The Punjab Government Rules of Business, 2011

Updated: Tuesday July 30, 2019/AthThulatha Thoul Ki'dah 28, 1440/Mangalavara Sravana 08, 1941, at 03:59:54 PM

The Punjab Government Rules of Business, 2011

GOVERNMENT OF THE PUNJAB

SERVICES AND GENERAL ADMINISTRATION DEPARTMENT

(CABINET WING)

Dated Lahore the 11^th March, 2011

NOTIFICATION

No. SO (Cab-I)2-3/2011. In exercise of the powers conferred under Article 139 of the Constitution of the Islamic Republic of Pakistan, Government of the Punjab is pleased to make the following Rules:---

PART-A

GENERAL

1. Short title and commencement.- (1) These rules may be cited as the Punjab Government Rules of Business, 2011.

(2) They shall come into force at once.

2. Definitions.- In these rules, unless the context otherwise requires:---

(a) “Assembly” means the Provincial Assembly of the Punjab;

(b) “Attached Department” means a department mentioned in column 3 of the First Schedule.

(d) “Business” means the work done by the Government;

(e) “Cabinet” means the Cabinet of Ministers, with the Chief Minister at its head as mentioned in Article 130 of the Constitution.

(f) “Case” means a particular matter under consideration and includes all papers pertaining to it and necessary for its disposal, such as correspondence and notes and any previous papers connected with the subject;

(g) “Chief Secretary” means the officer notified as such in the Gazette, and includes Additional Chief Secretary in Services and General Administration Department;

(h) “Company” means a company created in public sector as mentioned in the First Schedule.

(i) “Constitution” means Constitution of the Islamic Republic of Pakistan;

(j) “Department” means a self-contained administrative unit in the Secretariat responsible for the conduct of business of the Government in a distinct and specified sphere, and declared or constituted as such under the rules;

(k) “District Coordination Officer”, “District Government” and “Executive District Officer” shall have the same meanings as are respectively assigned to them under the Punjab Local Government Ordinance, 2001 (XIII of 2001);

(l) “Gazette” means the Official Gazette of the Province of the Punjab;

(m) “Government “means Government of the Punjab;

(n) “Governor” means Governor of the Punjab;

(o) “Head of an Attached Department” means an officer shown in column 3 of the First Schedule.

(p) “Member” means a Member of the Assembly;

(q) “Minister” means a Minister appointed under Article 132 of the Constitution.

(r) “Minister-in-Charge” means the Minister holding the charge of the Department to which a particular case pertains;

(s) “Parliamentary Secretary” means a Parliamentary Secretary appointed by the Chief Minister for a Department or Departments.

(t) “Province” means Province of the Punjab;

(u) “Regional Office” means an office declared as such by the Government;

(v) “rules” mean the Punjab Government Rules of Business, 2011;

(w) “Schedule” means a schedule appended to these rules;

(x) “Secretariat” means the Departments of the Government when referred to collectively;

(y) “Secretary” means the Secretary or Acting Secretary to Government in-charge of a Department or part of a Department and includes the Chief Secretary, the Additional Chief Secretary, the Special Secretary and the Additional Secretary in-charge of a Department;

(z) “Section” means a basic working unit in a Department as determined by the Government; and

(aa) “Special Institution” means an institution mentioned as such in the First Schedule.

3. Allocation of Business.- (1) The Secretariat shall consist of the Departments specified in column 2 of the First Schedule.

(2) The Chief Minister may constitute new Departments or vary the composition or number of the Departments.

(3) The business of the Government shall be distributed amongst several Departments in the manner indicated in the Second Schedule.

(4) Notwithstanding anything in sub-rule (3), the Chief Minister may transfer any subject or matter from the Department to which it stands assigned in accordance with the Second Schedule to any other Department.

(5) The Chief Minister may assign to a Minister a Department, or part of a Department, or parts of different Departments, or more than one Department.

(6) A Department or part of a Department not assigned under sub-rule (5) shall be in the charge of the Chief Minister.

(7) The Chief Minister may assign any function, subject or matter, in whole or in part, to a District Government to be discharged by its offices set up under the Punjab Local Government Ordinance, 2001 (XIII of 2001).

4. Organization of Departments.- (1) A Department shall consist of a Minister, a Secretary and such other officials as the Government may determine, provided that the same person may be the Minister or the Secretary for more than one Department.

(2) The Secretary shall, by a Standing Order, distribute the work of the Department among the officials, branches or sections of the Department.

5. Functions of the Chief Minister.- (1) The Chief Minister shall,---

(a) be the head of the Cabinet;

(b) coordinate all policy matters;

(d) keep the Governor informed on matters relating to Provincial administration and on all legislative proposals the Government intends to bring before the Assembly as required under Article 131 of the Constitution;

(e) communicate to the Governor the decisions of the Cabinet relating to the administration of the Province and proposals for legislation; and

(f) submit for the reconsideration by the Cabinet any matter which the Governor requires to be so reconsidered in terms of Article 105 of the Constitution.

(2) The Chief Minister may call for any case or information from any Department, Attached Department or Regional Office.

6. Functions of the Minister.- (1) A Minister shall:---

(a) be responsible for the policy matters and for the conduct of business of the Department;

(b) submit cases to the Chief Minister under these rules;

(d) conduct the Assembly business relating to his Department.

(2) Notwithstanding anything in sub-rule (1), the Minister shall consult the Chief Minister in important political, economic or administrative matters.

7. Advisors and Special Assistants.- There shall be Advisors and Special Assistants to the Chief Minister to be appointed by him, for the performance of such duties and functions as may be specified from time to time.

8. Functions of the Parliamentary Secretary.- (1) Subject to any general or special order issued by the Chief Minister, a Parliamentary Secretary for a Department shall deal with such parliamentary business or related functions concerning the Department as may be entrusted to him by the Minister.

(2) Notwithstanding anything in sub-rule (1), a Parliamentary Secretary shall not be required to undertake any functions involving interference in the internal working or administration of the Department, its Attached Department or Regional Office.

9. Functions of the Chief Secretary.- (1) Subject to the rules, the Chief Secretary shall:---

(a) be the head of the Secretariat;

(b) be the Secretary of the Cabinet;

(d) co-ordinate and supervise the activities of all the Departments;

(e) have the powers to call for any case or information from any Department, Attached Department, Regional Office, or a District Government.

(2) All the cases submitted to the Chief Minister shall be routed back through the Chief Secretary.

10. Functions of the Secretary.- (1) A Secretary shall:---

(a) be the official head of the Department and be responsible for its efficient administration and discipline, for the conduct of business assigned to the Department and for the observance of laws and rules, including these rules, in the Department;

(b) be responsible to the Minister for the business of the Department and keep him informed about the working of the Department, and of important cases disposed of without reference to the Minister;

(c) assist the Minister in the formulation of policy and bring to the notice of the Minister cases required to be submitted to the Chief Minister under the rules;

(d) execute the sanctioned policy;

(e) submit, with the approval of the Minister, proposals for legislation to the Cabinet;

(f) keep the Chief Secretary informed of important cases disposed of in the Department;

(g) issue, subject to any general or special orders of the Government:---

i) standing orders specifying the cases or class of cases which may be disposed of by an officer subordinate to the Secretary; and

ii) specific orders and instructions to its officers for the conduct of the business assigned to a District Government.

(2) While submitting a case for the orders of the Minister, the Secretary shall suggest a definite line of action.

(3) Where the Minister’s orders appear to contravene any law, rules, regulations or Government policy, the Secretary shall resubmit the case to the Minister inviting his attention to the relevant law, rules, regulations or Government policy, and if the Minister disagrees with the Secretary, the Minister may refer the case to the Chief Minister for orders.

