Updated: Saturday May 31, 2014/AsSabt Sha'ban 02, 1435/Sanivara Jyaistha 10, 1936, at 11:02:33 AM

The Police Rules, 1934

Chapter I-Organization

Chapter II-Establishment

Chapter III-Buildings

Chapter IV-Clothing

Chapter V-Equipment

Chapter VI-Arms and Ammunition

Chapter VII-Mounted Police

Chapter VIII-Leave

Chapter IX-Pension

Chapter X-Account

Chapter XI-Office Routine

Chapter XII-Appointment and Enrolment

Chapter XIII-Promotions

Chapter XIV-Discipline and Conduct

Chapter XV-Rewards

Chapter XVI-Punishments

Chapter XVII-Headquarter Establishment and Reserves

Chapter XVIII-Guards and Escorts

Chapter XIX-Training and Examination

Chapter XX-Inspection and Supervision

Chapter XXI-Preventive and Detective Organization

CHAPTER I-Organization

PART I. - DEPARTMENTAL ORGANIZATION

1-1. Constitution - For the purposes of section 3 of the Police Act (V of 1861) the Punjab is divided into “General Police District” namely:---

(a) the Provincial Police District.

[1](b)* * * * * * ]

All ranks of Police employed in the province are appointed or enrolled under section 2 of the Act.

1-2. Inspector General - ¹[The Inspector-General of Police, responsible for the command of the Police force, its discipline administration. He is responsible for advising the Provincial Government in all matters connected with it.

The Inspector-General of Police is assisted by such number of Additional Inspector-General Deputy Inspectors-General and Assistant Inspectors-General as the Provincial Government may from time appoint].

1-3. General Police District – divisions of - The Provincial Police General district is divided into administrative establishment; a Training College (including the Provincial Finger Print Bureau); a [Special Branch, a Crime Branch]. The District Police Establishment Railway Police General District is divided into a Central Intelligence Agency and such number of Sub-Divisions as the Provincial Government may authorize from time to time]¹.

1-4. Administrative division - The District of the province are grouped in Ranges and the administration of all police within each such range is vested in a Deputy Inspector-General under the control of the Inspector-General of Police.

The Railway Police District is administered, under the control of the Inspector-General of Police, by an Assistant, Inspector-General of Police, who has the powers of, and is responsible for the duties allotted to, a Deputy Inspector-General of a range. The limits of the Railway Police Districts are the railway limits within the Punjab.

1-5. Limits of jurisdiction and liability to transfer - All Police officers appointed or enrolled in Pakistan general police district constitute one police force and are liable to, and legally empowered for, police duty anywhere within the province. No sub-division of the force territorially or by classes, such as mounted and foot police, affects this principle.

Though not liable to permanent transfer beyond the limits of the Punjab. Every police officer is empowered by section 3, Police Act III of 1888, when necessary, to exercise the powers, functions and privileges of a police officer in any part of Pakistan. In the exercise of such function a police officer is deemed to be a member of the police force of the province in which he is at the time.

1-6. Deputy Inspectors-General – duties and functions of - “The Deputy Inspector-General of Police, Crime” Special Branch and Crime Branch and Special Branch.

The Deputy Inspector-General, Crime Branch is responsible, through the staff of his department, for the intelligence organization of the criminal administration; in this capacity he is called upon the assist both the Provincial Government and the district.

The Deputy Inspector General of a range is responsible to the Inspector-General for the administration, training and discipline of the police of this range and for the efficiency of their organization and operations for the prevention and detection of crime. In the exercise of this responsibility a Deputy Inspector-General will interfere as little as possible with the executive authority of the Superintendents under him, and will permit such modifications of practice and organization to suit local conditions as he may consider advisable, and as the law and these rules allow. He will use his powers of control to secure a uniform standard of efficiency and the fullest co-operation between districts and branches of the force in the circulation of information and in action against criminals.

To ensure that efficiency shall not be impaired by undue variation in methods of practice in different parts of the province. Deputy Inspectors-General of ranges and of the Crime Branch shall maintain close touch with each other by informal meetings and formal conferences. They shall freely exchange information relating to the criminal administration, and shall ensure that co-operation between ranges and branches of the force is as close as that between the districts within a range. Before issuing any circular order having the effect of altering in principle any matter of departmental practice or affecting the administration of the law, Deputy Inspectors-General shall obtain the approval of the Inspector-General Copies of all such circular orders and of instructions of general importance, whether previously approved by the Inspector-General or not, shall be sent to the Inspector-General and other Deputy Inspector-General for information.

