a) any society, body or association, other than a partnership, formed or incorporated under any law for the time being in force in Pakistan; or

(b) a joint family carrying on joint family business; or

(c) a partnership of two or more joint families where the total number of members of such families, excluding the minor members, does not exceed twenty; or

(d) a partnership formed to carry on practice as lawyers, accountants or any other profession where practice as a limited liability company is not permitted under the relevant laws or regulations for such practice.

PROVISIONS WITH RESPECT TO NAMES OF COMPANIES

10. Prohibition of certain names.— (1) No company shall be registered by a name which contains such word or expression, as may be specified or in the opinion of the registrar is on what basis the registrar decide that the name is undesirable? Furthermore, if Commission is framing regulations for the purposes of this section that all such matter will be included in those regulations.

(a) identical with or resemble too nearly to the name of a company; or

(b) inappropriate; or

(c) undesirable; or

(d) deceptive; or

(e) designed to exploit or offend the religious susceptibilities of the people; or

(f) any other ground as may be specified.

(2) Except with the prior approval in writing of the Commission, no company shall be registered by a name which contains any word suggesting or calculated to suggest,---

(a) the patronage of any past or present Pakistani or foreign Head of State;

(b) any connection with the Federal Government or a Provincial Government or any department or authority or statutory body of any such Government;

(c) any connection with any corporation set up by or under any Federal or Provincial law; or

(d) the patronage of, or any connection with, any foreign Government or any international organisation;

(e) establishing a modaraba management company or to float a modaraba; or

(f) any other business requiring licence from the Commission;

(3) Whenever a question arises as to whether or not the name of a company is in violation of the foregoing provisions of this section, the decision of the Commission shall be final.

(4) A person may make an application, in such form and manner and accompanied by such fee, as may be specified, to the registrar for the reservation of a name set out in the application for a period not exceeding sixty days.

(5) Where it is found that a name was it reserved under sub-section (4), by furnishing false or incorrect information, such reservation shall be cancelled and in case the company has been incorporated, it shall be directed to change its name. The person making application under sub-section (4) shall be liable to a penalty not exceeding level 1 on the standard scale.

Imposing a penalty could be challenged by the aggrieved party and cannot be blocked by sub-section 7 since the fine is imposed without affording opportunity of hearing.

(6) If the name applied is refused by the registrar, the aggrieved person may, within thirty days of the order of refusal prefer an appeal to the Commission.

(7) An order of the Commission under sub-section (6) shall be final and shall not be called in question before any court or other authority.

11. Rectification of name of a company.— (1) A company which, through inadvertence or otherwise, is registered by a name in contravention of the provisions of section 10 or the name was obtained by furnishing false or incorrect information,---

(a) may, with the approval of the registrar, change its name; and

(b) shall, if the registrar so directs, within twenty-one days of the receipt of such direction, change its name with the approval of the registrar:---

Provided that the registrar shall, before issuing a direction for the change of name, afford the company an opportunity to make representation against the proposed direction.

(2) If the company fails to report compliance with the direction issued under sub-section (1) within the specified period, the registrar may enter on the register a new name for the company selected by him, being a name under which the company may be registered under this Act and issue a certificate of incorporation on change of name for the purpose of section 13.

(3) If a company makes default in complying with the direction issued by the registrar under sub-section (1) or continue using previous name after the name has been changed by the registrar under sub-section (2), shall be liable to a penalty of level 1 on the standard scale.

12. Change of name by a company.— A company may, by special resolution and with the approval of the registrar signified in writing, change its name:---

Provided that no such approval shall be required where the only change in the name of a company is the addition thereto or, as the case may be, the deletion therefrom, of the parenthesis and word “(Private)” or “(SMC-Private)” consequent on the conversion in accordance with the provisions of this Act of a public company into a private company and vice versa or of a private company into single member company and vice versa.

13. Registration of change of name and effect thereof.— (1) Where a company changes its name, the registrar shall enter the new name on the register in place of the former name, and shall issue a certificate of incorporation altered to meet the circumstances of the case; and, on the issue of such a certificate, the change of name shall be complete.

(2) Where a company changes its name it shall, for a period of three months from the date of issue of a certificate by the registrar under sub-section (1), continue to mention its former name along with its new name on the outside of every office or place in which its business is carried on and in every document or notice referred to in section 24:---

Provided that the addition or deletion, as the case may be, of the parenthesis and word “(Private)” or “(SMC-Private)” from the name of a company consequent on the conversion in accordance with the provisions of this Act of a public company into a private company and vice versa or of a private company into single member company and vice versa shall not be deemed to be a change of name for the purpose of this sub-section.

(3) The change of name shall not affect any rights or obligations of the company, or render defective any legal proceedings by or against the company; and any legal proceedings that might have been continued or commenced against the company by its former name may be continued by or commenced against the company by its new name.

MODE OF FORMING A COMPANY

14. Mode of forming a company.— (1) Any,---

(a) three or more persons associated for any lawful purpose may, by subscribing their names to a memorandum of association and complying with the requirements of this Act in respect of registration, form a public company; or

(b) two or more persons so associated may in the like manner form a private company; or

(c) one person may form a single member company by complying with the requirements in respect of registration of a private company and such other requirement as may be specified. The subscriber to the memorandum shall nominate a person who, in the event of death of the sole member shall be responsible to,---

(i) transfer the shares to the legal heirs of the deceased subject to succession to be determined under the Islamic law of inheritance and in case of a non-Muslim members, as per their respective law; and

(ii) manage the affairs of the company as a trustee, till such time the title of shares are transferred:---

Provided that where the transfer by virtue of this sub-section is made to more than one legal heir, the company shall cease to be a single member company and comply with the provisions of section 47 of this Act.

(2) A company formed under this section may be a company with or without limited liability, that is to say,---

(a) a company limited by shares; or

(b) a company limited by guarantee; or

(c) an unlimited company.

CARRYING ON BUSINESS WITH LESS THAN THE LEGAL MINIMUM OF MEMBERS

15. Liability for carrying on business with less than three or, in the case of a private company, two members.— If at any time the number of members of a company is reduced, in the case of a private company other than a single member company, below two, or in the case of any other company, below three, and the company carries on business for more than six months while the number is so reduced, every person who is a member of the company during the time that it so carries on business after those six months and is cognizant of the fact that it is carrying on business with fewer than two members or three members, as the case may be, shall be severally liable for the payment of the whole debts of the company contracted during that time, and may be sued therefor without joinder in the suit of any other member.

GENERAL PROVISIONS WITH RESPECT TO REGISTRATION OF

MEMORANDUM AND ARTICLES

16. Registration of memorandum and articles.— (1) There shall be filed with the registrar an application on the specified form containing the following information and documents for incorporation of a company, namely,---

(a) a declaration on the specified form, by an advocate or a chartered accountant, or cost and management accountant, who is engaged in the formation of the company, or by a person named in the articles as a director, of compliance with all or any of the requirements of this Act and the rules and regulations made thereunder in respect of registration and matters precedent or incidental thereto;

(b) memorandum of association of the proposed company signed by all subscribers, duly witnessed and dated;

(c) there may, in the case of a company limited by shares, and there shall, in the case of a company limited by guarantee or an unlimited company, the articles of association signed by the subscribers duly witnessed and dated;

(d) an address for correspondence till its registered office is established and notified.----------------------------

 

(2) Where the registrar is of the opinion that any document or information filed with him in connection with the incorporation of the company contains any matter contrary to law, or does not otherwise comply with the requirements of law or is not complete owing to any defect, error or omission or is not properly authenticated; the registrar may either require the company to file a revised document or remove the defects or deficiencies within the specified period to be by him.

(3) Where the applicant fails to remove the deficiencies conveyed within the specified period, the registrar may refuse the registration of company.

(4) If the registrar is satisfied that all the requirements of this Act and the rules or regulations made thereunder have been complied with, he shall register the memorandum and other documents delivered to him.

(5) On the registration of the memorandum of a company, the registrar shall issue a certificate that the company is incorporated. Formatted: Font color: BlackFormatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 20 of 290

 

(6) The certificate of incorporation shall state,—

(a) the name and registration number of the company;

 

(b) the date of its incorporation;

 

(c) whether it is a private or a public company;

 

(d) whether it is a limited or unlimited company; and

 

(e) if it is limited, whether it is limited by shares or limited by guarantee.

 

(7) The certificate shall be signed by the registrar or authenticated by the registrar’s official seal.

(8) The certificate shall be conclusive evidence that the requirements of this Act as to registration have been complied with and that the company is duly registered under this Act.

(9) If registration of the memorandum is refused, the subscribers of the memorandum or any one of them authorised by them in writing may, within thirty days of the order of refusal prefer an appeal to the Commission.

(10) An order of the Commission under sub-section (9) shall be final and shall not be called in question before any court or other authority.

17. Effect of memorandum and articles.— (1) The memorandum and articles shall, when registered, bind the company and the members thereof to the same extent as if they respectively had been signed by each member and contained a covenant on the part of each member, his heirs, and legal representatives, to observe and be bound by all the provisions of the memorandum and of the articles, subject to the provisions of this Act.

(2) All money payable by a subscriber in pursuance of his undertaking in the memorandum of association against the shares subscribed shall be a debt due from him and be payable in cash within fifteen days from the date of incorporation of the company.

(3) The first auditor of the company shall verify the receipt of subscription money from the subscribers and issue a report to be filed with the registrar on a specified form within fifteen days from the date of appointment of auditor:

Provided that in case, the appointment of auditor is not mandatory by a company, the report for the purpose shall be signed in the manner provided under Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font color: BlackFormatted: Font color: BlackFormatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 21 of 290

 

section 252 and filed on a specified form within thirty days from the date of incorporation of the company.

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

18. Effect of registration.— The registration of the company has the following effects as from the date of incorporation.-

(a) the subscribers to the memorandum, together with such other persons as may from time to time become members of the company, are a body corporate by the name stated in the certificate of incorporation.

 

(b) the body corporate is capable of exercising all the functions of an incorporate company.

 

(c) the status and the registered office of the company are as stated in, or in connection with, the application for registration.

 

(d) in case of a company having share capital, the subscribers to the memorandum become holders of the initial shares.

 

(e) the persons named in the articles of association as proposed directors, are deemed to have been appointed to that office.

 

COMMENCEMENT OF BUSINESS BY A PUBLIC COMPANY

19. Commencement of business by a public company.— (1) A public company shall not start its operations or exercise any borrowing powers unless —

(a) shares held subject to the payment of the whole amount thereof in cash have been allotted to an amount not less in the whole than the minimum subscription and the money has been received by the company;

 

(b) every director of the company has paid to the company full amount on each of the shares taken or contracted to be taken by him and for which he is liable to pay in cash;

 

(c) no money is or may become liable to be repaid to applicants for any shares which have been offered for public subscription;

 

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(d) there has been filed with the registrar a duly verified declaration by the chief executive or one of the directors and the secretary in the specified form that the aforesaid conditions have been complied with; and

 

(e) in the case of a company which has not issued a prospectus inviting the public to subscribe for its shares, there has been filed with the registrar a statement in lieu of prospectus.

 

(2) The registrar shall, on the filing of a duly verified declaration in accordance with the provisions of sub-section (l) and after making such enquiries as he may deem fit to satisfy himself that all the requirements of this Act have been complied with in respect of the commencement of business and matters precedent and incidental thereto, certify that the company is entitled to commence business.

(3) The certificate of commencement of business shall have the effect from the date on which it is issued and is shall be a conclusive evidence that the company is entitled to start its operations and exercise any borrowing powers.

(4) Nothing in this section shall apply,—

(a) to a company converted from private to a public;

 

(b) to a company limited by guarantee and not having a share capital.

 

20. Consequences of doing business without obtaining the certificate of commencement of business.— (1) If any company starts its business operations or exercises borrowing powers in contraventions of section 19, every officer or other person who is responsible for contravention shall, without prejudice to other liabilities be liable to a penalty not exceeding level 2 on the standard scale.

(2) Any contract made by a company before the date at which it is entitled to commence business shall be provisional only, and shall not be binding on the company until that date, and on that date it shall become binding. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)

Comment [P&LAD11]: What about the rights of other party to the contract

REGISTERED OFFICE, PUBLICATION OF NAME

21. Registered office of company.— (1) A company shall have a registered office to which all communications and notices shall be addressed and within a period of thirty days of its incorporation, notify to the registrar in a the specified manner.

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(2) Notice of any change in situation of the registered office shall be given to the registrar in a specified form within a period of fifteen days after the date of change.

(3) If a company fails to comply with the requirements of sub-section (1) or (2), the company and its every officer who is responsible for such non-compliance, shall be liable to a penalty not exceeding of level 1 on the standard scale.

22. Publication of name by a company.— Every company shall,—

(a) display its name and incorporation number, outside the registered office and every office or the place in which its business is carried on, in a conspicuous position, in letters easily legible in English or Urdu characters;

 

(b) display a certified copy of certificate of incorporation at every place of business of the company;

 

(c) get its name, address of its registered office, telephone number, fax number, e-mail and website addresses, if any, printed on letter-head and, all its documents, notices and other official publications; and

 

(d) have its name mentioned in legible English or Urdu characters, in all bills of exchange, promissory notes, endorsements, cheques and orders for money or goods purporting to be signed by or on behalf of the company, and in all bills of parcels, invoices, receipts and letters of credit of the company.

 

23. Company may have common seal.— (1) A company may have a common seal.

(2) A company’s common seal must be a seal having the company’s name engraved on it in legible form.

(3) If sub-section (2) is contravened or an officer of a company or a person on behalf of a company uses, or authorises the use of, a seal that purports to be the company’s common seal and that contravenes sub-section (2), shall be liable to a penalty not exceeding of level 1 on the standard scale.

24. Penalties for non-publication of name.— (l) If a company does not display its name in manner directed by this Act, it shall be liable to a penalty not exceeding level 1 on the standard scale, and every officer of the company who authorises or permits the default shall be liable to the like penalty.

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(2) If any officer of a limited company, issues or authorises the issue of any bill-head, letter paper, document, notice or other official publication of the company, or signs or authorises to be signed on behalf of the company any bill of exchange, promissory note, endorsement, cheque or order for money or goods, or issues or authorises to be issued any bill of parcels, invoice, receipt or letter of credit of the company, wherein its name is not mentioned in manner aforesaid, he shall be liable to a penalty not exceeding of level 1 on the standard scale, and shall further be personally liable to the holder of any such bill of exchange, promissory note, or order for money or goods, for the amount thereof unless the same is duly paid by the company.

25. Publication of authorised as well as paid-up capital.— (1) Where any notice, advertisement or other official publication of a company contains a statement of the amount of the authorised capital of the company, such notice, advertisement or other official publication shall also contain a statement in an equally prominent position and in equally conspicuous characters of the amount of the paid up capital.

(2) Any company which makes default in complying with the requirements of sub-section (1) and every officer of the company who is party to the default shall be liable to a penalty not exceeding of level 1 on the standard scale.

26. Business and objects of a company.— (1) Subject to the provisions of this Act and any other law, a company may carry on or undertake any lawful business or activity and do any act or enter into any transaction being incidental and ancillary thereto which is necessary in attaining its business activities:

Provided that the principal line of business of the company must be mentioned in the memorandum of association of the company:

Provided further that any change in the principal line of business shall be reported to the registrar within thirty days from the date of change, on the form as may be specified.

Explanation.— “Principal line of business” means the business in which, the substantial assets are held or substantial revenue is earned, by a company, whichever is higher.

(2) NoA company shall not engage in a business which is.-

(a) prohibited by any law for the time being in force in Pakistan; or

 

Formatted: Font: Border: : (No border)Formatted: Font color: BlackFormatted: Font: Border: : (No border)Formatted: Font: Border: : (No border), NotHighlightFormatted: Not Highlight(b) restricted by any law, rules or regulations for the time being in force in Pakistan, as specified in _____ Schedule unless the required licence,

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registration, permission or approval, as the case may be, has been obtained from the respective competent authority.

 

(3) Nothing in sub-section (1) shall apply to the companies formed to carry on, or to engage in any business which is subject to a licence, registration, permission or approval under any law.

MEMORANDUM AND ARTICLES OF ASSOCIATION

27. Memorandum of company limited by shares.— In the case of a company limited by shares,— Formatted: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border), NotHighlightFormatted: Not HighlightFormatted: Font: Border: : (No border), NotHighlightFormatted: Not HighlightFormatted: Font: Border: : (No border), NotHighlight

Comment [SS12]: To be discussed with Qureshi Sb.

(a) the memorandum shall state—

 

(i) the name of the company with the word “Limited” as the last word of the name in the case of a public limited company; the parenthesis and words “(Private) Limited” as the last words of the name in the case of a private limited company; and the parenthesis and words “(SMC-Private) Limited” as the last words of the name in the case of a single member company;

 

(ii) the Province or the part of Pakistan not forming part of a Province, as the case may be, in which the registered office of the company is to be situate;

 

(iii) principal line of business;

 

Provided that the existing companies shall continue with their existing memorandum of association and the object stated at serial number 1 of the object clause shall be treated as the principal line of business:

Provided further that if the object stated at serial number 1 of the object clause is not the principal line of business of the company, all such companies shall be required to intimate to the registrar their principal line of business within such time from the commencement of this Act and on the form as may be specified, along with the revised memorandum of association mentioning the respective business at serial number 1 of the object clause:

Provided further that the existing companies or the companies to be formed to carry on or engage in any business which is subject to a Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 26 of 290

 

licence or registration, permission or approval shall mention the businesses as required under the respective law;

(iv) an undertaking restricting the company from engaging in the businesses and on the form as may be specified;

 

(v) that the liability of the members is limited; and

 

(vi) the amount of share capital with which the company proposes to be registered, and the division thereof into shares of a fixed amount;

 

(b) no subscriber of the memorandum shall take less than one share; and

 

(c) each subscriber of the memorandum shall write opposite to his name the number of shares he agrees to take.

 

28. Memorandum of company limited by guarantee.— (1) In the case of a company limited by guarantee the memorandum shall state—

(a) the name of the company with the parenthesis and words “(Guarantee) Limited” as the last words of its name;

 

(b) the Province or the part of Pakistan not forming part of a Province, as the case may be, in which the registered office of the company is to be situate;

 

(c) principal line of business;

 

Provided that the existing companies shall continue with their existing memorandum of association and the object stated at serial number 1 of the object clause shall be treated as the principal line of business.

Provided further that if the object stated at serial number 1 of the object clause is not the principal line of business of the company, all such companies shall be required to intimate to the registrar their principal line of business within such time from the commencement of this Act and on the form as may be specified, along with the revised memorandum of association mentioning the respective business at serial number 1 of the object clause:

Provided further that the existing companies or the companies to be formed to carry on or engage in any business which is subject to a licence or registration, permission or approval shall mention the businesses as required under the respective law;

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(d) an undertaking restricting the company from engaging in the businesses stated in ____Schedule;

 

(e) that the liability of the members is limited; and

 

(f) that each member undertakes to contribute to the assets of the company in the event of its being wound up while he is a member, or within one year afterwards, for payment of the debts and liabilities of the company contracted before he ceases to be a member, and of the costs, charges and expenses of winding up, and for adjustment of the rights of the contributories among themselves, such amount as may be required, not exceeding a specified amount; and

 

(2) If the company has a share capital, the memorandum shall also state the amount of share capital with which the company proposes to be registered and the division thereof into shares of a fixed amount and the number of shares taken by each subscriber.

29. Memorandum of unlimited company.— In the case of an unlimited company the memorandum shall state—

(a) the name of the company; and

 

(b) the Province or the part of Pakistan not forming part of a Province, as the case may be, in which the registered office of the company is to be situate;

 

(c) principal line of business and, in the case of a company which are not trading corporation, and the objects are of which are confined to a single Province:

 

Provided that the existing companies shall continue with their existing memorandum of association and the object stated at serial number 1 of the object clause shall be treated as the principal line of business:

Provided further that if the object stated at serial number 1 of the object clause is not the principal line of business of the company, all such companies shall be required to intimate to the registrar their principal line of business within such time from the commencement of this Act and on the form as may be specified, along with the revised memorandum of association mentioning the respective business at serial number 1 of the object clause:

Provided further that the existing companies or the companies to be formed to carry on or engage in any business which is subject to a licence Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border), NotHighlightFormatted: Not HighlightFormatted: Font: Border: : (No border), NotHighlightFormatted: Not HighlightFormatted: Font: Border: : (No border), NotHighlightFormatted: Not HighlightFormatted: Font: Border: : (No border), NotHighlightThe Draft Companies Bill, 2016 Page 28 of 290

 

or registration, permission or approval shall mention the businesses as required under the respective law;

(d) an undertaking restricting the company from engaging in the businesses stated in ____Schedule.

 

(2) If the company has a share capital, the memorandum shall also state the amount of share capital with which the company proposes to be registered and the number of shares taken by each subscriber.

30. Borrowing powers to be part of memorandum.— Notwithstanding anything contained in this Act or in any other law for the time being in force or the memorandum and articles, the memorandum and articles of a company shall be deemed to include, and always to have included, the power to enter into any arrangement for obtaining loans, advances, finances or credit, as defined in the Banking Companies Ordinance, 1962 (LVII of 1962), and to issue other securities not based on interest for raising resources from a scheduled bank, a financial institution or general public.

31. Memorandum to be printed, signed and dated.— The memorandum shall be—

(a) printed in the manner generally acceptable;

 

(b) divided into paragraphs numbered consecutively;

 

(c) signed by each subscriber, who shall add his present name in full, his occupation and father’s name or, in the case of a married woman or widow, her husband’s or deceased husband’s name in full, his nationality and his usual residential address and such other particulars as may be prescribed, in the presence of a witness who shall attest the signature and shall likewise add his particulars; and

 

(d) dated.

 

32. Alteration of Memorandum.— (1) Subject to the provisions of this Act, a company may, by special resolution alter the provisions of its memorandum so as to,-

(a) change the place of its registered office from one Province to another, or from one city or town in a Province to another, or from a part of Pakistan not forming part of a Province to a Province or from a Province to a part of Pakistan not forming part of a Province, or

 

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The Draft Companies Bill, 2016 Page 29 of 290

 

 

(c) adopt any business activity which is subject to licence, or registration, permission or approval under any law.

 

(2) The alteration with regard to change the place of registered office shall not take effect until and except in so far as it is confirmed by the Commission on petition:

Provided that an alteration so as to change the place of registered office of a company from a place in the Province of the Punjab to the Islamabad Capital Territory or from the latter to a place in the Province of the Punjab

(3) A copy of the order confirming the alteration duly certified by an authorised officer of the Commission shall be forwarded to the company and to the registrar within seven days from the date of the order.

(4) A copy of the memorandum of association as altered pursuant to the order under this section shall within thirty days from the date of the order, be filed by the company with the registrar, who shall register the same and issue a certificate which shall be conclusive evidence that all the requirements of this Act with respect to the alteration and the confirmation thereof have been complied with, and thenceforth the memorandum so filed shall be the memorandum of the company:

Provided that the Commission may by order at any time on an application by the company, on sufficient cause shown, extend the time for the filing of memorandum with the registrar under this section for such period as it thinks proper.

(6) Where the alteration involves a transfer of registered office from one province to another or from the Islamabad Capital Territory to a Province or from a Province to the Islamabad Capital Territory the amended memorandum of association shall be filed by the company with the registrar in each of such Provinces or the Islamabad Capital Territory, as the case may be, and each such registrar shall register the same and the registrar for the province or the territory from which such office is transferred shall send to the registrar for the other Province or territory all documents relating to the company registered or filed in his office.

(7) Where the alteration involves change in principal line of business, the company shall file the amended memorandum of association with the registrar, which shall be recorded for the purposes of this Act.

33. Powers of Commission when confirming alteration.— The Commission may make an order confirming the alteration, and on such terms and conditions as it thinks fit, and make such order as to costs as it thinks proper. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 30 of 290

 

34. Exercise of discretion by Commission.— The Commission shall in exercising its discretion under sections 33 and 34 have regard to the rights and interests of the members of the company or of any class of them, as well as to the rights and interests of the creditors, and may, if it thinks fit, give such directions and make such orders as it may think expedient for facilitating or carrying into effect any such arrangement.

35. Effect of alteration in memorandum or articles.— Notwithstanding anything contained in the memorandum or articles of a company, no member of the company shall be bound by an alteration made in the memorandum or articles after the date on which he became a member if and so far as the alteration requires him to take or subscribe for more shares than the number held by him at the date on which the alteration is made, or in any way increases his liability as at that date to contribute to the share capital of, or otherwise to pay money to the company:

Provided that this section shall not apply in any case where the member agrees in writing either before or after the alteration is made to be bound thereby.

ARTICLES OF ASSOCIATION

36. Registration of articles.— (1) There may, in the case of company limited by shares, and there shall, in the case of a company limited by guarantee or an unlimited company, be registered with the memorandum, articles of association signed by the subscribers to the memorandum and setting out regulations for the company.

(2) Articles of association may adopt all or any of the regulations contained in Table ___ in the ___ Schedule.

(3) In the case of an unlimited company or a company limited by guarantee, the articles, if the company has a share capital, shall state the amount of share capital with which the company proposes to be registered.

(4) In the case of an unlimited company or a company limited by guarantee, if the company has no share capital, the articles shall state the number of members with which the company proposes to be registered.

(5) In the case of a company limited by shares and registered after the commencement of this Act, if articles are not registered, or, if articles are registered, in so far as the articles do not exclude or modify the regulations in Table ___ in the ____ Schedule, those regulations shall, so far as applicable, be the regulations of the company in the same manner and to the same extent as if they were contained in duly registered articles.

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(6) The articles of every company shall be explicit and without ambiguity and, without prejudice to the generality of the foregoing, shall list and enumerate the voting and other rights attached to the different classes of shares and other securities, if any, issued or to be issued by it.

(7) If a company contravenes the provisions of its articles of association the company and every officer of the company shall be liable to a penalty not exceeding of level 1 on the standard scale.

37. Articles to be printed, signed and dated.— The articles shall be—

(a) printed in the manner generally acceptable;

 

(b) signed by each subscriber, who shall add his present name in full, his occupation and father’s name or, in the case of a married woman or widow, her husband’s or deceased husband’s name in full, his nationality and his usual residential address and such other particulars as may be prescribed, in the presence of a witness who shall attest the signature and shall likewise add his particulars.

 

38. Alteration of articles.— (1) Subject to the provisions of this Act and to the conditions contained in its memorandum, a company may by special resolution alter and any alteration so made shall be as valid as if originally contained in the articles, and be subject in like manner to alteration by special resolution:

Provided that, where such alteration affects the substantive rights or liabilities of members or of a class of members, it shall be carried out only if a majority of at least three-fourths of the members or of the class of members affected by such alteration, as the case may be, personally or through proxy vote for such alteration.

(2) A copy of the articles of association as altered shall within thirty days from the date of passing of the resolution, be filed by the company with the registrar, and he shall register the same and thenceforth the articles so filed shall be the articles of the company.

39. Copies of memorandum and articles to be given to members.— (1) Every company shall send to every member, at his request and within fourteen days thereof, on payment of such sum, as the company may fix, a copy of the memorandum and the articles, if any.

(2) If a company makes default in complying with the requirements of sub-section (1), it shall be liable to a penalty not exceeding of level 1 on the standard scale.

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40. Alteration of memorandum or articles to be noted in every copy.— (1) Where an alteration is made in the memorandum or articles of a company, every copy of the memorandum or articles issued after the date of the alteration shall conform to the memorandum or articles as so altered.

(2) If, where any such alteration has been made, the company at any time after the date of the alteration issues any copies of the memorandum or articles which do not conform to the memorandum or articles as so altered it shall be liable to a penalty not exceeding of level 1 on the standard scale for each copy so issued and every officer of the company who is in default shall be liable to the like penalty.

FORMS OF MEMORANDUM AND ARTICLES

41. Form of memorandum and articles.— The form of—

(a) the memorandum and articles of association of a company limited by shares;

 

(b) the memorandum and articles of association of a company limited by guarantee and not having a share capital;

 

(c) the memorandum and articles of association of a company limited by guarantee and having a share capital; and

 

(d) the memorandum and articles of association of an unlimited company having a share capital,

 

shall be respectively in accordance with the forms set out in Tables ______ and ______ in the ____ Schedule or as near thereto as circumstances admit.

ASSOCIATIONS NOT FOR PROFIT

42. Formation of companies with charitable and not for profit objects (1) Where it is proved to the satisfaction of the Commission that an association is to be formed as a limited company,-

(a) for promoting commerce, art, science, religion, sports, social services, charity or any other useful object;

 

(b) and such company,-

 

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(i) intends to apply the company’s profits and other income in promoting its objects; and

 

(ii) prohibits the payment of dividends to the company’s members;

 

the Commission may, by licence for a period to be specified, permit the association to be registered as a public limited company, without the addition of the word “Limited”, to its name.

(2) A licence under sub-section (1) may be granted in such form and manner and subject to such conditions and such conditions, if the Commission so directs, be inserted in the memorandum and articles, or in one of those documents.

(3) The association on registration shall enjoy all the privileges and be subject to all the obligations of a limited company.

(4) The Commission may at any time revoke a licence granted under sub-section (1) on being satisfied that,-

(a) the company and its management has failed to comply with any of the terms or conditions of licence ; or

 

(b) any one or more of the requirements specified in sub-section (1) are not met with:

 

Provided that, before a licence is so revoked, the Commission shall give to the association notice in writing of its intention to do so, and shall afford the association an opportunity to be heard.

43. Effect of revocation of licence.— On the revocation of licence of an association, the Commission, if deemed appropriate, may initiate proceedings for the winding up of the association. Formatted: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)

Comment [P&LAD13]: Since it’s not for profit organizations what will be the faith or treatment of donations, grants etc. winding up before that is not recommended.

44. Penalty.— If an association licensed under section 42 or any of its officers makes default in complying with any of the requirements of this Part or the rules and regulations made thereunder, it shall without prejudice to any other action, be punishable to a penalty not exceeding of level 2 on the standard scale.

COMPANIES LIMITED BY GUARANTEE

45. Provision as to companies limited by guarantee.— (1) A company limited by guarantee may have share capital. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border), NotHighlightFormatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 34 of 290

 

(2) In the case of a company limited by guarantee and not having a share capital, every provision in the memorandum or articles or in any resolution of the company purporting to give any person a right to participate in the divisible profits of the company otherwise than as a member shall be void.

(3) For the purpose of the provisions of this Act relating to the memorandum of a company limited by guarantee and of sub-section (2), every provision in the memorandum or articles, or in any resolution, of a company limited by guarantee purporting to divide the undertaking of the company into shares or interests shall be treated as a provision for a share capital, notwithstanding that the nominal amount or number of the shares or interests is not specified thereby.

PROVISIONS RELATING TO CONVERSION OF A COMPANY OF ANY CLASS INTO A COMPANY OF OTHER CLASS AND THE RELATED MATTERS

46. Conversion of public company into private company and vice-versa.— (1) A public company may be converted into a private company with the prior approval of the Commission in writing, by passing a special resolution, amending its memorandum and articles of association, in such a manner that they include the provisions relating to a private company in the articles and complying with all the requirements as may be specified:

Provided that in case of conversion of a listed company into a private company, the Commission shall give notice of every application made to it, to the securities exchange and shall take into consideration the representation if any, made to it by the securities exchange.

(2) On an application for change in status of a company under sub-sections (1), if the Commission is satisfied that the company is entitled to be so converted, the company shall be allowed conversion accordingly by an order in writing.

(3) A copy of the order confirming the conversion duly certified by an authorised officer of the Commission shall be forwarded to the company and to the registrar within seven days from the date of the order.

(4) A copy of the memorandum and articles of association as altered pursuant to the order under sub- section (3) shall within fifteen days from the date of the order, be filed by the company with the registrar, and he shall register the same and thenceforth the memorandum and articles so filed shall be the memorandum and articles of the company.

(5) If a company, being a private company, alters its articles in such a Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 35 of 290

 

manner that they no longer include the provisions which, under clause (49) of sub-section (1) of section 2, are required to be included in the articles of a company in order to constitute it a private company, the company shall,—

(a) as on the date of the alteration, cease to be a private company; and

 

(b) file with the registrar a copy of the memorandum and articles of association as altered along with the special resolution.

 

(6) If default is made in complying with the provisions of any of the preceding sub-sections, the company, and every officer of the company who is in default, shall be liable to a penalty not exceeding of level 2 on the standard scale.

47. Conversion of status of private company into a single member company and vice-versa.— (1) A private company may be converted into a single member company by passing a special resolution, amending its memorandum and articles of association, in such a manner that they include the provisions relating to a single member company in the articles and complying with all the requirements as may be specified.

(2) A copy of the memorandum and articles of association as altered pursuant to the order under sub- section (3) shall within fifteen days from the date of the order, be filed by the company with the registrar, and he shall register the same and thenceforth the memorandum and articles so filed shall be the memorandum and articles of the company.

(3) If a company, being a single member company, alters its articles in such a manner that they no longer include the provisions which are required to be included in the articles of a company in order to constitute it a single member company, the company shall,—

(a) as on the date of the alteration, cease to be a single member company; and

 

(b) file with the registrar a copy of the memorandum and articles of association as altered along with the special resolution.

 

(4) If default is made in complying with the provisions of any of the preceding sub-sections, the company, and every officer of the company who is in default, shall be liable to a penalty not exceeding of level 2 on the standard scale.

48. Conversion of status of unlimited company as limited company and vice-versa.— (1) An unlimited company may be converted into a company limited by shares with the prior approval of the Commission in writing, by passing a special resolution, amending its memorandum and articles of The Draft Companies Bill, 2016 Page 36 of 290

 

association, in such a manner that they include the provisions relating to a company limited by shares in the articles and complying with all the requirements as may be specified.

(2) A company limited by shares may be converted into an unlimited company with the prior approval of the Commission in writing, by passing a special resolution, amending its memorandum and articles of association, in such a manner that they include the provisions relating to an unlimited company in the articles and complying with all the requirements as may be specified.

(3) On an application for change in status of a company under sub-sections (1) or (2), if the Commission is satisfied that the company is entitled to be so converted, the company shall be allowed conversion accordingly by an order in writing.

(4) A copy of the order confirming the conversion duly certified by an authorised officer of the Commission shall be forwarded to the company and to the registrar within seven days from the date of the order.

(5) A copy of the memorandum and articles of association as altered pursuant to the order under sub- section (3) shall within fifteen days from the date of the order, be filed by the company with the registrar, and he shall register the same and thenceforth the memorandum and articles so filed shall be the memorandum and articles of the company.

(6) If default is made in complying with the provisions of any of the preceding sub-sections, the company, and every officer of the company who is in default, shall be liable to a penalty not exceeding of level 2 on the standard scale.

49. Conversion of a company limited by guarantee to a company limited by shares and vice-versa.— (1) A company limited by guarantee may be converted into a company limited by shares by passing a special resolution, amending its memorandum and articles of association, in such a manner that they include the provisions relating to a company limited by shares in the articles and complying with all the requirements as may be specified.

(2) A company limited by shares may be converted into a company limited by guarantee, by passing a special resolution, amending its memorandum and articles of association, in such a manner that they include the provisions relating to a company limited by guarantee in the articles and complying with all the requirements as may be specified.