11. General Procedure for Disposal of Business.- (1) Services and General Administration Department shall issue Secretariat Instructions about the manner of disposal of the business of the Secretariat.

(2) If any doubt arises as to the department to which a case properly pertains, the matter shall be referred to the Chief Secretary, who shall obtain the orders of the Chief Minister if necessary, and the orders thus passed shall be final.

(3) All orders shall be in writing; however, in case of a verbal order, the officer receiving the order shall reduce it in writing and, as soon as may be, submit it to the authority making the order for confirmation.

(4) If an order contravenes any law, rules, regulations or Government policy, the authority next below the authority making such order shall point it out to the authority making the order and if the latter does not agree, it shall refer the case to the next higher authority for appropriate decision.

12. Orders, Instruments, Agreements and Contracts.- (1) All executive actions of the Government shall be expressed to be taken in the name of the Governor.

(2) Save in cases where an officer has been specifically empowered by the Chief Minister to sign an order or instrument on behalf of the Government, every order or instrument shall be signed by the Secretary, Special Secretary , Additional Secretary, Deputy Secretary, Section Officer, Officer on Special Duty or any other officer notified by the Department concerned, and such signature shall be deemed to be proper authentication of such order or instrument.

(3) Law and Parliamentary Affairs Department may issue Instructions for making and execution of contracts and assurances of property.

PART-B

REFERENCE TO THE GOVERNOR OR THE CHIEF MINISTER

13. Reference to the Governor.- (1) No order shall be issued without the approval of the Governor in cases mentioned in Part-A of Third Schedule.

(2) With respect to a case mentioned in sub-rule (1), the Department concerned shall incorporate a paragraph to this effect in the summary titled as ‘Summary for the Chief Minister’, and the Chief Minister shall submit the case to the Governor with appropriate advice.

(3) The Summary containing the orders of the Governor shall be returned to the Chief Minister.

(4) The cases enumerated in Part-B of Third Schedule shall be submitted through the Chief Minister to the Governor for information.

14. Reference to the Chief Minister.- (1) No order shall be issued without the approval of the Chief Minister in a case involving policy decision or departure from a policy decision or in a case mentioned in Part-A of Seventh Schedule.

Explanation.- The `departure from a policy decision’ includes departure from a previous decision of the Cabinet or the Chief Minister.

(2) A case submitted to the Chief Minister for his orders shall include a self contained, concise and objective summary stating the relevant facts and the points for discussion and the specific recommendations of the Minister-in-Charge. It shall also carry a draft communication, wherever appropriate.

(3) The cases mentioned in Part-B of Seventh Schedule shall be submitted to the Chief Minister for information.

(4) The Chief Minister may, by general or special order, require any other case to be submitted to him or he may call for any case or information from any Department, Attached Department, Regional Office, or a District Government.

PART-C

DEPARTMENTAL PROCEDURE

15. Consultation among Departments.- (1) When the subject of a case concerns more than one Department:---

(a) the Department in-charge shall be responsible for consulting the other concerned Departments; and

(b) no orders shall issue and no case shall be submitted to the Chief Minister or the Cabinet, until it has been considered by all the concerned Departments.

(2) In cases of urgency, the Chief Minister may dispense with the requirement of sub-rule (1), but the case shall, at the earliest opportunity thereafter, be brought to the notice of the concerned Departments.

(3) In the event of difference of opinion between the Departments, the Minister primarily concerned with the case shall submit it to the Chief Minister:---

Provided that in a matter of urgency, the Minister primarily concerned may submit the case to the Chief Minister at any stage.

(4) When a case is referred by one Department to another for consultation, all relevant facts and the points necessitating the reference shall be clearly brought out.

(5) Even where consultation is not required, a Department may, for purposes of information, transmit copies of communication received by it or show a case to such other Departments as may be interested in, or benefit from, it.

(6) The copies of Cypher telegrams received or dispatched by the Cypher Bureau shall be distributed in accordance with the standing orders issued by the Chief Secretary.

(7) A Minister may ask to see a case of another Department if it is required for the disposal of a case in his Department.

(8) The Minister for Finance may ask to see a case of any Department in which a financial consideration is involved.

(9) The request made under sub-rule (7) or sub-rule (8) shall contain the reasons for which the case is required and shall be dealt with under the general or special orders of the Minister-in-charge. If, for any reason, the case, or relevant extract from it, cannot be made available, the Minister-in-charge shall explain the position to the Minister making the request or bring the matter to the notice of the Chief Minister, if necessary.

(10) If a Minister desires any further action to be taken on the case of another Department, he may take up the matter with the Minister-in-charge of that Department.

16. Services and General Administration Department.- (1) Services and General Administration Department shall:

(a) determine the principles of control of the Government servants, including recruitment, conditions of service and discipline;

(b) co-ordinate the policy of all Departments with respect to the services under their control for purposes of consistency of treatment;

(d) determine the number and the terms and conditions of service of the personal staff of the Ministers;

(e) deal with the petitions from the members of All Pakistan Services addressed to the Federal Government;

(f) select officers, other than to the rank of Secretary and above, for appointment under the Federal Government;

(g) serve as Secretariat of the Chief Minister and his Cabinet; and

(h) deal with the matters relating to Council of Common Interests and Inter Provincial Coordination.

(2) No Department shall, without the concurrence of Services and General Administration Department, authorize any orders, other than an order in pursuance of any general or special delegation made by Ser vices and General Administration Department, which involve,---

(a) reduction or extension in the scope of functions of a Department as specified in Second Schedule or the transfer of such functions from one Department to another;

(b) re-organization or change in the status of Departments, Attached Departments and Regional Offices directly administered by a Department;

(c) interpretation of rules and orders relating to service matters other than rules and orders issued by the Finance Department; and

(d) any change in the terms and conditions of service or the statutory rights and privileges of the Government servants.

(3) No orders in respect of emoluments, promotion or conditions of service of any officer employed in the Finance Department shall be made and no proposal of expenditure relating to that Department shall be sanctioned without prior concurrence of Services and General Administration Department.

(4) The Chief Secretary shall perform, in respect of the matters mentioned in sub-rule (3), the functions of the Secretary of Finance Department.

17. Chief Minister’s Inspection Team.- (1) Notwithstanding anything to the contrary contained in these rules, the Chairman of Chief Minister’s Inspection Team shall be directly responsible to the Chief Minister and shall conduct business under his orders.

(2) The Chief Minister’s Inspection Team shall be deemed to be a Department and its Chairman, the Secretary of the Department.

18. Home Department.- (1) The Home Secretary shall keep the Chief Secretary generally informed of all matters affecting public tranquility.

(2) The Minister-in-charge shall submit to the Chief Minister, all cases likely to have major political repercussions.

19. Consultation with Finance Department.- (1) No Department shall, without previous consultation with Finance Department, authorize any orders other than orders in pursuance of any general or special delegation made by Finance Department, which directly or indirectly affect the finances of the Province, or which, in particular, involve:---

(a) relinquishment, remission or assignment of revenue, actual or potential or grant of guarantee against it or grant of lease of land or mineral,

forest or water-power rights;

(b) expenditure for which no provision exists;

(c) a change in the number or nomenclature or basic scale of a post or in the terms and conditions of service of the Government servants or their statutory rights and privileges which have financial implications;

(d) levy of taxes, duties, fees or cesses;

(e) floatation of loans;

(f) re-appropriation within the budget grants;

(g) alteration in financial procedure or in the method of compilation of accounts or of the budget estimates; or

(h) interpretation of rules made by Finance Department.