1-7. Relations of Deputy Inspectors-General with Commissioners and District Magistrates - In his dealings with Commissioners and District Magistrate, the Deputy Inspector-General is the representative of the Inspector-General. Within the field in which the Inspector-General in the adviser of the Provincial Government, the Deputy Inspector-General should be the adviser of the Commissioners and District Magistrates, whose jurisdictions lie within his range. His knowledge and authority should at all times be at their disposal for promoting police efficiency and for concerting measures for the better control of crime. Cases in which differences of opinion arise between a Deputy Inspector-General and a Commissioner or District Magistrate on matters in which the orders of Government are advisable shall be referred through the Inspector-General.

1-8. Superintendent of Police - The Superintendent of Police is the executive head of the district police force. He is directly responsible for all matters relating to its internal economy training and management, and for the maintenance of its discipline and the efficient performance of all its duties.

In every district there shall be one or more Superintendent and such number of Assistant Superintendents, Deputy Superintendents, Inspectors, Sergeants, Sub-Inspectors, Assistant Sub-Inspectors, Head Constables and Constables as the Provincial Government may direct.

1-9. Assistant and Deputy Superintendents - The authority and duties of Assistant and Deputy Superintendent of Police are the same and interchangeable. They derive their powers from the fifth definition in section 1 of the Police Act (V of 1861) and from section 551 of the Code of Criminal Procedure, Assistant and Deputy Superintendent of Police are posted to districts and other duties at the discretion of the Provincial Government to be trained and to assist the Superintendent in the discharge of his responsibilities, and the authority of the Superintendent is delegated to them to the extent prescribed by these rules.

1-10. Police Station Jurisdiction - District and the railway police sub-divisions are divided into police station jurisdictions according to administrative convenience and in order to meet the requirements or the Code of Criminal Procedure [section 4 (1)(s)]. The boundaries of these jurisdictions have all been fixed from time to time on the authority of the Provincial Government, and are unalterable save under the same authority. Outposts are located where necessary for the control of crime and are subordinate to the police stations in the jurisdictions of which they are located. Normally, a police station is in charge of a sub-Inspector of police and an outpost in commanded by an assistant sub-Inspectors head constable.

No alteration in the number of police stations and outposts or in the boundaries of police station jurisdictions may be made without the sanction of the Provincial Government. Proposals for such alterations shall be submitted, in the form outlined in Appendix 1-10, by Superintendents of Police, through the District Magistrate to the Deputy Inspector-General of the range. The latter, after forward it to the Inspector-General of Police, through the Commissioner of the division.

1-11. Changes in distribution - Temporary changes to the disposition of the police force within a district may be made by Superintendents with the concurrence of the District Magistrate, but no permanent alterations shall be made without the previous sanction of the Inspector-General. Any temporary changes made under the authority of this rule shall be reported unofficially to the Deputy Inspector-General through the channel of the weekly diary of the Superintendent of Police (Rule 21-9).

1-12. Power of Sub-Inspectors - Sub-Inspectors incharge of police stations exercise all the powers of an officer in charge of a police station. Additional sub-inspectors in police stations may be deputed by the officer incharge under officers in virtue of the powers granted under section 551. Code of Criminal Procedure, to investigate cases and such officers then have the powers to investigate, which are granted under Chapter XIV, Code of Criminal Procedure, to any officer making an investigation under that chapter. Sub-inspectors, and officers junior to a sub-inspector, may arrest under the orders of the officer in charge of a Police station under section 55, Code of Criminal Procedure, the persons detailed in that section.

The definition of “officer in charge of a police station,” in section 4(1) (p). Code of Criminal Procedure, empowers other police officers, in certain circumstances, to exercise the powers of such an officer.

The powers of sub-inspectors, who are not officers in charge of police station and junior officers, in dealing with unlawful assemblies, are explained in Rule 14-56(3).

1-13. Classes and ranks of police officers - The expression “gazetted police officers” is applied to police officers appointed under section 4, Act V of 1861, and includes the Inspector-General, Deputy Inspector General, Assistant Inspectors General, Superintendent and Deputy Superintendents.

The expression “enrolled police officer” is applied to police officers appointed under section 7, Act V of 1861, and includes inspectors, sergeants, sub-inspectors, assistant sub-inspector, head constables and constables.

The expression “uppers subordinate” includes all enrolled police offices of and above the rank of assistant sub-inspector.

The expression “lower subordinate” includes all other enrolled police officers.

PART II- RELATIONS BETWEEN POLICE AND MAGISTRATES

1-14. The Commissioner - The Commissioner exercised through his district Magistrates a general control over the administration of his division in criminal as in other matters, and is specially responsible for the maintenance of co-operation between the police and the magistracy. ¹[* * * *] He is expected to give attention to special reports and measures for dealing with special types of crime, [2]¹[* * * *] the location of additional police quartered in disturbed areas and the work of the prosecuting agency.