(3) A copy of the memorandum and articles of association as altered shall Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 37 of 290

 

within fifteen days from the date of the order, be filed by the company with the registrar, and he shall register the same and thenceforth the memorandum and articles so filed shall be the memorandum and articles of the company.

(6) If default is made in complying with the provisions of any of the preceding sub-sections, the company, and every officer of the company who is in default, shall be liable to a penalty not exceeding of level 2 on the standard scale.

50. Issue of certificate on conversion of status of a company.— The registrar upon registration of the memorandum and articles of association as altered by the company upon conversion under sections 46 to 49, shall issue a certificate to that effect

51. Power of unlimited company to provide for reserve share capital on conversion of status to a limited company.— An unlimited company having a share capital may, by its resolution for registration as a limited company in pursuance of this Act, increase the nominal amount of its share capital by increasing the nominal amount of each of its shares, but subject to the condition that no part of the amount by which its capital is so increased shall be capable of being called up except in the event and for the purpose of the company being wound up.

52. Consequence of default in complying with conditions constituting a company a private company.— Where the articles of a company include the provisions which, under clause (49) of sub-section (1) of section 2, are required to be included in the articles of a company in order to constitute it a private company, but default is made in complying with any of those provisions, the company shall cease to be entitled to the privileges and exemptions conferred on private companies by or under this Act, and this Act shall apply to the company as if it were not a private company:

Provided that the Commission, on being satisfied that the failure to comply with the conditions was accidental or due to inadvertence or due to some other sufficient cause, or that on other ground it is just and equitable to grant relief, may, on the application of the company or any other person interested and on such terms and conditions as seem to the Commission just and expedient, order that the company be relieved from such consequences as aforesaid.

SERVICE AND AUTHENTICATION OF DOCUMENTS

53. Service of documents on a company.— A document or information may be served on the company or any of its officers at the registered office of the Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 38 of 290

 

company against an acknowledgement or by post or courier service or through electronic means or in any other manner as may be specified.

54. Service of documents on Commission or the registrar.— A document or information may be served on the Commission or the registrar against an acknowledgement or by post or courier service or through electronic means or in any other manner as may be specified.

55. Service of notice on a member.— (1) A document or information may be served on a member at his registered address or, if he has no registered address in Pakistan, to the address supplied by him to the company for the giving of notices to him against an acknowledgement or by post or courier service or through electronic means or in any other manner as may be specified.

(2) Where a notice is sent by post, service of the notice shall be deemed to be effected by properly addressing, prepaying and posting a letter containing the notice and, unless the contrary is proved, to have been effected at the time at which the letter would be delivered in the ordinary course of post.

(3) A notice may be given by the company to the joint-holders of a share by giving the notice to the joint-holder named first in the register in respect of the share.

(4) A notice may be given by the company to the person entitled to a share in consequence of the death or insolvency of a member by sending it through the post in a prepaid letter addressed to them by name, or by the title or representatives of the deceased, or assignees of the insolvent, or by any like description, at the address, supplied for the purpose by the person claiming to be so entitled, or until such an address has been so supplied by giving the notice in any manner.

56. Authentication of documents and proceedings.— Save as expressly provided in this Act, a document or proceeding requiring authentication by a company may be signed by the chief executive or a director, secretary or other authorised officer of the company, and need not be under its common seal.

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PART V

PROSPECTUS, ALLOTMENT, ISSUE AND TRANSFER OF SHARES AND OTHER SECURITIES

PROSPECTUS

57. Prospectus.— (1) A prospectus issued by or on behalf of a company shall be dated, and that date shall, unless the contrary is proved, be taken as the date of its publication.

(2) No prospectus shall be issued by or on behalf of a company unless on or before the date of its publication, there has been filed with the Commission and the registrar a copy thereof signed by every person who is named therein as a director or proposed director of the company.

(3) If a prospectus is issued, published or circulated without complying with, or in contravention of any provision of this section, the company, and every person who is a party to the issue, publication or circulation of the prospectus, shall be liable to a penalty not exceeding of level 2 on the standard scale. The default shall continue until a copy thereof complying with all the requirements of this section has been filed with the Commission and the registrar. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font:Formatted: Font: Border: : (No border)Formatted: Font:

Comment [P&LAD14]: Provisions regarding prospectus is omitted from Co 84 and provided in the securities Act 2015 therefore, to be omitted.

CLASSES AND KINDS OF SHARES

58. Classes and kinds of share capital.— A company having share capital shall issue only fully paid shares which may be of different kinds and classes as provided by its memorandum and articles:

Provided that different rights and privileges in relation to the different kinds and classes of shares may only be conferred in such manner as may be specified.

VARIATION OF SHAREHOLDERS’ RIGHTS

59. Variation of shareholders’ rights.— (1) The variation of the right of shareholders of any class shall be effected only in the manner laid down in section 28.

(2) Not less than ten percent of the class of shareholders who are aggrieved by the variation of their rights under sub-section (1) may, within thirty days of the date of the resolution varying their rights, apply to the Court for an order cancelling the resolution:

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Provided that the Court shall not pass such an order unless it is shown to its satisfaction that some facts which would have had a bearing on the decision of the shareholders were withheld by the company in getting the aforesaid resolution passed or, having regard to all the circumstances of the case, that the variation would unfairly prejudice the shareholders of the class represented by the applicant.

(3) An application under sub-section (2) may be made on behalf of the shareholders entitled to make it by such one or more of their number as they may authorise in writing in this behalf.

(4) The company shall, within fifteen days after the service on the company of any order made on any such application, forward a copy of the order to the registrar and, if default is made in complying with this provision, the person guilty of an offence under this section shall be liable to a penalty not exceeding of level 1 on the standard scale.

(5) The expression “variation” includes abrogation, revocation or enhancement.

SHARE CAPITAL AND NATURE, NUMBERING AND CERTIFICATE OF SHARES

60. Numbering of shares.— Every share in a company having a share capital shall be distinguished by its distinctive number:

Provided that nothing in this section shall apply to a share held by a person whose name is entered as holder of beneficial interest in such share in the records of a central depository system.

61. Nature of shares or other securities.— The shares or other securities or other interest of any member in a company shall be movable property transferable in the manner provided by the articles of the company.

62. Shares certificate to be evidence.— (1) A certificate, if issued in the physical form issued under the common seal of the company, or under the official seal which must be facsimile of the company’s common seal, or issued in book-entry form, specifying the shares held by any person or shares held in central depository system shall be prima facie evidence of the title of the person to such shares.

(2) Notwithstanding anything contained in the articles of a company, the manner of issue of a certificate of shares, the form of such certificate and other matters shall be such as may be specified.

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SPECIAL PROVISIONS AS TO DEBENTURES Formatted: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)

Comment [JAK15]: Redeemable Securities

63. Issue of debentures.— (1) A company may issue different kinds of debentures having different classes, rights and privileges as may be specified.

(2) The rights, privileges and the procedure, for securing the issue of debentures, the form of debenture trust deed, the procedure for the debenture holders to inspect the trust deed and to obtain a copy thereof shall be such as may be specified.

64. Payment of certain debts out of assets subject to floating charge in priority to claims under the charge.— (1) Where either a receiver is appointed on behalf of the holders of any debentures of a company secured by a floating charge, or possession is taken by or on behalf of these debenture holders of any property comprised in or subject to the charge, then, if the company is not at the time in course of being wound up, the debts which in every winding up are under the provisions of Part ________ relating to preferential payments to be paid in priority to all other debts, shall be paid forthwith out of any assets coming to the hands of the receiver or other person taking possession as aforesaid in priority to any claim for principal or interest in respect of the debentures.

(2) The periods of time mentioned in the said provisions of Part __ shall be reckoned from the date of the appointment of the receiver or of possession being taken as aforesaid, as the case may be.

(3) Any payments made under sub-section (1) shall be recouped, as far as may be, out of the assets of the company available for payment of general creditors.

65. Powers and liabilities of trustee.— (1) The trustee nominated or appointed under the trust-deed for securing an issue of debentures shall, if so empowered by such deed, have the right to sue for all redemption monies and interest in the following cases, namely,—

(a) where the issuer of the debentures as mortgagor binds himself to repay the debenture loan or pay the accrued interest thereon, or both to repay the loan and pay the interest thereon, in the manner provided on the due date;

 

Formatted: Font:(b) where by any cause other than the wrongful act or default of the issuer the mortgaged property is wholly or partially destroyed or the security is rendered insufficient within the meaning of section 66 of the Transfer of Property Act, 1882 (Act IV of 1882), and the trustee has given the issuer a reasonable opportunity of providing further security adequate to render the whole security sufficient and the issuer has failed to do so;

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(c) where the trustee is deprived of the whole or part of the security by or in consequence of any wrongful act or default on the part of the issuer; and

 

(d) where the trustee is entitled to take possession of the mortgaged property and the issuer fails to deliver the same to him or to secure the possession thereof without disturbance by the issuer or any person claiming under a title superior to that of the issuer.

 

(2) Where a suit is brought under clause (a) or clause (b) of sub-section (1) the Court may at its discretion stay the suit and all proceedings therein notwithstanding any contract to the contrary, until the trustee has exhausted all his available remedies against the mortgaged property or what remains of it unless the trustee abandons his security and, if necessary, retransfers the mortgaged property.

(3) Notwithstanding anything contained in sub-sections (1) and (2) or any other law for the time being in force, the trustee or any person acting on his behalf shall, if so authorised by the trust-deed, sell or concur in selling, without intervention of the Court, the mortgaged property or any part thereof in default of payment according to re-payment schedule of any redemption amount or in the payment of any accrued interest on the due date by the issuer.

Explanation.— “Issuer”, in sub-sections (1), (2) and (3), shall mean the company issuing debentures and securing the same by mortgage of its properties or assets, or both its properties and assets, and appointing a trustee under a trust-deed.

(4) Subject to the provisions of this section, any provision contained in a trust-deed for securing an issue of debentures, or in any contract with the holders of debentures secured by a trust-deed, shall be void in so far as it would have the effect of exempting a trustee thereof from, or indemnifying him against, liability for breach of trust, where he fails to show the degree of care and diligence required of him as trustee, having regard to the provisions of the trust-deed conferring on him any power, authority or discretion.

(5) Sub-section (4) shall not invalidate—

(a) any release otherwise validly given in respect of any act or omission by a trustee before the giving of the release; or

 

(b) any provision enabling such a release to be given—

 

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proxies are permitted, by proxy, at a meeting summoned for the purpose; and

 

(ii) either with respect to specific acts or omissions or on the trustee dying or ceasing to act.

 

(6) Sub-section (4) shall not operate—

(a) to invalidate any provision in force immediately before the commencement of this Act, so long as any person then entitled to the benefit of that provision or afterwards given the benefit thereof under sub-section (7) remains as trustee of the deed in question ; or

 

(b) to deprive any person of any exemption or right to be indemnified in respect of any act or omission by him while any such provision was in force.

 

(7) While any trustee of a trust-deed remains entitled to the benefit or provision saved by sub-section (6), the benefits of that provision may be given either—

(a) to all trustees of the deed, present and future; or

 

(b) to any named trustees or proposed trustees thereof;

 

by a resolution passed by a majority of not less than three-fourths in value of the debenture-holders present in person or, where proxies are permitted, by proxy, at a meeting called for the purpose in accordance with the provisions of the deed or, if the deed makes no provisions for calling meetings, at a meeting called for the purpose in any manner approved by the Court.

66. Issue of securities and redeemable capital not based on interest.— (1) A company may by public offer or, upon terms and conditions contained in an agreement in writing, issue to one or more scheduled banks, financial institutions or such other persons as are notified for the purpose by the Commission either severally, jointly or through their syndicate, any instrument in the nature of redeemable capital in any or several forms in consideration of funds, moneys or accommodations received or to be received by the company, whether in cash or in specie or against any promise, guarantee, undertaking or indemnity issued to or in favour of or for the benefit of the company.

(2) In particular and without prejudice to the generality of the forgoing provisions, the agreement referred to in sub-section (1) for redeemable capital may provide for, adopt or include, in addition to others, all or any of the following matters, namely,Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font:Formatted: Font:Formatted: Font: Border: : (No border)Formatted: Font:The Draft Companies Bill, 2016 Page 44 of 290

 

 

(a) mode and basis of repayment by the company of the amount invested in redeemable capital within a certain period of time;

 

(b) arrangement for sharing of profit and loss;

 

(c) creation of a special reserve called the “participation reserves” by the company in the manner provided in the agreement for the issue of participatory redeemable capital in which all providers of such capital shall participate for interim and final adjustment on the maturity date in accordance with the terms and conditions of such agreements ; and

 

(d) in case of net loss on participatory redeemable capital on the date of maturity, the right of holders to convert the outstanding, balance of such capital or part thereof as provided in the agreement into ordinary shares of the company at the break-up price calculated in the specified manner.

 

(3) The terms and conditions for the issue of instruments or certificates of redeemable capital and the rights of their holders shall not be challenged or questioned by the company or any of its shareholders unless repugnant to any provision of this Act or any other law or the memorandum or articles or any resolution of the general meeting or directors of the company or any other document.

(4) The provision of this Act relating to the creation, issue, increase or decrease of the capital shall not apply to the redeemable capital.

ALLOTMENT

67. Application for, and allotment of, shares and debentures.— (1) No application for allotment of shares in and debentures of a company in pursuance of a prospectus shall be made for shares or debentures of less than such nominal amount as the Commission may, from time to time, specify, either generally or in a particular case.

(2) The Commission may specify the form of an application for subscription to shares in or debentures of a company which may, among other matters, contain such declarations or verifications as it may, in the public interest, deem necessary; and such form then shall form part of the prospectus.

(3) All certificates, statements and declarations made by the applicant shall be binding on him.

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(4) An application for shares in or debentures of a company which is made in pursuance of a prospectus shall be irrevocable.

(5) Whoever contravenes the provisions of sub-section (1) or sub-section (2), or makes an incorrect statement, declaration or verification in the application for allotment of shares, shall be liable to a penalty of level 2 on the standard scale.

68. Repayment of money received for shares not allotted.— (1) Where a company issues any invitation to the public to subscribe for its shares or other securities, the company shall refund the money in the case of the unaccepted or unsuccessful applications within fifteen days of the closure of the subscription lists.

(2) If the refund required by sub-section (1) is not made within the time specified therein, the directors of the company shall be jointly and severally liable to repay that money with surcharge at the rate of two percent for every month or part thereof from the expiration of the fifteenth day and, in addition, shall be liable to a penalty of level 3 on the standard scale. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)

Comment [JAK16]: It needs to be deleted being un Islamic. Only regulatory action may be taken.

69. Allotment of shares and other securities to be dealt in on securities exchange.— (1) Where a prospectus, whether issued generally or not, states that application has been or will be made for permission for the shares or other securities offered thereby to be dealt in on the securities exchange, any allotment made on an application in pursuance of the prospectus shall, whenever made, be void if the permission has not been applied for before the seventh day after the first issue of the prospectus or if the permission has not been granted before the expiration of twenty-one days from the date of the closing of the subscription lists or such longer period not exceeding forty-two days as may, within the said twenty-one days, be notified to the applicants for permission by the securities exchange.

(2) Where the permission has not been applied for or has not been granted as aforesaid, the company shall forthwith repay without surcharge all money received from applicants in pursuance of the prospectus, and, if any such money is not repaid within eight days after the company becomes liable to repay it, the directors of the company shall be jointly and severally liable to repay that money from the expiration of the eighth day together with surcharge at the rate of two per cent. for every month or part thereof from the expiration of the eighth day and in addition, shall be liable to a penalty of level 3 on the standard scale.

(3) All moneys received as aforesaid shall be deposited and kept in a separate bank account in a scheduled bank so long as the company may become liable to repay it under sub-section (2); and, if default is made in complying with this sub-section, the company and every officer of the company who authorises or permits the default shall be liable to a penalty of level 2 on the standard scale.

(4) For the purposes of this section, permission shall not be deemed to be Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 46 of 290

 

refused if it is intimated that the application for it, though not at present granted, will be given further consideration.

(5) This section shall have effect,—

(a) in relation to any shares or securities agreed to be taken by a person underwriting an offer thereof by a prospectus as if he had applied therefor in pursuance of the prospectus; and

 

(b) in relation to a prospectus offering shares for sale with the following modifications, that is to say,-

 

(i) reference to sale shall be substituted for reference to allotment;

 

(ii) the person by whom the offer is made and not the company, shall be liable under sub-section (2) to repay the money received from applicant, and reference to the company’s liability under that sub-section shall be construed accordingly; and

 

(iii) for the reference in sub-section (3) to the company and every officer of the company there shall be substituted a reference to any person by or through whom the offer is made and who authorises or permits the default.

 

70. Return as to allotments.— (1) Whenever a company having a share capital makes any allotment of its shares, the company shall, within thirty days thereafter,-

(a) file with the registrar a return of the allotment, stating the number and nominal amount of the shares comprised in the allotment and such particulars as may be specified, of each allottee, and the amount paid on each share; and

 

(b) in the case of shares allotted as paid up in cash, submit along with the return of allotment, a report from its auditor to the effect that the amount of consideration has been received in full by the company and share certificates have been issued to each allottee:

 

Provided that in case, the appointment of auditor is not mandatory by a company, the certificate for the purpose shall be obtained from a practicing chartered accountant or a cost and management accountant;

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The Draft Companies Bill, 2016 Page 47 of 290

 

 

along with copy of the valuation report (verified in the specified manner) for registration in respect of which that allotment was made;

 

(d) file with the registrar—

 

(i) in the case of bonus shares, a return stating the number and nominal amount of such shares comprised in the allotment and the particulars of allottees together with a copy of the resolution authorising the issue of such shares;

 

(ii) in the case of issue of shares at a discount, a copy of the resolution passed by the company authorising such issue and where the maximum rate of discount exceeds ten per cent, a copy of the order of the Commission permitting the issue at the higher percentage.

 

Explanation.— Shares shall not be deemed to have been paid for in cash except to the extent that the company shall actually have received cash therefor at the time of, or subsequent to, the agreement to issue the shares, and where shares are issued to a person who has sold or agreed to sell property or rendered or agreed to render services to the company, or to persons nominated by him, the amount of any payment made for the property or services shall be deducted from the amount of any cash payment made for the shares and only the balance, if any, shall be treated as having been paid in cash for such shares, notwithstanding any bill of exchange or cheques or other securities for money.

(2) If the registrar is satisfied that in the circumstances of any particular case the period of thirty days specified in sub-sections (1) and (2) for compliance with the requirements of this section is inadequate, he may extend that period as he thinks fit, and, if he does so, the provisions of sub-sections (1) and (2) shall have effect in that particular case as if for the said period of thirty days the extended period allowed by the registrar were substituted.

(3) No return of allotment shall be required to be filed for the shares taken by the subscribers to the memorandum on the formation of the company.

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

(5) This section shall apply mutatis mutandis to shares which are allotted or issued or deemed to have been issued to a scheduled bank or a financial institution in pursuance of any obligation of a company to issue shares to such scheduled bank or financial institution:

Provided that where default is made by a company in filing a return of allotment in respect of the shares referred to in this sub-section, the scheduled Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 48 of 290

 

bank or the financial institution to whom shares have been allotted or issued or deemed to have been issued may file a return of allotment in respect of such shares with the registrar together with such documents as may be specified by the Commission in this behalf, and such return of allotment shall be deemed to have been filed by the company itself and the scheduled bank the financial institution shall be entitled to recover from the company the amount of any fee properly paid by it to the registrar in respect of the return.

CERTIFICATE OF SHARES AND OTHER SECURITIES

71. Limitation of time for issue of certificates.— (1) Every company shall issue share within thirty days after the allotment of any of its shares, or other securities and ensure delivery of the certificates to the person entitled thereto at his registered address.

(2) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

72. Issuance of shares in book-entry form.— (1) After the commencement of this Act from a date notified by the Commission, a company having share capital, shall have shares in book-entry form only.

(2) Every existing company shall be required to replace its physical shares with book-entry form in a manner as may be specified and from the date notified by the Commission, within a period not exceeding four years from the commencement of this Act:

Provided that the Commission may notify different dates for different classes of companies.

Provided further that the Commission may, if it deems appropriate, extend the period for another two years besides the period stated herein.

(3) Nothing contained in this section shall apply to the shares of a;

a. Single member company;

b. Agriculture promotion company; and

c. Personal property company

 

formed under this Act.

73. Issue of duplicate certificates.— (1) A duplicate of a certificate of shares, or other securities, shall be issued by the company within thirty days from the date of application if the original,- Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 49 of 290

 

 

(a) is proved to have been lost or destroyed, or

 

(b) having been defaced or mutilated or torn is surrendered to the company.

 

(2) The company, after making such inquiry as to the loss, destruction, defacement or mutilation of the original, as it may deem fit to make, shall, subject to such terms and conditions, if any, as it may consider necessary, issue the duplicate:

Provided that the company may charge fee and the actual expenses incurred on such inquiry.

(3) If the company for any reasonable cause is unable to issue duplicate certificate, it shall notify this fact, along with the reasons within twenty days from the date of the application, to the applicant.

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

(5) If a company with intent to defraud, issues a duplicate certificate thereof, the company shall be punishable with fine which may extend to one hundred thousand rupees and every officer of the company who is in default shall be punishable with imprisonment for a term which may extend to six months, or with fine which may extend to fifty thousand rupees, or with both.

TRANSFER OF SHARES AND OTHER SECURITIES

74. Transfer of shares and other securities.— (1) An application for registration of transfer of shares and other transferable securities along with proper instrument of transfer duly stamped and executed by the transferor and the transferee may be made to the company either by the transferor or the transferee, and subject to the provisions of this section, the company shall within fifteen days after the application for the registration of the transfer of any such securities, complete the process and--

(a) ensure delivery of the certificates to the transferee at his registered address; and

 

(b) enter in its register of members the name of the transferee:

 

Provided that in case of conversion of physical shares and other transferable securities into book-entry form, the company shall, within ten days after an application is made for the registration of the transfer of any shares or Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 50 of 290

 

other securities to a central depository, register such transfer in the name of the central depository:

Provided further that nothing in this section shall apply to any transfer of shares or other securities pursuant to a transaction executed on the securities exchange.

(2) Where a transfer deed is lost, destroyed or mutilated before its lodgment, the company may on an application made by the transferee and bearing the stamp required by an instrument of transfer, register the transfer of shares or other securities if the transferee proves to the satisfaction of the board that the transfer deed duly executed has been lost, destroyed or mutilated:

Provided that before registering the transfer of shares or other securities, the company may demand such indemnity as it may think fit.

(3) All references to the shares or other securities in this section, shall in case of a company not having share capital, be deemed to be references to interest of the members in the company.

(4) Every company shall maintain at its registered office a register of transfers of shares and other securities and such register shall be open to inspection by the members and supply of copy thereof in the manner stated in section 110.

(5) Nothing in sub-section (1) shall prevent a company from registering as shareholder or other securities holder a person to whom the right to any share or security of the company has been transmitted by operation of law.

(6) A person guilty of an offence under this section shall be liable to a penalty of level 2 on the standard scale.

75. Board not to refuse transfer of shares.- The board shall not refuse to transfer any shares or securities unless the transfer deed is, for any reason, defective or invalid:

Provided that the company shall within fifteen days or, where the transferee is a central depository, within five days from the date on which the instrument of transfer was lodged with it notify the defect or invalidity to the transferee who shall, after the removal of such defect or invalidity, be entitled to re-lodge the transfer deed with the company:

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Provided further that the provisions of this section shall, in relation to a private company, be subject to such limitations and restrictions as may have been imposed by the articles of such company.

76. Restriction on transfer of shares by the members of a private company.— (1) Notwithstanding anything contained in section 75, a member of a private company desirous to sell any shares held by him shall intimate to the board his intention through a notice.

(2) On receipt of such notice, the board, within a period of ten days, shall offer those shares for sale to the members in proportion to their existing shareholding.

(3) The letter of offer for sale specifying the number of shares to which the member is entitled, price per share and limiting a time, within which the offer, if not accepted, be deemed as declined, shall be dispatched to the members through registered post or courier or through electronic mode.

(4) If the whole or any part of the shares offered is declined or is not taken, the board may offer such shares to the other members in proportion to their shareholding.

(5) If all the members refuse to accept the offer or if any shares are left over, the shares may be sold to any other person as determined by the member, who initiated the offer.

(6) For the purpose of this section, the mechanism to determine the price of shares shall be such, as may be specified.

77. Notice of refusal to transfer.— (1) If a company refuses to register a transfer of any shares or other securities, the company shall, within fifteen days after the date on which the instrument of transfer was lodged with the company, send to the transferee notice of the refusal indicating reasons for such refusal:

Provided that failure of the company to give notice of refusal after the expiry of the period mentioned in this section or section 75, shall be deemed refusal of transfer.

(2) A person guilty of an offence under this section shall be liable to a penalty of level 2 on the standard scale.

78. Transfer to successor-in-interest.— The shares or other securities of a deceased member shall be transferred on application duly supported by succession certificate or by lawful award, as the case may be, in favour of the Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 52 of 290

 

successors to the extent of their interests and their names shall be entered to the register of members.

79. Transfer to nominee of a deceased member.— (1) Notwithstanding anything contained in any other law for the time being in force or in any disposition by a member of a company of his interest represented by the shares held by him as a member of the company, a person may on acquiring interest in a company as member, represented by shares, at any time after acquisition of such interest deposit with the company a nomination conferring on a person the right to protect the interest of the legal heirs in the shares of the deceased in the event of his death, as a trustee and to facilitate the transfer of shares to the legal heirs of the deceased subject to succession to be determined under the Islamic law of inheritance and in case of a non-Muslim members, as per their respective law.

(2) The person nominated under this section shall, after the death of the member, be deemed as a member of company till the shares are transferred to the legal heirs and if the deceased was a director of the company, not being a listed company, the nominee shall also act as director of the company to protect the interest of the legal heirs. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)

Comment [SS17]: To be revised by Muzaffar Sb.

(3) The person to be nominated under this section shall not be a person other than the relatives of the member, namely, a spouse, father, mother, brother, sister and son or daughter.

(4) The nomination as aforesaid shall in no way prejudice the right of the member making the nomination to transfer, dispose of or otherwise deal in the shares owned by him during his lifetime and shall have effect in respect of the shares owned by the said member on the day of his death.

80. Appeal against refusal for registration of transfer. - (1) The transferor or transferee, or the person who gives intimation of the transmission by operation of law, as the case may be, aggrieved by the refusal of transfer under section 75 to 79 may appeal to the Commission within a period of sixty days of the date of refusal.

(2) The Commission shall, provide opportunity of hearing to the parties concerned and may, by an order in writing, direct that the transfer or transmission should be registered by the company and the company shall give effect to the decision within fifteen days of the receipt of the order.

(3) The Commission may, in its aforesaid order, give such incidental and consequential directions as to the payment of costs or otherwise as it deems fit.

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(4) If default is made in giving effect to the order of the Commission within the period specified in sub-section (2), every director and officer of the company shall be liable to a penalty of level 3 on the standard scale.

COMMISSION, DISCOUNT AND PREMIUM

81. Application of premium received on issue of shares.— (1) If a company issues shares at a premium, whether for cash or otherwise, a sum equal to the aggregate amount or the value of the premiums on those shares must be transferred to an account, called “the share premium account”.

(2) Where, on issuing shares, a company has transferred a sum to the share premium account, it may use that sum to write off,-

(a) the preliminary expenses of the company;

 

(b) the expenses of, or the commission paid or discount allowed on, any issue of shares of the company; and

 

(c) in providing for the premium payable on the redemption of any redeemable preference shares of the company.

 

(3) The company may also use the share premium account to issue bonus shares to its members.

.

82. Power to issue shares at a discount.— (l) Subject to the provisions of this section, it shall be lawful for a company to issue shares in the company at a discount,

Provided that—

(a) the issue of shares at a discount must be authorised by special resolution passed in the general meeting of the company;

 

(b) the resolution must specify the number of shares to be issued, rate of discount, not exceeding the limits permissible under this section and price per share proposed to be issued;

 

(c) in case of listed companies discount shall only be allowed if the market price is lower than the par value of the shares for a continuous period of past ninety trading days immediately preceding the date of announcement by the board; and

 

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(d) the issue of shares at discount must be sanctioned by the Commission:

 

Provided further that approval of the Commission shall not be required by for a listed company for issuing shares at a discount if the discounted price is not less than ninety percent of the par value;

(e) no such resolution for issuance of shares at discount shall be sanctioned by the Commission if the offer price per share, specified in the resolution, is less than,-

 

(i) in case of listed companies, ninety percent of volume weighted average daily closing price of shares for ninety days prior to the announcement of discount issue; or

 

(ii) in case of other than listed companies, the breakup value per share based on assets (revalued not later than 3 years) or per share value based on discounted cash flow:

 

Provided that the calculation arrived at, for the purpose of sub-clause (i) or (ii) of clause (e) above, shall be certified by the statutory auditor;;

(f) directors and sponsors of listed companies shall be required to subscribe their portion of proposed issue at volume weighted average daily closing price of shares for ninety days prior to the announcement of discount issue;

(g) not less than three years have elapsed since the date on which the company was entitled to commence business;

 

(h) the share at a discount must be issued within sixty days after the date on which the issue is sanctioned by the Commission or within such extended time as the Commission may allow.

 

(2) Where a company has passed a special resolution authorising the issue of shares at a discount, it shall apply to the Commission where applicable, for an order sanctioning the issue. The Commission on such application may, if, having regard to all the circumstances of the case, thinks proper so to do, make an order sanctioning the issue of shares at discount subject to such terms and conditions as it deems fit.

(3) Issue of shares at a discount shall not be deemed to be reduction of capital. The Draft Companies Bill, 2016 Page 55 of 290

 

(4) Every prospectus relating to the issue of shares, and every statement of financial position issued by the company subsequent to the issue of shares, shall contain particulars of the discount allowed on the issue of the shares

(5) A person guilty of an offence under this section shall be liable to a penalty of level 3 on the standard scale.

FURTHER ISSUE OF CAPITAL

83. Further issue of capital.— (1) Where the directors propose to increase share capital of the company by issue of further share capital, such shares shall be offered:

(a) to persons who, at the date of the offer, are members of the company in proportion to the existing shares held by sending a letter of offer subject to the following conditions, namely:—

(i) the shares so offered shall be strictly in proportion to the shares already held in respective kinds and classes

(ii) the letter of offer shall state the number of shares offered and limiting a time not being less than fifteen days and not exceeding thirty days from the date of the offer within which the offer, if not accepted, shall be deemed to have been declined;

(iii) in the case of a listed company any member, not interested to subscribe, may exercise the right to renounce the shares offered to him in favour of any other person, before the date of expiry stated in the letter of offer; and

(iv) if the whole or any part of the shares offered under this section is declined or is not subscribed, the directors may allot such shares in such manner as they may deem fit within a period of thirty days from the close of the offer as provided under sub-clause (ii) above or within such extended time not exceeding thirty day with the approval of the Commission.

Provided that a public company may reserve a certain percentage of further issue for its employees under “Employees Stock Option Scheme” to be approved by the Commission in accordance with the procedure and on such conditions as may be specified.

(b) subject to approval of the Commission, to any person, in the case of public company on the basis of a special resolution either for cash or for Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 56 of 290

 

a consideration other than cash;

Provided that the value of non-cash asset, service, intellectual property shall be determined by a valuer registered by the Commission.

(2) The letter of offer referred to in sub-clause (ii) of clause (a) of sub-section (1) duly signed by at least two directors shall be dispatched through registered post or courier or through electronic mode to all the existing members, ensuring that it reaches the members before the commencement of period for the acceptance of offer.

(3) A copy of the letter of offer, referred to in sub-section (2) shall, simultaneously with the dispatch to the members, be sent to the Registrar.

(5) Notwithstanding anything contained in this section, where loan has been obtained from any Government by a public sector company, and if that Government considers it necessary in the public interest so to do, it may, by order, direct that such loan or any part thereof shall be converted into shares in that company, on such terms and conditions as appear to the Government to be just and reasonable in the circumstances of the case even if the terms of such loan does do not include the option for such conversion:

Explanation.- For the purpose of this section ‘Government’ shall include the Federal Government or a Provincial Government.

(6) In determining the terms and conditions of conversion under sub-section (5), the Government shall have due regard to the financial position of the public sector company, the terms of the rate of interest payable thereon and such other matters as it may consider necessary.

(7) Notwithstanding anything contained in this Act or any other law for the time being in force or the memorandum and articles, where the authorised capital of a company is fully subscribed, or the un-subscribed capital is insufficient, the same shall be deemed to have been increased to the extent necessary for issue of shares to the Government, a scheduled bank or financial institution in pursuance of any obligation of the company to issue shares to such scheduled bank or financial institution.

(8) In case shares are allotted in terms of sub-section (7), the company shall be required to file the notice of increase in share capital along with the fee prescribed for such increase with the Registrar within the period prescribed under this Act: The Draft Companies Bill, 2016 Page 57 of 290

 

Provided that where default is made by a company in complying with the requirement of filing a notice of increase in the authorised capital under this Act as well as the fee to be deposited on the authorised capital as deemed to have been increased, the Government, scheduled bank or the financial institution to whom shares have been issued may file notice of such increase with the Registrar and such notice shall be deemed to have been filed by the company itself and the Government, scheduled bank or financial institution shall be entitled to recover from the company the amount of any fee paid by it to the Registrar in respect of such increase.

(9) A person guilty of an offence under this section shall be liable to a penalty of level 2 on the standard scale.

INVITATION OF DEPOSITS

84. Prohibition on acceptance of deposits from public.- (1) On and after the commencement of this Act, no company shall invite, accept or renew deposits from the public:

Provided that nothing in this sub-section shall apply to a banking company and such other company or class of companies as the Commission may, notify in this behalf.

Explanation.- For the purposes of this section, “deposit” means any deposit of money with, and includes any amount borrowed by, a company, but shall not include a loan raised by issue of debentures or a loan obtained from a banking company or financial institution.

(2) Where a company accepts or invites, or allows or causes any other person to accept or invite on its behalf, any deposit, the company shall be punishable,-

(a) where such contravention relates to the acceptance of any deposit, with penalty which shall not be less than the amount of the deposit so accepted; and

 

(b) where such contravention relates to the invitation for any deposit, shall be liable to a penalty of level 3 on the standard scale.

 

(3) In addition to the fine on the company under sub-section (3), every officer of the company which is in default shall be punishable with imprisonment for a term which may extend to two years and shall also be liable to fine which may extend to five million rupees.

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85. Power of company to alter its share capital.- (1) A company having share capital may, if so authorised by its articles, alter the conditions of its memorandum through a special resolution, so as to—

(a) increase its authorised capital by such amount as it thinks expedient;

 

(b) consolidate and divide the whole or any part of its share capital into shares of larger amount than its existing shares;

 

(c) sub-divide its shares, or any of them, into shares of smaller amount than is fixed by the memorandum:

 

(d) cancel shares which, at the date of the passing of the resolution in that behalf, have not been taken or agreed to be taken by any person, and diminish the amount of its share capital by the amount of the share so cancelled:

 

Provided that, in the event of consolidation or sub-division of shares, the rights attaching to the new shares shall be strictly proportional to the rights attached to the previous shares so consolidated or sub-divided:

Provided further that, where any shares issued are of a class which is the same as that of shares previously issued, the rights attaching to the new shares shall be the same as those attached to the shares previously held.