(2) No amendment in, or interpretation of, such civil services rules as have no financial implication shall be made by Finance Department without the prior concurrence of Services and General Administration Department.

(3) No proposal, which requires previous consultation with Finance Department under the rules but in which that Department has not concurred, shall be proceeded with unless a decision to that effect has been taken by the Cabinet.

Formal orders shall, nevertheless, issue only after Finance Department has exercised scrutiny over the details of the proposal.

(4) Except to the extent that powers may have been delegated to the Departments under the rules framed by Finance Department, every order of an Administrative Department conveying a sanction to be enforced in audit shall be communicated to the audit authorities through Finance Department.

20. Consultation with Law and Parliamentary Affairs Department.- (1) Law and Parliamentary Affairs Department shall be consulted by other Departments:---

(a) on matters pertaining to substantive legislation;

(b) on matters concerning delegated legislation, such as rules, regulations, bye-laws, agreements and Memoranda of Understanding (MoUs);

(d) on legal questions arising out of any case;

(e) before instituting civil proceedings in a court of law in which the Government is involved; and

(f) whenever civil proceedings are instituted against the Government.

(2) For any proposed legislation, substantive or delegated, Law and Parliamentary Affairs Department shall be consulted in accordance with the provisions contained in Part-F of these rules.

(3) Except as provided in sub-rule (4), Law and Parliamentary Affairs Department is not, in respect of legislation, substantive or delegated, an originating office, and its proper function is to put into correct legal form the proposed legislation.

(4) Codification of substantive laws or legislation for the consolidation of existing enactments, or legislation of a purely formal character, such as repealing and amending Bills and short title Bills, may be initiated by Law and Parliamentary Affairs Department. That Department shall, however, consult the concerned Department, which shall consider the draft legislation in its bearing on administration, make such inquiries and consultations as may be necessary and tender advice to Law and Parliamentary Affairs Department accordingly.

1[(5) No department shall consult Advocate General Punjab, except through Law and Parliamentary Affairs Department, and in accordance with the procedure laid down by that Department.]

(5) The Department interested in consulting the Advocate General shall draw up specific points on which the opinion of the Advocate General is desired and shall send a self-contained reference to Law and Parliamentary Affairs Department for consulting the Advocate General.

2[Provided that in cases involving urgency, or where public interest so 1Deleted by No. SO (CAB-I) 2-47/85(Vol. I), Dated 08-07-2011

2Added by No. SO (CAB-I) 2-47/85(Vol. I), Dated 08-07-2011 demand, the Department concerned may, after recording the reasons for the urgency or, as the case may be, public interest involved, forward such specific points directly to the Advocate General for legal opinion.]

3[(6) In cases where the Department desires to consult the Advocate General Punjab through Law &Parliamentary Affairs Department, the Law & Parliamentary Department shall first record its comprehensive opinion on the points of law on which opinion is sought before forwarding the reference to the Advocate General for his opinion.]

(7) If there is disagreement between the views of the Advocate General and Law and Parliamentary Affairs Department, their views shall be conveyed verbatim to the concerned Department, and if that Department does not accept the view of Law and Parliamentary Affairs Department, the case shall be submitted to Minister for Law and Parliamentary Affairs for submission to the Cabinet for decision.

4[(8) No Department shall engage a private counsel for representing it in any case before the High Court, Federal Shairat Court or the Supreme Court of Pakistan, except with the prior permission of the Law & Parliamentary Affairs Department and its approval by the Advocate General.]

21. Reference from the Heads of Regional Offices, Heads of Attached Departments and District Governments to the Departments.- (1) The Heads of Regional Offices, the Heads of Attached Departments or District Governments, as the case may be, shall submit cases for approval of the Government through a self-contained reference giving all the information and details necessary for an appropriate decision.

(2) The cases referred to the Administrative Department by the Attached Department shall ordinarily be settled through personal discussion between the Head of the Attached Department and the Secretariat Officers dealing with the case.

22. Secretaries Committee.- (1) There shall be a Secretaries Committee with the Chief Secretary as its Chairman, to discuss matters referred to it by a Department, a Minister or the Chief Minister, in which the experience and collective wisdom of the senior officers need to be consulted, to the benefit of the subject under consideration.

(2) A Secretary, who wishes a particular matter to be discussed in a meeting of the Secretaries Committee, shall apprise Services and General Administration Department of his intention of doing so and forward a brief note which would form the basis of discussion.

(3) Services and General Administration Department shall issue notice of a meeting together with the agenda, well in advance of the meeting, provided that urgent items may be considered at short notice.

(4) The Secretaries shall attend the meetings of the Secretaries Committee.

(5) The minutes of the meeting shall be recorded, except in those cases where a record may not be considered necessary, and shall be circulated after approval by the Chief Secretary.

(6) The concerned Department shall process the recommendations of the Secretaries Committee in accordance with these rules.

PART-D

SERVICES

23. Appointments, Postings, Promotions and Transfers.- (1) Approval of the Chief Minister will be obtained before issue of orders in cases relating to appointments, promotions, postings and transfers to posts mentioned in Fourth Schedule.

(2) Transfers of Government servants shown in column 2 of Fifth Schedule shall be made by the Authority shown against each in column 3 thereof.

(3) Services and General Administration Department shall be consulted, if it is proposed to:---

(a) transfer the holder of a tenure post before the completion of tenure or 3Re-numbered and Added by No. SO (CAB-) 2-47/85(Vol. I), Dated 08-07-2011 4Added by No. SO (CAB-I) 2-47/85(Vol. I), Dated 08-07-2011 extend the period of his tenure; and

(b) require an officer to hold charge of more than one post for a period exceeding four months.

(4) The normal tenure of posts specified in column 2 of Sixth Schedule shall be as shown against such posts in column 3 thereof.

PART-E

CABINET PROCEDURE

24. Cases to be brought before the Cabinet.- (1) The following cases shall be brought before the Cabinet:---

(a) proposals for substantive legislation, official or non-official, including Money Bills;

(b) promulgation or withdrawal of Ordinances;

(d) proposals for the levy of new taxes;

(e) cases involving vital political, economic and administrative policies;

(f) cases which a Minister considers important enough for reference to the Cabinet;

(g) important reports and documents required to be laid before the Assembly;

(h) other cases required to be referred to the Cabinet under the provision of these rules;

(i) any case desired by the Chief Minister to be referred to the Cabinet; and

(j) the cases required by the Governor to be reconsidered by the Cabinet in terms of Article 105 of the Constitution.

(2) Notwithstanding the provisions of sub-rule (1), the Chief Minister may, in cases of urgency or other exceptional circumstances, give directions as to the manner of disposal of a case, without prior reference to the Cabinet.

(3) The cases disposed of in terms of sub-rule (2) shall be reported to the Cabinet at the earliest opportunity thereafter.

25. Methods of disposal by the Cabinet.- (1) The cases referred to the Cabinet shall be disposed of:---

(a) by discussion at a meeting of the Cabinet;

(b) by circulation amongst the Ministers; and

(2) Unless the Cabinet authorizes otherwise, the decisions of a Committee of the Cabinet shall be ratified by the Cabinet.

(3) The Cabinet may constitute Standing or Special Committees of the Cabinet and may assign to each a class of cases or a particular case.

26. Manner of submission of cases to the Cabinet.- (1) For submission of a case to the Cabinet, the Secretary of the concerned Department shall transmit to the Chief Secretary a concise and lucid memorandum of the case (hereinafter referred to as the `Summary’), giving the background and relevant facts, the points for decision and the recommendations of the Minister.