It is the duty of the Deputy Inspector General of the range to keep the Commissioner of the division fully informed of tall matters of importance concerning the efficiency of the police and the state of crime.

1-15. The District Magistrate - The District Magistrate is the head of the criminal administration of the district, and the police force is the instrument provided by government to enable him to enforce his authority and fulfil his responsibility for the maintenance of law and order. The police force in a district is, therefore, placed by law under the general control and direction of the District Magistrate who is responsible that it carries out its duties in such a manner that effective protection is afforded to the public against lawlessness and disorder.

In the exercise of this control the district Magistrate is required to inspect police stations. He shall exercise no executive authority in matter which concern solely the internal administration and training of the force, or in questions of discipline as between police officers and their departmental superiors, but his general control extends to all other matters. In all that affects the relations between the police and the public or the keeping of the public peace, the District Magistrate must be consulted and his orders complied with.

He may (a) require the Superintendent to furnish him with any documents relating to the conduct of any subordinate enrolled police officer in any case in which the conduct or character of such police officer is likely to affect his dealings with the public or the prevention and detection of crime; (b) direct the Superintendent to enquire into any allegation of misconduct or neglect of duty on the part of any subordinate enrolled police officer in any case in which such misconduct or neglect of duty affects, or is likely to affect, such officer’s dealings with public, or the prevention and detection of crime, and to submit the record to superior police authority ; and (c) direct the Superintendent to furnish information on any matter connected with crime, the criminal classes, the prevention of disorder or the distribution of the police force, or on any other matter not connected solely with the internal administration of the force.

It exercising his powers of control, the district Magistrate should avoid doing anything to weaken the authority of the Superintendent. All communications between the District Magistrate and the police shall, whenever possible, be conveyed through, and all instructions and orders to them shall similarly be issued from, the Superintendent.

NOTE

The above rule covers the position of district Magistrates in relation to the railway police. The District Magistrate has no departmental authority over such police, but his responsibility for the criminal administration of his district includes that portion of the railway police jurisdiction which lies within it. He has, therefore, the same authority to call for information and to inspect police stations which he has in respect of the district police, and the same interest in the prevention, detection and prosecution of railway crime as in the in the case of district crime.

1-16. Duties of Superintendent towards District Magistrate - The primary duty of the Superintendent of Police is to afford the District Magistrate the utmost possible assistance, both himself and through the police force under his command, in the preservation of the peace and the prevention or detection of crime. He shall keep in close and constant personal touch with the district Magistrate and shall keep him fully and promptly informed both by personal conference and by written reports, of all matters relating to crime and public order. While it is his duty to initiate action of the police in such matter, he must keep the District Magistrate informed and be guided by his orders.

The Superintendent of Police shall keep the District Magistrate informed of his movements generally when away from headquarters, and shall conform to his wishes should the District Magistrate, for reasons connected with the criminal administration of the district, require the Superintendent of Police to proceed to any place in the district or to remain at headquarters at any time.

1-17. Authority of District Magistrate in regard to postings, & c - All postings, removals and transfers of officers in charge of police stations within a district, shall be made by the Superintendent with the approval of the District Magistrate.

If the district Magistrate considers the presence of a police officer of or below the rank of sub-inspector prejudicial to the welfare of the locality in which he is posted, he may direct his transfer elsewhere within the district. In the case of dis-satisfaction with the work or conduct of officers above the rank of sub-inspector, District Magistrate shall communicate their complaint to the Deputy Inspector General of the range.

1-18. Sub-divisional and subordinate Magistrates - The authority of a sub-divisional or a subordinate magistrate over the police is strictly limited to the powers given him by law in the exercise of his judicial functions. Any adverse comments on the proceedings of the police, which he may make, shall be communicated to the Superintendent through the District Magistrate. Similarly, if he considers that any police officer should be called on to explain his conduct, he shall report the facts of the case to the District Magistrate, who will take such action, as he considers necessary.

