Updated: Tuesday July 05, 2016/AthThulatha Ramadan 30, 1437/Mangalavara Asadha 14, 1938, at 01:17:16 PM

The National Archives Act, 1993

Act No. VI of 1993

An Act to provide for the custody and preservation of public records of Pakistan and archival materials of historical and national significance to Pakistan

WHEREAS it is expedient to provide for the custody and preservation of Public records of Pakistan and archival materials of historical and national significance to Pakistan and for matters incidental thereto;

It is hereby enacted as follows:---

1. Short title, extent and commencement. —(1) This Act may be called the National Archives Act,1993.

(2) It extends to the whole of Pakistan.

(3) It shall come into force at once.

2. Definitions. In this Act, unless there is anything repugnant in the subject or context,---

(a) “Board” means the Advisory Board for National Archives;

(b) “Director General” means the Director General of National Archives;

(c) “National Archives” means the Department of the Government of Pakistan designated as the National Archives of Pakistan.

(d) “public office” means any ministry, division, department, federal parliament, commission, board, corpora­tion, agency, local authority, or any other office of the Government of the Federation and includes such office or corporation or other body as the Federal Government may, by notification in the official Gazette, declare to be a public office;

(e) “public record” means;

(i) papers, documents, records, registers, printed materials, books, maps, plans, drawings, computer records (machine readable records), photographs, microfilms, cinematograph films, and audio and video recordings of any kind whatsoever officially received or produced by any public office for the conduct of its affairs or by any officer or employees, of a public office in the course of his official duties, including records relating to Commissions and Committees appointed by the Federal Government;

(ii) any document, book, pamphlet, brochure, letter, handout, gazette, newspaper, journal, file, manuscript, whether written, printed or typed and other archival material of historical and national significance to Pakistan acquired for the National Archives by the Director General.

3. Management of National Archives.—(1) The National Archives shall be responsible for the storage and preservation of public records and other archival materials of historical and national significance to Pakistan:---

Provided that such documents as the Federal Government may from time to lime specify can be kept at a place other than the National Archives.

(2) The National Archives shall be managed and controlled by the Director General who shall be appointed by the Federal Government and for the purpose of such management and control it shall be the duty of the Director General,---

(a) to ensure the conservation and, where necessary the restoration, of all public records and other archival mate­rial entrusted to his care;

(b) to make use of all types of Reprographic techniques for reproduction of them where necessary;

(c) to describe and arrange all public records and other archival material acquired by the National Archives;

(d) to provide facilities for research and reference;

(e) subject to the terms and conditions on which they are acquired, to reproduce or publish any public records and other archival material;

(f) to examine any records in the custody of a public office and to advise such office as to the care and custody of such records;

(g) to accept and preserve records which are transferred to the National Archives;

(h) at the request of any administrative head of a public office, to return to that office for such period as may be agreed upon between the Director General and the administrative head concerned, the public records trans­ferred from that office to the National Archives;

(i) to acquire by purchase in accordance with the delegated financial authority, donation, request or otherwise any document, book or other material which is, or is likely to be, of enduring national or historical value; and

(j) to perform such other functions as are necessary for the purpose of the said management and control and as may be assigned to him by the Federal Government or the Board.

4. Advisory Board.— (1) There shall be established an Advisory Board consist­ing of a Chairman, the Director General and not more than fifteen other members, of whom two shall be members of Parliament, as may be appointed by the Federal Government.

(2) The function of the Board shall be:---

(a) to lay down the policies and guidelines for the effective management of National Archives;

(b) to review the working of the National Archives;

(c) to evolve the framework for co-ordination among Archival Institutions;

(d) to frame rules for conduct of the official business of the National Archives; and

(e) any other function assigned to it by the Federal Government.

5. Transfer of public records to National Archives. Any non-current public records which are more than five years old including records of defunct agencies, shall be transferred to the National Archives for management and preservation:---

Provided that the Secretary of the Administrative Division in consultation with the Director General may withhold the transfer of any such records to the National Archives for such period or periods as may be prescribed.

6. Public records to be surrendered on demand. Any person in possession of public records, whether such possession is authorised or unauthorised, shall on the demand of the Director General in writing deposit them with the National Archives:---

Provided that any public records exempted under section 5 from being transferred to the National Archives shall not be required to be so deposited:---

Provided further that nothing contained in this section shall be deemed to apply to any public records which may be legally in the possession of any person otherwise than in his capacity of an officer or employee of a public office.

7. Public records not to be destroyed or disposed of without the authority of the Director General.— (1) No person or officer shall, without the consent of the Director General, destroy or otherwise dispose of, or authorise the distraction or disposal of, any public records which are in his pos­session or under his control.

(2) The Director General may, with the approval of a Committee consisting of the Director General, one departmental representative and two academician nominated by the Federal Government authorise the destruction of any specified classes of public records.

8. Access to public records.—(1) Public records referred to in sub-clause (i) of clause (e) of section 2 shall he made available to the public for the purposes of reference or research after twenty years of their creation:---

Provided that public records having a bearing on national secu­rity, including the records of the intelligence agencies, shall be made available within twenty years of their creation unless on a reference from the Secretary of the Administrative Division a Committee headed by Cabinet Secretary and including such members as may be appointed by the Federal Government may decide to exempt any record on grounds of national security from the provisions of this sub-section.

(2) Access to other public records specified in sub-clause (ii) of clause (e) of section 2 shall be allowed in accordance with the conditions and deposit of fee prescribed in rules made under this Act.

9. Penalty. Whoever contravenes the provisions of section 6 or sec­tion 7 shall be punishable with imprisonment for a term which may extend to three months, or with fine, or with both.

10. Jurisdiction to try offence. No court shall take cognizance of an offence punishable under this Act except on a complaint in writing made by an officer authorised in this behalf by the Federal Government.

11. Indemnity. No suit, prosecution or other legal proceeding shall lie against any person for anything which is in good faith done or intended to be done under this Act.

12. Annual Report.—(1) The Director General shall each year cause to be prepared and transmitted to the Board a report dealing with the activities of the National Archives during the preceding year.

(2) The Board shall cause a copy of such report to be placed before the Federal Government.

13. Rule. The Federal Government may, by notification in the official Gazette, make rules for carrying out the purposes of this Act.


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