(2) A Summary shall be self-contained and may include as appendices such relevant papers as may be necessary for the proper appreciation of the case.

(3) A Summary for approval in principle of the proposed legislation or for approval of a Bill or an Ordinance shall also contain the salient features of such legislation.

(4) Where a case concerns more than one Department, the Summary shall not be forwarded to the Cabinet unless the case has been considered by all the concerned Departments. In the event of a difference of opinion, the points of difference between them shall be clearly stated in the Summary, a copy of which shall be sent by the sponsoring Department to the concerned Departments simultaneously with the transmission of the Summary to the Cabinet.

(5) A Summary containing a proposal involving financial implications shall not be submitted to the Cabinet unless Finance Department has been consulted and its views incorporated in the Summary.

(6) All Drafts, Bills, Ordinances or Orders having the force of law shall be submitted to the Cabinet after they have been vetted by Law and Parliamentary Affairs Department and no change shall be made therein without bringing it to the notice of that Department.

(7) Subject to sub-rule (8), no case for inclusion in the agenda shall be accepted unless it reaches the Chief Secretary at least four clear days in advance of the meeting.

(8) If the case is urgent, the Secretary concerned may request the Chief Secretary for its inclusion in the agenda, and if he agrees, a note shall be sent for circulation to the Cabinet showing how the case is urgent and why it could not be submitted on time.

(9) Services and General Administration Department shall satisfy itself that the papers submitted by a Department are complete in all respects and are in the appropriate form, and shall ordinarily return the case which does not meet the requirements of these rules or instructions on the subject.

27. Procedure regarding Cabinet decision by Circulation.- (1) When a case is circulated to the Cabinet for recording opinion, the Chief Secretary shall specify the time by which the opinion should be communicated to him. If a Minister does not communicate his opinion by that time, it shall be deemed that he accepts the recommendations contained in the Summary.

(2) After all opinions have been received, or the time specified has expired, the Chief Secretary shall:---

(a) in the event of full agreement to the recommendation in the Summary, treat it as a Cabinet decision and proceed further in terms of rule 28(12); and

(b) in the event of a difference of opinion, obtain the direction of the Chief Minister whether the case shall be discussed at a meeting of the Cabinet or the recommendations of the majority of the Ministers be accepted and communicated as a Cabinet decision.

(3) If the Chief Minister directs that the recommendations of majority of Ministers be accepted as a Cabinet Decision, the Chief Secretary shall act in terms of rule 28(12) and if the Chief Minister directs that the case shall be discussed at a meeting of the Cabinet, the Chief Secretary shall circulate the opinions recorded by the Ministers in the form of a supplementary Summary.

(4) The Reports made to the Cabinet and the other cases submitted only for information of the Cabinet shall ordinarily be disposed of by circulation.

28. Procedure of Cabinet meetings.- (1) Subject to sub-rule (2), a meeting of the Cabinet to discuss ordinary business shall normally be held once a week, on a day and time to be fixed by the Chief Minister.

(2) The Chief Minister may call a special meeting of the Cabinet on any day to discuss urgent business or vary the time or date on which a meeting is to be held.

(3) A Minister shall so arrange his tour that he is able to attend the weekly Cabinet meetings, unless he has obtained the Chief Minister’s permission to absent himself in which case the Secretary of his Department should invariably be in attendance at the Cabinet meeting, if any item relating to his Department is on the agenda of the meeting.

(4) The Chief Minister shall preside at the meetings of the Cabinet.

(5) The Chief Secretary shall ordinarily issue to the Ministers, three days in advance of the meeting, the agenda of the meeting, together with the Summaries relating to the items on the agenda but in case of a special meeting, a shorter notice may issue.

(6) Subject to sub-rule (7), a case shall not be discussed in the Cabinet unless the summary relating to it has first been circulated.

(7) The Chief Minister may dispense with the requirement of sub-rule (6) if he is satisfied that there were sufficient reasons on account of which the summary could not be circulated.

(8) The Secretary shall be informed of the items on the agenda of the Cabinet meeting pertaining to his Department and shall, unless otherwise directed, attend the meeting of the Cabinet, in which the case is under consideration.

(9) If, in the absence of the Minister from headquarters, the Secretary concerned considers that the discussion on a case should await the Minister’s return, he may request the Chief Secretary for its postponement.

(10) A Minister may, if he deems it fit, request for the withdrawal of a case pertaining to his Department from the agenda of the Cabinet.

(11) The Chief Secretary shall attend all meetings of the Cabinet and prepare:---

(a) a brief record of the discussion which in the absence of a special direction by the Cabinet shall be of an impersonal nature; and

(b) a record of the decisions, without any statement or reasons thereof.

(12) The Chief Secretary shall circulate to the Ministers, a copy of the record prepared under sub-rule (11) as approved by the Chief Minister.

(13) If a Minister considers that there has been a mistake or omission in recording of the minutes, he shall point it out to the Chief Secretary within twenty-four hours of the receipt of the minutes. The Chief Secretary shall obtain orders of the Chief Minister and thereafter modify the minutes, if necessary.

(14) Where a Secretary attended a Cabinet meeting in the absence of his Minister, the record of the items concerning the Secretary shall be sent to him to be dealt with in the manner provided in sub-rules (12) and (13).

(15) A copy of the decision of the Cabinet, and wherever considered necessary, of the points made during the discussions shall be supplied by the Chief Secretary to the Secretary of the Department concerned for action under rule 30.

(16) The Chief Secretary shall forward a copy of the agenda along with the summaries and the minutes of the Cabinet meetings to the Governor.

29. Procedure regarding Committees of Cabinet.- (1) The Chief Secretary shall, under the direction of the Chairman of the Committee, convene a meeting of the Committee of the Cabinet.

(2) The Chairman of the Committee shall preside at a meeting of the Committee.

(3) As and when necessary, officers of the concerned Department may be associated with the deliberations of the Committee.

(4) The provisions of rules 26 and 28 shall mutatis mutandis apply to the manner of submission of cases to, and the procedure for the meetings of, the Committee.

30. Action on Cabinet Decision.- (1) When the decision of the Cabinet on a case is received by the concerned Department, it shall acknowledge the receipt of the decision and take prompt action to give effect to the decision.

(2) Subject to sub-rule (3), to ensure implementation of the Cabinet decisions, the Secretary of each Department shall keep a separate record of all the decisions conveyed to him and shall watch progress of action until it is completed. It shall be the responsibility of the Secretary of the Department sponsoring the case, to consult or inform any other concerned Department in order to ensure full

3. Mainstreaming population factor in development planning process.

4. Provision of family welfare services including family planning and general medical care.

5. Preparation of budget and development schemes.

6. Coordination with federal government, international agencies, NGOs and donors.

7. Procurement and distribution of contraceptives.

8. Training, research and development of professional standards.

9. Information, education and communication services.

10. Promotion of population planning activities through private and other public sector institutions.

11. Budget, accounts and audit matters.

12. Purchase of stores and capital goods.

13. Service matters except those entrusted to Services and General Administration Department.

14. Administration of the following laws and the rules framed there-under:---

i. Population Welfare Planning Programme (Appointment & Termination) Ordinance 1981.

ii. The Transfer of Population Welfare Programme (Field Activities) Ordinance 1983.

iii. Transfer of Population Welfare Programme (Field Activities) (Amendment) Ordinance 2001.