(2) The new shares issued by a company shall rank pari passu with the existing shares of the class to which the new shares belong in all matters, including the right to such bonus or right issue and dividend as may be declared by the company subsequent to the date of issue of such new shares.

(3) A cancellation of shares in pursuance of sub-section (1) shall not be deemed to be a reduction of share capital within the meaning of this Act.

(4) The company shall file with the registrar notice of the exercise of any power referred to in sub-section (1) within fifteen days from the exercise thereof.

(5) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

86. Prohibition of purchase by company or giving of loans by it for purchase of its shares. (1) No company having a share capital, other than a listed company shall have power to buy its own shares.

(2) No public company or a private company being subsidiary of a public company shall give financial assistance whether directly or indirectly for the Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 59 of 290

 

purpose of, or in connection with, a purchase or subscription made or to be made, by any person of any shares in the company or in its holding company.

(3) Nothing in sub-section (2) shall apply to—

(a) the lending of money by a banking company in the ordinary course of its business;

 

(b) the provision by a company of money in accordance with any scheme approved by company through special resolution and in accordance with such requirements as may be specified, for the purchase of, or subscription for shares in the company or its holding company, if the purchase of, or the subscription for, the shares held by a trust for the benefit of the employees or such shares held by the employee of the company;

 

(c) the provision or securing an advance to any of its employees, including a chief executive who, before his appointment as such, was not a director of the company, but excluding all directors of the company, for purchase of shares of the company or of its subsidiary or holding company.

 

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

87. Subsidiary company not to hold shares in its holding company.- (1) No company shall, either by itself or through its nominees, hold any shares in its holding company and no holding company shall allot or transfer its shares to any of its subsidiary companies and any such allotment or transfer of shares of a company to its subsidiary company shall be void:

Provided that a subsidiary shall not be barred-

(a) from acting as a trustee unless its holding company is beneficially interested under the trust; and

 

(b) from dealing in shares of its holding company in the ordinary course of its business, on behalf of its clients only subject to non-provision of any financial assistance where such subsidiary carries on a bona fide business of brokerage:

 

Provided further that a subsidiary dealing in shares of its holding company in the ordinary course of its brokerage business, shall not exercise the voting rights attached to such shares.

Provided also that the provisions of this section shall not be applicable where such shares are held by a company by operation of law. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 60 of 290

 

(5) A person guilty of an offence under this section shall be liable to a penalty of level 2 on the standard scale.

88. Power of a company to purchase its own shares.- (1) Notwithstanding anything contained in this Act or any other law, for the time being in force, or the memorandum and articles, a listed company may, subject to the provisions of this section and the regulations specified in this behalf, purchase its own shares.

(2) The shares purchased by the company may, in accordance with the provisions of this section and the regulations, either be cancelled or held as treasury shares.

(3) The shares held by the company as treasury shares shall, as long as they are so held, in addition to any other conditions as may be specified, be subject to the following conditions, namely:-

(a) the voting rights of these shares shall remain suspended; and

 

(b) no cash dividend shall be paid and no other distribution, whether in cash or otherwise of the company’s assets, including any distribution of assets to members on a winding up shall be made to the company in respect of these shares:

 

Provided that nothing in this sub-section shall prevent,-

(a) an allotment of shares as fully paid bonus shares in respect of the treasury shares; and

 

(b) the payment of any amount payable on the redemption of the treasury shares, if they are redeemable.

 

(4) The board shall recommend to the members purchase of the shares. The decision of the board shall clearly specify the number of shares proposed to be purchased, purpose of the purchase i.e. cancellation or holding the shares as treasury shares, the purchase price, period within which the purchase shall be made, source of funds, justification for the purchase and effect on the financial position of the company.

(5) The purchase of shares shall be made only under authority of a special resolution.

(6) The purchase of shares shall be made within a period as specified in the regulations. Formatted: Font: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)The Draft Companies Bill, 2016 Page 61 of 290

 

(7) The proposal of the board to purchase shares shall, on conclusion of the board’s meeting, be communicated to the Commission and to the securities exchange on which shares of the company are listed.

(8) The purchase of shares shall always be made in cash and shall be out of the distributable profits or reserves specifically maintained for the purpose.

(9) The purchase of shares shall be made either through a tender offer or through the securities exchange as be specified.

(10) The company may dispose of the treasury shares in a manner as may specified

(11) Where a purchase of shares has been made under this section, the company shall maintain a register of shares so purchased and enter therein the following particulars, namely:-

(a) number of shares purchased;

 

(b) consideration paid for the shares purchased;

 

(c) mode of the purchase;

 

(d) the date of cancellation or re-issuance of such shares;

 

(e) number of bonus shares issued in respect of treasury shares; and

 

(f) number and amount of treasury shares redeemed, if redeemable.

 

(12) A person guilty of an offence under this section shall be liable to a penalty of level 3 on the standard scale and shall also be individually and severally liable for any or all losses or damages arising out of such contravention.

REDUCTION OF SHARE CAPITAL

89. Reduction of share capital.- Subject to confirmation by the Court a company limited by shares, if so authorised by its articles, may by special resolution reduce its share capital in any way, namely—

(a) cancel any paid-up share capital which is lost or un-represented by available assets; or

 

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(b) pay off any paid-up share capital which is in excess of the needs of the company;

 

90. Objection by creditors and settlement of list of objecting creditors.- (1) Where the proposed reduction of share capital involves r the payment to any shareholder of any paid-up share capital, and in any other case if the Court so directs, every creditor of the company who is entitled to any debt or claim, shall be entitled to object to the reduction.

(2) The Court shall settle a list of creditors so entitled to object, and for that purpose shall ascertain, as far as possible without requiring an application from any creditor, the names of those creditors and the nature and amount of their debts or claims, and may publish notices fixing a period within which creditors not entered on the list are to claim to be so entered or are to be excluded from the right of objecting to the reduction.

91. Power to dispense with consent of creditor on security being given for his debt.- Where a creditor entered on the list of creditors whose debt or claim is not discharged or determined does not consent to the reduction, the Court may, if it thinks fit, dispense with the consent of that creditor, on the company securing payment of his debt or claim by appropriating as the Court may direct, the following amount, that is to say,—

(a) if the company admits the full amount of his debt or claim, or, though not admitting it, is willing to provide for it, then the full amount of the debt or claim; and

 

(b) if the company does not admit or is not willing to provide for the full amount of the debt or claim, or if the amount is contingent or not ascertained, then an amount fixed by the Court after the like inquiry, and adjudication as if the company were being wound up by the Court

 

92. Order confirming reduction.- If the Court is satisfied with respect to every creditor of the company who under this Act is entitled to object to the reduction that either his consent to the reduction has been obtained or his debt or claim has been discharged or has been determined or has been secured, the Court may make an order confirming the reduction on such terms and conditions as it thinks fit.

93. Registration of order of reduction.- (1) The registrar on the filing with him of a certified copy of order of the Court confirming the reduction of the share capital, of the company shall register the same.

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(2) A resolution for reducing share capital as confirmed by an order of the Court registered under sub-section (1) shall take effect on such registration and not before.

(3) The registrar shall certify under his hand the registration of the order and his certificate shall be conclusive evidence that all the requirements of this Act with respect to reduction of share capital have been complied with, and that the share capital of the company is such as is stated in the order.

94. Liability of members in respect of reduced shares.-- (1) A member of the company, past or present, shall not be liable in respect of any share to any call or contribution exceeding in amount the difference, if any, between the amount paid, or, as the case may be, the received amount, if any, which is to be deemed to have been paid, on the share and the amount of the share as fixed by the order:

Provided that, if any creditor, entitled in respect of any debt or claim to object to the reduction of share capital, is, by reason of his ignorance of the proceedings for reduction, or of their nature and effect with respect to his claim not entered on the list of creditors, and, after the reduction, the company is unable, within the meaning of the provisions of this Act with respect to winding up by the Court, to pay the amount of his debt or claim, then—

(a) every person who was a member of the company at the date of the registration of the order for reduction shall be liable to contribute for the payment of that debt, or claim an amount not exceeding the amount which he would have been liable to contribute if the company had commenced to be wound up on the day before that registration; and

 

(b) if the company is wound up, the Court on the application of any such creditor and proof of his ignorance as aforesaid, may, if it thinks fit, settle accordingly a list of persons so liable to contribute, and make and enforce calls and orders on the contributories settled on the list as if they were ordinary contributories in a winding up.

 

(2) Noting in this section shall effect the rights of the contributories among themselves.

95. Penalty on concealment of name of creditor.—If any officer of the company conceals the name of any creditor entitled to object to the reduction, or willfully misrepresents the nature or amount of the debt or claim of any creditor, or if any officer of the company abets any such concealment or misrepresentation as aforesaid, every such officer shall be punishable with imprisonment for a term which may extend to one year, or with fine which may extend to five million rupees, or with both. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 64 of 290

 

96. Publication of reasons for reduction.- In the case of reduction of share capital, the Court may require the company to publish in the manner specified by the Court the reasons for reduction, or such other information in regard thereto as the Court may think expedient with a view to giving proper information to the public, and, if the Court thinks fit, the causes which led to the reduction.

97. Increase and reduction of share capital in case of a company limited by guarantee having a share capital.- A company limited by guarantee may, if it has a share capital and is so authorised by its articles, increase or reduce its share capital in the same manner and subject to the same conditions in and subject to which a company limited by shares may increase or reduce its share capital under the provisions of this Act.

UNLIMITED LIABILITY OF DIRECTORS

98. Limited company may have directors with unlimited liability.- (1) In a limited company, the liability of the directors or of any director may, if so provided by the memorandum, be unlimited.

(2) In a limited company in which the liability of any director is unlimited, the directors of the company, if any, and the member who proposes a person for election or appointment to the office of director, shall add to that proposal a statement that the liability of the person holding that office will be unlimited and the promoters and officers of the company, or one of them shall, before that person accepts the office or acts therein, give him notice in writing that his liability will be unlimited.

(3) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale and shall also be liable for any damage which the person so elected or appointed may sustain from the default, but the liability of the person elected or appointed shall not be affected by the default.

99. Special resolution of limited company making liability of directors unlimited.- A limited company, if so authorised by its articles, may, by special resolution, alter its memorandum so as to render unlimited the liability of its directors or of any director:

Provided that an alteration of the memorandum making the liability of any of the directors unlimited shall not apply, without his consent, to a director who was holding the office from before the date of the alteration, until the expiry of the term for which he was holding office on that date.

PART VI

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REGISTRATION OF MORTGAGES, CHARGES ETC.

100. Requirement to register a mortgage or charge.- (1) A company that creates a mortgage or charge to which this section applies must deliver the prescribed particulars of the mortgage or charge, together with the instrument by which the mortgage or charge is created or evidenced, to the registrar for registration within a period of thirty days beginning with the day after the day on which the charge is created:

Provided that,-

(a) in the case of a mortgage or charge created out of Pakistan comprising solely property situated outside Pakistan, thirty days after the date on which the instrument or copy could, in due course of post, and if dispatched with due diligence, have been received in Pakistan shall be substituted for thirty days after the date of the creation of the mortgage or charge as the time within which the particulars and instrument or copy are to be filed with the registrar; and

 

(b) where the mortgage or charge is created in Pakistan but comprises property outside Pakistan, the instrument creating or purporting to create the mortgage or charge and a copy thereof verified in the specified manner may be filed for registration notwithstanding that further proceedings may be necessary to make the mortgage or charge valid or effectual according to the law of the country in which the property is situate: and

 

Provided further that any subsequent registration of a mortgage or charge shall not prejudice any right acquired in respect of any property before the mortgage or charge is actually registered.

(2) This section applies to the following charges—

(a) a mortgage or charge on any immovable property wherever situate, or any interest therein; or

 

(b) a mortgage or charge for the purposes of securing any issue of debentures;

 

(c) a mortgage or charge on book debts of the company;

 

(d) a floating charge on the undertaking or property of the company, including stock-in-trade; or

 

(e) a charge on a ship or aircraft, or any share in a ship or aircraft;

 

(f) a charge on goodwill or on any intellectual property;

 

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(g) a mortgage or charge or pledge, on any movable property of the company;

 

(h) a mortgage or charge or other interest, based on agreement for the issue of any instrument in the nature of redeemable capital; or

 

(i) a mortgage or charge or other interest, based on a hire-purchase or leasing agreement for acquisition of fixed assets:

 

Provided that where a negotiable instrument has been given to secure the payment of any book debts of a company, the deposit of the instrument for the purpose of securing an advance to the company shall not for the purpose of this sub-section be treated as a mortgage or charge on those book debts.

(3) The registrar shall, on registration of a mortgage or charge under sub-section (1) issue a certificate of registration under his signatures or authenticated by his official seal in such form and in such manner as may be specified.

(4) The provisions of this section relating to registration shall apply to a company acquiring any property subject to a mortgage or charge..

(5) Notwithstanding anything contained in any other law for the time being in force, no charge created by a company shall be taken into account by the liquidator or any other creditor unless it is duly registered under sub-section (1) and a certificate of registration of such charge is given by the registrar under sub-section (3).

(6) Nothing in sub-section (6) shall prejudice any contract or obligation for repayment of the money thereby secured.

(7) Where any mortgage or charge on any property or assets of a company or any of its undertakings is registered under this section, any person acquiring such property, assets, undertakings or part thereof or any share or interest therein shall be deemed to have notice of the mortgage or charge from the date of such registration.

101. Particulars in case of series of debentures entitling holders pari passu.- Where a series of debentures containing, or giving by reference to any other instrument, any charge to the benefit of which the debenture-holders of that series are entitled pari passu is created by a company, it shall be sufficient for the purposes of section 100 if there are filed with the registrar within thirty days after the execution of the deed containing the charge or, if there is no such deed, after the execution of any debentures of the series, the following particulars, namely:-

(a) the total amount secured by the whole series;

 

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(b) the dates of the resolutions authorising the issue of the series and the date of the covering deed, if any, by which the security is created or defined;

 

(c) a general description of the property charged; and

 

(d) the names of the trustees, if any, for the debenture-holders;

 

together with a copy of the deed verified in the manner containing the charge:

Provided that, where more than one issue is made of debentures in the series, there shall be filed with the registrar for entry in the register particulars of the date and amount of each issue, but an omission to do this shall not affect the validity of the debentures issued.

102. Register of charges to be kept by registrar.- (1) The registrar shall, in respect of every company, keep a register containing particulars of the charges registered under this Part in such form and in such manner as may be specified.

(2) A register kept in pursuance of this section shall be open to inspection by a person on payment of such fees as may be prescribed.

103. Index to register of mortgages and charges.— The registrar shall keep a chronological index, in the form, containing such particulars, as may be specified, of the mortgages or charges registered with him under this Act.

104. Endorsement of certificate of registration on debenture or certificate of debenture stock.— The company shall cause a copy of every certificate of registration given under section 100 to be endorsed on every debenture or certificate of debenture stock which is issued by the company and the payment of which is secured by the mortgage or charge so registered:

Provided that in case the certificate of debenture or debenture stock is issued in the book-entry form, appropriate disclosure in pursuance of this section shall be made in the manner as may be specified:

Provided further that nothing in this section shall be construed as requiring a company to cause a certificate of registration of any mortgage or charge so given, to be endorsed on any debenture or certificate of debenture stock which has been issued by the company before the mortgage or charge was created.

105. Duty of company and right of interested party as regards registration.— (1) It shall be the duty of a company to file with the registrar for registration the prescribed particulars of every mortgage or charge created by the company and of the issue of debentures of a series, requiring registration under section 100, but registration of any such mortgage or charge may be effected on the application of any person interested therein. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Font color: BlackFormatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 68 of 290

 

(2) Where the registration is affected on the application of some person other than the company, that person shall be entitled to recover from the company the amount of any fees properly paid by him to the registrar on the registration.

106. Modification in the particulars of mortgage or charge.- Whenever the terms or conditions or extent or operation of any mortgage or charge registered under this Part are modified, it shall be the duty of the company to send to the registrar the particulars of such modification together with a copy of the instrument evidencing such modification verified in the specified manner, and the provisions of this Part as to registration of mortgage or charge shall apply to such modification of the mortgage or charge as aforesaid.

107. Copy of instrument creating mortgage or charge to be kept at registered office.— Every company shall cause a copy of every instrument creating any mortgage or charge requiring registration under this Part and of every instrument evidencing modification of the terms or conditions thereof, to be kept at the registered office of the company.

108. Rectification of register of mortgages.— (1) The Commission on being satisfied that,-

(a) the omission to file with the registrar the particulars of any mortgage or charge or any modification therein within the time required by section 100 or 123; or

 

(b) the omission or misstatement of any particular with respect to any such mortgage or charge,

 

was accidental or due to inadvertence or to some other sufficient cause, or is not of a nature to prejudice the position of creditors or shareholders of the company, or that on other grounds it is just and equitable to grant relief, may, on the application of the company or any person interested and, on such terms and conditions as seem to the Commission just and expedient, order that the time for filing the required particulars be extended, or, as the case may be, that the omission or misstatement be rectified, and may make such order as to the costs of the application as it thinks fit.

(2) A copy of the order passed under this section duly certified by the Commission or its authorised officer shall be forwarded to the concerned registrar within seven days from the date of the order.

(3) Where the Commission extends the time for the registration of a mortgage or charge, the order shall not prejudice any rights acquired in respect of the property concerned prior to the time when the mortgage or charge is actually registered.

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109. Company to report satisfaction of charge.— (1) A company shall give intimation to the registrar in the manner specified, of the payment or satisfaction, in full, of any mortgage or charge created by it and registered under this Part, within a period of thirty days from the date of such payment or satisfaction.

(2) The registrar shall, on receipt of intimation under sub-section (1), cause a notice to be sent to the holder of the mortgage or charge calling upon him to show cause within such time not exceeding fourteen days, as may be specified in such notice, as to why payment or satisfaction in full should not be recorded as intimated to the registrar, and if no cause is shown, by such holder of the mortgage or charge, the registrar shall accept the memorandum of satisfaction and make an entry in the register of charges kept by him under section 102:

Provided that the notice referred to in this sub-section shall not be required if a no objection certificate on behalf of the holder of the mortgage or charge is furnished, along with the intimation to be submitted under sub-section (1).

(3) If any cause is shown, the registrar shall record a note to that effect in the register of charges and shall inform the company.

(4) Nothing in this section shall be deemed to affect the powers of the registrar to make an entry in the register of charges under section 102 or otherwise than on receipt of an intimation from the company.

(5) If a company fails to file the particulars of satisfaction of mortgage or charge within the period specified under this section, the required particulars may be submitted with the additional fee, as may be specified and imposing the penalty as specified in this Part.

110. Power of registrar to make entries of satisfaction and release in absence of intimation from company.— (1) The registrar may, on evidence being given to his satisfaction with respect to any registered charge,—

(a) that the debt for which the charge was given has been paid or satisfied in whole or in part; or

 

(b) that part of the property or undertaking charged has been released from the charge or has ceased to form part of the company’s property or undertaking;

 

enter in the register of charges a memorandum of satisfaction in whole or in part, or of the fact that part of the property or undertaking has been released from the charge or has ceased to form part of the company’s property or undertaking, as Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 70 of 290

 

the case may be, and inform the parties concerned, notwithstanding the fact that no intimation has been received by him from the company.

111. Punishment for contravention.- A person guilty of an offence under this Part shall be liable to a penalty of level 1 on the standard scale.

112. Company’s register of mortgages and charges.— (1) Every company shall maintain a register of mortgages and charges requiring registration under this Part, in such form and in such manner as may be specified.

(2) The register of charges maintained under this section and the copies of instrument creating any mortgage and charge or modification thereof, kept in pursuance of this part shall be open to inspection of,-

(a) any member or creditor of the company without fee; and

 

(b) any other person on payment of such fee as may be fixed by the company for each inspection.

 

(3) If inspection of the said copies or register is refused, a person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale, and every officer of the company who knowingly authorises or permits the refusal shall incur the like penalty, and in addition to the above penalty, the registrar may by order compel an immediate inspection of the copies or register.

(4) If any officer of the company authorises or permits the omission of any entry required to be made in pursuance of sub-section (1), shall be liable to a penalty of level 1 on the standard scale.

RECEIVERS AND MANAGERS

113. Registration of appointment of receiver or manager.— (1) Where in order to ensure enforcement of security of a company’s property, a person obtains an order for the appointment of a receiver or manager, or appoints such a receiver or manager under any powers contained in any instrument, he shall within seven days of the order or of the appointment under the powers contained in the instrument, file a notice of the fact with the registrar.

(2) Where a person appointed as a receiver or manager under this section ceases to act as such, the person who had obtained the order or appointed such a receiver or manager pursuant to the powers contained in any instrument shall on ceasing of the receiver or manager, give the registrar a notice to that effect within seven days.

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(3) The registrar shall enter a fact of which he is given notice under this section in the register of mortgages and charges.

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

114. Filing of accounts of receiver or manager.— (1) Every receiver of the property of a company who has been appointed under the powers contained in any instrument, and who has taken possession, shall within thirty days of expiry of every six months while he remains in possession, and also within thirty days on ceasing to act as receiver, file with the registrar an abstract in the form specified of his receipts and payments during the period to which the abstract relates, and shall also, within fifteen days of ceasing to act as receiver, file with the registrar notice to that effect, and the registrar shall enter the notice in the register of mortgages and charges.

(2) Where a receiver of the property of a company has been appointed, every invoice, order for goods, or business letter issued by or on behalf of the company or the receiver of the company, being a document on or in which the name of the company appears, shall contain a statement that a receiver has been appointed.

(3) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

(4) The provisions of sub-sections (1), (2) and (3) shall apply to any person appointed to manage the property of a company under any powers contained in an instrument in the same manner as they apply to a receiver so appointed.

115. Disqualification for appointment as receiver or manager.— The following shall not be appointed as a receiver or manager of the company’s property, namely:-

(a) a minor;

 

(b) a person who is of unsound mind and stands so declared by a competent court;

 

(c) a body corporate;

 

(d) a director of the company;

 

(e) an un-discharged insolvent unless he is granted leave by the court by which he has been adjudged an insolvent; or

 

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(f) a person disqualified by a Court from being concerned with or taking part in the management of the company in any other way, unless he is granted leave by the Court

 

116. Application to Court (l) A receiver or manager of the company’s property appointed under the powers contained in any instrument may apply to the Court for directions in relation to any particular matter arising in connection with the performance of his functions, and on any such application the Court may give such direction, or may make such order declaring the rights of persons before the Court, or otherwise, as the Court thinks just.

(2) A receiver or manager of the company’s property appointed as aforesaid shall, to the same extent as if he had been appointed by order of a Court be personally liable on any contract entered into by him in the performance of his functions, except in so far as the contract otherwise provides, and entitled in respect of that liability to indemnity out of the assets; but nothing in this sub-section shall be deemed to limit any right to indemnity which he would have apart from this sub-section, or to limit his liability on contracts entered into without authority or to confer any right to indemnity in respect of that liability.

117. Power of Court to fix remuneration of receiver or manager.— (1) The Court l may, on an application made to it by the receiver or manager of the property, by order fix the amount to be paid by way of remuneration to any person who, under the power contained in an instrument, has been appointed as receiver or manager of the company’s property:

Provided that the amount of remuneration shall not exceed such limits as may be specified.

(2) The power of the Court under sub-section (1) shall, where no previous order has been made with respect thereto,-

(a) extend to fixing the remuneration for any period before the making of the order or the application therefore;

 

(b) be exercisable notwithstanding that the receiver or manager had died or ceased to act before the making of the order or the application therefore; and

 

(c) where the receiver or manager has been paid or has retained for his remuneration for any period before the making of the order any amount in excess of that so fixed for that period, extend to requiring him or his representative to account for the excess or such part thereof as may be specified in the order:

 

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Provided that the power conferred by clause (c) shall not be exercised as respects any period before the making of the application or the order unless in the opinion of the Court there are special circumstances making it proper for the power to be so exercised.

(3) The Court may from time to time, on an application made either by the liquidator or by the receiver or manager, or by the registrar, vary or amend an order made under sub-section (1) and issue directions to the receiver respecting his duties and functions or any other matter as it may deem expedient:

Provided that an order made under sub-section (1) shall not be varied so as to increase the amount of remuneration payable to any person.

PART VII

MANAGEMENT AND ADMINISTRATION

118. Members of a company.— The subscribers to the memorandum of association are deemed to have agreed to become members of the company, become members on its registration and every other person,-

(a) to whom is allotted, or who becomes the holder of any class or kind of shares; or

 

(b) in relation to a company not having a share capital, any person who has agreed to become a member of the company;

 

and whose names are entered; in the register of members, are members of the company.

REGISTER AND INDEX OF MEMBERS

119. Register of members.— (1) Every company shall keep a register of its members.

(2) There must be entered in the register such particulars of each member as may be specified.

(3) In the case of joint holders of shares or stock in a company, the company’s register of members shall state the names of each joint holder. In other respects joint holders are regarded for the purposes of this Part as a single member and the address of the person named first shall be entered in the register:

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Border: : (No border)Formatted: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 74 of 290

 

120. Index of members.— (1) Every company having more than fifty members shall keep an index of the names of the members of the company, unless the register of members is in such a form as to constitute in itself an index.

(2) The company shall make any necessary alteration in the index within fourteen days after the date on which any alteration is made in the register of members.

(3) The index shall contain, in respect of each member, a sufficient indication to enable the account of that member in the register to be readily found.

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

121. Trust not to be entered on register.— No notice of any trust, expressed, implied or constructive, shall be entered on the register of members of a company, or be receivable by the registrar.

122.- Register of debenture-holders.— (1) Every company shall keep a register of its debenture-holders.

(2) There must be entered in the register such particulars of each debenture-holder as may be specified.

(3) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

(4) This section shall not apply with respect to debentures which, ex facie, are payable to the bearer thereof.

123. Index of debenture-holders.— (1) Every company having more than fifty debenture-holders shall keep an index of the names of the debenture-holders of the company, unless the register of debenture-holders is in such a form as to constitute in itself an index.

(2) The company shall make any necessary alteration in the index within fourteen days after the date on which any alteration is made in the register of debenture-holders.

(3) The index shall contain, in respect of each debenture-holder, a sufficient indication to enable the account of that debenture-holder in the register to be readily found.

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border), NotHighlightFormatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 75 of 290

 

124. Rights to inspect and require copies.— (1) The registers and the index referred to sections 119, 120, 122 and 123 shall, be open to the inspection of members or debentures-holders during business hours, subject to such reasonable restrictions, as the company may impose, so that not less than two hours in each day be allowed.

(2) Inspection by any member or debenture-holder of the company shall be without charge, and in the case of any other person on payment of such fee as may be fixed by the company for each inspection.

(3) Any person may require a certified copy of register and index or any part thereof, on payment of such fee as may be fixed by the company.

(4) The certified copies requested under this section shall be issued within a period of five working days, exclusive of the days on which the transfer book of the company is closed.

(5) A person seeking to exercise either of the rights conferred by this section must make a request to the company to that effect.

(6) The request must contain the following information,-

(a) in the case of an individual, his name and address;

 

(b) in the case of an organisation, its name and address and also of the authorised person; and

 

(c) the purpose for which the information is to be used.

 

(7) If any inspection required under sub-section (1) is refused, or if any copy required under sub-section (3) is not issued within the specified period, a person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale; and the registrar may by an order compel an immediate inspection of the register and index or direct that copies required shall be sent to the persons requiring them.

125. Power to close register. — (1) A company may, on giving not less than seven days’ previous notice close its register of members, or the part of it relating to members holding shares of any class, for any period or periods not exceeding in the whole thirty days in each year:

Provided that the Commission may, on the application of the company extend the period mentioned in sub-section (1), for a further period of thirty fifteen days.

(2) In the case of listed company, notice for the purposes of sub-section (1), must be given by advertisement in English and Urdu languages at least in one issue each of a daily newspaper of respective language having wide circulation. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 76 of 290

 

(3) The provision of this section shall also apply for the purpose of closure of register of debenture-holders of a company.

(4) A person guilty of an offence under this section shall be liable to a penalty of level 2 on the standard scale.

126. Power of Court to rectify register.— (1) If,—

(a) the name of any person is fraudulently or without sufficient cause entered in or omitted from the register of members or register of holder of redeemable securities of a company; or

 

(b) default is made or unnecessary delay takes place in entering on the register of members or register of holder of redeemable securities the fact of the person having become or ceased to be a member or holder of redeemable securities;

 

the person aggrieved, or any member or holder of redeemable securities of the company, or the company, may apply to the Court for rectification of the register.

(2) The Court may either refuse the application or may order rectification of the register on payment by the company of any damages sustained by any party aggrieved, and may make such order as to costs as it in its discretion thinks fit.

(3) On any application under sub-section (1) the Court may decide any question relating to the title of any person who is a party to the application to have his name entered in or omitted from the register, whether the question arises between members or debenture-holders or alleged members or debenture-holders, or between members or alleged members, or debenture-holders or alleged debenture-holders, on the one hand and the company on the other hand; and generally may decide any question which it is necessary or expedient to decide for rectification of the register.

127. Punishment for fraudulent entries in and omission from register.— Anyone who fraudulently or without sufficient cause enters in, or omits from the register of members or the register of debenture-holders the name or other particulars of any person, shall be punishable with imprisonment for a term which may extend to two years or with fine which may extend to one million rupees, or with both.

128. Notice to registrar of rectification of register.— When it makes an order for rectification of the register of members in respect of a company which is required by this Act to file a list of its members with the registrar, the Court shall cause a copy of the order to be forwarded to the company and shall, by its order, direct the company to file notice of the rectification with the registrar within fifteen days from the receipt of the order. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 77 of 290

 

129. Register to be evidence.— The registers referred to in sections 119 and 122 shall be prima facie evidence of any matter which by this Act is directed or authorised to be inserted therein.

130. Annual return.— (1) Every company having a share capital shall, once in each year, prepare and file with the registrar an annual return containing the particulars in a specified form as on the date of the annual general meeting or, where no such meeting is held or if held is not concluded, on the last day of the calendar year.

(2) A company not having a share capital shall in each year prepare and file with the registrar a return containing the particulars in a specified form as on the date of the annual general meeting or, where no such meeting is held or if held is not concluded, on the last day of the calendar year.

(3) The return referred to in sub-section (1) or sub-section (2) shall be filed with the registrar within thirty days from the date of the annual general meeting held in the year or, when no such meeting is held or if held is not concluded, from the last day of the calendar year to which it relates:

Provided that, in the case of a listed company, the registrar may for special reasons extend the period of filing of such return by a period not exceeding fifteen days.

(4) All the particulars required to be submitted under sub-section (1) and sub-section (2) shall have been previously entered in one or more registers kept by the company for the purpose.

(5) Noting in this section shall apply to a single member company or a company having paid up capital of not more than one million rupees unless there is a change in the membership or directorship.

(6) A person guilty of an offence under this section shall be liable,-

(a) in the case of a listed company, to a penalty of level 2 on the standard scale; and

(b) in the case of any other company, to a penalty of level 1 on the standard scale.

MEETINGS AND PROCEEDINGS

131. Statutory meeting of company.— (1) Every public company having a share capital shall, within a period of six months from the date at which the company is entitled to commence business or within nine months from the date of Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 78 of 290

 

its incorporation whichever is earlier, hold a general meeting of the members of the company, to be called the “statutory meeting”:

Provided that in case first annual general meeting of a company is decided to be held earlier, no statutory meeting shall be required.

(2) The notice of a statutory meeting shall be sent to the members at least fourteen twenty-one days before the date fixed for the meeting along with a copy of statutory report.

(3) The statutory report shall state,-

(a) the total number of shares allotted, distinguishing shares allotted other than in cash, and stating the consideration for which they have been allotted;

 

(b) the total amount of cash received by the company in respect of all the shares allotted;

(c) an abstract of the receipts of the company and of the payments made thereout up to a date within fifteen days of the date of the report, exhibiting under distinctive headings the receipts of the company from shares and debentures and other sources, the payments made thereout, and particulars concerning the balance remaining in hand, and an account or estimate of the preliminary expenses of the company showing separately any commission or discount paid or to be paid on the issue or sale of shares or debentures;

 

(d) the names, addresses and occupations of the directors, chief executive, secretary, auditors and legal advisers of the company and the changes, if any, which have occurred since the date of the incorporation;

 

(e) the particulars of any contract the modification of which is to be submitted to the meeting for its approval, together with the particulars of the modification or proposed modification;

 

(f) the extent to which underwriting contracts, if any, have been carried out and the extent to which such contracts have not been carried out, together with the reasons for their not having been carried out; and

 

(g) the particulars of any commission or brokerage paid or to be paid in connection with the issue or sale of shares to any director, chief executive, secretary or officer or to a private company of which he is a director.

 

and certified by the chief executive and at least one director of the company, and in case of a listed company also by the chief financial officer. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border), NotHighlightThe Draft Companies Bill, 2016 Page 79 of 290

 

(4) The statutory report shall also contain a brief account of the state of the company’s affairs since its incorporation and the business plan, including any change or proposed change affecting the interest of shareholders and business prospects of the company.

(5) The statutory report shall, so far as it relates to the shares allotted by the company, the cash received in respect of such shares and to the receipts and payments of the company, be accompanied by a report of the auditors of the company as to the correctness of such allotment, receipt of cash, receipts and payments.

(6) The directors shall cause a copy of the statutory report, along with report of the auditors as aforesaid, to be delivered to the registrar for registration forthwith after sending the report to the members of the company.

(7) The directors shall cause a list showing the names, occupations, nationality and addresses of the members of the company, and the number of shares held by them respectively, to be produced at the commencement of the meeting and to remain open and accessible to any member of the company during the continuance of the meeting.

(8) The members of the company present at the meeting shall be at liberty to discuss any matter relating to the formation of the company or arising out of the statutory report, whether previous notice has been given or not, but no resolution of which notice has not been given in accordance with the articles may be passed.

(9) The meeting may adjourn from time to time, and at any adjourned meeting any resolution of which notice has been given in accordance with the articles, either before or after the original meeting, may be passed, and an adjourned meeting shall have the same powers as an original meeting.

(10) A person guilty of an offence under this section shall be liable,-

(a) if the default relates to a listed company, to a penalty of level 2 on the standard scale; and

(b) if the default relates to any other company, to a penalty of level 1 on the standard scale.

(11) The provisions of this section shall not apply to a public company which converts itself from a private company after one year of incorporation.

132. Annual general meeting.— (1) Every company, shall hold, an annual general meeting within sixteen months from the date of its incorporation and thereafter once in every calendar year within a period of four months following the close of its financial year: Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 80 of 290

 

Provided that, in the case of a listed company, the Commission, and, in any other case, the registrar, may for any special reason extend the time within which any annual general meeting, shall be held by a period not exceeding thirty days.