1-19. Sub-divisional and subordinate Magistrate – Co-operation with - Sub-divisional and subordinate are held strictly responsible, under the control of the District Magistrate, for the maintenance of the peace of the area which is made over so their charge; though they have no extra-judicial authority over the police, they are not merely Judges. The law gives them many more powers than those required for hearing cases, and they are interested in every crime in their jurisdiction from the moment of its commission. The maintenance of law and order and the suppression of crime depend upon the join efforts of the public, the magistracy and the police and not upon the energy of any one of these alone. The most intimate and friendly co-operation between the police and the magistracy as a whole, and between particular magistrates and the police stationed in the area of their jurisdiction, is essential. Superintendents of Police must encourage such co-operation by every means and must sternly check all contrary tendencies. Gazetted officers and upper subordinates should cultivate friendly personal relations with all magistrates with whom their work brings them in contact, and every opportunity should be taken to keep magistrates informed of the state of crime in their ilagas. Conferences between magistrates and police officers, at which difficulties on either side can be discussed and remedies devised, should be encouraged; police officers coming in with chalans should frequently take the opportunity of obtaining an interview with the ilaga Magistrate and discussing with him the state of crime in their jurisdictions; and prosecuting officers, who form a valuable link between the investigating officer and the magistracy, should be instructed to pass on to magistrates any information of interest of importance regarding criminal matters of which they may be aware.

NOTE

The remarks of the Indian Police Commission, 1902-03, on the subject of relations between the police and magistrates are published as Appendix 1-19.

1-20. Rights of sub-division and subordinate Magistrates to inspect police records - Sub-Divisional and subordinate magistrates are not authorized to inspect police stations or to record remarks or criticisms in inspection books provided that the District Magistrate, which the concurrence of the Deputy Inspector-General, may permit a Sub-divisional Magistrate, who is a senior Assistant Commission, to make such inspectors, and to record his remarks in the inspection book. A Sub-divisional, or Ilage Magistrate, may, however, in his executive capacity, call for any of the records and registered which deal with crime for a police station, and may request the officer in charge of a police station to come to him and explain them. The orders of Government regulating the production of police records in courts of law are contained in rules 27-24.

1-21. Police to obey all orders issued in judicial capacity - The police shall obey and execute all lawful orders issued to them by judicial officers in the exercise of the powers conferred on them by law.

Appendix no. 1-18

form of gazette notification altering police stations jurisdiction

[3][No change in the jurisdiction of Police Stations effective till a Gazette Notification that been published by the Provincial Government. The Notification should show the complete jurisdiction of affected Police Stations for convenience of the Police. Care should be taken to see that the jurisdiction of the Police Station does not cut across the boundaries of the Civil Sub-Division in which the Police Station is located]

The Governor in Council is please, under the provisions of clause (5) of sub-section (1) of section 4 of the Code of Criminal Procedure, to direct the transfer of the villages enumerated in column 3 of the sub-joined schedule, and situated in the zails mentioned in column 2, from the local areas of the police station mentioned in column to the local areas of the police stations mentioned in column 5 thereof, with effect from the date of the issue of this notification:---

2. Recommendations for alterations in police stations jurisdictions shall be supported by the following information:---

(a) A map on which the proposed alterations are clearly marked.

(b) A statement showing the crime for the past three years of the police stations affected, with an explanation of the effect on these figures of the changes proposed.

(c) A statement showing area and population of the police stations affected as before and after the proposed change.

¹[3. “In framing such proposals the main object should be to secure an even and manageable distribution of crime between police stations, accessibility between police station and its villages, and the police station and court of the Magistrate incharge of the jurisdiction.

Appendix no. 1-18

extract from the report of the indian police commission, 1902-03

124. Omitted.

This is the connection which the law intends to exist between the magistrate empowered to take cognizance of police cases and the police. It involves the first information being sent to this magistrate, his being able to watch the case from the first, to order investigation where the police are not investigating, or to investigation up to the very last. His connection with the case is intended to begin with the first information and to continue to the end; through out he is intended to exercise an intelligent interest in the. These provisions are very generally lost sight of. The intention of the law is defeated when the first information is sent, not as required by section 157 to the magistrate having jurisdiction, but nominally to the District Magistrate, really to a prosecuting inspector or other official at the headquarters, who files it until the case is sent up finally for trial. It is also defeated when the magistrate assumes what he imagines to be a judicial attitude, and never looks at a paper or takes any interest in the case until it comes before him in court, and proceeds to dispose of it with regard only to what is put before him by the parties without any effort to do what more he can to arrive at the truth. A valuable check on police work and valuable powers in criminal administration are thus lost.

125. The intention of the law is that the police and the magistracy should work together, the former investigating the case for the magistrate, and the latter conducting the magisterial enquiry or trial, weighing the evidence collected by the police, sifting further any points that have been missed or inadequately treated, hearing all that the accused has to say or adduce on his own behalf, and deciding the case in the interest of truth and justice.

126. Omitted.

The courts should be encouraged to take notice of any misconduct on the part of a police office, or of any reasonable suspicion that he has been guilty of such misconduct. Unless such misconduct is established after hearing any explanation the police officer concerned may have to offer, or unless reference to it is necessary for the elucidation of the case, it is only just to him that no notice of it should be taken in the judgment; but a separate note should be at once forwarded to the District Magistrate, who should pay due attention to it, conducing by competent and impartial agency any enquiry that may be necessary, and absolving from blame any police officer who may after all be found innocent of fault, but taking adequate notice of any misconduct that may be established.