15. Matters incidental and ancillary to the above subjects.

PUBLIC PROSECUTION DEPARTMENT

1. Legislation, policy formulation and planning for Public Prosecution Service.

2. Inspection and monitoring of the working and the service delivery of Public Prosecution service.

3. Advice to other administrative departments as a regulatory function for implementation of policy, on the subject, in:---

(a) Cases of criminal proceedings against government or any civil servant for an act or omission in his official duty, and

(b) Cases relating to criminal litigation.

4. 66[Grant of sanction of prosecution in such criminal cases where sanction of Provincial Government is required.]

5. Grant of sanction for filing appeals against acquittals / petitions for enhancement of sentence / Writ Petitions in criminal misc. matters / petitions for cancellation of bails and criminal petitions for leave to appeal in the appellate courts.

6. Engagement of private prosecutor and determination of his fees, in rare and special criminal cases where no suitable departmental prosecutor is available.

7. Budget, accounts and audit matters.

8. Purchase of stores and capital goods for the department.

9. Service matters except those entrusted to Services and General Administration Department.

10. Administration of the ‘Punjab Criminal Prosecution Service (Constitution, Functions and Powers) Act, 2006’ and the rules framed there-under.

11. Matters incidental and ancillary to the above subjects.

SCHOOL EDUCATION DEPARTMENT

1. Legislation, policy formulation and planning for:---

(a) Primary education

(b) Elementary education

2. Regulatory policy concerning private sector schools

3. Development and supervision of curricula, syllabi, textbooks and maintenance of standards of education:---

(a) Curricula and syllabi up to class XII.

(b) Production and publication of text books for class I to XII.

4. Staff development including:---

(a) Pre-service and in-service teachers training

(b) Continuous professional development (CPD)

5. Monitoring & evaluation system:---

(a) Distribution of free textbooks

(b) Development schemes

(d) Updation of online-access information

(e) Redressal of public complaints

6. Promotion of quality education through:---

(a) Punjab education assessment system

(b) Student assessment and terminal examination of Grade-V and VIII elementary education through Punjab Examination Commission.

(d) Production and distribution of educational and scientific films

7. Children libraries and libraries affiliated with Children Library Complex

8. Promotion of sports in schools

9. Provision of compulsory and free education to all of age 5-16 years

10. The matters relating to the Punjab Daanish Schools and Centers of Excellence

11. To promote quality education through public–private partnership through Punjab Education Foundation.

12. The matters relating the Punjab Teachers’ Foundation.

13. Budget, accounts and audit matters.

14. Purchase of stores and capital goods for the department

15. Service matters except those entrusted to Services and General Administration Department.

16. Administration of the following laws and the rules framed there-under:

i. Charitable Endowments Act 1890 (VI of 1890)

ii. The Punjab Universities and Boards of Intermediate and Secondary Education Malpractices Act, 1950

iii. The Charitable Funds (Regulation of Collections), 1953

iv. The Punjab Departmental Inquiries (Powers) Act, 1958

v. The Punjab Government Educational and Training Institutions Ordinance 1960

vi. The Punjab Textbook Board Ordinance, 1962

vii. The West Pakistan Publication of Textbooks (Regulations and Control) Ordinance, 1970.

viii. The Punjab Local Councils High Schools (Taking Over) Ordinance 1970

ix. The Privately Managed Schools and Colleges (Taking Over) Regulation 1972

x. The Punjab Boards of Intermediate and Secondary Education Act, 1976

xi. Punjab Private Educational Institutions (Promotions & Regulations) Ordinance 1984

xii. Punjab Compulsory Primary Education Act 1994

xiii. Punjab Education Foundation Act 2004

xiv. Punjab Daanish Schools & Centre of Excellence Authority Act 2010

xv. [The Punjab Curriculum Authority Act, 2012.]

17. Matters incidental and ancillary to the above subjects

SERVICES AND GENERAL ADMINISTRATION DEPARTMENT

1. Cabinet work, including:---

(a) Cabinet appointments, salaries and privileges of Ministers; and

(b) All Secretarial work of the Cabinet including convening of meetings.

2. Framing and alteration of Rules of Business for provincial government and

allocation of business among Ministers.

3. Matters relating to the Council of Common Interests (CCI) and Inter-Provincial Coordination (IPC).

4. General Coordination.

5. Honors, Awards and Sanads for public services.

6. Cypher and other Codes.

7. Ceremonials including:---

(a) Warrant of Precedence, Table of Precedence and Protocol;

(b) Pakistan Flag Rules;

(d) Court mourning; and

(e) Liveries and Clothing Rules.

8. Maintenance of the Register of Memorials addressed to the President, withheld by the Provincial Government.

9. Office management, including:

(a) Civil Secretariat and Government Offices generally;

(b) Secretariat standing orders; and

10. Preparation of Civil List and Official Gazette.

11. Rights and interests of members of Services.

12. Matters connected with All Pakistan Services and other Federal Services.

13. Service Rules (other than Civil Service Rules) relating to various Services and posts and interpretation thereof.

14. Re-employment of retired officers.

15. Appointment of Commissions of Inquiry or panel of officers in cases of misconduct of Government servants.

16. Absorption of surplus staff and allied matters.

17. Expeditious finalization of delayed pension and G. P. Fund cases.

18. Employees’ welfare schemes.

19. Service Associations.

20. High Officers Reservation.

21. Identity cards for Civil Officers.

22. Compilation of the list of persons dismissed/debarred from future employment under the Provincial Government for submission to the Government of Pakistan.

23. Matters connected with the recruitment, training, pay, allowances, promotion, leave, posting & transfer of:---

(a) Provincial Management Service (PMS)

(b) Ministerial establishment of the Provincial Secretariat.

24. Administrative matters relating to Lahore High Court.

25. Administrative matters relating to the office of the Provincial Ombudsman.

26. Administrative matters relating to Punjab Service Tribunal.

27. Administrative matters relating to Punjab Public Service Commission.

28. VIP Flight, Government of the Punjab

29. Matters relating to Anti-Corruption Establishment and Directorate General of Protocol.

30. Holidays.

31. Organization and methods including:

(a) Periodic review of the organization, staff, functions and procedure of the departments, attached departments and subordinate offices and suggestions for improvement thereof;

(b) Improvement of general efficiency and economic execution of government business;

(d) Training in organization and method;

(e) Suggestions scheme;

(f) Preparation of manuals;

(g) Career pattern of government employees;

(h) Review of the staffing pattern of government departments;

(i) Simplification of forms and procedures;

(j) Departmental examinations;

(k) Matters connected with Training at the training institutions of the federal and provincial governments.

(l) Civil service reforms – Public policy and change management.

32. Government archives.

33. Provision of residential accommodation to government servants:---

(a) Sponsoring and coordination of schemes relating to the construction of pooled government accommodation for residences as well as offices in the Punjab;

N.B. Maintenance, additions, alternation and improvements in respect of such schemes shall continue to rest with Communications and Works department.

(b) Matters relating to the sponsoring and coordination of schemes in respect of construction of new court rooms for Magistrates in Punjab;

N.B. Board of Revenue would continue to maintain court rooms of the Magistrates situated in the building/premises of revenue office at all levels.

(c) Allotment of residential accommodation including requisitioning of private houses for residential purposes and assessment of rent at Lahore;

(d) Civil Secretariat Complex; and

(e) General coordination in the above matters.