(2) An annual general meeting shall, in the case of a listed company, be held in the town in which the registered office of the company is situate or in a nearest city:

Provided that in case of listed companies if the members holding ten percent of the total paid up capital or such other percentage of the paid up capital as may be specified, are resident in a city, the company shall provide the facility of video-link to such members for attending annual general meeting of the company, if so required by such members in writing to the company at least seven days before the date of the meeting.

(3) The notice of an annual general meeting shall be sent to the members and every person who is entitled to receive notice of general meetings at least twenty-one days before the date fixed for the meeting:

Provided that in the case of a listed company, such notice, in addition to its being dispatched in the normal course, shall also be published in English and Urdu languages at least in one issue each of a daily newspaper of respective language having nationwide circulation.

(4) Nothing in this section shall apply to;

(a) a single member company; and

(b) a company having paid up capital not exceeding one million rupees.

(5) A person guilty of an offence under this section shall be liable,-

(a) if the default relates to a listed company, to a penalty of level 2 on the standard scale; and

(b) if the default relates to any other company, to a penalty of level 1 on the standard scale.

 

133. Calling of extraordinary general meeting. - (1) All general meetings of a company, other than the annual general meeting referred to in section 132 and the statutory meeting mentioned in section 131, shall be called extraordinary general meetings.

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(2) The board may at any time call an extraordinary general meeting of the company to consider any matter which requires the approval of the company in a general meeting.

(3) The board shall, at the requisition made by the members,-

(a) in case of a company having share capital, representing not less than one-tenth of the total voting power as on the date of deposit of requisition; and

 

(b) in case of a company not having share capital, not less than one-tenth of the total members;

 

forthwith proceed to call an extraordinary general meeting.

(4) The requisition shall state the objects of the meeting, be signed by the requisitionists and deposited at the registered office of the company.

(5) If the board do not proceed within twenty-one days from the date of the requisition being so deposited to cause a meeting to be called, the requisitionists, may themselves call the meeting, but in either case any meeting so called shall be held within three months from the date of the deposit of the requisition.

(6) Any meeting called under sub-section (5) by the requisitionists shall be called in the same manner, as nearly as possible, as that in which meetings are to be called by board.

(7) Any reasonable expenses incurred by the requisitionists in calling a meeting under sub-section (5) shall be reimbursed to the requisitionists by the company and the sums so paid shall be deducted from any fee or other remuneration payable to such of the directors who were in default in calling the meeting.

(8) Notice of an extraordinary general meeting shall be served to the members in the manner provided for in sub-section (3) of section 132:

Provided that in case of a company other than listed, if all the members entitled to attend and vote at any extraordinary general meeting so agree, a meeting may be held at a shorter notice.

(9) A person guilty of an offence under this section shall be liable,-

(a) if the default relates to a listed company, to a penalty of level 2 on the standard scale; and

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(b) if the default relates to any other company, to a penalty of level 1 on the standard scale.

134. Provisions as to meetings and votes.— (1) The following provisions shall apply to the general meetings of a company or meetings of a class of members of the company, namely:

(a) notice of the meeting specifying the place and the day and hour of the meeting alongwith a statement of the business to be transacted at the meeting shall be given,-

(i) to every member or class of the members of the company as the case may be;

 

(ii) to every director;

 

(iii) to any person who is entitled to a share in consequence of the death or bankruptcy of a member, if the company has been notified of his entitlement;

 

(iv) to the auditors of the company;

 

in the manner in which notices are required to be served by section 55, but the accidental omission to give notice to, or the non-receipt of notice by, any member shall not invalidate the proceedings at any meeting;

(b) in case of a listed company, if certain members who hold ten percent of the total paid up capital or such other percentage as may be specified, reside in a city, it shall be mentioned in the notice that such members, may demand the company to provide them the facility of video-link to for attending the meeting

 

(2) For the purposes of sub-section (1), in the case of an annual general meeting, all the businesses to be transacted shall be deemed special, other than,-

(a) the consideration of financial statements and the reports of the board and auditors;

 

(b) the declaration of any dividend;

 

(c) the election and appointment of directors in place of those retiring; and

 

(d) the appointment of the auditors and fixation of their remuneration.

 

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(3) Where any special business is to be transacted at a general meeting, there shall be annexed to the notice of the meeting a statement setting out all material facts concerning such business, including, in particular, the nature and extent of the interest, if any, therein of every director, whether directly or indirectly, and, where any item of business consists of the according of an approval to any document by the meeting, the time when and the place where the document may be inspected, shall be specified in the statement.

(4) Members of a company may participate in the meeting personally, through video-link or by proxy.

(5) The chairman of the board, if any, shall preside as chairman at every general meeting of the company, but if there is no such chairman, or if at any meeting he is not present within fifteen minutes after the time appointed for holding the meeting, or is unwilling to act as chairman, any one of the directors present may be elected to be chairman, and if none of the directors is present or is unwilling to act as chairman the members present shall choose one of their member to be the chairman.

(6) In the case of a company having a share capital, every member shall have votes proportionate to the paid-up value of the shares or other securities carrying voting rights held by him according to the entitlement of the class of such shares or securities, as the case may be:

Provided that, at the time of voting, fractional votes shall not be taken into account.

(7) No member holding shares or other securities carrying voting rights shall be debarred from casting his vote, nor shall anything contained in the articles have the effect of so debarring him.

(8) In the case of a company limited by guarantee and having no share capital, every member thereof shall have one vote.

(9) On a poll, votes may be given either personally or through video link or by proxy or through postal ballot or e-ballot in a manner and subject to the conditions as may be specified.

(10) A person guilty of an offence under this section shall be liable,-

(a) if the default relates to a listed company, to a penalty of level 3 on the standard scale; and

(b) if the default relates to any other company, to a penalty of level 2 on the standard scale. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 84 of 290

 

135. Quorum of general meeting.— (1) The quorum of a general meeting shall be,-

(a) in the case of a public listed company, unless the articles provide for a larger number, not less than ten members present personally, or through video-link who represent not less than twenty-five percent of the total voting power, either of their own account or as proxies;

 

(b) in the case of any other company having share capital, unless the articles provide for a larger number, two members present personally, or through video-link who represent not less than twenty-five percent of the total voting power, either of their own account or as proxies;

 

(c) in the case of a company not having share capital, as provided in the articles:

 

Provided that, if within half an hour from the time appointed for the meeting a quorum is not present, the meeting, if called upon the requisition of members, shall be dissolved; in any other case, it shall stand adjourned to the same day in the next week at the same time and place, and, if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the members present personally or through video-link being not less than two shall be a quorum, unless the articles provide otherwise;

(2) A person guilty of an offence under this section shall be liable,-

(a) if the default relates to a listed company, to a penalty of level 2 on the standard scale; and

(b) if the default relates to any other company, to a penalty of level 1 on the standard scale.

136. Power of the Court to declare the proceedings of a general meeting invalid.— The Court may, on a petition, by members having not less than ten percent of the voting power in the company, that the proceedings of a general meeting be declared invalid by reason of a material defect or omission in the notice or irregularity in the proceedings of the meeting, which prevented members from using effectively their rights, declare such proceedings or part thereof invalid and direct holding of a fresh general meeting:

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Provided that the petition shall be made within thirty days of the impugned meeting.

137. Proxies.— (1) A member of a company entitled to attend and vote at a meeting of the company may appoint another person as his proxy to exercise all or any of his rights to attend, speak and vote at a meeting:

Provided that—

(a) unless the articles of a company otherwise provide, this sub-section shall not apply in the case of a company not having a share capital

 

(b) a member shall not be entitled to appoint more than one proxy to attend any one meeting;

 

(c) if any member appoints more than one proxy for any one meeting and more than one instruments of proxy are deposited with the company, all such instruments of proxy shall be rendered invalid; and

 

(d) a proxy must be a member unless the articles of the company permit appointment of a non-member as proxy.

 

(2) Subject to the provisions of sub-section (1), every notice of a meeting of a company shall prominently set out the member’s right to appoint a proxy and the right of such proxy to attend, speak and vote in the place of the member at the meeting and every such notice shall be accompanied by a proxy form.

(3) The instrument appointing a proxy shall-

(a) be in writing; and

 

(b) be signed by the appointer or his attorney duly authorised in writing, or if the appointer is a body corporate, be under its seal or be signed by an officer or an attorney duly authorised by it.

 

(4) An instrument appointing a proxy, if in the form set out in Regulation ___ of Table ___ in the ____ Schedule shall not be questioned on the ground that it fails to comply with any special requirements specified for such instruments by the articles.

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(5) The proxies must be lodged with the company not later than forty-eight hours before the time for holding a meeting and any provision to the contrary in the company’s articles shall be void.

(6) In calculating the period mentioned in sub-section (5), no account shall be taken of any part of the day that is not a working day.

(7) The members or their proxies shall be entitled to do any or all the following things in a general meeting, namely:-

(a) subject to the provisions of section 143, demand a poll on any question; and

 

(b) on a question before the meeting in which poll is demanded, to abstain from voting or not to exercise their full voting rights;

 

and any provision to the contrary in the articles shall be void.

(8) Every member entitled to vote at a meeting of the company shall be entitled to inspect during the business hours of the company all proxies lodged with the company.

(9) The provisions of this section shall apply mutatis mutandis to the meeting of a particular class of members as they apply to a general meeting of all the members.

(10) Failure to issue notices in time or issuing notices with material defect or omission or any other contravention of this section which has the effect of preventing participation or use of full rights by a member or his proxy shall make the company and its every officer who is a party to the default or contravention liable to,-

(a) a penalty of level 2 on the standard scale if the default relates to a listed company; and

(b) to a penalty of level 1 on the standard scale if the default relates to any other company.

138. Representation of body corporate or corporation at meetings.— (1) A body corporate or corporation (whether or not a company within the meaning of this Act) which is a member of another company may, by resolution of its board or other governing body authorise an individual to act as its representative at any meeting of that other company, and the individual so Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font color: BlackFormatted: Font color: BlackFormatted: Font color: BlackFormatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 87 of 290

 

authorised shall be entitled to exercise the same powers on behalf of the corporation which he represents.

(2) A body corporate or corporation (whether or not a company within the meaning of this Act) which is a creditor of another company may, by resolution of its board or other governing body authorise an individual to act as its representative at any meeting of the creditors of that other company held in pursuance of this Act or any other meeting to which it is entitled to attend in pursuance of the provisions contained in any instrument and the person so authorised shall be entitled to exercise the same powers on behalf of the corporation which he represents.

139. Representation of Federal Government at meetings of companies.— (1) The Federal Government, or a Provincial Government, as the case may be, if a member of a company, may appoint such person individual as it thinks fit to act as its representative at any meeting of the company or at any meeting of any class of members of the company.

(2) An individual appointed to act as aforesaid shall, for the purpose of this Act, be deemed to be a member of such a company and shall be entitled to exercise the same rights and powers, including the right to appoint proxy, as the Federal Government or the Provincial Government, as the case may be, may exercise as a member of the company.

140. Notice of resolution.— (1) The notice of a general meeting of a company shall state the general nature of each business proposed to be considered and dealt with at a meeting, and in case of special resolution, accompanied by the draft resolution.

(2) The members having not less than ten percent voting power in the company may give notice of a resolution and such resolution together with the supporting statement, if any, which they propose to be considered at the meeting, shall be forwarded so as to reach the company,-

(a) in the case of a meeting requisitioned by the members, together with the requisition for the meeting;

 

(b) in any other case, at least ten days before the meeting; and the company shall forthwith circulate such resolution to all the members.

 

(3) A person guilty of an offence under this section shall be liable,-

(a) if the default relates to a listed company, to a penalty of level 2 on the standard scale; and

(b) if the default relates to any other company, to a penalty of level 1 on the standard scale. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 88 of 290

 

141. Voting to be by show of hands in first instance.— At any general meeting, a resolution put to the vote of the meeting shall, unless a poll is demanded, be decided on a show of hands.

142. Declaration by chairman on a show of hands.- (1) On a vote on a resolution at a meeting on a show of hands, a declaration by the chairman that the resolution,—

(a) has or has not been passed; or

 

(b) passed unanimously or by a particular majority;

 

is conclusive evidence of that fact without proof of the number or proportion of the votes recorded in favour of or against the resolution.

(2) An entry in respect of such a declaration in minutes of the meeting recorded in accordance with section 151 is also conclusive evidence of that fact without such proof.

143. Demand for poll.— (1) Before or on the declaration of the result of the voting on any resolution on a show of hands, a poll may be ordered to be taken by the chairman of the meeting of his own motion, and shall be ordered to be taken by him on a demand made in that behalf by the members present in person or through video link or by proxy, where allowed, and having not less than one-tenth of the total voting power.

Provided that in case of a company not having share capital, the poll shall be demanded by such number of members as may be provided in the articles.

(2) The demand for a poll may be withdrawn at any time by the members who made the demand.

144. Poll through secret ballot.- Notwithstanding anything contained in this Act, when a poll is demanded on any resolution, it may be ordered to be taken by the chairman of the meeting by secret ballot of his own motion, and shall be ordered to be taken by him on a demand made in that behalf by the members present in person, through video link or by proxy, where allowed, and having not less than one-tenth of the total voting power.

145. Time of taking poll.— (1) A poll demanded on the election of a chairman or on a question of adjournment shall be taken forthwith and a poll demanded on any other question shall be taken at such time, not more than fourteen days from the day on which it is demanded, as the chairman of the meeting may direct.

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(2) When a poll is taken, the chairman or his nominee and a representative of the members demanding the poll shall scrutinize the votes given on the poll and the result shall be announced by the chairman.

(3) Subject to the provisions of this Act, the chairman shall have power to regulate the manner in which a poll shall be taken.

(4) The result of the poll shall be deemed to be the decision of the meeting on the resolution on which the poll was taken.

146. Resolutions passed at adjourned meeting.- Where a resolution is passed at an adjourned meeting of—

(a) a company;

 

(b) the holders of any class of shares in a company;

 

(c) the board; or

 

(d) the creditors of a company;

 

the resolution shall, for all purposes, be treated as having been passed on the date on which it was in fact passed, and shall not be deemed to have been passed on any earlier date.

147. Power of Commission to call meetings.- (1) If default is made in holding the statutory meeting, annual general meeting or any extraordinary general meeting in accordance with sections 131, 132 and 133, as the case may be, the Commission may, notwithstanding anything contained in this Act or in the articles of the company, either of its own motion or on the application of any director or member of the company, call, or direct the calling of, the said meeting of the company in such manner as the Commission may think fit, and give such ancillary or consequential directions as the Commission thinks expedient in relation to the calling, holding and conducting of the meeting and preparation of any document required with respect to the meeting.

Explanation.- The directions that may be given under sub-section (1) may include a direction that one member of the company present in person or by proxy shall be deemed to constitute a meeting.

(2) Any meeting called, held and conducted in accordance with any such direction shall, for all purposes, be deemed to be a meeting of the company duly called, held and conducted, and all expenses incurred in connection thereto shall be paid by the company unless the Commission directs the same to be recovered from any officer of the company which he is hereby authorised to do. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font color: BlackFormatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 90 of 290

 

148. Punishment for default in complying with provisions of section 147.- If any person makes default in holding a meeting of the company in accordance with section 147 or in complying with any directions of the Commission, shall be liable to a penalty of level 3 on the standard scale.

149. Passing of resolution by the members through circulation.- (1) Except for the businesses specified under sub-section (2) of section 134 to be conducted in the annual general meeting, the members of a private company or a public unlisted company (having not more than fifty members), may pass a resolution (ordinary or special) by circulation signed by all the members for the time being entitled to receive notice of a meeting.

(2) Any resolution passed under sub-section (1), shall be as valid and effectual as if it had been passed at a general meeting of the company duly convened and held.

(3) A resolution shall not be deemed to have been duly passed, unless the resolution has been circulated, together with the necessary papers, if any, to all the members.

(4) A members’ agreement to a written resolution, passed by circulation, once signified, may not be revoked.

(5) A resolution under sub-section (1) shall be noted at subsequent meeting of the members and made part of the minutes of such meeting.

150. Filing of resolution.- (1) Every special resolution passed by a company shall, within fifteen days from the passing thereof, be filed with the registrar duly authenticated by a director or secretary of the company.

(2) Where articles have been registered, a copy of every special resolution for the time being in force shall be embodied in or annexed to every copy of the articles issued after the date of the resolution.

(2) A copy of every special resolution shall be forwarded to any member at his request on payment of such fee not exceeding the prescribed amount as the company may determine.

(3) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 91 of 290

 

151. Records of resolutions and meetings.- (1) Every company shall keep records of,-

(a) copies of all resolutions of members passed otherwise than at general meetings; and

 

(b) minutes of all proceedings of general meetings along with the names of participants, to be entered in properly maintained books;

 

(2) Minutes recorded in accordance with sub-section (1), if purporting to be authenticated by the chairman of the meeting or by the chairman of the next meeting, shall be the evidence of the proceedings at the meeting.

(3) Until the contrary is proved, every general meeting of the company in respect of the proceedings whereof minutes have been so made shall be deemed to have been duly called, held and conducted.

(4) The records must be kept at the registered office of the company from the date of the resolution, meeting or decision.

(5) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

152. Inspection of records of resolutions and meetings.- (1) The books containing the minutes of proceedings of the general meetings shall be open to inspection by members without charge during business hours, subject to such reasonable restrictions as the company may by its articles or in general meeting impose so that not less than two hours in each day be allowed for inspection.

(2) Any member shall at any time after seven days from the meeting be entitled to be furnished, within seven days after he has made a request in that behalf to the company, with a certified copy of the minutes of any general meeting at such charge not exceeding the prescribed amount as may be fixed by the company.

(3) If any inspection required under sub-section (1) is refused, or if any copy required under sub-section (2) is not furnished within the time specified therein, the person guilty of an offence shall be liable to a penalty of level 1 on the standard scale, and the registrar may direct immediate inspection or supply of copy, as the case may be.

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APPOINTMENT AND REMOVAL OF DIRECTORS

153. Ineligibility of certain persons to become director.- (1) A person shall not be eligible for appointment as a director of a company, if he —

(a) is a minor;

 

(b) is of unsound mind;

 

(c) has applied to be adjudicated as an insolvent and his application is pending;

 

(d) is an undischarged insolvent;

 

(e) has been convicted by a court of law for an offence involving moral turpitude;

 

(f) has been debarred from holding such office under any provision of this Act;

 

(g) is lacking fiduciary behaviour and a declaration to this effect has been made by the Court under section 212 at any time during the preceding five years;

 

(h) does not hold National Tax Number as per the provisions of Income Tax Ordinance, 2001;

 

(i) is not a member:

 

Provided that clause (i) shall not apply in the case of –

(i) a person representing a member which is not a natural person;

 

(ii) a whole-time director who is an employee of the company;

 

(iii) a chief executive; or

 

(iv) a person representing a creditor or other special interests by virtue of contractual arrangements;

 

(j) has been declared by a court of competent jurisdiction as defaulter in repayment of loan to a financial institution, exceeding such amount as may be specified;

 

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(k) is engaged in the business of brokerage, or is a spouse of such person or is a sponsor, director or officer of a corporate brokerage house:

 

Provided that clauses (j) and (k) shall be applicable only in case of listed companies.

154. Minimum number of directors of a company.- (1) Notwithstanding anything contained in any other law for the time being in force,-

(a) a single member company shall have at least one director;

 

(b) every other private company shall have not less than two directors;

 

(c) a public company other than a listed company shall have not less than three directors; and

 

(d) a listed company shall have not less than seven directors.

 

(2) Only a natural person shall be a director.

155. Number of directorships.- (1) No person, after the commencement of this Act, shall hold office as a director, including as an alternate director, in more than seven listed companies at the same time:

Provided that this limit shall not include the directorships in a listed subsidiary.

(2) A person holding the position of director in more than seven companies on the commencement of this Act shall ensure the compliance of this section within one year of such commencement.

(3) Any casual vacancy on the board of a listed company shall be filled up by the directors at the earliest but not later than ninety days from the date, the vacancy occurred.

156. Compliance with the Code of Corporate Governance.- The Commission may provide for framework to ensure good corporate governance practices, compliance and matters incidental and axillary for companies or class of companies in a manner as may be specified.

157. First directors and their term.- (1) The number of directors and the names of the first directors shall be determined in writing by a majority of the subscribers of the memorandum and until so determined, all the subscribers of the memorandum who are natural persons shall be deemed to be the first directors of the company. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font:Formatted: Font: Border: : (No border)Formatted: Font:Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 94 of 290

 

(2) The number of first directors may be increased by appointing additional directors by the members in a general meeting. The first directors shall hold office until the election of directors in the first annual general meeting of the company.

158. Retirement of first directors.- (1) On the date of first annual general meeting, all directors of the company shall stand retired from office and the directors so retiring shall continue to perform their functions until their successors are elected.

(2) Where the directors consider it impossible to hold election in the first annual general meeting, they shall report the impeding circumstances of the case to the registrar at least forty-five days before the due date.

159. Procedure for election of directors.- (1) Subject to the provision of section 154, the existing directors of a company shall fix the number of directors to be elected in the general meeting, not later than thirty-five days before convening of such meeting and the number of directors so fixed shall not be changed except with the prior approval of a general meeting.

(2) The notice of the meeting at which directors are proposed to be elected shall among other matters, expressly state-

(a) the number of directors fixed under sub-section (1); and

 

(b) the names of the retiring directors.

 

(3) Any member who seeks to contest an election to the office of director shall, whether he is a retiring director or otherwise, file with the company, not later than twenty-one days before the date of the meeting at which elections are to be held, a notice of his intention to offer himself for election as a director:

Provided that any such person may, at any time before the holding of election, withdraw such notice.

(4) All notices received by the company in pursuance of sub-section (3) shall be transmitted to the members not later than seven days before the date of the meeting, in the same manner as provided under this Act for sending of a notice of general meeting. In the case of a listed company such notice shall be published in English and Urdu languages at least in one issue each of a daily newspaper of respective language having wide circulation.

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(5) The directors of a company having a share capital shall, unless the number of persons who offer themselves to be elected is not more than the number of directors fixed under sub-section (1), be elected by the members of the company in general meeting in the following manner, namely:-

(a) a member shall have such number of votes as is equal to the product of the number of voting shares or securities held by him and the number of directors to be elected;

 

(b) a member may give all his votes to a single candidate or divide them between more than one of the candidates in such manner as he may choose; and

 

(c) the candidate who gets the highest number of votes shall be declared elected as director and then the candidate who gets the next highest number of votes shall be so declared and so on until the total number of directors to be elected has been so elected.

 

(6) The directors of a company limited by guarantee and not having share capital shall be elected by members of the company in general meeting in the manner as provided in articles of association of the company.

160. Powers of the Court to declare election of directors invalid. - The Court may, on the application of members holding such percentage, enabling them to elect a director, of the voting power in the company, made within thirty days of the date of election, declare election of all directors or any one or more of them invalid if it is satisfied that there has been material irregularity in the holding of the elections and matters incidental or relating thereto.

161. Term of office of directors.- (1) A director elected under section 159 or 162 shall hold office for a period of three years unless he earlier resigns, vacates office due to fresh election required under section 162 as the case may be, becomes disqualified from being a director or otherwise ceases to hold office:

Provided that the term of office of directors of a company limited by guarantee and not having share capital may be a period of less than three years as provided in the articles of association of a company.

(2) Any casual vacancy occurring among the directors may be filled up by the directors and the person so appointed shall hold office for the remainder of the term of the director in whose place he is appointed.

162. Fresh election of directors in case of unlisted companies.- (1) Notwithstanding anything contained in this Act, a member having requisite shareholding to get him elected as a director on the board of a company not being Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 96 of 290

 

a listed company, may require the company to hold fresh election of directors in accordance with the procedure laid down in section 159:

Provided that the number of directors fixed in the preceding election shall not be changed.

(2) The board shall upon receipt of requisition under sub-section (1), as soon as practicable but not later than one month from the receipt of such requisition, proceed to hold fresh election of directors of the company.

163. Removal of directors.- A company may by resolution in general meeting remove a director appointed under section 157, 161 or section 162 or elected in the manner provided for in section 159:

Provided that a resolution for removing a director shall not be deemed to have been passed if the number of votes cast against it is equal to, or exceeds,-

(a) the total number of votes for the time being computed in the manner laid down in sub-section (5) of section 159 divided by the number of directors for the time being, if the resolution relates to removal of a director appointed under section 157, 161 or section 162 or where the directors were elected unopposed; or

 

(b) the minimum number of votes that were cast for the election of a director at the immediately preceding election of directors, if the resolution relates to removal of a director elected in the manner provided in sub-section (5) of section 159.

 

164. Nominee directors.- (1) In addition to the directors elected or deemed to have been elected by shareholders, a company may have directors nominated by the company’s creditors or other special interests by virtue of contractual arrangements.

(2) A body corporate or corporation owned or controlled by the Federal Government or a Provincial Government may also have directors nominated on the board to whom such corporation or company has extended credit facilities.

165. Certain provisions not to apply to directors representing special interests.- Nothing in section 159, section 157 or section 162 shall apply to-

(a) directors nominated by a body corporate or company owned or controlled, (whether directly or indirectly) by the Federal Government or a Provincial Government on the board in which such body corporate or company has made investment;

 

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(b) directors nominated by virtue of investment made by the Federal Government or a Provincial Government or the Commission on the board; or

 

(c) directors nominated by foreign equity holders on the board or any other body corporate set up under a regional co-operation or other co-operation arrangement approved by the Federal Government.

 

(2) For the purpose of nominating directors referred to in clause (a), (b) and (c), the number of votes computed in the manner laid down in sub-section (5) of section 159 as are proportionate to the number of votes required to elect the director if they had offered themselves for election, shall stand excluded from the total number of votes available to the nominating body at an election of directors, which may be proportionate to their voting power required to elect directors at an election of directors of a company.

(3) A director nominated under sub-section (1) shall hold office during the pleasure of the nominating body.

166. Manner of selection of independent directors and maintenance of databank of independent directors. (1) An independent director to be appointed under any law, rules, regulations or code, shall be selected from a data bank containing names, addresses and qualifications of persons who are eligible and willing to act as independent directors, maintained by any institute, body or association, as may be notified by the Commission, having expertise in creation and maintenance of such data bank and post on their website for the use by the company making the appointment of such directors:

Provided that responsibility of exercising due diligence before selecting a person from the data bank referred to above, as an independent director shall lie with the company making such appointment.

(2) For the purpose of this section, an independent director means a director who is not connected or does not have any other relationship, whether pecuniary or otherwise, with the company, its associated companies, subsidiaries, holding company or directors; and he can be reasonably perceived as being able to exercise independent business judgment without being subservient to any form of conflict of interest:

Provided that without prejudice to the generality of this sub-section no director shall be considered independent if one or more of the following circumstances exist,—

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(a) he has been an employee of the company, any of its subsidiaries or holding company within the last three years;

 

(b) he is or has been the CEO of subsidiaries, associated company, associated undertaking or holding company in the last three years;

 

(c) he has, or has had within the last three years, a material business relationship with the company either directly, or indirectly as a partner, major shareholder or director of a body that has such a relationship with the company.

 

Explanation: The major shareholder means a person who, individually or in concert with his family or as part of a group, holds 10% or more shares having voting rights in the paid-up capital of the company;

(d) he has received remuneration in the three years preceding his/her appointment as a director or receives additional remuneration, excluding retirement benefits from the company apart from a director’s fee or has participated in the company’s share option or a performance-related pay scheme;

 

(e) he is a close relative of the company’s promoters, directors or major shareholders:

 

Explanation: “close relative” means spouse(s), lineal ascendants and descendants and siblings;

(f) he holds cross-directorships or has significant links with other directors through involvement in other companies or bodies;

 

(g) he has served on the board for more than three consecutive terms from the date of his first appointment provided that such person shall be deemed “independent director” after a lapse of one term.

 

(h) a person nominated as a director under sections 164 and 165 of this Act;

 

(3) The independent director shall be elected in the same manner as the other directors are elected in terms of section 159 and the statement of material facts annexed to the notice of the general meeting called for the purpose shall indicate the justification for choosing the appointee for appointment as independent director. Formatted: Not HighlightFormatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 99 of 290

 

(4) No individual shall be selected for the data bank referred to in sub-section (1) without his consent in writing.

(5) The manner and procedure of selection of independent directors on the databank who fulfil the qualifications and other requirements shall be specified by the Commission.

167. Consent to act as director to be filed with company– (1) No person shall be appointed or nominated as a director or chief executive of a company or represent as holding such office, nor shall any person describe or name any other person as a director or proposed director or chief executive or proposed chief executive of any company, unless such person or such other person individual has given his consent in writing to the company for such appointment or nomination.

(2) The consent given to the company under sub-section (1) shall be filed with the registrar within seven days thereof.

168. Validity of acts of directors.- The acts of a person acting as a director are valid notwithstanding that it is afterwards discovered that there was a defect in his appointment; or he was disqualified from holding office; or he had ceased to hold such office:

Provided that, as soon as any such defect has come to notice, the director shall not exercise the right of his office till the defect has been removed.

169. Penalties.- Whoever contravenes or fails to comply with any of the provisions of sections 154 to 168 or is a party to the contravention of the said provisions shall be liable to a penalty of level 2 on the standard scale and may also be debarred by the authority which imposes the penalty from becoming or continuing a director of the company for a period not exceeding three years.

170. Restriction on director’s remuneration.- (l) The remuneration of a director for performing extra services, including the holding of the office of chairman, shall be determined by the board or the company in general meeting, as the case may be, in accordance with the provisions in the company’s articles.

(2) The remuneration to be paid to any director for attending the meetings of the board or a committee of directors shall not exceed the scale approved by the company or the board, as the case may be, in accordance with the provisions of the articles:

171. Vacation of office by the directors.- (1) A director shall ipso facto cease to hold office if—

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(b) he absents himself from all the meetings of the board held during a period of twelve months without seeking leave of absence;

 

(c) he or any firm of which he is a partner or any private company of which he is a director,—

 

(i) without the sanction of the company in general meeting accepts or holds any office of profit under the company other than that of chief executive or a legal or technical adviser; or

 

(ii) accepts a loan or guarantee from the company in contravention of section 182;

 

(2) Nothing contained in sub-section (l) shall be deemed to preclude a company from providing by its articles that the office of director shall be vacated on any grounds additional to those specified in that sub-section.

DISQUALIFICATION OF DIRECTORS BY THE COMMISSION

172. Disqualification orders.-(1) In any of the circumstances stated hereunder, the Commission may make against a person a disqualification order to hold the office of a director of a public interest company for a period up to five years beginning from the date of order,-

(a) conviction of an offence in connection with the promotion, formation, management or liquidation of a company, or with the receivership or management of a company’s property;

 

(b) persistent default in relation to provisions of this Act requiring any return, account or other document to be filed with, delivered or sent, or notice of any matter to be given, to the Commission or the registrar;

 

(c) a person has been a director of a company which became insolvent at any time (whether while he was a director or subsequently):

 

Provided that order against any such person shall not be made after the end of the period of two years beginning with the day on which the company of which that person is or has been a director became insolvent;

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members or that the company was formed for any fraudulent or unlawful purpose; or

 

(e) the person concerned in the formation of the company or the management of its affairs have in connection therewith been guilty of fraud, misfeasance, breach of trust or other misconduct towards the company or towards any of its member; or

 

(f) the affairs of the company of which he is a director have been conducted in a manner which has deprived the shareholders thereof of a reasonable return; or

 

(g) the person has been convicted of allotment of shares of a company for inadequate consideration; or

 

(h) the person is involved in illegal deposit taking; or

 

(i) the person has been convicted of financial irregularities or malpractices in a company or

 

(j) the company of which he is a director has acted against the interests of the sovereignty and integrity of Pakistan, the security of the State, friendly relations with foreign States; or

 

(k) the company of which he is a director refuse to act according to the requirements of the memorandum or articles or the provisions of this Act or fail to carry out the directions of the Commission given in the exercise of powers under this Act; or

 

(l) the person is convicted of insider trading or market manipulation practices; or

 

(m) the person has entered into a plea bargain arrangement with the National Accountability Bureau or any other regulatory body;

 

(n) the person has been declared a defaulter by the securities exchange;

 

(o) that it is expedient in the public interest so to do.

 

(2) Where a disqualification order is made against a person who is already subject to such an order, the periods specified in those orders shall run concurrently.

(3) An order under this section may be made by the Commission on its own motion or upon an application of a person. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 102 of 290

 

(4) Before making an order the Commission shall afford the person concerned an opportunity of representation and of being heard.

(5) Any order made by the Commission under this section shall be without prejudice to the powers of the Commission to take such further action as it deems fit with regard to the person concerned.

173. Personal liability for company’s debts where person acts while disqualified.-(1) A person is personally responsible for all the relevant debts of a company if at any time,-

(a) in contravention of a disqualification order under this Part, he is involved in the management of the company, or

 

(b) as a person who is involved in the management of the company, he acts on instructions given without the leave of the Court by a person whom he knows at that time to be the subject of a disqualification order.

 

(2) Where a person is personally responsible under this section for the relevant debts of a company, he is jointly and severally liable in respect of those debts with the company and any other person who, whether under this section or otherwise, is so liable.

(3) For the purposes of this section, the relevant debts of a company are,-

(a) in relation to a person who is personally responsible under paragraph (a) of sub-section (1), such debts and other liabilities of the company as are incurred at a time when that person was involved in the management of the company, and

 

(b) in relation to a person who is personally responsible under paragraph (b) of that sub-section, such debts and other liabilities of the company as are incurred at a time when that person was acting on instructions given as mentioned in that paragraph.

 

(4) For the purposes of this section, a person is involved in the management of a company, if he is a director of the company or if he is concerned, whether directly or indirectly or takes part in the management of the company.

174. Prohibition on assignment of office by directors. - (1) A director of any company shall not assign his office to any other person and any such appointment shall be void ab-initio.

(2) Notwithstanding anything contained in sub-section (1), the appointment by a director, with the approval of the board, of an alternate or Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 103 of 290

 

substitute director to act for him during his absence from Pakistan of not less than three months, shall not be deemed to be an assignment of office.

(3) The alternate director appointed under sub-section (2) shall ipso facto vacate office if and when the director appointing him returns to Pakistan.

175. Penalty for unqualified person acting as director.- If a person who is not qualified to be a director or chief executive or who has otherwise vacated the office of director or chief executive describes or represents himself or acts as a director or chief executive, or allows or causes himself to be described as such, shall be liable to a penalty of level 1 on the standard scale.

176. Proceedings of the board.- (1) The quorum for a meeting of board of a listed company shall not be less than one-third of number of directors or four, whichever is greater and the participation of the directors by video conferencing or by other audio visual means shall also be counted for the purposes of quorum under this sub-section:

Provided that if at any time, there are not enough directors to form a quorum to fill a casual vacancy, all the remaining directors shall be deemed to constitute a quorum for this limited purpose.

(2) The quorum for a meeting of board of other than listed company shall be as provided in the articles.

(3) The board of a public company shall meet at least once in each quarter of a year.