NOTE

The principles enunciated in the concluding portion of the above quotation have been accepted by the Provincial Government and are embodied in Chief Court Circular No. 7-3428-G, of 19^th September 1903, which reads as follows:---

Chief Court Circular No. 7-3428-G, dated the 19^th September 1903.

Dated Lahore, the 19^th September 1903.

To – All Sessions Judges, District Magistrates and Subordinate Criminal Courts in the Punjab.

The attention of the presiding officers of all criminal courts is called to the following extract from the proceedings of His Honour the Lieutenant-Governor of the Punjab in the Home (Police) Department, No. 1632-S, dated 30^th August 1903:---

“ The Lieutenant-Governor agrees with the Inspector-General of Police that it is undesirable for magistrates to make remarks in criminal cases censuring the action of police officers unless such remarks are strictly relevant to the case and the officers concerned have had an opportunity of explaining their action. If remarks to which exception can be taken come to the notice of the Inspector General of Police, they should be referred for the orders of the Lieutenant-Governor, who will invite the attention of the Hon’able Judges of the Chief Court to any case in which action can appropriately be taken.”

The Hon’able Judges trust that all courts will be careful in future to observe the rule laid down in these remarks. District Magistrates should themselves take whatever action seems desirable in any case coming to their notice in which the spirit of the rule has been infringed by any court subordinate to them.

CHAPTER II-Establishment

2-1. Permanent establishment how fixed – The permanent establishment of a district is fixed on a careful calculation of the actual number of men required for fixed duties plus the percentage approved by Government as a reserve to provide for casualties and training in the various ranks. The establishment of each district is shown in a distribution statement in Form 2-1, issued by the Inspector General.

2-2. Fixed duties – (1) The term “fixed duties” includes:---

(a) Cantonment and city police.

(b) Rural police stations and their subordinate posts.

(c) Headquarter establishment; guards; escorts; specialists (e.g., traffic staff); armed reserves, and mounted police.

(d) Office and court duties.

(2) Under division A the establishment required shall be calculated separately for (1) the investigation and station house staff (2) the watch and ward staff. No general scale can be laid down. In calculating the investigation and station house strength the principles by which the strength of rural police stations is fixed (sub-rul 3 below) shall be followed as far as possible, but additional provision will frequently be necessary for duties such as telephone orderlies, extra clercial staff, detective staff, a permanent lock-up-guard, & c. In estimating the beat staff it is necessary to plot out on a map after close study of local conditions, the number of fixed points (other than special traffic points) day and night beats, and patrols required for each town or cantonment. Careful consideration shall be given to economizing men by providing intermittent patrols instead of fixed points of beats, and by providing means of locomotion to enable a few men to cover a considerable area, wherever possible. When the number of beats, & c., has been fixed, the establishment necessary to furnish them shall be calculated on the basis of every man performing eight hours duty in each period of twenty-four hours. On this basis, the necessary calculations can be made for, and rotation of duties fixed between day and night duties, duties lasting throughout the twenty-four hours, and intermittent duties. Supervision over the watch and ward staff shall be provided at the rate of 1 head constable to every 10 Constables; 1 assistant sub-inspector to every 5 head constables and 1 sub inspector to every 100 constables. No ratio between police and population is prescribed, except that in the case of towns with a population of over 30,000 the total strength of police for watch and ward should not ordinarily exceed one constable to every inhabitants. In each case local conditions, such as the volume of commercial activity, the importance and frequency of fairs and festivals, the general criminality of the neighbourhood and the like must be considered.

(3) The strength of rural police stations (division B) is based mainly on the incidece of crime. A normal police station is held to be one registering an average of seventy-five cases a year. For such a police station the minimum staff shall be 1 sub-inspector, 1 assistant sub-inspector, 1 head constable (clerk and 12 foot constables. In police stations, where crime is very light the number of constables may be reduced to ten. For every fifty cases above the normal figure shown to be the annual average of a police station, the staff shall be increased by 1 assistant sub-inspector and 2 constables. This standard calculation may be varied for adequate reasons in special cases. The staff of outposts shall be calculated strictly in accordance with the duty it is required to perform.