34. Monitoring and implementation of government policies.

35. Personal rights, privileges and dignities of ex-Rulers of former States (excluding Frontier States).

36. Affairs relating to the tribes of the former excluded area of Dera Ghazi Khan District.

37. Official Language Committee.

38. Partition work.

39. (a) Standardization of stores / equipment etc. of common use of all departments;

(b) Examination and approval of the recommendations of the departmental standardization of stores/equipment etc. of specialized nature to be used by a particular department;

(c) Approval of amendments/deletions etc. in the list of standardized stores/equipment etc., proposed by the Departmental Standardization Committee;

(d) Control of Liaison Office (Supply) Karachi/Lahore; and

(e) Regulating procurement of goods, services and works in the public sector and the matters connected therewith.

40. Act as Finance department in respect of the financial requirements of the Finance department.

41. Budget, accounts and audit matters.

42. Purchase of stores and capital goods for the department.

43. Administration of the following laws and the rules framed there-under:---

i. The Punjab Essential Services (Maintenance) Act, 1958

ii. The Punjab Departmental Inquiries (Powers) Act, 1958

iii. Punjab Government Servants Benevolent Fund Ordinance, 1960

iv. The Punjab Anti Corruption Establishment Ordinance, 1961

v. Punjab Government Employees Welfare Fund Ordinance, 1969

vi. Punjab Service Tribunals Act, 1974

vii. The Punjab Civil Servants Act, 1974

viii. The Punjab Ministers (Salaries, Allowances and Privileges) Act, 1975

ix. The Punjab Public Service Commission Examination Reforms Act, 1977

x. Punjab Public Service Commission Ordinance, 1978

xi. The Punjab Subordinate Judiciary Service Tribunal Act, 1991

xii. The Punjab Office of Ombudsman Act, 1997

xiii. The Punjab Advisors (Salary, Allowances & Privileges) Ordinance, 2002

xiv. The Punjab Special Assistants (Salary, Allowances and Privileges) Ordinance, 2002

xv. The Punjab Parliamentary Secretaries (Salaries, Allowances and Privileges) Ordinance, 2002.

xvi. The Punjab Government Servants Housing Foundation Act, 2004

xvii. Punjab Employees Efficiency, Discipline and Accountability Act, 2006.

xviii. The Punjab Procurement Regulatory Authority Act, 2009

44. Matters incidental and ancillary to the above subjects.

68[SOCIAL WELFARE AND BAIT-UL-MAAL DEPARTMENT]

1. Registration, Technical Assistance and Monitoring of Social Welfare Agencies

2. Social Protection including Institutional Care, Skill Development and Rehabilitation.

3. Registration, Assessment, Training, Employment, and Rehabilitation of Disabled Persons.

4. Eradication of Social Evils.

5. Relief during calamities and emergencies.

6. Other incidental assignments.

69[7 ]

8. Bait ul Mall:---

(a) Financial assistance to poor and needy

(b) Governmental functions under Punjab Bait ul Mall, Act, 1991

9. Budget, accounts and audit matters.

10. Purchase of stores and capital goods for the department.

11. Service matters except those entrusted to Service and General Administration Department.

70[12 ]

13. Administration of the following laws and the rules framed there-under:---

i. The Punjab Vagrancy Ordinance, 1958

ii. Voluntary Social Welfare Agencies (Registration & Control) Ordinance, 1961

iii. The Punjab Social Services Board Ordinance, 1970

iv. Disabled Persons (Employment & Rehabilitation) Ordinance, 1970

v. The Punjab Bait-ul-Maal Act, 1991

14. Matters incidental and ancillary to the above subjects.

SPECIAL EDUCATION DEPARTMENT

1. Legislation and policy formulation for special education.

2. Matters relating to education and vocational training of special children.

3. Teachers’ training in special education.

4. Printing of Braille books and other reading material.

5. Development of curriculum for special education.

6. Sports of special children and other related matters.

7. Campaign for public awareness, social integration and friendly environment for special children including their economic rehabilitation.

8. Centers of Excellence, Research Centers and Building of Database for Special Education.

9. Budget, accounts and audit matters.

10. Purchase of stores and capital goods for the department.

11. Service matters except those entrusted to Services and General Administration Department.

12. Administration of the ‘Punjab Private Educational Institutions (Promotion & Regulations) Ordinance, 1984’ and the rules framed there-under

13. Matters incidental and ancillary to the above subjects.

TRANSPORT DEPARTMENT

68Substituted by No.SO. (CAB-1) 2-12/2012, Dated 2ndApril, 2012

69Omitted by No.SO. (CAB-1) 2-12/2012, Dated 2ndApril, 2012

70Omitted by No.SO. (CAB-1) 2-12/2012, Dated 2ndApril, 2012

1. Legislation, transport policy and planning.

2. Punjab Provincial Transport Authority and Regional Transport Authorities in the Province, Punjab Road Transport Corporation and Urban Transport Companies established under Chapter V-A of the Motor Vehicles Ordinance, 1965.

3. Shipping and Navigation on inland water ways as regards mechanically propelled vessels, and the rules of the road on such waterways; carriage of passengers and goods on inland waterways.

4. Route Permits, fare / freights, matters relating to traffic speeds, loading, parking and halting places, exemption cases of vehicles under Motor Vehicles Ordinance and Rules Grouping of stage carriages.

5. Inspection and checking of Public Service Vehicles.

6. Payment of compensation in accident cases of Private / Public sectors and allied matters.

7. Policy regarding student’s concession and Nationalization of Road Transport.

8. Inspection and certification of roads worthy vehicles.

9. Maintenance / management of Public Bus Stands throughout the Province.

10. Administration of Motor Vehicles Examiners.

11. Budget, accounts and audit matters

12. Purchase of stores and capital goods for the department

13. Service matters except those entrusted to Services and General Administration Department.

14. Administration of the following laws and the rules framed there-under:---

i. Motor Vehicles Act, 1939

ii. Provincial Motor Vehicles Ordinance, 1965

iii. Punjab Requisitioning of Stage Carriage (Temporary Powers) Ordinance, 1970 (Ordinance No. XIII of 1970)

iv. Punjab Bus Stand and Traffic Control (Lahore) Ordinance, 1963

v. Punjab Bus Stand and Traffic Control (Gujranwala) Ordinance, 1963

vi. Stage Carriages (Cancellation of Absentees) Regulation (Martial Law Regulation No. 56 of 1969)

14. Matters incidental and ancillary to the above subjects.

71[WOMEN DEVELOPMENT DEPARTMENT

1) Legislation, Policy formulation and sectoral planning for women development.

2) Transformation of the Government into an organization that actively practices and promotes gender equality and women empowerment.

3) Implementation of administrative and institutional reforms and departmental restructuring for promoting gender equality.

4) Mainstreaming gender equality perspective across public policies, laws, programs, and projects by departments and agencies of the Government with a focus on women empowerment.

5) Promotion, co-ordination and monitoring of execution of national and provincial policies and commitments on gender reforms and women development.

6) Provision of technical support and expertise for gender mainstreaming in all departments of the Government and its agencies.

7) Expansion of investment in women’s socio-political and economic development to achieve the goal of gender equity.

8) Collection of quantitative and qualitative data and conducting of research on the status of women in the Punjab to highlight issues at appropriate fora.

9) Building of partnership with line departments, non-governmental and Civil Society Organizations to deliver on the rights and entitlements of women.

10) Pursuance of means and measures to increase participation of women in political process and encouragement of effective representation of women in political and administrative spheres.

11) Collaboration with legal, judicial law enforcement and other relevant governmental and non-government agencies to facilitate women’s access to formal legal and justice system.

12) Budget, account and audit matters.

13) Purchase of store and capital goods for the department.

14) Service matters except those entrusted to Services & General Administration Department.

71Inserted by No.SO. (CAB-1) 2-12/2012, Dated 2ndApril, 2012

15) Matters incidental to any of the above subjects.]