(4) If a meeting of board is conducted in the absence of a quorum or a meeting of board is not held as required by sub-section (3), the chairman of the directors and the directors shall be liable—

(a) if the default relates to a listed company, to a penalty of level 2 on the standard scale; and

(b) if the default relates to any other company, to a penalty of level 1 on the standard scale.

177. Ineligibility of bankrupt to act as director.- If any person being an undischarged insolvent acts as chief executive or director of a company, he shall be liable to imprisonment for a term not exceeding two years or to a fine not exceeding one hundred thousand rupees, or to both.

178. Records of resolutions and meetings of board.- (1) Every company shall keep records comprising-

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(b) minutes of all proceedings of board meetings or committee of directors along with the names of participants, to be entered in properly maintained books.

 

(2) Minutes recorded in accordance with sub-section (1), if purporting to be authenticated by the chairman of the meeting or by the chairman of the next meeting, shall be the evidence of the proceedings at the meeting.

(3) Until the contrary is proved, every meeting of board or committee of directors in respect of the proceedings whereof minutes have been so made shall be deemed to have been duly called, held and conducted.

(4) A copy of the minutes of meeting of board shall be furnished to every director within seven days of the date of meeting.

(5) The records must be kept at the registered office of the company from the date of the resolution, meeting or decision.

(6) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

179. Passing of resolution by the directors through circulation.- (1) A resolution in writing signed by all the directors or the committee of directors for the time being entitled to receive notice of a meeting of the directors or committee of directors shall be as valid and effectual as if it had been passed at a meeting of the directors or the committee of directors duly convened and held.

.

(2) A resolution shall not be deemed to have been duly passed, unless the resolution has been circulated, together with the necessary papers, if any, to all the directors.

(3) A resolution under sub-section (1) shall be noted at a subsequent meeting of the board or the committee thereof, as the case may be, and made part of the minutes of such meeting.

(4) A directors’ agreement to a written resolution, passed by circulation, once signified, may not be revoked.

180. Liabilities of directors and officers.- Save as provided in this section, any provision, whether contained in the articles of a company or in any contract with a company or otherwise, for exempting any director, chief executive or officer of the company or any person, whether an officer of the company or not, employed by the company as auditor, from, or indemnifying him against, any Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Not HighlightFormatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 105 of 290

 

liability which by virtue of any law would otherwise attach to him in respect of any negligence, default, breach of duty or breach of trust of which he may be guilty in relation to the company, shall be void:

Provided that, notwithstanding anything contained in this section, a company may, in pursuance of any such provision as aforesaid, indemnify any such director, chief executive, officer or auditor against any liability incurred by him in defending any proceedings, whether civil or criminal, in which judgment is given in his favour or in which he is acquitted, or in connection with any application under section 488 in which relief is granted to him.

181. Protection to independent and non-executive directors.— (1) Notwithstanding anything contained in this Act,—

(a) an independent director; and

(b) a non-executive director;

shall be held liable, only in respect of such acts of omission or commission by a listed company which had occurred with his knowledge, attributable through board processes, and with his consent or connivance or where he had not acted diligently.

(2) For the purpose of this section a non-executive director means, a person on the board of the company who,-

(i) is not from among the executive management team and may or may not be independent;

 

(ii) is expected to lend an outside viewpoint to the board of directors of a company;

 

(iii) does not undertake to devote his whole working time to the company and not involve in managing the affairs of the company;

 

(iv) is not a beneficial owner of the company or any of its associated companies or undertakings;

 

(v) does not draw any remuneration from the company except the meeting fee.

 

182. Loans to directors: requirement of members’ approval.- (1) A company shall not—

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(b) give a guarantee or provide security in connection with a loan made by any person to such a director; or to any of his relatives;

 

unless the transaction has been approved by a resolution of the members of the company:

Provided that in case of a listed company, approval of the Commission shall also be required before sanctioning of any such loan.

Explanation.- For the purpose of this section “Relative’’ in relation to a director means his spouse and minor children.

Provided that nothing contained in this sub-section shall apply to,—

(a) the giving of any loan to a chief executive or a director who is in the whole-time employment of the company,-

(i) as a part of his conditions of service; or

(ii) pursuant to any scheme approved by the members by a special resolution; or

(b) a company which in the ordinary course of its business provides loans or gives guarantees or securities for the due repayment of any loan.

(2) Every person who is a party to any contravention of this section, including in particular any person to whom the loan is made or who has taken the loan in respect of which the guarantee is given or the security is provided, shall be punishable with fine which may extend to one million rupees or with simple imprisonment for a term which may extend to one year.

(3) All persons who are parties to any contravention of sub-section (1) shall be liable, jointly and severally, to the lending company for the repayment of the loan or for making good the sum with markup not less than the borrowing cost of the lending company which the lending company may have been called upon to pay by virtue of the guarantee given or the security provided by such company.

(4) Sub-section (1) shall apply to any transaction represented by a book-debt which was from its inception in the nature of a loan or an advance.

183. Powers of board.— (1) The business of a company shall be managed by the directors board, who may exercise all such powers of the company as are Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 107 of 290

 

not by this Act, or by the articles, or by a special resolution, required to be exercised by the company in general meeting.

(2) The board shall exercise the following powers on behalf of the company, and shall do so by means of a resolution passed at their meeting, namely,—

(a) to issue shares;

 

(b) to issue debentures or any instrument in the nature of redeemable capital;

 

(c) to borrow moneys otherwise than on debentures;

 

(d) to invest the funds of the company;

 

(e) to make loans;

 

(f) to authorise a director or the firm of which he is a partner or any partner of such firm or a private company of which he is a member or director to enter into any contract with the company for making sale, purchase or supply of goods or rendering services with the company;

 

(g) to approve financial statements

 

(h) to approve bonus to employees;

 

(i) to incur capital expenditure on any single item or dispose of a fixed asset in accordance with the limits as may be specified:

 

Provided that the acceptance by a banking company in the ordinary course of its business of deposit of money from the public repayable on demand or otherwise and withdrawable by cheque, draft, order or otherwise, or placing of moneys on deposit by a banking company with another banking company such conditions as the directors board may prescribe, shall not be deemed to be a borrowing of money or, as the case may be, a making of loan by a banking company with the meaning of this section;

(j) to undertake obligations under leasing contracts exceeding one million rupees such amount as may be notified;

 

(k) to declare interim dividend; and

 

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(i) to write off bad debts, advances and receivables;

 

(ii) to write off inventories and other assets of the company; and

 

(iii) to determine the terms of and the circumstances in which a law suit may be compromised and a claim or right in favour of a company may be released, extinguished or relinquished.

 

(m) to take over a company or acquire a controlling or substantial stake in another company;

 

(n) any other matter which may be prescribed.

 

(3) The board of a public company or of a subsidiary of a public company shall not except with the consent of the general meeting either specifically or by way of an authorisation, do any of the following things, namely.-

(a) sell, lease or otherwise dispose of the undertakings or a sizeable part thereof unless the main business of the company comprises of such selling or leasing; and

 

Explanation.—For the purposes of this clause,—

(i) “undertaking” shall mean an undertaking in which the investment of the company exceeds twenty percent of its net worth as per the audited financial statements of the preceding financial year or an undertaking which generates twenty percent of the total income of the company during the previous financial year;

(ii) the expression “sizable part” in any financial year shall mean twenty five percent or more of the value of the assets in that class as per the audited financial statements of the preceding financial year;

(b) sell or otherwise dispose of the subsidiary of the company.

 

(c) remit, give any relief or give extension of time for the repayment of any debt outstanding against any person specified in sub-section (1) of section 182.

 

(4) Nothing contained in sub-section (3) shall entitle a listed company to sell or otherwise dispose of the undertaking, which results in or may lead to closure of business operation or winding up of the company, without there being a viable alternate business plan duly authenticated by the board. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 109 of 290

 

(5) Any resolution passed under sub-section (3) if not implemented within one year from the date of passing shall stand lapsed.

(6) A person guilty of an offence under this section shall be liable to a penalty of level 2 on the standard scale and shall be individually and severally liable for losses or damages arising out of such action.

184. Prohibition regarding making of political contributions.- (1) Notwithstanding anything contained in this Act, a company shall not contribute any amount or allow utilization of its assets—

(a) to any political party; or

 

(b) for any political purpose to any individual or body.

 

(2) If a company contravenes the provisions of sub-section (1), then-

(a) the company shall be liable to a penalty of level 2 on the standard scale; and

 

(b) every director and officer of the company who is in default shall be punishable with imprisonment of either description for a term which may extend to two years and shall also be liable to a fine of one million rupees.

 

185. Prohibition regarding distribution of gifts.- (1) Notwithstanding anything contained in this Act, a company shall not distribute gifts in any form to its members in its meeting.

(2) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

CHIEF EXECUTIVE

186. Appointment of first chief executive. - (1) Every company shall have a chief executive appointed in the manner provided in this section and section 187.

(2) The directors of every company shall as from the date from which it commences business or as from a date not later than the fifteenth day after the date of its incorporation, whichever is earlier, appoint any individual to be the chief executive of the company.

(3) The chief executive appointed as aforesaid shall, unless he earlier resigns or otherwise ceases to hold office, hold office up to the first annual Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 110 of 290

 

general meeting of the company or, if a shorter period is fixed by the directors as the time of his appointment, for such period.

187. Appointment of subsequent chief executive.- (1) Within fourteen days from the date of election of directors under section 159 or the office of the chief executive falling vacant, as the case may be, the board shall appoint any person, including an elected director, to be the chief executive, but such appointment shall not be for a period exceeding three years from the date of appointment:

Provided that the chief executive appointed against a casual vacancy shall hold office till the directors elected in the next election appoint a chief executive.

(2) On the expiry of his term of office under section 186 or sub-section (1) of this section, a chief executive shall be eligible for reappointment.

(3) The chief executive retiring under section 186 or this section shall continue to perform his functions until his successor is appointed, unless non-appointment of his successor is due to any fault on his part or his office is expressly terminated.

188. Terms of appointment of chief executive. - (1) The terms and conditions of appointment of a chief executive shall be determined by the directors board or the company in general meeting in accordance with the provisions in the company’s articles.

(2) The chief executive shall if he is not already a director of the company, be deemed to be its director and be entitled to all the rights and privileges, and subject to all the liabilities, of that office.

189. Restriction on appointment of chief executive.- No person who is ineligible to become a director of a company under sections 171 to 177 shall be appointed or continue as the chief executive of any company.

190. Removal of chief executive.- The board by resolution passed by not less than three-fourths of the total number of directors for the time being, or the company by a special resolution, may remove a chief executive before the expiration of his term of office notwithstanding anything contained in the articles or in any agreement between the company and such chief executive.

191. Chief executive not to engage in business competing with company’s business.- (1) A chief executive of a public company shall not directly or indirectly engage in any business which is of the same nature as and directly competes with the business carried on by the company of which he is the chief executive or by a subsidiary of such company.

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Explanation.- A business shall be deemed to be carried on indirectly by the chief executive if the same is carried on by his spouse or any of his minor children.

(2) Every person who is appointed as chief executive of a public company shall forthwith on such appointment disclose to the company in writing the nature of such business and his interest therein.

192. Chairman in a listed company.- (1) The board of a listed company shall within fourteen days from the date of election of directors, appoint a chairman from among the non-executive directors who shall hold office for a period of three years unless he earlier resigns, becomes ineligible or disqualified under any provision of this Act or removed by the directors.

(2) The chairman and the chief executive (by whatever name called) shall not be the same individual except where provided for under any other law.

(3) The board shall clearly define the respective roles and responsibilities of the chairman and chief executive.

(4) The chairman shall be responsible for leadership of the board and ensure that the board plays an effective role in fulfilling its responsibilities.

(5) Every financial statements circulated under section 223 of the Act shall contain a review report by the chairman on the overall performance of the company and effectiveness of the role played by the board in achieving the company’s objectives.

193. Penalty. - A person guilty of an offence under sections 186 to 191 shall be liable to a penalty of level 2 on the standard scale and may also be debarred by the authority which imposes the penalty from becoming a director or chief executive of a company for a period not exceeding five years.

194. Public company required to have secretary.- A public company must have a company secretary; possessing such qualification as may be prescribed.

195. Listed company to have share registrar.- Every listed company shall have an independent share registrar possessing such qualifications and performing such functions as may be specified.

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BAR ON APPOINTMENT OF SOLE PURCHASE AND SALES AGENTS

196. Bar on appointment of sole purchase, sales agents.- (1) No company whether incorporated in Pakistan or outside Pakistan which is carrying on business in Pakistan shall, without the approval of the Commission, appoint any sole purchase, sale or distribution agent:

Provided that this sub-section shall not apply to a sole purchase, sale or distribution agent appointed by a company incorporated, outside Pakistan, unless the major portion of the business of such company is conducted in Pakistan.

(2) Whoever contravenes any of the provisions of this section shall be punished with imprisonment for a term which may extend to two years, or with fine which may extend to one hundred thousand rupees, or with both; and, if the person guilty of the offence is a company or other body corporate, every director, chief executive, or other officer, agent or partner thereof shall, unless he proves that the offence was committed without his knowledge or that he exercised all due diligence to prevent its commission, be deemed to be guilty of the offence.

REGISTER OF DIRECTORS AND OTHER OFFICERS

197. Register of directors, officers.- (1) Every company shall keep at its registered office a register of its directors and officers, including the chief executive, company secretary, chief financial officer, auditors and legal adviser, containing with respect to each of them such particulars as may be specified.

(2) Every person referred to in sub-section (1) shall, within a period of ten days of his appointment or any change therein, as the case may be, furnish to the company the particulars specified under sub-section (1).

(3) Every company shall, within a period of fifteen days from the date of appointment of any person referred in sub-section (1) or any change among them, or in any of their particulars, file with the registrar a return in the specified form.

(4) A person guilty of an offence under sub-section (1) or sub-section (3), shall be liable to a penalty of level 1 on the standard scale.

(5) If the name of any person is fraudulently or without sufficient cause entered in or omitted from the register of directors of a company the person aggrieved or the company, may apply to the Commission for rectification of the register of directors in the manner as may be specified.

(6) The Commission may, after providing an opportunity of being heard to the parties concerned either refuse the application or may order rectification of the register on such terms and conditions as it may deem fit and may make order as to costs. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 113 of 290

 

198. Rights to inspect.- (1) The register kept under section 197 shall, be open to the inspection of any member of the company and of any other person during business hours, subject to such reasonable restrictions, as the company may impose by its articles or in general meeting, so that not less than two hours in each day are allowed.

(2) Inspection by any member of the company shall be without charge, and in the case of any other person on payment of such fee as may be fixed by the company for each inspection.

(3) A person seeking to exercise the rights conferred by this section must make a request to the company to that effect.

(4) The request must contain the following information,-

(a) in the case of an individual, his name and address;

 

(b) in the case of an organisation, its name and address and also of the authorised person; and

 

(c) the purpose for which the information is to be used.

 

(5) In the case any inspection is refused, the registrar on application made by the person to whom inspection has been refused and upon notice to the company, may by order direct an immediate inspection of the register.

(6) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

MISCELLANEOUS PROVISIONS REGARDING INVESTMENTS, CONTRACTS OFFICERS AND SHAREHOLDINGS, TRADING AND INTERESTS

199. Investments in associated companies and undertaking.- (1) A company shall not make any investment in any of its associated companies or associated undertakings except under the authority of a special resolution which shall indicate the nature, period, amount of investment and terms and conditions attached thereto.

Explanation: The term ‘investment’ shall include equity, loans, advances, guarantees, by whatever name called, except for the amount due as normal trade credit, where the terms and conditions of trade transaction(s) carried out on arms-length and in accordance with the trade policy and procedure of the company.

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(2) The company shall not invest in its associated company or associated undertaking by way of loans or advances except in accordance with an agreement in writing and such agreement shall inter-alia include the terms and conditions specifying the nature, purpose, period of the loan, rate of return, fees or commission, repayment schedule for principal and return, penalty clause in case of default or late repayments and security for the loan in accordance with the approval of the members in the general meeting:

Provided that the return on such investment shall not be less than the borrowing cost of the investing company or six-months prevailing KIBOR whichever is higher and shall be recovered on regular basis in accordance with the terms of the agreement, failing which the directors shall be personally liable to make the payment:

Provided further that the directors of the investing company shall certify that the investment is made after due diligence and financial health of the borrowing company is such that it has the ability to repay the loan as per the agreement.

(3) The Commission may-

(a) by notification in the official Gazette, specify the class of companies or undertakings to which the restriction provided in sub-section (1) shall not apply; and

 

(b) through regulations, specify such disclosure requirements, conditions and restrictions on the nature, period, amount of investment and terms and conditions attached thereto, and other ancillary matters.

(4) An increase in the amount or any change in the nature of investment or the terms and conditions attached thereto shall be made only under the authority of a special resolution.

(5) Every company shall maintain and keep at its registered office a register of investments in associated companies and undertakings containing such particulars as may be specified.

(6) A person guilty of an offence under this section shall be liable to a penalty of level 3 on the standard scale and in addition, shall jointly and severally reimburse to the company any loss sustained by the company in consequence of an investment which was made without complying with the requirements of this section.

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200. Investments of company to be held in its own name.- (1) All investments made by a company on its own behalf shall be made and held by it in its own name:

Provided that the company may hold any shares in its subsidiary company in the name of any nominee of the company, if it is necessary to do so, to ensure that the number of members of the subsidiary company is not reduced below the statutory limit.

(2) Where the company has a right to appoint or get elected any person as a director of any other company and a nominee of the company in exercise of such right has been so appointed or elected, the shares in such other company of an amount not exceeding the nominal value of the qualification shares which are required to be held by a director thereof, may be registered or held by such company jointly in its own name and in the name of such person or nominee, or in the name of such person or nominee alone.

(3) Nothing in this section shall be deemed to prevent a company from depositing with, or transferring to, or holding, or registering in the name of a central depository any shares or securities.

(4) Where, in pursuance of proviso to sub-section (1) or provisions of sub-sections (2) or (3), any shares or securities in which investments have been made by a company are not held by it in its own name, the company shall forthwith enter in a register maintained by it for the purpose at its registered office the nature, value and such other particulars as may be necessary fully to identify such shares or securities.

(5) The register maintained under sub-section (4) shall, be open to the inspection of members without charge, and to any other person on payment of such fees as the company may specify in this behalf during business hours, subject to such reasonable restrictions, as the company may impose, so that not less than two hours in each day be allowed.

(6) Any member may require a certified copy of register or any part thereof, on payment of such fee as may be fixed by the company.

(7) The certified copies requested under this section shall be issued within a period of five working days.

(8) A member seeking to exercise either of the rights conferred by sub-sections (5) or (6) must make a request to the company to that effect.

(9) If a company contravenes the provisions of sub-section (1), the company shall be punishable with fine which may extend to five million rupees and every officer of the company who is in default shall be punishable with Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 116 of 290

 

imprisonment for a term which may extend to two years or with fine which may extend to one million rupees, or with both.

(10) A person guilty of an offence under sub-sections (4), (5) or (6), shall be liable to a penalty of level 1 on the standard scale; and the registrar may by an order compel an immediate inspection of the register or direct that copies required shall be sent to the persons requiring them.

201. Method of contracting.- (1) A contract or other enforceable obligation may be entered into by a company as follows:

(a) an obligation which, if entered into by a natural person, would, by law, be required to be by deed or otherwise in writing, may be entered into on behalf of the company in writing signed under the name of the company by a director, attorney or any other person duly authorised by the board and may affix common seal of the company;

 

(b) an obligation which, if entered into by a natural person, is not, by law, required to be in writing, may be entered into on behalf of the company in writing or orally by a person acting under the company’s express or implied authority.

 

(2) All contracts made according to sub-section (1) shall be effectual in law and shall bind the company and its successors and all other parties thereto, their heirs, or legal representatives as the case may be.

202. Execution of bills of exchange, promissory notes and deeds.- (1) A bill of exchange or promissory note shall be deemed to have been made, drawn, accepted or endorsed on behalf of a company if made, drawn, accepted or endorsed in the name of, or on behalf of or on account of, the company by any person acting under its authority, express or implied.

(2) A company may, by writing, authorise any person, either generally or in respect of any specified matters, as its attorney to execute deeds on its behalf in any place either in or outside Pakistan.

(3) A deed signed by such an attorney on behalf of the company and under his seal shall bind the company and have the effect as if it were made by the company itself.

203. Company to have official seal for use abroad.- (1) A company that has a common seal may have an official seal for use outside the Pakistan.

(2) The official seal must be a facsimile of the company’s common seal, with the addition on its face of the name of every territory where it is to be used.

(3) The official seal when duly affixed to a document has the same effect as the company’s common seal. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 117 of 290

 

(4) A company having such an official seal may, by writing under its common seal, authorise any person appointed for the purpose in any territory not situate in Pakistan to affix the same to any deed or other document to which the company is party in that territory.

(5) The authority of any such agent shall, as between the company and any person dealing with the agent, continue during the period, if any, mentioned in the instrument conferring the authority, or if no period is mentioned therein, then until notice of the revocation or determination of the agent’s authority has been given to the person dealing with him.

(6) The person affixing any such official seal shall, by writing under his hand, on the deed or other document to which the seal is affixed, certify the date and place of affixing the same.

(7) A deed or other document to which an official seal is duly affixed shall bind the company as if it had been sealed with the common seal of the company.

204. Duties of directors.- (1) Subject to the provisions of this Act, a director of a company shall act in accordance with the articles of the company.

(2) Subject to provisions of sub-section (4), a director of a company shall act in good faith in order to promote the objects of the company for the benefit of its members as a whole, and in the best interests of the company, its employees the shareholders the community and for the protection of environment.

(3) A director of a company shall exercise his duties with due and reasonable care, skill and diligence and shall exercise independent judgment.

(4) A director of a company shall not involve in a situation in which he may have a direct or indirect interest that conflicts, or possibly may conflict, with the interest of the company.

(5) A director of a company shall not achieve or attempt to achieve any undue gain or advantage either to himself or to his relatives, partners, or associates and if such director is found guilty of making any undue gain, he shall be liable to pay an amount equal to that gain to the company.

(6) A director of a company shall not assign his office and any assignment so made shall be void.

(7) In addition to the preceding sub-sections, the Commission may provide for the extent of duties and the role of directors as may be specified.

(8) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

205. Disclosure of interest by director. - (1) Every director of a company who is in any way, whether directly or indirectly, concerned or interested in any Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 118 of 290

 

contract or arrangement entered into, or to be entered into, by or on behalf of the company shall disclose the nature of his concern or interest at a meeting of the board:

Provided that a director shall be deemed also to be interested or concerned if any of his relatives, is so interested or concerned.

Explanation.- For the purpose of this section “director’s relatives”, are:-

(a) the director’s spouse;

 

(b) the director’s children, including the step children;

 

(c) the director’s parents;

 

(2) The disclosure required to be made by a director under sub-section (1) shall be made,—

(a) in the case of a contract or arrangement to be entered into, at the meeting of the board at which the question of entering into the contract or arrangement is first taken into consideration or, if the director was not, on the date of that meeting, concerned or interested in the contract or arrangement, at the first meeting of the board held after he becomes so concerned or interested; and

 

(b) in the case of any other contract or arrangement, at the first meeting of the board held after the director becomes concerned or interested in the contract or arrangement.

 

(3) For the purposes of sub-sections (1) and (2), a general notice given to the board to the effect that a director is a director or a member of a specified body corporate or a partner of a specified firm and is to be regarded as concerned or interested in any contract or arrangement which may, after the date of the notice, be entered into with that body corporate or firm, shall be deemed to be a sufficient disclosure of concern or interest in relation to any contract or arrangement so made.

(4) Any such general notice shall expire at the end of the financial year in which it is given, but may be renewed for further period of one financial year at a time, by a fresh notice given in the last month of the financial year in which it would otherwise expire.

(5) No such general notice, and no renewal thereof, shall be of effect unless either it is given at a meeting of the board, or the director concerned takes reasonable steps to ensure that it is brought up and read at the first meeting of the board after it is given. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 119 of 290

 

(6) A person guilty of an offence under sub-sections (1) or (2), shall be liable to a penalty of level 1 on the standard scale.

206. Interest of other officers. - (1) Save as provided in section 205 in respect of directors, no other officer of a company who is in any way, directly or indirectly, concerned or interested in any proposed contract or arrangement with the company shall, unless he discloses the nature and extent of his interest in the transaction and obtains the prior approval of the board, enter into any such contract or arrangement.

(2) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

207. Interested director not to participate or vote in proceedings of board. - (1) No director of a company shall, as a director, take any part in the discussion of, or vote on, any contract or arrangement entered into, or to be entered into, by or on behalf of the company, if he is in any way, whether directly or indirectly, concerned or interested in the contract or arrangement, nor shall his presence count for the purpose of forming a quorum at the time of any such discussion or vote; and if he does vote, his vote shall be void:

Provided that a director of a listed company who has a material personal interest in a matter that is being considered at a \board meeting shall not be present while that matter is being considered.

(2) If all the directors are interested on, any contract or arrangement entered into, or to be entered into, by or on behalf of the company, the matter shall be laid before the general meeting for approval.

(3) Sub-section (1) shall not apply to—

(a) a private company which is neither a subsidiary nor a holding company of a public company;

 

(b) any contract of indemnity or insurance coverage executed by the company in favour of interested director against any loss which he may suffer or incur by reason of becoming or being a surety for the company or while undertaking any transaction on behalf of the company:

 

Provided that for the purpose of clause (b), a company shall only insure the liability of interested director where such liability arises out of a transaction validly approved by the board or the members of the company as the case may:

(3) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 120 of 290

 

208. Related party transactions.- (1) Except with the prior consent of the board given by a resolution at a meeting \ and subject to such conditions and disclosures as may be specified, no company shall enter into any contract or arrangement with a related party with respect to,—

(a) sale, purchase or supply of any goods or materials;

 

(b) selling or otherwise disposing of, or buying, property of any kind;

 

(c) leasing of property of any kind;

 

(d) availing or rendering of any services;

 

(e) appointment of any agent for purchase or sale of goods, materials, services or property; and

 

(f) such related party’s appointment to any office or place of profit in the company, its subsidiary company or associated company:

 

Provided that where majority of the directors are interested in any of the above transactions, the matter shall be placed before the general meeting of the shareholders for approval as special resolution:

Provided also that nothing in this sub-section shall apply to any transactions entered into by the company in its ordinary course of business on an arm’s length basis.

Explanation.— In this sub-section,—

(a) the expression “office of profit” means any office ,—

 

(i) where such office is held by a director, if the director holding it receives from the company anything by way of remuneration over and above the remuneration to which he is entitled as director, by way of salary, fee, commission, perquisites, any rent-free accommodation, or otherwise;

 

(ii) where such office is held by an individual other than a director or by any firm, private company or other body corporate, if the individual, firm, private company or body corporate holding it receives from the company anything by way of remuneration, salary, fee, commission, perquisites, any rent-free accommodation, or otherwise;

 

(b) the expression “arm’s length transaction” means a transaction which is subject to such terms and conditions as may be specified.

 

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(c) the expression related party includes, —

 

(i) a director or his relative:

 

(ii) a key managerial personnel or his relative;

 

(iii) a firm, in which a director, manager or his relative is a partner;

 

(iv) a private company in which a director or manager is a member or director;

 

(v) a public company in which a director or manager is a director or holds along with his relatives, any shares of its paid up share capital;

 

(vi) any body corporate whose board chief executive or manager is accustomed to act in accordance with the advice, directions or instructions of a director or manager;

 

(vii) any person on whose advice, directions or instructions a director or manager is accustomed to act:

 

Provided that nothing in sub-clauses (vi) and (vii) shall apply to the advice, directions or instructions given in a professional capacity;

(viii) any company which is—

(A) a holding, subsidiary or an associated company of such company; or

(B) a subsidiary of a holding company to which it is also a subsidiary;

(xi) such other person as may be prescribed;

Explanation.— For the purpose of this section “relative” means spouse, siblings and lineal ascendants and descendants of a person.

(2) Every contract or arrangement entered into under sub-section (1) shall be referred to in the board’s report to the shareholders along with the justification for entering into such contract or arrangement.

(3) The Commission may specify the record to be maintained by the company with regards to transections undertaken with the related party

(4) Where any contract or arrangement is entered into by a director or any other employee, without obtaining the consent of the board or approval by a Formatted: Font: Font color: Red, Border: :(No border)Formatted: Font: Border: : (No border)Formatted: Font: Font color: Red, Border: :(No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Font color: Red, Border: :(No border)Formatted: Font color: Red, Not HighlightFormatted: Font: Font color: Red, Border: :(No border), Not HighlightFormatted: Font: Font color: Red, Border: :(No border)The Draft Companies Bill, 2016 Page 122 of 290

 

special resolution in the general meeting under sub-section (1) and if it is not ratified by the board or, as the case may be, by the shareholders at a meeting within three months from the date on which such contract or arrangement was entered into, such contract or arrangement shall be voidable at the option of the board and if the contract or arrangement is with a related party to any director, or is authorised by any other director, the directors concerned shall indemnify the company against any loss incurred by it.

(5) Without prejudice to anything contained in sub-section (3), it shall be open to the company to proceed against a director or any other employee who had entered into such contract or arrangement in contravention of the provisions of this section for recovery of any loss sustained by it as a result of such contract or arrangement.

(6) Any director or any other employee of a company, who had entered into or authorised the contract or arrangement in violation of the provisions of this section shall be liable,—

(a) in case of listed company, be punishable with imprisonment for a term which may extend to three years or with fine which shall not be less than five million rupees, or with both; and

 

(b) in case of any other company, to a penalty of level 2 on the standard scale.

 

209. Register of contracts or arrangements in which directors are interested.- (1) Every company shall keep one or more registers giving separately the particulars of all contracts or arrangements, in such manner and containing such particulars as may be specified by the Commission.

(2) Every director shall, within a period of thirty days of his appointment, or relinquishment of his office, as the case may be, disclose to the company the particulars relating to his concern or interest in the other associations which are required to be included in the register under that sub-section or such other information relating to himself as may be specified.

(3) The register referred to in sub-section (1) shall be kept at the registered office of the company and it shall be open for inspection at such office during business hours and extracts may be taken therefrom, and copies thereof as may be required by any member of the company shall be furnished by the company to such extent, in such manner, and on payment of such fees as may be specified.

(4) The register to be kept under this section shall also be produced at the commencement of every annual general meeting of the company and shall remain open and accessible during the continuance of the meeting to any person having the right to attend the meeting. Formatted: Font: Font color: Red, Border: :(No border)Formatted: Font: Font color: Red, Border: :(No border)Formatted: Font: Font color: Red, Border: :(No border)Formatted: Font: Font color: Red, Border: :(No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 123 of 290

 

(5) Nothing contained in sub-section (1) shall apply to any contract or arrangement—

(a) for the sale, purchase or supply of any goods, materials or services if the value of such goods and materials or the cost of such services does not exceed five hundred thousand rupees in the aggregate in any year; or

 

(b) by a banking company for the collection of bills in the ordinary course of its business.

 

(6) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

210. Contract of employment with directors.- (1) Every company shall keep at its registered office,—

(a) where a contract of service with a director is in writing, a copy of the contract; or

 

(b) where such a contract is not in writing, a written memorandum setting out its terms.

 

(2) The copies of the contract or the memorandum kept under sub-section (1) shall be open to inspection by any member of the company without payment of fee.

(3) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

(4) The provisions of this section shall not apply to a private company.

211. Restriction on non-cash transactions involving directors.- (1) No company shall enter into an arrangement by which—

(a) a director of the company or its holding, subsidiary or associated company or a person connected with him acquires or is to acquire assets for consideration other than cash, from the company; or

 

(b) the company acquires or is to acquire assets for consideration other than cash, from such director or person so connected;

 

unless prior approval for such arrangement is accorded by a resolution of the company in general meeting and if the director or connected person is a director of its holding company, approval under this sub-section shall also be required to be obtained by passing a resolution in general meeting of the holding company. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 124 of 290

 

(2) The notice for approval of the resolution by the company or holding company in general meeting under sub-section (1) shall include the particulars of the arrangement along with the value of the assets involved in such arrangement duly calculated by a registered valuer.

(3) Any arrangement entered into by a company or its holding company in contravention of the provisions of this section shall be voidable at the instance of the company unless—

(a) the restitution of any money or other consideration which is the subject- matter of the arrangement is no longer possible and the company has been indemnified by any other person for any loss or damage caused to it; or

 

(b) any rights are acquired bona fide for value and without notice of the contravention of the provisions of this section by any other person.

 

212. Declaring a director to be lacking fiduciary behaviour.- The Court may declare a director to be lacking fiduciary behaviour if he contravenes the provisions of section 205 or sub-section (1) of section 207 or section 208:

Provided that before making a declaration the Court shall afford the director concerned an opportunity of showing cause against the proposed action.

213. Disclosure to members of directors’ interest in contract appointing chief executive or secretary.- (1) Every director of a company who is in any way, whether directly or indirectly, concerned or interested, in any appointment or contract for the appointment of a chief executive, whole-time director or secretary of the company shall disclose the nature of his interest or concern at a meeting of the board in which such appointment or contract is to be approved and the interested director shall not participate or vote in the proceedings of the directors board.

(2) All contracts entered into by a company for the appointment of a chief executive, whole-time director or secretary shall be kept at the registered office of the company.

(3) Every contract required to be kept under sub- section (2) must be open to inspection by any member of the company without charge.

(4) Any member of the company is entitled, on request and on payment of such fee as may be fixed by the company, to be provided with a copy of any such contract. The copy must be provided within seven days after the request is received by the company.

(5) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 125 of 290

 

214. Contracts by agents of company in which company is undisclosed principal.— (1) Every officer or other agent of a company, other than a private company, not being the subsidiary company of a public company, who enters into a contract for or on behalf of the company in which contract the company is an undisclosed principal shall, at the time of entering into the contract, make a memorandum in writing of the terms of contract, and specify therein the person with whom it has been made.

(2) Every such officer or other agent shall forthwith deliver the memorandum aforesaid to the company and its directors which shall be laid before their next meeting.

(3) If any such officer or other agent makes default in complying with the requirements of this section,—

(a) the contract shall, at the option of the company, be void as against the company; and

 

(b) such officer or other agent shall be liable to a penalty of level 1 on the standard scale.

 

215. Disclosure of interest in securities.- (1) The Commission may direct any person to disclose:

(a) full details, and the basis, of his interest in listed securities and of the circumstances that give rise to that interest;

 

(b) the name, address and any other particulars of each other person who has a relevant interest in any of the said securities and interests together with full details of:

 

(i) the nature and extent of that interest; and

 

(ii) the circumstances that give rise to the other person’s interest; and

 

(c) the name, address and any other particulars of each person who has given him instructions about:

 

(i) the acquisition or disposal of the securities or interests; or

 

(ii) the exercise of any voting or other rights attached to the securities or interests; or

 

(iii) any other matter relating to the securities or interests;

 

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(d) the name, address and any other particulars of each person to whom he has given instructions about:

 

(i) the acquisition or disposal of the securities or interests; or

 

(ii) the exercise of any voting or other rights attached to the securities or interests; or

 

(iii) any other matter relating to the shares or interests

 

together with full details of those instructions, including the date or dates on which they were given.