(4) In division C, headquarter establishment shall be calculated in exact detail of authorized posts to be filled. Under this heading shall be included all enrolled personnel of the Lines establishment, instructors, orderlies, of all descriptions, and upper subordinates, who do not come under any other division. Guards shall be calculated at the actual strength required to form each guard, four constables being allotted to each sentry post, the number of constables allotted to each sentry post being fixed in accordance with rule 18.5(5) and a second head constable being provided for each guard which furnishes more than two sentries. The strength required for escorts shall be calculated on the scales laid down in Chapter XVIII in relation to the average demands in the district for treasure and prisoners escorts, other than the escorting of under-trial prisoners to and from the Court. Provision may be made, if necessary, for escorts at sub-divisions as well as at head quarters. The staff of specialists shall include the special detective staff or traffic staff and such other personnel as may be authorized for particular duties not included in any other division. The strength required for traffic duties shall be calculated on the lines prescribed in sub-rule (2) above for watch and ward duties; other special staff shall be calculated in strict accordance with actual duties to be performed.

(5) Court and office duties (division D) shal be calculated according to the actual number of posts to be filled both at district headquarters and at sub-divisions and other magisterial headquarters on the scale prescribed by Pol8ice Rules or other competent authority. In addition, establishment shall be provided, on the scale prescribed in Chapter XVIII and on the basis of the average daily number, for the escort of under-trial prisoners to and from the Courts, and the guarding of such prisoners in Court, at district headquarter and all other places where such escorts are permanently required.

(6) In the calculation of fixed duties no provision shall be made for reserves or for reliefs otherwise than as provided in the foregoing sub-rules. Deficiencies in strength of short duration shall be met by curtailment of duties; those of longer duration, caused by leave, other than casual leave resignations, etc., shall be made good from the reserves referred to in rule 2.3 below.

2-3. Reserves – Reserves in the various ranks are fixed to provide for casualties and training. Reserves in the ranks of gazetted officers are included in the cadres, as fixed by the Government of Pakistan. [4][* * *]. That in the rank of sub-inspectors at 15 percent of the sanctioned number of Pakistani inspectors and sub-inspectors; that in the rank of head constables at 14 percent of the sanctioned number of assistant sub-inspectors and head constables and that in the rank of constable at 16.5 percent of the number of constables sanctioned for fixed duties The strength of armed reserves and mounted police is fixed for each district in accordance with the orders of the Provincial Government.

2-4. Authorized duties – In calculating establishment every duty for which proper authority exists shall be included, and authority shall be obtained from the Inspector-General for any duty the necessity of which can be established, if it is not already authorized. Police shall on no account be supplies, except as provided in rule 2-16 or for other emergent and purely temporary occasions, for duties which are not so authorized.

2-5. Permanent additions to the ordinary force – All proposals for the revision of establishment shall be submitted officially through (1) the district Magistrate, (2) Deputy Inspector General of Police, (3) Commissioner and (4) the Inspector General of Police for the orders of Government. A proposition statement in Civil Account Form No.5 shall be submitted in cases which relate to a general revision of establishment or which cannot be set out clearly without it. Proposals for minor changes in establishment are required to be accompanied only by statement showing the increase are reduction in the annual cost, which the proposal involves.

2-6. Method of submitting proposal – (1) Proposals shall be accompanied by a copy of the distribution statement – Form 2-1 and a concise and comprehensive statement showing the object of the proposed revision and the date from which it is intended that it shall have effect. Whenever the figures for the reserve represent less than the percentages prescribed in rule 2-3 calculated on the revised establishment, application shall be made for the necessary increase to bring up the reserve to the authorized scale. In the case of proposals for the reduction of establishment, reserves shall be similarly adjusted. The channel of submission shall be as in rule 2-5 above.

(2) Proposals affecting upper and lower subordinates shall be submitted on separate forms.

2-7. Initial and annual charges – In all application for revision of establishment due provision shall be made for initial charges of Rs.200 in the case of each upper subordinate and Rs. 10 in the case of each lower subordinate on account of clothing; and Rs.15 on account of beds and boxes in the case of each lower subordinate added to the strength. Provision shall further be made for the following annual charges:---

(1) Clothing allowance, at Rs. 25 for each upper subordinate and Rs. 8 for each head constable and constable.

(2) Equipment allowance, at Rs. 2 for each constable and constable.

(3) Horse equipment allowance, at Rs.7 for each mounted head constable and constable.

(4) Rewards, at Rs.1 for each enrolled police officer.

(5) Other contingent expenditure, at 10 per cent on the salary of the pro-posted establishment.

(6) Other necessary incidental expenditure, e.g., rent of quarters, as in the case of the railway police.