72[YOUTH AFFAIRS, SPORTS, ARCHEOLOGY AND TOURISM DEPARTMENT]

1. Legislation, policy formulation and sectoral planning regarding Youth Affairs, Sports, Archeology and Tourism.

2. Management of and regulations relating to Archeology.

3. Coordination with:

(a) Federal Government on all matters relating to youth organizations; and

(b) Federal and other Provincial Governments for arranging visits of the youth delegations.

4. Conservation of all ancient and historical monuments, archaeological sites and remains in the Province.

5. Promotion of sports through;

(a) Infrastructure development;

(b) Talent scouting, sports competitions etc;

(d) Technology.

6. Sports facilities including stadia, gymnasia, play-fields and sports hostels.

7. Training coaching programs and sports workshops.

8. Coordination with:

(a) Pakistan Sports Board

(b) Sports Boards of other provinces and federal territories

9. Sports event management.

10. Welfare of the sportsmen.

11. Promotion of tourism and hotel industry in the province of the Punjab.

12. Research and training in various disciplines of tourism.

13. Regulation and control of tourist industry and allied services, including hotels, restaurants, travel guides and travel agents.

14. Organization of inland and foreign tours.

15. Budget, accounts and audit matters.

16. Purchase of stores and capital goods for the department.

17. Service matters except those entrusted to the Services and General Administration Department.

18. Administration of the following laws and the rules framed there-under.

i. The Sports (Development & Control) Ordinance 1962 (Ordinance No.XVI of 1962).

ii. The Punjab special Premises (Preservation) Ordinance, 1985.

iii. The Punjab Heritage Foundation Act, 2005.

iv. The Pakistan Hotels and Restaurants Act, 1976.

v. The Pakistan Tourist Guide Act, 1976.

vi. The Travel Agencies Act, 1976]

19. Matters incidental and ancillary to the above subjects.

ZAKAT AND USHR DEPARTMENT

1. Legislation, policy formulation and planning for:

(a) Provincial Zakat Council, District Zakat Committees and Local Zakat Committees.

(b) Assessment, collection, disbursement and utilization of Zakat funds and maintenance of their accounts.

(c) Coordination with State Bank of Pakistan, Scheduled Banks and financial Institutions for collection of zakat and maintenance of Bank Accounts.

(d) Banking procedures, zakat deductions and refund rules.

(e) Monitoring of cash balance under Provincial Zakat Fund (Account No. III)

72Inserted by No. SO (CAB-1) 2-7/2011, DATED 15-11-2011

2. Organization and administration of:---

(a) Chief Administrator, Zakat & Ushr.

(b) Administrator, Zakat & Ushr.

(d) District Zakat Officers.

(e) District Zakat & Ushr Committees.

(f) Local Zakat & Ushr Committees.

(g) Establishment and notification of Provincial Zakat Council with the approval of the Chief Minister.

(h) Notification of District Zakat Committees on the recommendation of Provincial Zakat Council.

3. Preparation of Annual and supplementary budget for disbursement of Zakat Funds by the Provincial Zakat Council and its approval.

4. Allocation of administrative expenditure for District and Local Zakat Committees.

5. Disbursement of zakat funs to Teaching Hospitals.

6. Monitoring of the collection, disbursement and utilization of Zakat Funds and arrangement for their periodical and annual inspection and audit.

7. Preparation of accounts of Provincial Zakat Fund, District Zakat Fund and Local Zakat Fund through the Chief Administrator/ Secretary, Zakat & Ushr, the District Zakat Committees and Local Zakat Committees in accordance with the prescribed forms and procedure.

8. Coordination with Auditor General of Pakistan for carrying out the audit of Provincial Zakat Fund, District Zakat Fund annually or at shorter intervals.

9. Guidelines to District Zakat Committees for carrying out the audit of Local Zakat Fund within the district annually or at shorter intervals.

10. Placing Accounts and Audit Reports of Provincial Zakat Fund and District Zakat Fund before Provincial Assembly.

11. Monitoring and evaluation of Zakat system in Pakistan as well as study of these systems in other Muslim countries with a view to improve the system in the province.

12. Administration of such organizations performing social security and other complementary functions in relation to Zakat system.

13. Performance of all other functions required under the Zakat and Ushr Ordinance, 1980 and the rules made there under.

14. Provision of guidelines to Provincial Zakat & Ushr Council, District Zakat & Ushr Committees and Local Zakat & Ushr Committees.

15. Disbursement of Zakat funds amongst Local Zakat Committees, deeni madaris or educational, vocational or social institutions, public hospitals, charitable institutions and other institutions providing health care.

16. Compilation and collection of date regarding number of beneficiaries and the amount utilized.

17. Arrangements for training of Chairmen, Members of District Zakat Committees and officials associated with zakat work.

18. Mobilization of public opinion about voluntary contribution of zakat.

19. Placing of Audit and Accounts reports relating to current expenditure before Public Accounts Committee.

20. Notification by Chief Administrator / Secretary, Zakat & Ushr regarding currency equivalence of five wasqs of wheat in value for each zakat year

21. Supervision of assessment and collection of Ushr by the Board of Revenue.

22. Supervision and guidance of Local, Tehsil and District Zakat Committees about disbursement and utilization of Ushr.

23.

Compilation and collection of data regarding departmental schemes carried out

with the jurisdiction of Zakat & Ushr Committees of Ushr collected by Revenue

department.

24. Guidelines to District Zakat Committees about deposit of proceeds of Ushr.

25. Monitoring and evaluation of Ushr System in Pakistan as well as study of these systems in other Muslims countries with a view to improve the system in the province.

26. Formulation of policies of assessment, collection, disbursement and utilization of Ushr funds and maintenance of their accounts.

27. Budget, accounts and audit matters

28. Purchase of stores and capital goods for the department.

29. Service matters except those entrusted to Services and General Administration Department

30. The Administration of the ‘Zakat & Ushr Ordinance, 1980’ and the rules framed

there-under.

31. Matters incidental and ancillary to the above subjects.

THIRD SCHEDULE

PART-A

[see rule 13(1)] Cases requiring orders of the Governor on the advice of the Chief Minister

1. Appointment, resignation and removal of Ministers.

2. Summoning, prorogation and dissolution of the Assembly.

3. Promulgation of Ordinances.

4. Advocate General: appointment, removal, resignation and terms and conditions of service.

5. Framing of rules for the custody of the Provincial Consolidated Fund and other matters as provided.

6. Reports relating to the Accounts of the Province.

7. Reference to Council of Islamic Ideology.

8. Appointment of officers on the Secretariat staff of the Governor.

9. Cases relating to the personal rights, privileges etc of ex-Rulers of former states.

10. Cases under the High Court Judges (Leave, Pension and Privileges) Order, 1997.

11. Cases relating to the Universities / Institutes requiring orders of the Governor as Chancellor/Patron.

12. Cases requiring orders of the Governor under any law.

THIRD SCHEDULE

PART-B

[see rule 13(4)]

Cases to be submitted to the Governor for information

1. Periodical reports, by Administrative and Executive Officers, of a political nature or relating to Law and Order such as the fortnightly reports submitted by the Commissioners and Situation Reports submitted by the Police.

2. Intelligence Reports.

3. Summaries for the Cabinet and minutes and decisions of its meetings.

4. Annual Reports required to be submitted to the Governor for information under any law.

5. All documents issued by the Finance Minister pertaining to the Annual Budget.

FOURTH SCHEDULE

[see rule 23(1)]

Cases relating to appointments, promotions, postings and transfers requiring approval of the Chief Minister

Sr. No. Name of Department Name of Post

1. Communications and Works Department. Chief Engineers.

2. Cooperatives Department. (a) Registrar, Cooperative Societies.

(b) Chief Auditor, Audit Cell, Cooperative Societies Department.