(2) The Commission may direct a person whose name is disclosed under sub-section (1) to make similar disclosures contained therein.

(3) The directive under sub-section (1) may be given by the Commission;

(a) on its own motion;

 

(b) on request of the company or body corporate which has issued the securities;

 

(c) on request of a member, holding not less than ten percent of the securities of such company or body corporate which has issued the securities;

 

(d) an exchange on which the securities are listed or are in the process of being listed; and

 

(e) on a request received from any law enforcement agency or other department of the Federation or Provincial Government.

 

(4) Any person who refuses or fails to make a disclosure as required under this section, or provides false or misleading information, or hinders or obstructs another person from making the required disclosure commits an offence and shall be punishable with imprisonment for a term which may extend to three years and a fine which may extend to two hundred million rupees or to both, and the court trying the offence may order confiscation and sale of the securities in respect of which a false disclosure was made.

216. Company deemed to be a public interest company in certain circumstances.- (1) Notwithstanding anything contained in this Act, a company shall be deemed to be a company with public interest if its ordinary shares are owned by such number of persons as may be specified and whose assets exceed the value specified. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 127 of 290

 

(2) Upon being deemed as a company with public interest, the company shall be required to comply with such disclosure and reporting requirements as may be specified by the Commission.

(3) The Commission may as specified, after giving an opportunity of hearing to a company or class of companies, by an order in writing exempt such company from the requirements of this section if the Commission determines that such exemption is in the interest of the public:

Provided that such order shall be posted on the official website of the Commission.

217. Securities and deposits.- (1) Save as provided in section 84, no company or any of its officers or agents shall receive or utilise any money received as security or deposit, except in accordance with a contract in writing.

(2) The money so received shall be kept in a special account maintained by a company with a scheduled bank.

(3) This section shall not apply where the money received is in the nature of an advance payment for goods to be delivered or sold to an agent, dealer or sub-agent in accordance with a contract in writing.

218. Employees’ provident funds and securities.- (1) All moneys or securities deposited with a company by its employees in pursuance of their contracts of service with the company shall be kept or deposited by the company within fifteen days from the date of deposit in a special account to be opened by the company for the purpose in a scheduled bank or in the National Saving Schemes, and no portion thereof shall be utilized by the company except for the breach of the contract of service on the part of the employee as provided in the contract and after notice to the employee concerned.

(2) Where a provident fund, contributory pension fund or any other contributory fund has been constituted by a company for its employees or any class of its employees, all moneys contributed to such fund, whether by the company or by the employees, or received or accruing by way of interest, profit or otherwise from the date of contribution, receipt or accrual, as the case may be, shall either—

(a) be deposited,—

 

(i) in a National Savings Scheme;

 

Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)(ii) in a special account to be opened by the company for the purpose in a scheduled bank; or

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(iii)where the company itself is a scheduled bank, in a special account to be opened by the company for the purpose either in itself or in any other scheduled bank; or

 

(b) be invested in:

 

(i) Government securities; or

 

(ii) bonds, redeemable capital, debt securities or instruments issued by a statutory body, and in listed securities including shares of companies, bonds redeemable capital, debt securities, equity securities and listed collective investment schemes registered as notified entity with the Commission, subject to the conditions as may be specified.

 

(3) Where a trust has been created by a company with respect to any provident fund referred to in sub-section (2), the company shall be bound to collect the contribution of the employees concerned and pay such contributions as well as its own contributions, if any, to the trustees within fifteen days from the date of collection, and thereupon, the obligations laid on the company by that sub-section shall devolve on the trustees and shall be discharged by them instead of the company.

219. Penalty for contravention of section 217 or 218.- A person guilty of an offence under section 217 or 218 shall be liable to a penalty of level 1 on the standard scale and shall also be liable to pay the loss suffered by the depositor of security or the employee, on account of such contravention.

ACCOUNTS OF COMPANIES

220. Books of account, to be kept by company.- (1) Every company shall prepare and keep at its registered office books of account and other relevant books and papers and financial statements for every financial year which give a true and fair view of the state of the affairs of the company, including that of its branch office or offices, if any:

Provided that in the case of a company engaged in production, processing, manufacturing or mining activities, such particulars relating to utilisation of material or labour or the other inputs or items of cost as may be prescribed, shall also be maintained, if such class of companies is required by the Commission by a general or special order to include such particulars in the books of accounts:

Provided further that all or any of the books of account aforesaid and other relevant papers may be kept at such other place in Pakistan as the board of Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 129 of 290

 

Directors may decide and where such a decision is taken, the company shall, within seven days thereof, file with the registrar a notice in writing giving the full address of that other place.

(2) Where a company has a branch office in Pakistan or outside Pakistan, it shall be deemed to have complied with the provisions of sub-section (1), if proper books of account relating to the transactions effected at the branch office are kept at that office and proper summarized returns are sent periodically by the branch office to the company at its registered office or the other place referred to in sub-section (1).

(3) The books of account and other books and papers maintained by the company within Pakistan shall be open for inspection at the registered office of the company or at such other place in Pakistan by any director during business hours, and in the case of financial information, if any, maintained outside the country, copies of such financial information shall be maintained and produced for inspection by any director.

(4) Where an inspection is made under sub-section (3), the officers and other employees of the company shall give to the director making such inspection all assistance in connection with the inspection which the company may reasonably be expected to give.

(5) The books of account of every company relating to a period of not less than ten financial years immediately preceding a financial year, or where the company had been in existence for a period less than ten years, in respect of all the preceding years together with the vouchers relevant to any entry in such books of account shall be kept in good order.

(6) If a company fails to comply with any of the requirements of this section, every director, including chief executive and chief financial officer, of the company who has by his act or omission been the cause of such default shall,—

(a) in respect of a listed company, be punishable with imprisonment for a term which may extend to two year and with fine which shall not be less than five hundred thousand rupees nor more than fifty thousand rupees, and with a further fine which may extend to ten thousand rupees for every day after the first during which the default continues; and

 

(b) in respect of any other company, be punishable with imprisonment for a term which may extend to one year and with fine which may extend to one hundred thousand rupees.

 

(7) The provisions of this section except those of sub-section (6), shall apply mutatis mutandis to the books of account which a liquidator is required to maintain and keep. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 130 of 290

 

221. Inspection of books of account by the Commission.- (1) The books of account and books and papers of every company shall be open to inspection by any officer authorised by the Commission in this behalf if, for reasons to be recorded in writing, the Commission considers it necessary so to do.

(2) It shall be the duty of every director, officer or other employee of the company to produce to the person making inspection under sub-section (1) all such books of account and books and papers of the company in his custody or under his control, and to furnish him with any such statement, information or explanation relating to the affairs of the company, as the said person may require of him within such time and at such place as he may specify.

(3) It shall also be the duty of every director, officer or other employee of the company to give to the person making inspection under this section all assistance and facilitation in connection with the inspection which the company may be reasonably expected to give.

(4) The officer making the inspection under this section may, during the course of inspection,-

(i) make or cause to be made copies of books of account and other books and papers, or

(ii) place or cause to be placed by marks of identification thereon in token of the inspection having been made.

(iii) take possession of such documents and retain them for a reasonable time if there are reasonable grounds for believing that they are evidence of the commission of an offence.

(5) Where an inspection of the books of account and books and papers of the company has been conducted under this section, by an officer authorised by the Commission, , such officer shall make a report to the Commission.

(6) Any officer authorised to make an inspection under this section shall have all the powers that the Commission has under this Act in relation to the making of inquiries.

222. Default in compliance with provisions of section 221.- (1) If default is made in complying with the provisions of section 221, every person who is in default shall be punishable with imprisonment for a term which may extend to six months and with fine which may extend to one hundred thousand rupees.

(2) Where a director or any other officer of a company has been convicted Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 131 of 290

 

of an offence under this section, he shall, on and from the date on which he is so convicted, be deemed to have vacated his office as such and, on such vacation of office, shall be disqualified for holding such office in any company, for a period of three years.

223. Financial Statements.- (1) The board of every company must lay before the company in annual general meeting its financial statements for the period, in the case of first such statements since the incorporation of the company and in any other case since the preceding financial statements, made up to the date of close of financial year adopted by the company.

(2) The financial statements must be laid within a period of four months following the close of financial year of a company:

Provided that, in the case of a listed company the Commission, and in any other case the registrar, may, for any special reason, extend the period for a term not exceeding thirty days.

(3) Subject to the provision of sub-section (2), the first financial statement must be laid at some date not later than sixteen months after the date of incorporation of the company and subsequently once at least in every calendar year.

(4) The period to which the statements aforesaid relate, not being the first, shall not exceed twelve months except where special permission of the registrar has been obtained.

(5) The financial statement shall be audited by the auditor of the company, in the manner hereinafter provided, and the auditor’s report shall be attached thereto:

Provided that nothing in this sub-section shall apply to a private company having the paid up capital not exceeding one million rupees.

(6) Every company shall send in the form and manner specified audited financial statements together with the auditors’ report, directors’ report and in the case of a listed company the chairman’s review report to every member of the company and every person who is entitled to receive notice of general meeting, either by post or electronically at least twenty-one days before the date of meeting at which it is to be laid before the members of the company, and shall keep a copy at the registered office of the company for the inspection of the members.

(7) A listed company shall, simultaneously with the dispatch of the financial statements together with the reports referred to in sub-section (6), send by post three copies and electronically a copy of such financial statements together with said reports to the Commission, registrar and the Securities Exchange and shall also be posted on the company’s website. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 132 of 290

 

Provided that the reports shall be made available on the website of the Company for a time period as may be specified.

(8) The provisions of sub-section (6) of section 220 shall apply to any person who is a party to the default in complying with any of the provisions of this section.

(9) This section shall not apply to a single member company.

224. Classification of Companies.- For the purpose of this Act, the companies may be classified in such categories as may be specified in the _______ Schedule.

225. Contents of Financial Statements.- (1) The financial statements shall give a true and fair view of the state of affairs of the company, comply with the financial reporting standards notified by the Commission and shall be prepared in accordance with the requirements contained in _____Schedule for different class or classes of companies:

Provided that, except to the extent, otherwise notified in the official Gazette by the Commission, this sub-section shall not apply to an insurance or banking company or to any other class of companies for which the requirements of financial statements are specified in the law regulating such class of companies.

(2) The Commission may, of its own motion or upon application by a company, modify, in relation to that company, the requirements of the ___Schedule for the purpose of adapting it to the circumstances of a company.

(3) The Commission shall have power from time to time to grant exemption to any company or any class of companies if it is in the public interest so to do, from compliance with all or any of the requirements of the _______Schedule.

(4) Notwithstanding anything in this Act any company that wants to do unreserved compliance of IFRS issued by the IASB should be permitted to do so.

(5) The provisions of sub-section (6) of section 220 shall apply to any person who is a party to the default in complying with any of the provisions of this section.

226. Duty to prepare directors’ report.- (1) The board must prepare a directors’ report for each financial year of the company:

Provided that nothing in this sub-section shall apply to a private company having the paid up capital not exceeding three million rupees. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 133 of 290

 

(2) The board of a holding company, required to prepare consolidated financial statements under section 228, shall make out and attach to consolidated financial statements a report with respect to the consolidated financial statements and all provisions of sub-section (2), (3) and (4) of section 227 shall apply to such report as if for the word “company” appearing in these sub-sections the word “holding company” were substituted.

(3) The directors in their report shall give greater emphasis to the matters that are significant to the undertakings included in the consolidation.

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

227. Contents of directors’ report general.- (1) The directors shall make out and attach to the financial statements a report with respect to the state of the company’s affairs and a fair review of its business, the amount (if any), that the directors recommend should be paid by way of dividend and the amount (if any), they propose to carry to the Reserve Fund, General Reserve or Reserve Account.

(2) In the case of a public company or a private company which is a subsidiary of a public company, the directors report, in addition to the matters specified in sub-section (1) must state,-

(a) the names of the persons who, at any time during the financial year, were directors of the company;

 

(b) the principal activities and the development and performance of the company’s business during the financial year;

 

(c) a description of the principal risks and uncertainties facing the company;

 

(d) any changes that have occurred during the financial year concerning the nature of the business of the company or of its subsidiaries, or any other company in which the company has interest, whether as a member or otherwise;

 

(e) the information and explanation in regard to any contents of modification in the auditor’s report;

 

(f) information about the pattern of holding of the shares in the form specified;

 

(g) the name and country of origin of the holding company, if such company is a foreign company;

 

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(i) the reasons for loss if incurred during the year and future prospects of profit, if any;

 

(j) information about defaults in payment of any debts and reasons thereof;

 

(k) the details in respect of adequacy internal financial controls;

 

(l) any material changes and commitments affecting the financial position of the company which have occurred between the end of the financial year of the company to which the financial statement relates and the date of the report; and

 

(m) any other information as may be specified.

 

(3) In the case of a listed company the business review must, to the extent necessary for an understanding of the development, performance or position of the company’s business, include—

(a) the main trends and factors likely to affect the future development, performance and position of the company’s business;

 

(b) the impact of the company’s business on the environment;

 

(c) the activities undertaken by the company with regard to corporate social responsibility during the year;

 

(d) directors’ responsibility in respect of adequacy of internal financial controls as may be specified.

 

(4) The directors’ report must be approved by the board and signed by the chief executive or and a director of the company.

(5) Whoever contravenes any of the provisions of this section shall,-

(a) in respect of a listed company, be punishable with imprisonment for a term which may extend to two years and with fine may extend to five hundred thousand rupees and with a further fine which may extend to ten thousand rupees for every day after the first during which the default continues; and

 

(b) in respect of any other company, be punishable with imprisonment for a term which may extend to one year and with fine which may extend to one hundred thousand rupees.

 

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228. Consolidated financial statements. - (1) There shall be attached to the financial statements of a holding company having a subsidiary or subsidiaries, at the end of the financial year at which the holding company’s financial statements are made out, consolidated financial statements of the group presented as those of a single enterprise and such consolidated financial statements shall comply with the disclosure requirement of the _____Schedule and financial reporting standards notified by the Commission:

Provided that nothing in this sub-section shall apply to a private company and its subsidiary, where none of the holding and subsidiary company have the paid up capital exceeding one million rupees.

(2) Where the financial year of a subsidiary precedes the day on which the holding company’s financial year ends by more than three months, such subsidiary shall make an interim closing, on the day on which the holding company’s financial year ends, and prepare financial statements for consolidation purposes.

(3) Every auditor of a holding company appointed under sub-section 247 shall also report, in the specified form, on consolidated financial statements and exercise all such rights and duties as are vested in him under sections 228 and 229 respectively.

(4) There shall be disclosed in the consolidated financial statements any note or saving contained in such accounts to call attention to a matter which, apart from the note or saving, would properly have been referred to in such a qualification, in so far the matter which is the subject of the qualification or note is not covered by the holding company’s own accounts and is material from the point of view of its members.

(6) Every consolidated financial statement shall be signed by the same persons by whom the individual financial statements of the holding company are required to be signed, under section 232.

(7) All provisions of sections 223, 233, 234, 235 and 236 shall apply to a holding company required to prepare consolidated financial statements under this section as if for the word “company” appearing in these sections, the words “holding company” were substituted.

(8) The Commission may, on an application of a holding company, direct that the provisions of this section shall not apply only to such extent as may be specified in the direction.

(9) A person guilty of an offence under this section shall be liable to a penalty of level 2 on the standard scale. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 136 of 290

 

229. Financial year of holding company and subsidiary.- (1) The board of a holding company shall ensure that, except where in their opinion there are good reasons against it, its financial year and each of its subsidiaries coincides.

(2) The Commission may, on an application of a holding company or a subsidiary of the holding company, extend the financial year of any such company for the purpose of sub-section (1).

(3) While granting any extension under sub-section (2), the Commission may grant such other relaxations as may be incidental or ancillary thereto.

230. Rights of holding company’s representatives and members. - (1) A holding company may, by resolution, authorise representatives named in the resolution to inspect the books of account kept by any of its subsidiaries; and the books of account of any such subsidiary shall be open to inspection by those representatives at any time during business hours.

(2) The rights conferred by section 256 upon members of a company may be exercised, in respect of any subsidiary, by members of the holding company as if they also were members of the subsidiary.

231. Financial Statements of modaraba company to include modaraba accounts. - (1) There must be attached to the financial statements of a modaraba company, the annual accounts and other reports circulated in pursuance of the provisions of section 14 of the Modaraba Companies and Modaraba (Floatation and Control) Ordinance, 1980 (XXXI of 1980), made out,-

(a) as at the end of the financial year of the modaraba where such financial year coincides with the financial year of the modaraba company; and

 

(b) as at the end of the financial year of the modaraba last before that of the modaraba company, where the financial year of the modaraba does not coincide with that of the modaraba company.

 

(2) The provisions of sub-section (9) of section 208 shall apply to any person who is a party to the default in complying with any of the provisions of this section.

232. Approval and authentication of Financial Statements.- (1) The financial statements, including consolidated financial statement, if any, must be approved by the board of the company and signed on behalf of the board by the chief executive and at least one director of the company, and in case of a listed company also by the chief financial officer:

Provided that when the chief executive is for the time being not available in Pakistan, then the financial statements may be signed by at least two directors: Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 137 of 290

 

Provided further that in case of a private company having the paid up capital not exceeding one million rupees, financial statements must be signed by all directors of the company.

(2) The financial statements of a single member company shall be signed by one director.

(3) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

233. Copy of Financial Statements to be forwarded to the registrar. - (1) Without prejudice to the provisions of sub-section (5) of section 223, after the audited financial statements have been laid before the company at the annual general meeting and duly adopted, a copy of such financial statements together with reports and documents required to be annexed to the same, duly signed in the manner provided by sections 226, 232 and 251, shall be filed by the company electronically with the registrar within thirty days from the date of such meeting in case of a listed company and within fifteen days in case of any other company.

(2) If the general meeting before which the financial statement is laid does not adopt the same or defers consideration thereof or is adjourned, a statement of that fact and of the reasons therefor shall be annexed to the said financial statements required to be filed with the registrar.

(3) Nothing in this section shall apply to a private company having the paid up capital not exceeding ten million rupees.

(4) A person guilty of an offence under this section shall be liable,-

(a) if the default relates to a listed company, to a penalty of level 2 on the standard scale; and

 

(b) if the default relates to any other company, to a penalty of level 1 on the standard scale.

 

234. Filing of unaudited financial statements.- (1) A private company having the paid up capital not exceeding one million rupees, shall file the duly authenticated financial statements, approved in the board meeting, with the registrar within thirty days from the holding of such meeting.

(2) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

235. Right of member of company to copies of the Financial Statements and the auditor’s report. – Any member of the company is entitled, on request and on payment of such minimum fee as may be specified, fixed by the company to be provided with a copy of any financial statement. The copy must be Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: 11 pt, Complex Script Font:11 pt, Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: 11 pt, Complex Script Font:11 pt, Border: : (No border)Formatted: Font: 13 pt, Complex Script Font:13 ptThe Draft Companies Bill, 2016 Page 138 of 290

 

provided within seven days after the request is received by the company.

(2) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

236. Penalty for improper issue, circulation or publication of Financial Statements. - If any copy of financial statements is issued, circulated or published without there being annexed or attached thereto, as the case may be, a copy each of (i) any component of financial statements, reports, or statements referred therein, (ii) the auditors’ report, and (iii) the directors’ report, the company, and every officer of the company who is in default shall be liable to a penalty of level 1 on the standard scale.

237. Quarterly Financial Statements of listed companies.- (1) Every listed company shall prepare the quarterly financial information within the period of,-

(a) one month of the close of first and third quarters of its year of accounts; and

 

(b) two months of the close of its second quarter of its year of accounts:

 

Provided that the cumulative figures for the half year, presented in the second quarter accounts shall be subjected to a limited scope review by the statutory auditors of the company in such manner and according to such terms and conditions as may be determined by the Institute of Chartered Accountants of Pakistan and approved by the Commission.

Provided further that the Commission may, upon an application by the company, extend the period of filing in case of accounts of first quarter for a period not exceeding thirty days, if the company was allowed extension in terms of sections 223 and 229.

(2) The quarterly financial statements shall be posted on the company’s website for the information of its members and also be transmitted electronically to the Commission, securities exchange and with the registrar within the period prescribed under sub-section (1):

Provided that a copy of the quarterly financial statements shall be dispatched in physical form if so requested by any member without any fee.

Provided further that the Commission may specify the time period for which the quarterly financial statements shall be made available on the website of the company.

(3) The provisions of section 223 shall apply to the quarterly financial statements. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 139 of 290

 

(4) If a company fails to comply with any of the requirements of this section, every director, including chief executive and chief financial officer of the company who has by his act or omission been the cause of such default shall be liable to a penalty of level 2 on the standard scale.

238. Power of Commission to require submission of additional statements of accounts and reports.- (1) Notwithstanding anything contained in any other provision of this Act the Commission may, by general or special order, require companies generally, or any class of companies or any particular company, to prepare and send to the members, the Commission, the registrar, a the securities exchange and any other person such periodical statements of accounts, information or other reports, in such form and manner and within such time, as may be specified in the order.

(2) A person guilty of an offence under this section shall be liable to a penalty of level 3 on the standard scale.

239. Rights of debenture-holders to obtain copies of financial statements.– (1) The holders of debentures, including the trustees for holders of debentures, of a company shall be entitled to have copies of financial statements of the company and other reports on payment of such fee as may be fixed by the company.

(2) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale.

DIVIDENDS AND MANNER AND TIME OF PAYMENT THEREOF

240. Certain restrictions on declaration of.- (1) The company in general meeting may declare dividends; but no dividend shall exceed the amount recommended by the board.

(2) No dividend shall be declared or paid by a company for any financial year out of the profits of the company made from the sale or disposal of any immovable property or assets of a capital nature comprised in the undertaking or any of the undertaking of the company, unless the business of the company consists, whether wholly or partly, of selling and purchasing any such property or assets, except after such profits are set off or adjusted against losses arising from the sale of any such immovable property or assets of a capital nature:

Provided that no dividend shall be declared or paid out of unrealized gain on investment property credited to profit and loss account. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 140 of 290

 

241. Dividend to be paid only out of profits.- Any dividend may be paid by a company either in cash or in kind only out of its profits.

Explanation.- The payment of dividend in kind shall only be in the shape of shares of listed company held by the distributing company.

242. Dividend not to be paid except to registered shareholders.- Any dividend declared by a company must be paid to its registered shareholders or to their order within such period and in such manner asProvided that any dividend payable in cash may be paid by cheque or warrant or in any electronic mode to the shareholders entitled to the payment of the dividend, as per their direction:

Provided further that in case of a listed security any dividend payable in cash shall only be paid through electronic mode directly into the bank account designated by the entitled shareholders.

243. Directors not to withhold declared dividend. - (1) When a dividend has been declared, it shall not be lawful for the directors of the company to withhold or defer its payment and the chief executive of the company shall be responsible to make the payment in the manner provided in section 242.

Explanation.- Dividend shall be deemed to have been declared on the date of the general meeting in case of a dividend declared or approved in the general meeting and on the date of commencement of closing of share transfer for purposes of determination of entitlement of dividend in the case of an interim dividend and where register of members is not closed for such purpose, on the date on which such dividend is approved by the board.

(2) Where a dividend has been declared by a company but is not paid within the period specified under section 242, the chief executive of the company shall be punishable with imprisonment for a term which may extend to two years and with fine which may extend to five million rupees:

Provided that no offence shall be deemed to have been committed within the meaning of the foregoing provisions in the following cases, namely—

(a) where the dividend could not be paid by reason of the operation of any law;

 

(b) where a shareholder has given directions to the company regarding the payment of the dividend and those directions cannot be complied with;

 

(c) where there is a dispute regarding the right to receive the dividend;

 

(d) where the dividend has been lawfully adjusted by the company against any sum due to it from the shareholder; or

 

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(e) where, for any other reason, the failure to pay the dividend or to post the warrant within the period aforesaid was not due to any default on the part of the company; and

 

the Commission has, on an application of the company on the prescribed form made within forty-five days from the date of declaration of the dividend, and after providing an opportunity to the shareholder or person who may seem to be entitled to receive the dividend of making representation against the proposed action, permitted the company to withhold or defer payment as may be ordered by the Commission.

(3) Notwithstanding anything contained in sub-section (2), a company may withhold the payment of dividend of a member where the member has not provided the complete information or documents as specified by the Commission.

(4) Chief executive convicted under sub-section (2) shall from the day of the conviction cease to hold the office of chief executive of the company and shall not, for a period of five years from that day, be eligible to be the chief executive or a director of that company or any other company.

244. Unclaimed dividend to vest with Federal Government.- (1) Notwithstanding anything to the contrary contained in this Act or any other law, where dividend has been declared by a company and which remains unclaimed for a period of ten years from the date it is due and payable, the company shall give three months notices to its shareholders to file claim in the following manner:

(a) by a registered post acknowledgement due on his last known address; and

(b) after expiry of notice period as provided under clause (a), final notice in the prescribed form shall be published in two daily newspapers of which one will be Urdu and one in English having wide circulation;

(2) If no claim is made before the company by the shareholder, the company shall after three months from the date of publication of notice under clause (b) of subsection (1) shall forthwith deposit such unclaimed amount to the credit of the Federal Government:

Provided that where the company has deposited the unclaimed amount to the credit of the Federal Government, the company shall preserve and continue to preserve all original record pertaining to the deposited unclaimed amount and provide copies of the relevant record to the Commission until it is informed by the Commission in writing that they need not to be preserved any longer.

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(3) Notwithstanding anything contained in any law, rules or procedure for the time being in force, the unclaimed amount shall be maintained in a profit bearing account with the State Bank of Pakistan or National Bank of Pakistan to be called “Companies Unclaimed Dividend and Insurance Benefits and Investors Education Account” as may be notified by the Federal Government and shall be deemed to be part of public accounts and Interest/ profit accumulated thereon shall be credited on quarterly basis to the Fund established under section 245 of the Act.

(4) Any person claiming to be entitled to any money paid into Companies Unclaimed Dividend and Insurance Benefits and Investors Education Account may in pursuance of this section apply to the Commission in such manner along with such documents as may be prescribed for payment thereof, and the Commission after necessary verification from the company concerned forward to the bank as notified under sub-section (3) to make the payment to entitled person of the sum equivalent to his unclaimed dividend:

Provided that the payment to the claimant shall be made within a period of thirty days from the date of verification by the company.

(5) Payment to the claimant pursuant to subsection (4) and a receipt given by the bank in this respect shall be a good discharge to the Commission and the bank.

(6) Where any dispute regarding unclaimed dividend arises or is pending adjudication before the competent authority or Court, the Commission shall process the claim in accordance with the decision of such authority or Court.

(7) Every company within thirty days of the close of each financial year shall submit to the Commission a return of all unclaimed dividend on the books of its accounts as may be prescribed by the Commission.

(8) Whoever contravenes the provisions of this section or rules framed hereunder shall be punishable with a penalty of level 3 on the standard scale.

245. Establishment of Investor Education and Protection Fund.- (1) There is hereby established a fund to be called Investor Education and Awareness Fund (hereinafter in this section referred to as “Fund”) to be managed and controlled by the Commission as may be prescribed through rules..

(2) The Fund shall be credited with:-

(a) the interest/ profit earned on the Companies Unclaimed Dividend and Insurance Benefits Account;

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(b) forfeited amounts under section 87(7) of the Securities Act, 2015;

(c) grants or donations given by the Federal Government, Provincial Governments, companies, or any other institution or person for the purposes of the Fund;

(d) the interest or other income received out of the investments made from the Fund; and

(e) such other amounts as may be prescribed.

 

(3) The Fund shall be utilized for:-

(a) the promotion of investor education and awareness in such manner as may be prescribed by the Commission.

(b) without prejudice to the generality of the object of sub section the Fund may be used for the following purposes, namely:-

(i) Educational activities including seminars, training, research and publications aimed at investors;

(ii) Awareness programs including through media – print, electronic, social media, aimed at investors;

(iii) Funding investor education and awareness activities approved by the Commission; and

(iv) To meet the administrative expenses of the Fund.

 

Explanation: Investors means; investor in securities, insurance policyholders and customers of non-bank finance companies and Modarabas.

4) The Commission shall, by notification in the official Gazette, constitute an advisory committee with such members as may be prescribed by the Commission, for recommending investor education and awareness activities that may be undertaken directly by the Commission or through any other agency, for utilization of the Fund for the purposes referred to in sub-section 3.

(5) The accounts of the Fund shall be audited by auditors appointed by the Commission who shall be a firm of chartered accountants. The Commission shall ensure maintenance of proper and separate accounts and other relevant records in relation to the Fund giving therein the details of all receipts to, and, expenditure from, the Fund and other relevant particulars.

(6) The Commission may invest the moneys of the Fund in such manner as set out in section 20 of the Trusts Act, 1882 (11 of 1882).”

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246. Appointment, removal and fee of auditors.- (1) The first auditor or auditors of a company shall be appointed by the board within three months of the date of incorporation of the company; and the auditor or auditors so appointed shall retire on the conclusion of the first annual general meeting.

(2) Subject to the provisions of sub-section (3), the subsequent auditor or auditors shall be appointed by the company in the annual general meeting on the recommendation of the board. After obtaining consent of the proposed auditors, a notice shall be given to the members with the notice of general meeting. The auditor or auditors so appointed shall retire on the conclusion of the next annual general meeting.

(3) A member or members having not less than ten percent shareholding of the company shall also be entitled to propose any auditor or auditors for appointment whose consent has been obtained by him and a notice in this regard has been given to the company not less than seven days before the date of the annual general meeting. The company shall forthwith send a copy of such notice to the retiring auditor and shall also be posted on its website.

(4) Where an auditor, other than the retiring auditor is proposed to be appointed, the retiring auditor shall have a right to make a representation in writing to the company at least two days before the date of general meeting. Such representation shall be read out at the meeting before taking up the agenda for appointment of the auditor:

Provided that where such representation is made, it shall be mandatory for the auditor or a person authorized by him in writing to attend the general meeting in person.

(5) The auditor or auditors appointed by the board or the members in an annual general meeting may be removed through a special resolution.

(6) Any casual vacancy of an auditor shall be filled by the board within thirty days from the date thereof. Any auditor appointed to fill in any casual vacancy shall hold office until the conclusion of the next annual general meeting:

Provided that where the auditors are removed during their tenure, the board shall appoint the auditors with prior approval of the Commission.

(7) If the company, fails to appoint,—

(a) the first auditors within a period of three months of the date of incorporation of the company;

 

(b) the auditors at an annual general meeting; or

 

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(c) an auditor in the office to fill up a casual vacancy within thirty days after the occurrence of the vacancy; and

 

(d) if the appointed auditors are unwilling to act as auditors of the company;

 

the Commission may, of its own motion or on an application made to it by the company or any of its members direct to make good the default within such time as may be specified in the order. In case the company fails to report compliance within the period so specified, the Commission shall appoint an auditors of the company who shall hold office till conclusion of the next annual general meeting:

(8) The remuneration of the auditors of a company shall be fixed.-

(a) by the company in the general meeting;

(b) by the board or by the Commission, if the auditors are appointed by the board or the Commission, as the case may be:

 

(9) Every company shall, within fourteen days from the date of any appointment of an auditor, send to the registrar intimation thereof, together with the consent in writing of the auditor concerned.

247. Qualification and disqualification of auditors.- (1) person shall not be qualified for appointment as an auditor,-

(i) in the case of a public company or a private company which is subsidiary of a public company or a private company having paid up capital of three million rupees or more unless such person is a chartered accountant having valid certificate of practice from the Institute of Chartered Accountants of Pakistan or a firm of chartered accountants ; and

 

(ii) in the case of company other than those specified in clause (i) above, unless such person is a chartered accountant or cost and management accountant having valid certificate of practice from the respective institutes or a firm of chartered accountants or cost and management accountants.

 

Provided that a firm whereof majority of practicing partners are qualified for appointment shall be appointed by its firm name to be auditors of the company.

(2) Notwithstanding anything contained in this Act or any other law for the time being in force, the Commission may notify any other person to be qualified for appointment as auditor:

(3) Where a partnership firm is appointed as auditor of a company, only the partners who are chartered accountants or cost and management accountants, shall be authorized to act and sign on behalf of the firm. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font color: BlackFormatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 146 of 290

 

.

(4) None of the following persons shall be appointed as auditor of a company, namely:—

(a) a person who is, or at any time during the preceding three years was, a director, other officer or employee of the company;

 

(b) a person who is a partner of , or in the employment of, a director, officer or employee of the company;

 

(c) the spouse of a director of the company;

 

(d) a person who is indebted to the company other than in the ordinary course of business of such entities;

 

(e) a person who has given a guarantee or provided any security in connection with the indebtedness of any third person to the company other than in the ordinary course of business of such entities;

 

(f) a person or a firm who, whether directly or indirectly, has business relationship with the company other than in the ordinary course of business of such entities;

 

(g) a person who has been convicted by a court of an offence involving fraud and a period of ten years has not elapsed from the date of such conviction;

 

(h) a body corporate;

 

(i) a person who is not eligible to act as auditor under the code of ethics as adopted by the Institute of Chartered Accountants of Pakistan and the Institute of Cost and Management Accountants of Pakistan; and

 

(j) a person or his spouse or minor children, or in case of a firm, all partners of such firm who hold any shares of an audit client or any of its associated companies:

 

Provided that if such a person holds shares prior to his appointment as auditor, whether as an individual or a partner in a firm the fact shall be disclosed on his appointment as auditor and such person shall disinvest such shares within ninety days of such appointment.

Explanation.- Reference in this section to an “officer” or “employee” shall be construed as not including reference to an auditor.

(5) For the purposes of clause (d) of sub-section (3) a person who owes- Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 147 of 290

 

 

(a) a sum of money not exceeding one million rupees to a credit card issuer; or

 

(b) a sum to a utility company in the form of unpaid dues for a period not exceeding ninety days;

 

shall not be deemed to be indebted to the company.

(6) A person shall also not be qualified for appointment as auditor of a company if he is, by virtue of the provisions of sub-section (4), disqualified for appointment as auditor of any other company which is that company’s subsidiary or holding company or a subsidiary of that holding company.

(7) If, after his appointment, an auditor becomes subject to any of the disqualifications specified in this section, he shall be deemed to have vacated his office as auditor with effect from the date on which he becomes so disqualified.

(8) A person who, not being qualified to be an auditor of a company, or being or having become subject to any disqualification to act as such, acts as auditor of a company shall be liable to a penalty of level 2 on the standard scale.

(9) The appointment as auditor of a company of an unqualified person, or of a person who is subject to any disqualifications to act as such, shall be void, and, where such an appointment is made by a company, the Commission may appoint a qualified person in place of the auditor appointed by the company.

RIGHTS AND DUTIES OF AUDITOR

248. Auditors’ right to information.- (1) An auditor of a company has a right —

(a) of access at all times to the company’s books, accounts and vouchers (in whatever form they are held); and

 

(b) of access to such copies of, an extracts from, the books and accounts of the branch as have been transmitted to the principal office of the company;

 

(c) to require any of the following persons to provide him with such information or explanations as he thinks necessary for the performance of his duties as auditor,-

 

(i) any director, officer or employee of the company;

 

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(iii) any subsidiary undertaking of the company;

 

(iv) any officer, employee or auditor of any such subsidiary undertaking of the company or any person holding or accountable for any books, accounts or vouchers of any such subsidiary undertaking of the company.