2-8. Calculating rates of pay and grades – In calculating the cost of pro-posted revisions of establishment the pay of appointments shall be estimated at the mean rate of pay of the time-scale of the rank concerned. In the case of ranks for which selection grades are authorized such proposed new appointments shall be shown in each of such grades as may be required to maintain the authorized percentages thereof. In the case of proposals for reduction of establishment similar adjustments shall be made. The allotment of posts to selection grads shall be made in districts officers for the rank of constables, in range offices for the rank of sub-inspectors and in the Central Police Office for other ranks.

PART II –ADDITIONAL POLICE

2-5. Additional Police under sections 13 and 14 – (1) Sections 13 and 14 of the Police Act V of 1861, regulate the employment of police officers at the cost of individuals, and the appointment of police officers in the neighborhood of railways and other works. Such police are designated “Additional Police,” whether extra policemen in excess of the regular establishment are enlisted or not.

(2) If extra men are enlisted they shall be deemed part of the disstrict police force and shall, if suitable and eligible, be absorbed in the regular establishment as vacancies occur, being replaced by new enlistments, who are subject to discharge on reduction of the additional police.

(3) Superintendents are required to give early information to Deputy Inspectors General of their inability to provide for additional police coming under reduction in order that arrangements may be made to absorb them in other districts where vacancies may exits.

2-10. General rules – (1) Government undertakes no responsibility in respect of persons or property protected by additional police neither shall police officers be deemed responsible for the contents of buildings, boxed and the like committed to their charge.

(2) Additional police shall not be supplied to guard or escort treasure or valuable property unless proper arrangements to the satisfaction of the Superintendent are made for its safety, neither shall they are supplied for the protection of buildings, boxes and the like, which are not securely locked or fasteded.

(3) The duties of the police regard to the protection of property shall be confined to the watching of outer locks and fastening and to the prevention of unauthorized access to them. The keys of locks shall not be entrusted to the police.

(4) Whenever additional police are supplied the Superintendent shall ensure that proper accommodation is provided by the applicant.

(5) they shall be furnished for police duties only, and in such number as the Superintendent may deem necessary in regard to the duties to be performed, and the Superintendent shall at the same time arrange to recover the cost as laid down in Chapter X and bills shall be prepared in form 10-21.

2-11. Additional police supplied to private or corporate bodies – (1) Additional police applied for by private persons, corporate bodies, or commercial companies, shall be supplied or not at the discretion of the Superintendent, subject to the general directions of the magistrate of the district. Applications shall be made in Form 2-11(1) A or B according to the purpose for which they are required.

If necessary, extra police shall be enrolled for this purpose.

(2) Additional police may got be given under this rule without payment in full and in advance.

2-12. Requisite police arrangements to be made at all time – Whenever police arrangement are necessary in the interests of law and order, or to maintain the public peace, police must be supplied in such numbers as the Superintendent of Police shall consider sufficient, irrespective of whether a private application has been submitted.

2-13. Supply of police under section 13 – When police arrangements are required for the maintenance of order, and protection of property on behalf of promotions of private gatherings or entertainments, such as marriages, social functions, race meetings, etc, such promoters, shall be invited to apply in form 2.11(1) A or B for additional police at their own cost under section 13 of the Police Act. If the Superintendent of Police, after consulting the district Magistrate if necessary, considers such additional police necessary over and above such force of police as he may consider sufficient on public grounds under rule 2.12 above, he shall recover from the applicatn charges on the scale given in sub-rule (2) below, and shall supply police accordingly. Bills shall be prepared inform 10.21.

[5][(2) The scale of charges referred to above is as follows:---

	Rs.
Inspector	25	Pay day of five hours or per night of four hours.
Sub-Inspector	18	-do-
Assistant Sub-Inspector	15	-do-
Head Constable	13	-do-
Constable	13	-do-

If the duty lasts more than five hours per day or four hours per night, relief will be provided and double rates charged.

(3) All sums recovered under this rule shall be credited to the “XXIII-Police collections of payments for services rendered – Receipts on account of additional police under sections 13, 14 and 15 of Polce Act, V of 1861,” and at the end of the month, recovery shall be made from the treasury on special additional police pay bills for disbursement to the actual police officers, in accordance with the principles laid down in Inspector General’s letter No.106-S/95-4.B-27-A, dated the 31^st May 1928, namely that remuneration shall only be given when extra duties performed involve less than 24 hours absence from normal duty. Thus if a constable is deputed to attend a private function, such as a wedding, which involve his absence normal duty throughout the whole of one working day, say from sunrise to midnight, he will be considered as having performed over-time duty and will entitled to extra remuneration, but should the duty involve his absence from sunrise to sunset of the following pay, he will not considered as on over-time duty and will be entitled to no remuneration in addition to his pay. Superintendent may, however, use their discretion in dealing with cases in which, in their opinion, the 24 hour rule cannot in fairness be applied.