3. Energy Department. Chief Engineer, Power Zone, Lahore.

4. Forest Department. Posts above the rank of Conservator.

5. Health Department. Principals of Medical Colleges.

6. Higher Education Department Additional Directors, Public Instructions and Principals of Degree Colleges if required to be filled by officers above the rank of Deputy Director.

7. Industries, Commerce and Investment Department. Additional Director, Industries.

8. Irrigation Department. Chief Engineers.

9. Labour and Human Resource Department. Joint Directors, Labour Welfare.

10. Home Department. (a) Additional Inspectors General of Police/CCPO/CPOs.

(b) Deputy Inspectors General of Police/RPOs.

11. 73[Information and Culture Department.] Posts of and above the rank of Director Information.

12. School Education Department. Additional Directors, Public Instructions 73Substituted by No.SO. (CAB-1) 2-10/2011, Dated 15.10. 2011.

13. Services and General Administration Department. (a) Members Board of Revenue.

(b) Director General, Anti Corruption Establishment.

(d) District Coordination Officers.

(e) Posts in the Provincial Secretariat of and above the rank of Additional Secretary.

(f) Director General, Protocol.

14. General: (a) Department concerned through Services and General Administrations Department.

(a) Heads of Attached Departments.

(b) Heads of Regional Offices.

(d) Chairpersons and Members of Statutory Bodies/Corporations under the control of the Government.

(e) Appointments of Executive District Officers except Executive District Officers (Education) and Executive District Officer (Health) in the District Governments.

(b) Department concerned.

(a) Appointments under Statutory Bodies/Corporations, required to be made or approved by the Government.

(b) Other posts in BPS-19 and above (except transfers to posts under the High Court).

FIFTH SCHEDULE

[see rule 23(2)]

Authorities competent to make transfers to and from the Secretariat

(a) Officers of all Pakistan Service.

(b) Heads of Attached Departments and equivalent posts.

Services and General Administration Department in consultation with the concerned Department.

2. (a) Executive District Officers (EDOs).

(b) Deputy Secretaries] Chief Secretary.

3. Secretaries.

Services and General Administration Department.

4. Section Officers and other officers of equivalent rank:---

(a) within the same Department.

(b) to and from an Attached Department.

Secretary.

Services and General Administration Department.

Services and General Administration Department

5. Officials below the rank of Section Officers:---

Secretary.

(a) within the same Department.

(b) to and from an Attached Department/Regional Office.

Services and General Administration Department.

SIXTH SCHEDULE

[see rule 23(4)]

Tenure Posts

1. Chief Secretary and Additional Chief Secretary.

4 years

2. Secretaries, Special Secretaries, Additional Secretaries, Deputy Secretaries and Section Officers.

3 years

3. Heads of Attached Departments.

3 years

4. Principals of Medical Colleges/College of Community Medicines/de Montmorency College of Dentistry/Dean Post Graduate Medical Institute.

5 years

5. Commissioners, District Coordination Officers, Executive District Officers and the Heads of Regional Offices.

3 years

Note: The Chief Minister may extend or curtail the tenure mentioned above.

SEVENTH SCHEDULE

Part-A

[see rule 14(1)]

Cases requiring approval of the Chief Minister

Sr. No. Cases

1. Annual Budget Statement under Article 122 of the Constitution.

2. Authentication of the Schedule of authorized expenditure under Article 123 of the

Constitution.

3. Laying of Supplementary Statement of Expenditure before the Assembly under Article 124 of the Constitution.

4. Cases in which Federal Government issues directions under Article 149 of the Constitution.

5. Complaint under Article 155 of the Constitution, to the Council of Common interests, about any executive action or legislation taken or passed or proposed to be taken or passed or the failure of any authority to exercise any of their powers with respect to the use, distribution or control of water from any natural source of supply.

6. A Bill or an amendment in respect of matters for which the Assembly has power to enact to be introduced or moved in the Assembly during the state of emergency under Article 232 of the Constitution.

7. Proposals involving major change in the functions or powers of Secretaries, Board of Revenue and Heads of Attached Departments.

8. Cases which are liable to involve Government into controversy with the Federal Government or with another Provincial Government.

9. Cases which may have a bearing on relations with a Foreign Government.

10. Cases regarding the conditions of service or promotion of or disciplinary action against members of all Pakistan Services or holders of appointments normally held by them.

Cases to be referred to the Federal Government shall be shown to Chief Minister both before a reference is made to the Federal Government as well as before final orders are issued.

11. Recommendations for the grant of honours and awards.

12. Selection of officers of the rank of Secretaries to the Government and above for appointment under the Federal Government.

13. Matters of policy in which a Minister proposes to rescind an order passed by his predecessor in office.

14. Statutory appointments of the status of Additional Secretary and above under Corporations and Bodies to be made or approved by the Government.

15. (a) Cases relating to appointment and promotion of officers in BS-19 or above and of officers of equivalent rank and status.

(b) Cases relating to disciplinary action against officers in BS-20 and above, at the stage of initiation of disciplinary proceedings and imposition of a major penalty, with or without reference to the Federal Government, under any law/rules for the time being in force.

16. Additional Advocates General and Assistant Advocates General: appointment, removal, resignation and terms and conditions of service.

17. Parliamentary Secretaries: appointment, determination of their pay and allowances and allocation of departments to them.

18. Advisers and Special Assistants to the Chief Minister: appointment, determination of their pay and allowances, and allocation of business to them.

19. Cases pertaining to delegated legislation.

20. Cases involving relaxation of service rules.

SEVENTH SCHEDULE

Part-B

[see rule 14(3)]

Cases to be submitted to the Chief Minister for information

1. Periodical reports of Heads of Departments and proposed resolutions and such other reports.

2. Press notes issued by Services and General Administration Department.

3. Periodical and special reports by administration and executive officers of a political nature or relating to Law and Order such as the fortnightly reports submitted by the Commissioners and Situation Reports submitted by the Police.

4. Intelligence Reports.

5. Reports of Committees of inquiry appointed by the Government.

No. & date even A copy is forwarded for information and necessary action to:

1. All the Provincial Ministers / Special Assistants / Advisors to

Chief Minister, Punjab.

2. The Chief Secretary, Punjab.

3. The Secretary, Government of Pakistan, Cabinet Division,

Islamabad.

4. The Additional Chief Secretary, Punjab.

5. The Senior Member, Board of Revenue, Punjab

6. The Chairman, Planning & Development Board, Punjab

7. The Principal Secretary to Governor, Punjab.

8. The Secretary to Chief Minister, Punjab.

9. The Provincial Police Officer / IGP, Punjab.

10. The Accountant General, Punjab.

11. The Secretary, Office of the Provincial Ombudsman, Punjab

12. The Secretary, Provincial Assembly, Punjab.

13. All Administrative Secretaries, Government of the Punjab.

14. The Secretary (Services) / Secretary (Regulations) /Secretary

(Archives), S&GAD.

15. All Heads of Attached Departments / Autonomous Bodies /

Special Institutions in Punjab

16. All Divisional Commissioners / RPOs / DCOs / DPOs in the

Punjab.

17. The Director General, Public Relations, Punjab.

18. The Superintendent, Government Printing Press, Punjab, for publication in the extraordinary gazette.

(GHULAM SAGHIR SHAHID)

DEPUTY SECRETARY

(CABINET)