 

(2) If any officer of a company refuses or fails, without lawful justification, the onus whereof shall lie on him, to allow any auditor access to any books and papers in his custody or power, or to give any such information possessed by him as and when required, or otherwise hinders, obstructs or delays an auditor in the performance of his duties or the exercise of his powers or fails to give notice of any general meeting to the auditor or provides false or incorrect information, he shall be liable to penalty as provided under section 259.

249. Duties of auditor.- (1) A company’s auditor, within 14 days of appointment shall submit a copy of the consent letter, given to the company, to the registrar.

(2) A company’s auditor shall conduct the audit and prepare his report in compliance with the requirements of International Standards on Auditing as adopted by the Institute of Chartered Accountants of Pakistan.

(3) A company’s auditor must carry out such examination to enable him to form an opinion as to—

(a) whether adequate accounting records have been kept by the company and returns adequate for their audit have been received from branches not visited by him; and

(b) whether the company’s financial statements are in agreement with the accounting records and returns.

(4) The auditor shall make out a report to the members of the company on the accounts and books of accounts of the company and on every financial statements and on every other document forming part of such statements including notes, statements or schedules appended thereto, which are to be laid before the company in general meeting and the report shall state,—

(a) whether or not they have obtained all the information and explanations which to the best of their knowledge and belief were necessary for the purposes of the audit and if not, the details thereof and the effect of such information on the financial statements;

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(b) whether or not in their opinion proper books of accounts as required by this Act have been kept by the company;

(c) whether or not in their opinion the statement of financial position and profit and loss account and other comprehensive income or the income and expenditure account and the cash flows have been drawn up in conformity with the requirements of accounting and reporting standards as notified under this Act and are in agreement with the books of accounts and returns;

(d) whether or not in their opinion and to the best of their information and according to the explanations given to them, the said accounts give the information required by this Act in the manner so required and give a true and fair view—

(v) in the case of the statement of financial position, of the state of affairs of the company as at the end of the financial year;

 

(vi) in the case of the profit and loss account and other comprehensive income or the income and expenditure account, of the profit or loss and other comprehensive income or surplus or deficit, as the case may be, for its financial year; and

 

(vii) in the case of statement of cash flows, of the generation and utilisation of the cash and cash equivalents of the company for its financial year;

 

(5) A company’s auditor shall also report that-

(a) the company is maintaining proper records showing full particulars including quantitative details and situation of fixed assets;

 

(b) physical verification of inventory has been conducted at reasonable intervals by the management;

 

(c) Internal control system is in place in the company and they have reviewed the internal audit reports of the company for the corresponding year.

 

(d) the company is regularly depositing undisputed government dues including duties and taxes;

 

(e) the company is regularly depositing undisputed employees retirement contribution in the manner provided under this Act;

 

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(f) the company has not defaulted in payments of dues to financial institutions or banks or debenture holders;

 

(g) the business conducted, investments made, expenditure incurred and guarantees extended during the year were in accordance with the objects of the company;

 

(h) the company, on loans granted other than in the normal course of business, is receiving the principal and return thereon regularly. Whether reasonable steps have been taken by the company for recovery of the overdue amounts, if any;

 

(i) personal expenses other than those covered under the employment terms have not been charged to revenue account;

 

(j) compliance of requirements of Act has been made by the Company while;

 

i. acquiring or disposing of fixed assets;

 

ii. making or disposing of investments;

 

iii. entering into agreements with the related party;

 

iv. raising capital:

 

(k) the funds raised through capital or term loan were applied for the purpose for which they were obtained;

 

(l) the management has represented that none of the directors is disqualified to act as a director under this Act;

 

(m) any fraud on or by the Company has been noticed or reported during the year;

 

(n) the company is compliant with the conditions of the license, permission or approval, granted by the Federal or Provincial Government, local or other licencing authority, as the case may be;

 

(o) whether security has been obtained by the company in respect of loans and advances made by the company on the basis of security;

 

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by the company and deposited in the Central Zakat Fund established under section 7 of that Ordinance;

 

Explanation.- Where the auditor’s report contains a reference to any other report, statement or remarks which they have made on the financial statements examined by them, such statement or remarks shall be annexed to the auditor’s report and shall be deemed to be a part of the auditor’s report.

(6) Where any of the matters referred to in sub-section (3), (4) or (5) is answered in the negative or with a qualification, the report shall state the reason for such answer along with the factual position to the best of the auditor’s information.

(7) The Commission may, by general or special order, direct that, in the case of all companies generally or such class or description of companies as may be specified in the order, the auditor’s report shall also include a statement of such additional matters as may be so specified.

(8) The auditor shall express unmodified or modified opinion in his report in compliance with the requirements of International Standards on Auditing as adopted by the Institute of Chartered Accountants of Pakistan.

(9) The auditor of a company shall be entitled to attend any general meeting of the company, and to receive all notices of, and any communications relating to, any general meeting which any member of the company is entitled to receive, and to be heard at any general meeting which he attends on any part of the business which concerns him as auditor:

Provided that, in the case of a listed company, the auditor or a person authorised by him in writing shall be present in the general meeting in which the financial statements and the auditor’s report are to be considered.

250. Audit of cost accounts.- Where any company or class of companies is required under first proviso of sub-section (1) of section 220 to include in its books of account the particulars referred to therein, the Federal Government may direct that an audit of cost accounts of the company shall be conducted in such manner and with such stipulations as may be specified in the order by an auditor who is a chartered accountant within the meaning of the Chartered Accountants Ordinance, 1961 (X of 1961), or a cost and management accountant within the meaning of the Cost and Management Accountants Act, 1966 (XIV of 1966); and such auditor shall have the same powers, duties and liabilities as an auditor of a company and such other powers, duties and liabilities as may be prescribed.

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251. Signature of auditor’s report.- (1) The auditor’s report must state the name of the auditor, engagement partner, be signed, dated and indicate the place at which it is signed.

(2) Where the auditor is an individual, the report must be signed by him.

(3) Where the auditor is a firm, the report must be signed by the partnership firm with the name of the reporting partner.

252. Penalty for non-compliance with provisions by companies.- A person guilty of an offence under sections 246, 247, 248 and 250 shall be liable to a penalty of level 3 on the standard scale.

253. Penalty for non-compliance with provisions by auditors.- (1) If any auditor’s report is made, or any document of the company is signed or authenticated otherwise than in conformity with the requirements of section 131, sections 249 and 251 or is otherwise untrue or fails to bring out material facts about the affairs of the company or matters to which it purports to relate, the auditor concerned and the person, if any, other than the auditor who signs the report or signs or authenticates the document, and in the case of a firm all partners of the firm, shall be liable to a penalty of level 2 on the standard scale.

(2) If the auditor’s report to which sub-section (1) applies is made with the intent to profit such auditor or any other person or to put another person to a disadvantage or loss or for a material consideration, the auditor shall, in addition to the penalty provided by that sub-section, be punishable with imprisonment for a term which may extend to two years and with penalty which may extend to one million rupees.

POWER OF REGISTRAR TO CALL FOR INFORMATION

254. Power of registrar to call for information or explanation. - (1) Where on a scrutiny of any document filed by a company or on any information received by him under this Act, or any notice, advertisement, other communication, or otherwise, the registrar is of opinion that any information, explanation or document is necessary with respect to any matter, he may, by a written notice, call upon the company and any of its present or past directors, officers or auditors to furnish such information or explanation in writing, or such document, within such reasonable time, as may be specified in the notice:

Provided that a director, officer or auditor who ceased to hold office more than six years before the date of the notice of the registrar shall not be compelled to furnish information or explanation or document under this sub-section.

(2) On receipt of the notice under sub-section (1) it shall be the duty of the company and all persons who are or have been directors, officers or auditors of the company to furnish such information, explanation or documents as required. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 153 of 290

 

(3) If no information or explanation is furnished within the time specified or if the information or explanation furnished is, in the opinion of the registrar, inadequate, the registrar may if he deems fit, by written order, call on the company and any such person as is referred to in sub-section (1) or (2) to produce before him for his inspection such books and papers as he considers necessary within such time as he may specify in the order; and it shall be the duty of the company and of such persons to produce such books and papers.

(4) If the company or any such person as is referred to in sub-section (1), (2) or (3) refuses or makes default in furnishing any such information or in producing any such books or papers,-

(a) the company shall be liable to a penalty of level 2 on the standard scale; and

 

(b) every officer of the company who authorises or permits, or is a party to, the default shall be punishable with imprisonment of either description for a term which may extend to two years, and shall also be liable to fine which may extend to one million rupees and the court trying the offence may, make an order directing the company to produce such books or papers as in its opinion may reasonably be required by the registrar.

 

(5) On receipt of such information or explanation or production of any books and papers, the registrar may annex the same or any copy thereof or extract therefrom to the original document submitted to him; and any document so annexed shall be subject to the provisions as to inspection and the taking of extracts and furnishing of copies to which the original document is subject.

(6) If the information or explanation or book or papers required by the registrar under sub-section (1) is not furnished within the specified time, or if after perusal of such information or explanation or books or papers the registrar is of opinion that the document in question or the information or explanation or book or paper discloses an unsatisfactory state of affairs, or that it does not disclose a full and fair statement of the matter to which it purports to relate, the registrar shall without prejudice to any other provisions, and whether or not action under sub-section (3) or sub-section (4) has been taken, report in writing the circumstances of the case to the Commission.

255. Seizure of documents by registrar.-(1) Where, upon information in his possession or otherwise, the registrar has reasons to believe that books and papers of, or relating to, any company or any chief executive or officer of such company or any associate of such person may be destroyed, mutilated, altered, falsified or secreted, the registrar may, after obtaining prior permission of the Commission, search, seize, take possession of and detain any object, article, material, thing, account books or other documents.

(2) For the purposes of sub-section (1), the registrar may, after he has Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 154 of 290

 

obtained the permission from the Commission under that sub-section, also authorise any officer subordinate to him, not inferior in rank to an assistant registrar,—

(a) to enter, with such assistance as may be required, the place where he has reasons to believe that any of the items referred in sub-section (1) are kept;

 

(b) to search that place; and

 

(c) to seize any of the items referred in sub-section (1) as he considers necessary.

 

(3) The registrar shall return the items seized under this section as soon as may be and in any case not later than the thirtieth day after such seizure, to the company or, as the case may be, to the chief executive or any other person from whose custody or power they were seized:

Provided that the Commission may, after providing to the company an opportunity to show cause against the order proposed to be made by it, allow the registrar to retain the items seized for a further period not exceeding thirty days:

Provided further that the registrar may, before returning items as aforesaid, take copies of, or extracts from them or put such marks of identification thereon as he considers necessary.

INVESTIGATION AND RELATED MATTERS

256. Investigation into affairs of company.- (1) Where the Commission is of the opinion, that it is necessary to investigate into the affairs of a company,—

(a) on the application of the members holding not less than one tenth of the total voting power in a company having share capital;

 

(b) on the application of not less than one tenth of the total members of a company not having share capital;

 

(c) on the receipt of a report under sub-section (5) of section 221 or on the report by the registrar under sub-section (6) of section 254;

 

it may order an investigation into the affairs of the company and appoint one or more persons as inspectors to investigate into the affairs of the company and to report thereon in such manner as the Commission may direct.

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(2) While appointing an inspector under sub-section (1), the Commission may define the scope of the investigation, whether as respects the matters or the period to which it is to extend or otherwise.

(3) An application by members of a company under clause (a) or (b) of sub-section (1) shall be supported by such evidence as the Commission may require for the purpose of showing that the applicants have good reason for requiring the investigation.

(4) The Commission may, before appointing an inspector, require the applicants to give such security for payment of the costs of the investigation as the Commission may specify.

257. Investigation of company’s affairs in other cases.- (1) Without prejudice to its power under section 256, the Commission—

(a) shall appoint one or more competent persons as inspectors to investigate the affairs of a company and to report thereon in such manner as the Commission may direct, if—

 

(i) the company, by a special resolution, or

 

(ii) the Court, by order,

 

declares that the affairs of the company ought to be investigated; and

(b) may appoint one or more competent persons as inspectors to investigate the affairs of a company and to report thereon in such manner as the Commission may direct if in its opinion there are circumstances suggesting—

 

(i) that the business of the company is being or has been conducted with intent to defraud its creditors, members or any other person or for a fraudulent or unlawful purpose, or in a manner oppressive of any of its members or that the company was formed for any fraudulent or unlawful purpose; or

 

(ii) that persons concerned in the formation of the company or the management of its affairs have in connection therewith been guilty of fraud, misfeasance, breach of trust or other misconduct towards the company or towards any of its members or have been carrying on unauthorised business; or

 

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to deprive the members thereof of a reasonable return; or

 

(iv) that the members of the company have not been given all the information with respect to its affairs which they might reasonably expect; or

 

(v) that any shares of the company have been allotted for inadequate consideration; or

 

(vi) that the affairs or the company are not being managed in accordance with sound business principles or prudent commercial practices; or

 

(vii) that the financial position of the company is such as to endanger its solvency:

 

Provided that, before making an order under clause (b), the Commission shall give the company an opportunity of being heard.

(2) While appointing an inspector under sub-section (1), the Commission may define the scope of the investigation, whether as respects the matters or the period to which it is to extend or otherwise.

258. Serious Fraud Investigation.— (1) Notwithstanding anything contained in sections 256 and 257, the Commission may appoint such number of professionals from amongst the persons of ability, integrity and having experience in the following fields as inspectors to investigate serious nature of frauds relating to a company,—

(a) corporate affairs;

 

(b) accountancy;

 

(c) taxation;

 

(d) forensic audit;

 

(e) capital market;

 

(f) banking;

 

(g) information technology;

 

(h) law; or

 

(i) such other fields as may be notified.

 

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(2) The persons appointed as inspectors under sub-section (1) shall report in such manner as the Commission may direct.

259. Inspector to be a Court for certain purposes. - (1) Notwithstanding anything contained in any other law for the time being in force, the Commission may either on its own motion or on an the basis of any information received, is of the view that any offence has been committed under this Act or any person is engage in any fraud misfeasance, misconduct or any other activity prejudice to the public interest shall have all the powers as provided under the Securities and Exchange Commission of Pakistan Act, 1997(XLII of 1997).

(2) A person appointed as inspector under sections 256, 257 and 258 shall, for the purposes of his investigation, have the same powers as are vested in a Court under the Code of Civil Procedure, 1908 (Act V of 1908), while trying a suit, in respect of the following matters, namely:-

(a) enforcing the attendance of persons and examining them on oath or affirmation;

 

(b) compelling the discovery and production of books and papers and any material objects; and

 

(c) issuing commissions for the examination of witnesses;

 

and every proceeding before such person shall be deemed to be “judicial proceeding” within the meaning of sections 193 and 228 of the Pakistan Penal Code, 1860 (Act XLV of 1860).

(3) Any contravention of or non-compliance with any orders, directions or requirement of the inspector exercising powers of a Court under sub-section (1) shall, in all respects, entail the same liabilities, consequences and penalties as are provided for such contravention, non-compliance or default under the Code of Civil Procedure, 1908 (Act V of 1908) and Pakistan Penal Code, 1860 (Act XLV of 1860).

260. Power of inspectors to carry investigation into affairs of associated companies.- (1) If an inspector appointed under sections 256, 257 or 258 to investigate the affairs of a company considers it necessary, he may probe after seeking prior approval of the Commission, the affairs of any other associated company or associated undertaking which is, or has been associated and also from a chief executive of any such company.

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261. Duty of officers to assist the inspector.- (1) It shall be the duty of all officers and other employees and agents of the company and all persons who have dealings with the company to give to the inspector all assistance in connection with the investigation.

(2) Any such person who makes default in complying with the provisions of sub-section (1) shall, without prejudice to any other liability, be publishable in respect of each offence with imprisonment of either description for a term which may extend to two years and shall also be liable to a fine which may extend to one million rupees.

(3) In this section —

(a) the expression “agents”, in relation to any company, body corporate or person, includes the bankers, legal advisers and auditors of the company;

 

(b) the expression “officer”, in relation to any company or body corporate, include any trustee for the debenture-holders of such company or body corporate; and

 

(c) any reference to officers and other employees and agents shall be construed as a reference to past as well as present officers and other employees and agents, as the case may be.

 

262. Inspector’s report.- (1) The inspector may, and if so directed by the Commission shall, make an interim report, and on the conclusion of the investigation a final report to the Commission.

(2) The Commission,—

(a) shall forward a copy of any report made by the inspector to the company at its registered office with such directions as the Commission thinks fit;

 

(b) may, if it thinks fit, furnish a copy thereof, on request and on payment of the specified fee, to any person,—

 

(i) who is a member of the company or other body corporate or is interested in the affairs of the company;

 

(ii) whose interests as a creditor of the company or other body corporate appear to the Commission to be affected;

 

(c) shall, when the inspectors are appointed under clause (a) or clause (b) of section 256, furnish, at the request of the applicants for the investigation, a copy of the report to them;

 

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(d) shall, where the inspector are appointed under section 257 in pursuance of an order of the Court furnish a copy of the report to the Court;

 

(e) may forward a copy of the report to the registrar with such directions as it may deem fit; and

 

(f) may also cause the report or any part thereof to be posted on its website or direct the company to do so.

 

263. Prosecution.- (1) If, from any report made under section 262, it appears to the Commission that any person has, in relation to the company or in relation to any other body corporate, whose affairs have been investigated by virtue of section 256, been guilty of any offense for which he is criminally liable, the Commission may, after taking such legal advice as it thinks fit, prosecute such person for the offence, and it shall be the duty of all officers and other employees and agents of the company or body corporate, as the case may be, other than the accused in the proceedings, to give the Commission or any person nominated by it in this behalf all assistance in connection with the prosecution which they are reasonably able to give.

(2) Sub-section (3) of section 261 shall apply for the purpose of this section as it applies for the purposes of that section.

264. Power of Commission to initiate action against management. - (1) If from any report made under section 262 the Commission is of the opinion that,—

(a) the business of the company is being or has been conducted with intent to defraud its creditors, members or any other persons or for a fraudulent or unlawful purpose, or in a manner oppressive of any of its members or that the company was formed for any fraudulent or unlawful purpose; or

 

(b) the person concerned in the formation of the company or the management of its affairs have in connection therewith been guilty of fraud, misfeasance, breach of trust or other misconduct towards the company or towards any of its member or have been carrying on unauthorized business; or

 

(c) the affairs of the company have been so conducted or managed as to deprive the shareholders thereof of a reasonable return; or

 

(d) that the members of the company have not been given all the information with respect to its affairs which they might reasonably expect; or

 

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(f) the affairs of the company are not being managed in accordance with sound business principles or prudent commercial practices; or

 

(g) the financial position of the company is such as to endanger its solvency;

 

the Commission may apply to the Court and the Court may, after taking such evidence as it may consider necessary, by an order—

(i) remove from office any director including the chief executive or other officer of the company; or

(ii) direct that the directors of the company should carry out such changes in the management or in the accounting policies of the company as may be specified in the order; or

(iii) notwithstanding anything contained in this Ordinance or any other law for the time being in force, direct the company to call a meeting of its members to consider such matters as may be specified in the order and to take appropriate remedial actions; or

(iv) direct that any existing contract which is to the detriment of the company or its members or is intended to or does benefit any officer or director shall be annulled or modified to the extent specified in the order:

 

Provided that no such order shall be made so as to have effect from any date preceding the date of the order:

Provided further that any director, including a chief executive or other officer who is removed from office under clause (i), unless the Court specified a lesser period, shall not be a director, chief executive or officer of any company for a period of five years from the date of his removal.

(2) No order under this section shall be made unless the director or other officer likely to be affected by such order has been given an opportunity of being heard.

(3) The action taken under sub-section (1) shall be in addition to and not in substitution of any other action or remedy provided in any other law for the time being in force.

265. Effect of Court’s order. - On the issue of the Court’s order under the preceding section removing from office any director, including chief executive or other officer, such director or other officer shall be deemed to have vacated his office and— Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 161 of 290

 

 

(a) if the Court’s order has removed a director, the casual vacancy in the office of director shall be filled in accordance with the relevant provisions of section 161 of this Act; and

 

(b) if the Court’s order has removed from office a chief executive, the board shall appoint another person to be the chief executive; and

 

(c) if the Court’s order has removed from office all the directors including the chief executive, a general meeting of the company shall be called forthwith for electing new directors.

 

266. No compensation to be payable for annulment or modification of contract.- Notwithstanding anything contained in any other law for the time being in force, and except as ordered by the Court for special reasons to be recorded in writing, no director, chief executive or other officer of the company shall be entitled to be paid any compensation for annulment or modification of a contract to which he is a party or of which he is a beneficiary, if such contract is annulled or modified by an order issued by the Court under section 261.

267. No right to compensation for loss of office. – No person shall be entitled to or be paid any compensation or damages for the loss of office by reason of an order issued under section 264.

POWERS OF COURT HEARING APPLICATION

268. Application for winding up of company or an order under section 286. - If any company or other body corporate the affairs of which have been investigated by inspectors is liable to be wound up under this Act, and it appears to the Commission from any report made under sections 258 and 262 that it is expedient so to do by reason of any such circumstances as are referred to in sub-clause (i) or sub-clause (ii) or sub-clause (iii) or sub-clause (iv) or sub-clause (vii) of clause (b) of sub-section (1) section 257, the Commission may, unless the company or other body corporate is already being wound up by the Court cause to be presented to the court by the registrar or any person authorised by the Commission in this behalf,—

(a) a petition for the winding up of the company or body corporate, on the ground that it is just and equitable that it should be wound up;

 

(b) an application for an order under section 283; or

 

(c) both a petition and an application as aforesaid.

 

269. Proceedings for recovery of damages or property. - (1) If from any report referred to in sub-section (1) of section 262 it appears to the Commission Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border), NotHighlightFormatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 162 of 290

 

that proceedings ought, in the public interest, to be brought by the company or any body corporate whose affairs have been investigated in pursuance of section 257,-

(a) for the recovery of damages in respect of any fraud, misfeasance, breach of trust or other misconduct in connection with the promotion or formation, or the management of the affairs, of such company or body corporate; or

 

(b) for the recovery of any property of such company or body corporate which has been misapplied or wrongfully retained;

 

the Commission may itself bring proceedings for that purpose in the name of such company or body corporate.

(2) The Commission shall be indemnified by such company or body corporate against any costs or expenses incurred by it in, or in connection with, any proceedings brought by virtue of sub-section (1) and the Court or other authority before which proceedings are brought shall pass an order accordingly.

270. Expenses of investigation. - (1) When an investigation is ordered to be made under section 256 or 257 or 258, the expenses of and incidental to the investigation shall in the first instance be defrayed by the Commission; but the following persons shall, to the extent mentioned below, be liable to reimburse the Commission in respect of such expenses, namely: -

(a) any person who is convicted on a prosecution instituted in pursuance of section 263 or is ordered to pay damages or restore any property as a result of proceedings under section 269 may in the same proceedings be ordered to pay the said expenses to such extent as may be specified by the Commission or the Court convicting such person or ordering him to pay such damages or restore such property, as the case may be;

 

(b) any company or body corporate in whose name proceedings are brought as aforesaid shall be liable, to the extent of the amount or value of any sums or property recovered by it as a result of the proceedings;

 

(c) where the investigation was ordered by the Commission under clause (c) of section 256 or 257 or 258, the company or body corporate whose affairs are ordered to be investigated, shall be liable; and

 

(d) where the investigation was ordered under section 256 on an application of the members, the members making the application and the company or body corporate dealt with by the report shall be liable to such extent, if any, as the Commission may direct.

 

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(2) The amount of expenses which any company, body corporate or person is liable under this section to reimburse to the Commission shall be recoverable from that company, body corporate or person as provided under section 486.

(3) For the purposes of this section, any costs or expenses incurred by the Commission in or in connection with proceeding brought by the Commission under section 269 shall be treated as expenses of the investigation giving rise to the proceedings.

(4) Any liability to reimburse the Commission imposed by clauses (a) and (b) of sub-section (1) shall, subject to satisfaction of the right of the Commission to reimbursement, be a liability also to indemnify all persons against liability under clause (c) of that sub-section.

(5) Any such liability imposed by clause (a) of sub-section (1) shall, subject as aforesaid, be a liability also to indemnify all persons against liability under clause (b) of that sub-section.

(6) Any person liable under clause (a) or clause (b) or clause (c) of sub- section (1) shall be entitled to contribute from any other person liable under the same clause according to the amount of their respective liabilities thereunder.

(7) In so far as the expenses to be defrayed by the Commission under this section are not recovered thereunder, they shall be borne by the Commission.

271. Inspector’s report to be evidence. - A copy of any report of any inspector or inspectors appointed under sections 256, 257 or 258 authenticated in such manner, if any, as may be prescribed, shall be admissible in any legal proceedings as evidence of the opinion of the inspector or inspectors in relation to any matter contained in the report.

272. Imposition of restrictions on shares and debentures and prohibition of transfer of shares or debentures in certain cases.- (1) Where it appears to the Commission in connection with any investigation that there is good reason to find out the relevant facts about any shares, whether issued or to be issued, and the Commission is of the opinion that such facts cannot be found out unless the restrictions specified in sub-section (2) are imposed, the Commission may, by order, direct that the shares shall be subject to the restrictions imposed by sub-section (2) for such period not exceeding one year as may be specified in the order:

Provided that, before making an order under this sub-section, the Commission shall provide an opportunity of showing cause against the proposed action to the company and the persons likely to be affected by the restriction.

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(2) So long as any shares are directed to be subject to the restrictions imposed by this sub-section, —

(a) any transfer of those shares shall be void;

 

(b) where those shares are to be issued, they shall not be issued; and any issue thereof or any transfer of the right to be issued therewith, shall be void;

 

(c) no voting right shall be exercisable in respect of those shares;

 

(d) no further shares shall be issued in right of those shares or in pursuance of any offer made to the holder thereof; and any issue of such shares or any transfer of the right to be issued therewith, shall be void;

 

(e) except in a liquidation, no payment shall be made of any sums due from the company on those shares, whether in respect of dividend, capital or otherwise; and

 

(f) no change other than a change by operation of law shall be made in the directors or the chief executive.

 

(3) Where a transfer of shares in a company has taken place and as a result thereof a change in the directors of the company is likely to take place and the Commission is of opinion that any such change would be prejudicial to the public interest, the Commission may, by order, direct, that—

(a) the voting rights in respect of those shares shall not be exercisable for such period not exceeding one year as may be specified in the order; and

 

(b) no resolution passed or action taken to effect a change in the directors before the date of the order shall have effect unless confirmed by the Commission.

 

(4) Where the Commission has reasonable ground to believe that a transfer of shares in a company is likely to take place as a result of which a change in the directors of the company will follow and the Commission is of opinion that any such change would be prejudicial to the public interest, the Commission may, by order, prohibit any transfer of shares in the company during such period not exceeding one year as may be specified in the order.

(5) The Commission may, by order, at any time, vary or rescind any order made by it under sub-section (1) or sub-section (3) or sub-section (4).

(6) Where the Commission makes an order under sub-section (1) or sub- section (3) or sub-section (4) or sub-section (5) or refuses to rescind any such Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 165 of 290

 

order, any person aggrieved thereby may apply to the Court l and the Court may, if it thinks fit, by order, vacate any such order of the Commission:

Provided that no order, whether interim or final shall be made by the Court without giving the Commission an opportunity of being heard.

(7) Any order of the Commission rescinding an order under sub-section (1), or any order of the Court vacating any such order, which is expressed to be made with a view to permitting a transfer of any shares, may continue the restrictions mentioned in clauses (d) and (e) of sub-section (2), either in whole or in part, so far as they relate to any right acquired, or offer made, before the transfer.

(8) Any order made by the Commission under sub-section (5) shall be served on the company within fourteen days of the making of the order.

(9) Any person who—

(a) exercises or purports to exercise any right to dispose of any shares or of any right to be issued with any such shares, when to his knowledge he is not entitled to do so by reason of any of the restrictions applicable to the case under sub-section (1); or

 

(b) votes in respect of any shares, whether as holder or proxy, or appoints a proxy to vote in respect thereof, when to his knowledge he is not entitled to do so by reason of any of the restrictions applicable to the case under sub-section (2) or by reason of any order made under sub-section (3); or

 

(c) transfers any shares in contravention of any order made under sub- section (4); or

 

(d) being the holder of any shares in respect of which an order under sub- section (2) or sub-section (3) has been made, fails to give notice of the fact of their being subject to any such order to any person whom he does not know to be aware of that fact but whom he knows to be otherwise entitled to vote in respect of those shares, whether as holder or a proxy;

 

shall be punishable with imprisonment for a term which may extend to one year, or with fine which may extend to one million rupees, or with both.

(10) A person guilty of an offence under sub-section (2) shall be liable to a penalty of level 2 on the standard scale.

(11) A prosecution shall not be instituted under this section except by or with the consent of the Commission. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 166 of 290

 

(12) This section shall also apply in relation to debentures as it applies in relation to shares.

273. Saving for legal advisers and bankers. - Nothing in sections 256 to 2272 shall require the disclosure to the registrar or to the Commission or to an inspector appointed by the Commission—

(a) by a legal adviser, of any privileged communication made to him in that capacity, except as respects the name and address of his client; or

 

(b) by the bankers of any company, body corporate, or other person, referred to in the sections aforesaid, as such bankers, of any information as to be the affairs of any of their customers other than such company, body corporate, or person.

 

274. Enquiries and investigation not to be affected by winding up.- An inspection, enquiry or investigation may be initiated or proceeded with under sections 221, 254, 255, 256, 254, 257 and 259 and any consequential action taken in accordance with any provisions of this Act notwithstanding that—

(a) the company has passed a resolution for winding up;

 

(b) a petition has been submitted to the Court for winding up of the company; or

 

(c) any other civil or criminal proceedings have been initiated against the company or its officers under any provision of this Act.

 

275. Application of sections 254 to 274 to liquidators and foreign companies.- The provisions of sections 254 to 274 shall apply mutatis mutandis to companies in the course of winding up, their liquidators and foreign companies.

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PART VIII

MEDIATION, ARBITRATION, ARRANGEMENTS AND RECONSTRUCTION

MEDIATION

276. Mediation and Conciliation Panel.- (1) Any of the parties to the proceedings may, by mutual consent, at any time during the proceedings before the Commission or the Appellate Bench, apply to the Commission or the Appellate Bench, as the case may be, in such form along with such fees as may be prescribed, for referring the matter pertaining to such proceedings to the Mediation and Conciliation Panel and the Commission or the Appellate Bench, as the case may be, shall appoint one or more experts from the panel referred to in sub-section (2). Formatted: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)

Comment [P&LAD18]: Referring any dispute to mediation or conciliation or arbitration is the sole mandate of the parties to the dispute and the neither the Commission nor the Court has the right to impose any order in this regard. Same is the case of selection of mediator or arbitrator. The Commission may have no role what so ever in collecting fee and appoint mediator without the consent of the parties.

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Comment [P&LAD19]: Mediation or cancellation has nothing to do with Commission or A.Bench.

Comment [P&LAD20]: In contravention of section 33 of SECP Act.

(2) The Commission shall maintain a panel to be called as the Mediation and Conciliation Panel consisting of such number of experts having such qualifications as may be specified for mediation between the parties during the pendency of any proceedings before the Commission or the Appellate Bench under this Act.

(4) The fee and other terms and conditions of experts of the Mediation and Conciliation Panel shall be such as may be specified.

(5) The Mediation and Conciliation Panel shall follow such procedure as and dispose of the matter referred to it within a period of three months from the date of such reference and forward its recommendations to the Commission or the Appellate Bench, as the case may be.

(6) Any party aggrieved by the recommendation of the Mediation and Conciliation Panel may file objections to the Commission or the Appellate Bench, as the case may be.

277. Resolution of disputes through mediation.- A company, its management or its members or creditors may by written consent, resolve a dispute, claim or controversy arising between them or between the members or directors inter-se through any expert enlisted on the mediation and conciliation panel maintained by the Commission before taking recourse to formal dispute resolution such as arbitration or litigation

ARBITRATION

278. Power for companies to refer matter to arbitration. - (1) A company may by written agreement refer any existing or future difference Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 168 of 290

 

between itself and any other company or person to arbitration, in accordance with the Arbitration Act, 1940 (X of 1940)

(2) Companies, parties to the arbitration, may delegate to the arbitrator power to settle any term or to determine any matter capable of being lawfully settled or determined by the companies themselves, or by the board or other managing body.

(3) The provisions of the Arbitration Act, 1940 (X of 1940), shall apply to all arbitrations between companies and persons in pursuance of this Act.

COMPROMISES, ARRANGEMENTS AND RECONSTRUCTION

279. Compromise with creditors and members. - (1) Where a compromise or arrangement is proposed between a company and its creditors or any class of them, or between the company and its members or any class of them, the Commission may, on the application of the company or of any creditor or member of the company or, in the case of a company being wound up, of the liquidator, order a meeting of the creditors or class of creditors, or of the members of the company or class of members, as the case may be, to be called, held and conducted in such manner as the Commission directs.

(2) If a majority in number representing three-fourths in value of the creditors or class of creditors, or members, as the case may be, present and voting either in person or, where proxies are allowed, by proxy at the meeting, agree to any compromise or arrangement, the compromise or arrangement shall, if sanctioned by the Commission be binding on the company, all its creditors, all the members, the liquidators and the contributories of the company, as the case may be:

Provided that no order sanctioning any compromise or arrangement shall be made by the Commission unless the Commission is satisfied that the company or any other person by whom an application has been made under sub-section (1) has disclosed to the Commission, by affidavit or otherwise, all material facts relating to the company, such as the financial position of the company, the auditor’s report on the latest accounts of the company, the pendency of any investigation proceedings in relation to the company and the like.

(3) A copy of the order under sub-section (2) sanctioning the compromise or arrangement duly certified by an authorised officer of the Commission shall be forwarded to the registrar within seven days from the date of the order.

(4) A copy of the order under sub-section (2) shall be annexed to every copy of the memorandum of the company issued after the order has been made or Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Font color: Black, Border: :(No border)Formatted: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 169 of 290

 

in the case of a company not having a memorandum to every copy so issued of the instrument constituting or defining the constitution of the company.

(5) The Court may, at any time after an application has been made to Commission under this section, stay the commencement or continuation of any suit or proceeding until final disposal of the application.

(6) In this section the expression “company” means any company liable to be wound up under this Act and the expression “arrangement” includes a re-organisation of the share-capital of the company by the consolidation of shares of different classes or by the division of shares into shares of different classes or by both those methods, and for the purposes of this section unsecured creditors who may have filed suits or obtained decrees shall be deemed to be of the same class as other unsecured creditors.

280. Power of Commission to enforce compromises and arrangements.- (1) Where the Commission makes an order under section 279 sanctioning a compromise or an arrangement in respect of a company, it may, at the time of making such order or at any time thereafter, give such directions in regard to any matter or make such modifications in the compromise or arrangement as it may consider necessary for the proper working of the compromise or arrangement.

(2) If the Commission is satisfied that a compromise or arrangement sanctioned under section 279 cannot be worked satisfactorily with or without modification, it may, initiate proceedings for the winding up of the company.

281. Information as to compromises or arrangements with creditors and members. - (1) Where a meeting of creditors or any class of creditors, or of members or any class of members, is called under section 279,—

(a) with every notice calling the meeting which is sent to a creditor or member, there shall be sent also a statement setting forth the terms of the compromise or arrangement and explaining its effect; and in particular, stating any material interest of the directors including the chief executive of the company, whether in their capacity as such or as members or creditors of the company or otherwise, and the effect on those interests, of the compromise or arrangement if, and in so far as, it is different from the effect on the like interest of other persons; and

 

(b) in every notice calling the meeting which is given by advertisement, there shall be included either such a statement as aforesaid or a notification of the place at which and the manner in which creditors or members entitled to attend the meeting may obtain copies of such a statement as aforesaid.

 

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(2) Where the compromise or arrangement effects the rights of debenture-holders of the company, the said statement shall give the like information and explanation as respects the trustees of any deed for securing the issue of the debentures as it is required to give as respects the company’s directors.

(3) Where a notice given by advertisement includes a notification that copies of a statement setting forth the terms of the compromise or arrangement proposed and explaining its effect can be obtained by creditors or members entitled to attend the meeting, every creditor or member so entitled shall, on making an application in the manner indicated by the notice, be furnished by the company, free of charge, with a copy of the statement.

(4) A person guilty of an offence under this section shall be liable to a penalty of level 1 on the standard scale; and for the purpose of this sub-section any liquidator of the company and trustee of a deed for securing the issue of debentures of the company shall be deemed to be an officer of the company:

Provided that a person shall not be under this sub-section if he shows that the default was due to the refusal of any other person, being a director, including chief executive or trustee for debenture-holder, to supply the necessary particulars as to his material interests.

(5) Every director, including chief executive of the company and every trustee for debenture-holders of the company, shall give notice to the company of such matters relating to himself as may be necessary for the purposes of this section and on the request of the company shall provide such further information as may be necessary for the purposes of this section; and, if he fails to do so within the time allowed by the company, he shall be liable to a penalty of level 1 on the standard scale.

282. Powers of Commission to facilitate reconstruction or amalgamation of companies.— (1) Where an application is made to the Commission under section 279 to sanction a compromise or arrangement and it is shown that,—

(a) the compromise or arrangement is proposed for the purposes of, or in connection with, a scheme for the reconstruction of any company or companies, or the amalgamation of any two or more companies or division of a company into one or more companies;

(b) under the scheme the whole or any part of the undertaking or property or liabilities of any company concerned in the scheme (“a transferor company”) is to be transferred to another company (“the transferee company”) or is proposed to be divided among and transferred to two or more companies; and

 

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(c) a copy of the scheme drawn up by the applicants has been filed with the registrar;

 

the Commission may order a meeting of the creditors or class of creditors or the members or class of members, as the case may be, to be called, held and conducted in such manner as the Commission may direct.

(2) Where an order has been made by the Commission under sub-section (1), merging companies or the company in respect of which a division is proposed, shall also be required to circulate the following for the meeting so ordered by the Commission, namely:—

(a) the draft of the proposed terms of the scheme drawn up and adopted by the board of each of the applicant companies;

 

(b) confirmation that a copy of the draft scheme has been filed with the registrar;

 

(c) a report adopted by the board of the applicant companies explaining effect of compromise on each class of members, laying out in particular the share swap ratio, specifying any special valuation difficulties;

 

(d) the report of the expert with regard to valuation, if any;

 

(e) a supplementary accounting statement if the last annual accounts of any of the applicant company relate to a financial year ending more than six months before the first meeting of the company summoned for the purposes of approving the scheme.

 

(3) The Commission may, either by the order sanction the compromise or arrangement or by a subsequent order, make provision for all or any of the following matters,—

(a) the transfer to the transferee company of the whole or any part of the undertaking and of the property or liabilities of any transferor company;

 

(b) the allotment or appropriation by the transferee company of any shares, debentures, policies or other like interests in that company which under the compromise or arrangement are to be allotted or appropriated by that company to or for any person;

 

(c) the continuation by or against the transferee company of any legal proceedings pending by or against any transferor company;

 

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(e) the provision to be made for any persons who, within such time and in such manner as the Commission directs, dissent from the compromise or arrangement;

 

(f) such incidental, consequential and supplemental matters as are necessary to secure that the reconstruction, amalgamation or bifurcation is fully and effectively carried out.

 

(4) If an order under this section provides for the transfer of property or liabilities,—

(a) the property is by virtue of the order stand transferred to, and vests in, the transferee company, and

 

(b) the liabilities are, by virtue of the order, stand transferred to and become liabilities of that company.

 

(5) Notwithstanding anything contained in the Stamp Act, 1899 or any other law for the time being in force, no stamp duty shall be payable on transfer to the transferee company of the whole or any part of the undertaking and of the property of any transferor company as a result of sanctioning by the Commission, any compromise or arrangement under this Part.

(6) The property (if the order so directs) vests freed from any charge that is by virtue of the compromise or arrangement to cease to have effect.

(7) A copy of the order passed by the Commission under this section sanctioning the reconstruction, the amalgamation or division, duly certified by an authorised officer of the Commission shall be forwarded to the registrar within seven days from the date of the order.

(8) In this section “property” includes property, rights and powers of every description; and “liabilities” includes duties.

(9) In this section the expression “transferee company” does not include any company other than a company within the meaning of this Act, and the expression “transferor company “ includes any body corporate, whether a company within the meaning of this Act or not.

283. Notice to be given to registrar for applications under section 279 and 282.— The Commission shall give notice of every application made to it under sections 279 to 282 to the registrar and shall take into consideration the representation if any, made to it by the registrar before passing any order under any of these sections.

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284. Amalgamation of wholly owned subsidiaries in holding company.— (1) A company and one or more other companies that is or that are directly or indirectly wholly owned by it may amalgamate and continue as one company (being the company first referred to) without complying with sections 279 to 282, if—

(a) the scheme of amalgamation is approved by the board of each amalgamating company; and

 

(b) each resolution provides that—

 

(i) the shares of each transferor company, other than the transferee company, will be cancelled without payment or other consideration; and

 

(ii) the board is satisfied that the transferee company will be able to pay its debts as they fall due during the period of twelve months immediately after the date on which the amalgamation is to become effective and a declaration verified by an affidavit to the effect will be filed with the registrar; and

 

(iii) the person or persons named in the resolution will be the director or directors of the transferee company.

 

(2) Two or more companies, each of which is directly or indirectly wholly owned by the same person, may amalgamate and continue as one company without complying with section 279 or section 282 if—

(a) the scheme of amalgamation is approved by a resolution of the board of each amalgamating company; and

 

(b) each resolution provides that—

 

(i) the shares of all the transferor companies will be cancelled without payment or other consideration; and

(ii) the board is satisfied that the transferee company will be able to pay its debts as they fall due during the period of twelve months immediately after the date on which the amalgamation is to become effective and a declaration verified by an affidavit to the effect will be filed with the registrar; and

(iii) the person or persons named in the resolution will be the director or directors of the transferee company.

(3) The board of each amalgamating company must, not less than twenty working days before the amalgamation is proposed to take effect, give written notice of the proposed amalgamation to every secured creditor of the company. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 174 of 290

 

(4) The resolutions approving an amalgamation under this section, taken together, shall be deemed to constitute an amalgamation proposal that has been approved.

(5) The transferee company shall file a copy of the scheme so approved in the manner as may be prescribed, with the registrar where the registered office of the company is situated.

(6) A person guilty of an offence under this section shall be liable to a penalty of level 2 on the standard scale.

285. Power to acquire shares of members dissenting from scheme or contract.— (1) Where a scheme or contract involving the transfer of shares or any class of shares in any company (in this section referred to as “the transferor company”) to another company (in this section referred to as “transferee company”) has, within one hundred and twenty days after the making of the offer in that behalf by the transferee company, been approved by the holders of not less than nine-tenths in value of the shares whose transfer is involved (other than shares already held at the date of the offer by, or by a nominee for, the transferee company or its subsidiary), the transferee company may, at any time within sixty days after the expiry of the said one hundred and twenty days, give notice in the prescribed manner to any dissenting shareholder that it desires to acquire his shares; when such a notice is given the transferee company, shall, unless, on an application made by the dissenting shareholder within thirty days from the date on which the notice was given, the Commission thinks fit to order otherwise, be entitled and bound to acquire those shares on the terms on which, under the scheme or contract, the shares of the approving shareholders are to be transferred to the transferee company:

Provided that, where shares in the transferor company of the same class as the shares whose transfer is involved are already held as aforesaid by the transferee company to a value greater than one-tenths of the aggregate of the value of all the shares in the company of such class, the foregoing provisions of this sub-section shall not apply, unless—

(a) the transferee company offers the same terms to all holders of the shares of that class (other than those already held as aforesaid) whose transfer is involved; and

 

(b) the holders who approve the scheme or contract, besides holding not less than nine-tenths in value of the shares (other than those already held as aforesaid) whose transfer is involved, are not less than three-fourths in number of the holders of those shares.

 

(2) Where, in pursuance of any such scheme or contract as aforesaid, shares, or shares of any class, in a company are transferred to another company or its nominee, and those shares together with any other shares or any other shares of Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 175 of 290

 

the same class, as the case may be, in the first mentioned company held at the date of the transfer by, or by a nominee for, the transferee company or its subsidiary comprise nine-tenth in value of the shares, or shares of that class, as the case may be, in the first-mentioned company, than—

(a) the transferee company shall, within thirty days from the date of the transfer (unless on a previous transfer in pursuance of the scheme or contract it has already complied with this requirement), give notice of that fact in the prescribed manner to the holders of the remaining shares or of the remaining shares of that class, as the case may be, who have not assented to the scheme or contract; and

 

(b) any such holder may, within ninety days from the giving of the notice to him, require the transferee company to acquire the shares in question;

 

and where a shareholder gives notice under clause (b) with respect to any shares, the transferee company shall be entitled and bound to acquire those shares on the terms on which, under the scheme or contract, the shares of the approving shareholders were transferred to it, or on such other terms as may be agreed, or as the Commission on the application of either the transferee company or the shareholders thinks fit to order.

(3) Where a notice has been given by the transferee company under sub-section (1) and the Commission has not, on an application made by the dissenting shareholder, made an order to the contrary, the transferee company shall, on the expiration of thirty days from the date on which the notice has been given or, if an application to the Commission by the dissenting shareholder is then pending, after that application has been disposed of, transmit a copy of the notice to the transferor company together with an instrument of transfer executed on behalf of the shareholder by any person appointed by the transferee company and on its own behalf by the transferee company and pay or transfer to the transferor company the amount or other consideration representing the price payable by the transferee company for the shares which, by virtue of this section, that company is entitled to acquire; and the transferor company shall—

(a) thereupon register the transferee company as the holders of those shares; and

 

(b) within thirty days of the date of such registration, inform the dissenting shareholders of the fact of such registration and of the receipt of the amount or other consideration representing the price payable to them by the transferee company:

 

Provided that an instrument of transfer shall not be required for any share for which a share warrant is for the time being outstanding. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 176 of 290

 

(4) Any sums received by the transferor company under this section shall forthwith be paid into a separate bank account to be opened in a scheduled bank and any such sum and any other consideration so received shall be held by that company in trust for the several persons entitled to the shares in respect of which the said sums or other consideration were or was respectively received.

(5) The following provisions shall apply in relation to every offer of a scheme or contract involving the transfer of shares or any class of shares in the transferor company to the transferee company, namely:-

(a) every such offer or every circular containing such offer or every recommendation to the members of the transferor company by its directors board to accept such offer shall be accompanied by such information as may be prescribed;

 

(b) every such offer shall contain a statement by or on behalf of the transferee company disclosing the steps it has taken to ensure that necessary cash will be available;

 

(c) every circular containing or recommending acceptance of, such offer shall be presented to the registrar for registration and no such circular shall be issued until it is so registered;

 

(d) the registrar may refuse to register any such circular which does not contain the information required to be given under clause (a) or which sets out such information in a manner likely to give a misleading, erroneous or false impression; and

 

(e) an appeal shall lie to the Commission against an order of the registrar refusing to register any such circular.

 

(6) Whoever issues a circular referred to in clause (c) of sub-section (5) which has not been registered shall be punishable to a penalty of level 1 on the standard scale.

PART IX

PREVENTION OF OPPRESSION AND MISMANAGEMENT

286. Application to Court. - (1) If any member or members holding not less than twenty ten percent of the issued share capital of a company, or a creditor or creditors having interest equivalent in amount to not less than twenty ten percent of the paid up capital of the company, complains, or complain, or the Commission or registrar is of the opinion, that the affairs of the company are being conducted, or are likely to be conducted, in an unlawful or fraudulent Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 177 of 290

 

manner, or in a manner not provided for in its memorandum, or in a manner oppressive to the members or any of the members or the creditors or any of the creditors or are being conducted in a manner prejudicial to the public interest, such member or members or, the creditor or creditors, as the case may be, the Commission or registrar may make an application to the Court by petition for an order under this section.

(2) If, on any such petition, the Court is of opinion—

(a) that the company’s affairs are being conducted, or are likely to be conducted, as aforesaid; and

 

(b) that to wind-up the company would unfairly prejudice the members or creditors;

 

the Court may, with a view to bringing to an end the matters complained of, make such order as it thinks fit, whether for regulating the conduct of the company’s affairs in future, or for the purchase of the shares of any members of the company by other members of the company or by the company and, in the case of purchase by the company, for, the reduction accordingly of the company’s capital, or otherwise.

(3) Where an order under this section makes any alteration in, or addition to, a company’s memorandum or articles, then, notwithstanding anything in any other provision of this Act, the company shall not have power without the leave of the Court to make any further alteration in or addition to the memorandum or articles inconsistent with the provisions of the order; and the alterations or additions made by the order shall be of the same effect as if duly made by resolution of the company and the provisions of this Act shall apply to the memorandum or articles as so modified accordingly.

(4) A copy of any order under this section altering or adding to, or giving leave to alter or add to, a company’s memorandum or articles shall, within fourteen days after the making thereof, be delivered by the company to the registrar for registration; and if the company makes default in complying with this sub-section, the company and every officer of the company who is in default shall be liable to a penalty of level 1 on the standard scale.

(5) The provisions of this section shall not prejudice the right of any person to any other remedy or action.

287. Powers of Court under section 286. - Without prejudice to the generality of the powers of the Court under section 286, an order under that section may provide for—

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executive or other officer, upon such terms and conditions as may, in the opinion of the Court be just and equitable in all the circumstances;

 

(b) setting aside of any transfer, delivery of goods, payment, execution or other transactions not relating to property made or done by or against the company within three months before the date of the application which would, if made or done by or against an individual, be deemed in his insolvency to be a fraudulent preference; and

 

(c) any other matter, including a change in management, for which in the opinion of the Court it is just and equitable that provision should be made.

 

288. Interim order. - Pending the making by it of a final order under section 286 the Court may, on the application of any party to the proceedings, make such interim order as it thinks fit for regulating the conduct of the company’s affairs, upon such terms and conditions as appear to it to be just and equitable.

289. Claim for damages inadmissible. - Where an order of the Court made under section 286 terminates, sets aside, or modifies an arrangement, the order shall not give rise to any claim whatever against the company by any person for damages or for compensation for loss of office or in any other respect, either in pursuance of the agreement or otherwise.

290. Application of certain sections to proceedings under this Part.- In relation to an application under section 286, sections 395 to 400 shall mutatis mutandis apply as they apply in respect of winding up.

291. Management by Administrator. - If at any time the shareholders having not less than sixty per cent, of the paid up capital of a company or a creditor or creditors having equivalent interest in a company, represents or represent to the Commission that:-

(a) the affairs or business of the company are or is being or have or has been conducted or managed in a manner likely to be prejudicial to the interest of the company, its members or creditors, or any director of the company or person concerned with the management of the company is or has been guilty of breach of trust, misfeasance or other misconduct towards the company or towards any of its members or creditors or director;

 

(b) the affairs or business of the company are or is being or have or has been conducted or managed with intent to defraud its members or creditors or any other person or for a fraudulent or unlawful purpose, or in a manner oppressive of any of such persons or for purposes as aforesaid; or

 

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(c) the affairs of the company have been so conducted or managed as to deprive the members thereof of a reasonable return; or

 

(d) any industrial project or unit to be set up or belonging to the company has not been completed or has not commenced operations or has not been operating smoothly or its production or performance has so deteriorated that—

 

(i) the market value of its shares as quoted on the securities exchange or the net worth of its share has fallen by more than seventy-five per ent of its par value; or

 

(ii) debt equity ratio has deteriorated beyond 9:1; or

 

(iii) current ratio has deteriorated beyond 05:1; or

 

(e) any industrial unit owned by the company is not in operation for over a period of two years or has been in operation intermittently or partially during the preceding two years; or

 

(f) the accumulated losses of the company exceed sixty percent of its paid up capital;

 

and request the Commission to take action under this section, the Commission may, after giving the company an opportunity of being heard, without prejudice to any other action that may be taken under this Act or any other law, by order in writing, appoint an Administrator, hereinafter referred to as the Administrator within sixty days of the date of receipt of the representation, from a panel maintained by it on the recommendation of the State Bank of Pakistan to manage the affairs of the company subject to such terms and conditions as may be specified in the order:

Provided that the Commission may, if it considers it necessary so to do, for reasons to be recorded, or on the application of the creditors on whose representation it proposes to appoint the Administrator, and after giving a notice to the State Bank of Pakistan, appoint a person whose name does not appear on the panel maintained for the purpose to be the Administrator.

Explanation.- For the purposes of clause(c), the members shall be deemed to have been deprived of a reasonable return if, having regard to enterprises similarly placed, the company is unable to, or does not, declare any or adequate dividend for a period of three consecutive years.

(2) The Administrator shall receive such remuneration as the Commission may determine. Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 180 of 290

 

(3) On and from the date of appointment of the Administrator, the management of the affairs of the company shall vest in him, and he shall exercise all the powers of the board or other persons in whom the management vested and all such directors and persons shall stand divested of that management and powers and shall cease to function or hold office.

(4) Where it appears to the Administrator that any purchase or sales agency contract has been entered into, or any employment given, patently to benefit any director or other person in whom the management vested or his nominees and to the detriment of the interest of the general members, the Administrator may, with the previous approval in writing of the Commission, terminate such contract or employment.

(5) No person shall be entitled to, or be paid, any compensation or damages for termination of any office, contract or employment under sub-section (3) or sub-section (4).

(6) If at anytime it appears to the Commission that the purpose of the order appointing the Administrator has been fulfilled, it may permit the company to appoint directors and, on the appointment of directors, the Administrator shall cease to hold office.

(7) Save as provided in sub-section (8), no suit, prosecution or other legal proceeding shall lie against the Administrator for anything which is in good faith done or intended to be done by him in pursuance of this section or of any rules made thereunder.

(8) Any person aggrieved by an order of the Commission under sub-section (1) or sub-section (10), or of the Administrator under sub-section (3) may, within sixty days from the date of the order, appeal against such order to the Federal Government.

(9) If any person fails to deliver to the Administrator any property, records or documents relating to the company or does not furnish any information required by him or in any way obstructs the Administrator in the management, of the affairs of the company or acts for or represents the company in any way, the Commission may by order in writing, direct that such person shall be liable to a penalty of level 3 on the standard scale.

(10) The Commission may issue such directions to the Administrator as to his powers and duties as it deems desirable in the circumstances of the case, and the Administrator may apply to the Commission at any time for instructions as to the manner in which he shall conduct the management of the company or in relation to any matter arising in the course of such management.

(11) Any order or decision or direction of the Commission made in pursuance of this section shall be final and shall not be called in question in any Court Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 181 of 290

 

(12) The Federal Government may, by notification in the official Gazette, make rules to carry out the purposes of this section.

(13) The provisions of this section shall have effect notwithstanding anything contained in any other provision of this Act or any other law or contract, or in the memorandum or articles of a company.

292. Rehabilitation of companies owing sick industrial units. - (1) The provisions of this section shall apply to a company owning an industrial unit which is facing financial or operational problems and is declared as a sick company by the Federal Government.

(2) After a company is declared as a sick company under sub-section (1), any institution, authority, committee or person authorised by the Federal Government in this behalf may draw up a plan for the rehabilitation, reconstruction and reorganisation of such company, hereafter in this section referred to as the rehabilitation plan.

(3) Without prejudice to the generality of the foregoing provision, the rehabilitation plan, may, in addition to any other matter, provide for all or any of the following—

(a) reduction of capital so as to provide for all or any of the matters referred to in section 89 or reconstruction, compromise, amalgamation and other arrangements so as to provide for all or any of the matters referred to in section 279 or section 282 or section 285;

 

(b) alteration of share capital and variation in the rights and obligations of shareholders or any class of shareholders;

 

(c) alteration of loan structure, debt rescheduling or conversion into shares carrying special rights or other relief and modification in the terms and conditions in respect of outstanding debts and liabilities of the company or any part of such loan, debts or liabilities or variation in the rights of the creditors or any class of them including any security pertaining thereto;

 

(d) acquisition or transfer of shares of persons who are or have been sponsors or otherwise managing the affairs of the company on the specified terms and conditions;

 

(e) issue of further capital including shares carrying special rights and obligations relating to voting powers, dividend, redemption or treatment on winding up;

 

(f) removal and appointment of directors (including the chief executive) or other officers of the company;

 

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(g) amendment, modification or cancellation of any existing contract; or

 

(h) alteration of the memorandum or articles or changes in the accounting policy and procedure.

 

(4) The rehabilitation plan shall be submitted for approval to the Federal Government which shall, unless it otherwise decides for reasons to be recorded, cause it to be published in the official Gazette for ascertaining the views of the shareholders, creditors and other persons concerned within a specified period.

(5) Before approving the rehabilitation plan, the Federal Government shall take into consideration the views relating thereto received from any quarter within the specified period.

(6) On the approval of the rehabilitation plan by the Federal Government, its provisions, with such modification as may be directed by the Federal Government, shall become final and take effect and be implemented and shall be valid, binding and enforceable in all respects notwithstanding anything in this Act or any other law or the memorandum or articles of the company or in any agreement or document executed by it or in any resolution passed by the company in general meeting or by its board, whether the same be registered, adopted, executed or passed, as the case may be, before or after the commencement of this Act.

(7) Any provision contained in the memorandum, articles, agreements, documents or resolutions as aforesaid shall, to the extent to which it is repugnant to the provisions of this Act or the rehabilitation plan, become void.

(8) No compensation or damages shall be payable to any one for any matter or arrangement provided for in, or action taken in pursuance of, the rehabilitation plan.

(9) The Federal Government may vary or rescind rehabilitation plan from time to time and issue such directions as to its implementation and matters ancillary thereto as it may deem expedient.

(10) The Federal Government or any authority or other person authorised by the Federal Government in this behalf shall supervise the implementation of the rehabilitation plan and may issue such directions to the parties concerned as may be deemed necessary by such Government, authority or person, as the case may be.

(11) Whosoever fails to give effect, to carry out or implement the rehabilitation plan or any matter provided for therein or any direction issued under sub-section (10), shall be liable to imprisonment of either description for a term which may extend to three years and fine not exceeding five million rupees and, Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 183 of 290

 

in case of a continuing failure, to a further fine not exceeding ten thousand rupees for every day after the first during which the failure or default continues.

(12) Until a rehabilitation plan has been approved by the Federal Government and is in operation, the provisions of this section shall not prejudice or affect the power or rights of a company or its shareholders or creditors to enter into, arrive at or make any compromise, arrangement or settlement in any manner authorised by this Act or any other law for the time being in force.

(13) The rehabilitation plan approved by the Federal Government and any modification thereof shall, unless otherwise directed by it, be published in the official Gazette and a copy thereof shall be forwarded by the Federal Government to the registrar who shall register and keep the same with the documents of the company.

(14) The Federal Government may, by notification in the official Gazette, make rules to carry out the purposes of this section.

PART X

WINDING UP

PRELIMINARY

293. Modes of winding up.- (1) The winding up of a company may be either—

(a) by the Court or

 

(b) voluntary; or

 

(c) subject to the supervision of the Court

 

(2) Save as otherwise expressly provided, the provisions of this Act with respect to winding up shall apply to the winding up of a company in any of the modes specified in sub-section (1).

294. Liability as contributories of present and past members.— (1) In the event of a company being wound up, every present and past member shall, subject to the provisions of section 295, be liable to contribute to the assets of the company to an amount sufficient for payment of its debts and liabilities and the costs, charges and expenses of the winding up, and for the adjustment of the rights of the contributories among themselves, with the qualifications following, that is to say, —

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(a) a past member shall not be liable to contribute if he has ceased to be member for one year or upwards before the commencement of the winding up;

 

(b) a past member shall not be liable to contribute in respect of any debt or liability of the company contracted after he ceased to be a member;

 

(c) a past member shall not be liable to contribute unless it appears to the Court hat the present members are unable to satisfy the contributions required to be made by them in pursuance of this Act;

 

(d) in the case of a company limited by shares, no contribution shall be required from any past or present member exceeding the amount, if any, unpaid on the shares in respect of which he is liable as such member;

 

(e) in the case of a company limited by guarantee, no contribution shall, subject to the provisions of sub-section (2), be required from any past or present member exceeding the amount undertaken to be contributed by him to the assets of the company in the event of its being wound up;

 

(f) nothing in this Act shall invalidate any provision contained in any policy of insurance or other contract whereby the liability of individual members on the policy or contract is restricted, or whereby the funds of the company are alone made liable in respect of the policy or contract; and

 

(g) a sum due to any past or present member of a company in his character as such, by way of dividends, profits or otherwise, shall not be deemed to be a debt of the company payable to that member in a case of competition between himself and any other creditor not being a member of the company, but any such sum may be taken in to account for the purpose of the final adjustments of the rights of the contributories among themselves.

 

(2) In the winding up of a company limited by guarantee which has a share capital, every member of the company shall be liable, in addition to the amount undertaken to be contributed by him to the assets of the company in the event of its being wound up, to contribute to the extent of any sum unpaid on any shares held by him, as if the company were a company limited by shares.

295. Liability of directors whose liability is unlimited. - In the winding up of a limited company any director, whether past or present, whose liability is, in pursuance of this Act, unlimited, shall, in addition to his ability, if any, to contribute as an ordinary member, be liable to make a further contribution as if he were, at the commencement of the winding up, a member of an unlimited company:

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(a) a past director shall not be liable to make such further contribution if he has ceased to hold office for a year or upwards before the commencement of the winding up;

 

(b) A past director shall not be liable to make such further contribution in respect of any debtor liability of the company contracted after he ceased to hold office;

 

subject to the articles, a director shall not be liable to make such further contribution unless the Court deems it necessary to require that contribution in order to satisfy the debts and liabilities of the company, and the costs, charges and expenses of the winding up.

296. Definition of “contributory”. The term “contributory” means a person liable to contribute towards the assets of the company in the event of its being wound up.

Explanation.—For the purposes of this section, it is hereby clarified that a person holding fully paid-up shares in a company shall be considered as a contributory but shall have no liabilities of a contributory under the Act whilst retaining rights of such a contributory.

297. Nature of liability of contributory. - The liability of a contributory shall create a debt accruing due from him at the time when his liability commenced, but payable at the time specified in calls made on him for enforcing the liability.

298. Contributories in case of death of member. – If a contributory dies, whether before or after being placed on the list of contributories of a company:

(a) his legal representatives shall be liable, in due course of administration, to contribute to the assets of the company in discharge of his liability, and shall be contributories accordingly; and

 

(b) if the legal representatives make default in paying any money ordered to be paid by them, proceedings may be initiated for administering the property of the deceased contributory, and of compelling payment of the money due, out of assets of the deceased.

 

299. Contributory in case of insolvency of member. - If a contributory is adjudged insolvent whether before or after he has been placed on the list of contributories of a company, then—

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insolvent in respect of his liability to contribute to the assets of the company; and

 

(b) there may be proved against the estate of the insolvent the estimated value of his liability to further calls as well as calls already made.

 

300. Contributories in case of winding up of a body corporate which is a member. - If a body corporate which is a contributory is ordered to be wound up, whether before or after it has been placed on the list of contributories of a company,--

(a) the liquidator of the body corporate shall represent it for all purposes of the winding up of the company and shall be a contributory accordingly, and may be called on to admit to proof against the assets of the body corporate, or otherwise to allow to be paid out of its assets in due course of law, any money due from the body corporate in respect of its liability to contribute to the assets of the company; and

 

(b) there may be proved against the assets of the body corporate the estimated value of its liability to future calls as well as calls already made.

 

WINDING UP BY COURT

301. Circumstances in which a company may be wound up by Court A company may be wound up by the Court

(a) if the company has, by special resolution, resolved that the company be wound up by the Court

 

(b) if default is made in delivering the statutory report to the registrar or in holding the statutory meeting;

 

(c) if default is made in holding any two consecutive annual general meetings;

 

(d) if the company has made a default in filing with the registrar its financial statements or annual returns for immediately preceding five two consecutive financial years;

 

(e) if the company has acted against the interests of the sovereignty and integrity of Pakistan, the security of the State, friendly relations with foreign States;

 

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(f) if the number of members is reduced, in the case of public company, below three and in the case of a private company below two;

 

(g) if the company is unable to pay its debts;

 

(h) if the company is—

 

(i) conceived or brought forth for, or is or has been carrying on, unlawful or fraudulent activities;

 

(ii) carrying on business prohibited by any law for the time being in force in Pakistan; or restricted by any law, rules or regulations for the time being in force in Pakistan unless the required licence, permission or approval, as the case may be, has been obtained from the respective competent authority.

 

(iii) conducting its business in a manner oppressive to the minority members or persons concerned with the formation or promotion of the company.

 

(iv) run and managed by persons who fail to maintain proper and true accounts, or commit fraud, misfeasance or malfeasance in relation to the company; or

 

(v) managed by persons who refuse to act according to the requirements of the memorandum or articles or the provisions of this Act or failed to carry out the directions or decisions of the or the Commission or the registrar given in the exercise of powers under this Act;

 

(i) if, being a listed company, it ceases to be such company; or

 

(j) if the Court is of opinion that it is just and equitable that the company should be wound up;

 

(k) if a company ceases to have a member;

 

(l) if a company ceases to operate consequent upon revocation of a licence granted by the Commission or any other liecencing authority.

 

Explanation I.- The promotion or the carrying on of any scheme or business, howsoever described,

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grant of property, right or benefit, directly or indirectly, and whether with or without any other right or benefit, determined by chance or lottery or any other like manner, is assured or promised;

 

(b) raising unauthorised deposits from the general public, indulging in referral marketing, multi-level marketing (MLM), Pyramid and Ponzi Schemes, locally or internationally, directly or indirectly; or

 

(c) any other business activity notified by the Commission;

 

shall be deemed to be an unlawful activity.

Explanation II.- “Minority members” means members together holding not less than twenty ten percent of the equity share capital of the company.

302. Company when deemed unable to pay its debts. - (1) A company shall be deemed to be unable to pay its debts-

(a) if a creditor, by assignment or otherwise, to whom the company is indebted in a sum exceeding one hundred thousand rupees, then due, has served on the company, by causing the same to be delivered by registered post or otherwise, at its registered office, a demand under his hand requiring the company to pay the sum so due and the company has for thirty days thereafter neglected to pay the sum, or to secure or compound for it to the reasonable satisfaction of the creditor; or

 

(b) if execution or other process issued on a decree or order of any Court or any other competent authority in favour of a creditor of the company is returned unsatisfied in whole or in part; or

 

(c) if it is proved to the satisfaction of the Court l that the company is unable to pay its debts, and, in determining whether a company is unable to pay its debts, the Court shall take into account the contingent and prospective liabilities of the company.

 

(2) The demand referred to in clause (a) of sub-section (1) shall be deemed to have been duly given under the hand of the creditor if it is signed by an agent or legal adviser duly authorised on his behalf.

TRANSFER OF PROCEEDINGS

303. Transfer of proceedings to other Courts. - Where the High Court T makes an order for winding up a company under this Act, it may, if it thinks fit, direct all subsequent proceedings to be held in any other High Court, with the consent of such court and thereupon, for the purposes of the winding up of the company, such High Court shall be deemed to be the “ Court “ within the meaning Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)Formatted: Font: Border: : (No border)The Draft Companies Bill, 2016 Page 189 of 290

 

of this Act and shall have all the powers and jurisdiction of the Court thereunder.

PETITION FOR WINDING UP

304. Provisions as to applications for winding up.- An application to the Court for the winding up of a company shall be by petition presented, subject to the provisions of this section, either by the company, or by any creditor or creditors (including any contingent or prospective creditor or creditors), or by any contributory or contributories, or by all or any of the aforesaid parties, together or separately, or by the Commission or by a person authorised by the Commission in that behalf:

Provided that—

(a) a contributory shall not be entitled to present a petition for winding up a company unless-

 

(i) either the number of members is reduced, in the case of a private company, below two, or, in the case of any other company, below three; and

 

(ii) the shares in respect of which he is a contributory or some of them either were originally allotted to him or have been held by him, and registered in his name, for at least six months during the eighteen months before the commencement of the winding up, or have or devolved on him through the death of a former holder;

 

(b) the registrar shall not be entitled to present a petition for the winding up of a company unless the previous sanction of the Commission has been obtained to the presentation of the petition:

 

Provided that no such sanction shall be given unless the company has first been afforded an opportunity of making a representation and of being heard;

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of being heard;

 

(d) the Court shall not give a hearing to a petition for winding up a company by a contingent or prospective creditor until such security for costs has been given as the Court thinks reasonable and until a prima facie case for winding up has been established to the satisfaction of the Court ;

 

(e) the Court shall not give a hearing to a petition for winding up a company by the company until the company has furnished with its petition, in the prescribed manner, the particulars of its assets and liabilities and business operations and the suits or proceedings pending against it.

 

305. Right to present winding up petition where company is being wound up voluntarily or subject to Court’s ‘s supervision. - (1) Where a company is being wound up voluntarily or subject to the supervision of the Court , a petition for its winding up by the Court may be presented by any person authorised to do so under section 304 and subject to the provisions of that section.

(2) The Court shall not make a winding up order on a petition presented to it under sub-section (1) unless it is satisfied that the voluntary winding up or winding up subject to the supervision of the Court cannot be continued with due regard to the interests of the creditors or contributories or both.

COMMENCEMENT OF WINDING UP

306. Commencement of winding up by Court .- A winding up of a company by the Court shall be deemed to commence at the time of the presentation of the petition for the winding up.

POWERS OF COURT HEARING APPLICATION

307. Court may grant injunction. - The Court may, at any time after presentation of the petition for winding up a company under this Act, and before making an order for its winding up, upon the application of the company itself or of any its creditors or contributories, restrain further proceedings in any suit or proceeding against the company, upon such terms as the Court thinks