(4) In deciding when to supply police at the public expense, and when to charge the promotors of particular function, Superintendents shall be guided by the general principal that the regular police establishment is required to perform all the duties of maintaining public order, which fall within the scope of section 31 of the Police Act. When special arrangements are necessary or desired over and above those which the general public interests demand, the person or persons responsible for the assembly concerned should pay for additional police. The law does not permit of compulsion being exercised in this matter, but Superintendents may tender their advice and indicate that no more police than are necessary to prevent obstruction to the general public will be provided unless paid for.

NOTE

Government has ordered toat “if any sect requires, in religious processions orginzed by the, the assistance of the police to main tain order, so such an extent as to necessitate extra expenditure by bringing a larger police force together, or otherwise, the cost should inveariably be charged to the persons requiring the extra police protection and the same should be paid before the procession is allowed to take place” (Home Department No. 1073 of 14^th March 1978). This order does not mean that charge shall be levied for the supply of police to processions of ancient and regularly exercise custom in cases where the supply is not in excess of that given for a series of years, and the practice has been to five such supply for a long period without charge.

2-14. Supply of police under section 14 – Cases coming within the scope of section 14 of the Police Act, 1861, must be referred through (1) District Magistrate, (2) Deputy Inspector-General of Police and (3) Commissioner, to the Inspector-General of Police orders.

2-15. Supply of police free of charge in emergencies – Superintendents may at their discretion supply additional police to departments and officers of Government from the regular police establishment in cases of emergency and for duties of a strictly temporary and non-recurrent nature without charge.

2-16. Entertainment of and charges of extra establishment – If the police are required for a lengthy period, application shall be made to the Inspector-General for the entertainment of extra men with the sanction of the Provincial Government. The charges for additional police so supplied, when permission is given to entertain extra men, shall be in accordance with the rules in Chapter X except that no charge shall be made for pensions.

2-16-A. Payment of extra cost of Police employed at fairs managed by local bodies – Ordinarily the cost of police deputed for duty at fairs managed by local bodies is met provincial revenues, but in the case of important fairs which bring in profit of Rs. 5,000 or more, the travelling allowance of the police employed and the cost of temporary accommodation and transport, etc., but not the pay , shall be recovered from the local body concerned.

In the case of such fairs managed by District Boards the Superintendent of Police shall recover the amount in direct communication with the District Board concerned. District Boards can meet such charges under clause (a) of sub-section 2 of section 37 of the Punjab District Boards Act, 1883.

In the case of fairs managed by Municipal Committees, the Superintendent of Police shall submit a detail of inch charges to the Inspector-General of Police who will arrange for their recovery through the Ministry of Local Self-Government under clause (d) of sub-section (1) of section 52 of the Punjab Municipal Act, 1911. All sums recovered on this account will be credited to Government under the head “XIII Police–Collection of payments for services rendered.”

2-17. Addition police under section 15 – (1) Section 15 of the Police Act 1861, regulates the quartering of police in disturbed or dangerous tracts. The orders contained in sub-rules 2-9(2) and (3) apply to them.

(2) Applications for the location of such police shall be made in Form 2-17(2). The Superintendent making the application shall see that all the information required by the form is filled in and shall submit it to the Inspector-General through (1) District Magistrate (2) Deputy Inspector-General and (3) Commissioner, for the orders of Government.

note

Application for the exemption of individuals (as opposed to classes) from payment of additional police tax need not be submitted to Government through Commissioners of Divisions.

2-18. Particular to be giver in applications – (1) Application for the location of police in disturbed or dangerous tracts shall be accompanied by:---

(a) accurate details, as required by the form, of the population, financial resources, criminality, etc, of the villages concerned, and the detailed charges proposed on account of police. In the case of proposals including several villages, the statistics of each shall be given separately.

(b) Particulars of individuals of classes of inhabitants, if any, whom it is proposed to exempt, with reasons for such exemption.

(c) the tahsildar’s report as to the ability of the community concerned to bear the charge.

(d) A full explanation of the grounds for the proposal and the manner in which it is proposed to employ he police asked for. When the proposal affects several villages the explanation should make clear the grounds for including each.

(2) The strength of the police proposal shall in all cases be sufficient to secure the objects aimed at in the proposal, and provision shall be made for an officer in command of the detachment of sufficient status to exercise adequate control. If the financial capacity of the community is insufficient to pay for a force which can exercise effective control, other methods such as action under the preventive sections of the law [or under the Criminal Tribes Act] must be resorted to.

2-19. Location of additional police under section 13 – When a notification appears in the Punjab Gazette ordering the location of an additional police post in a disturbed or dangerous area, the Superintendent concerned shall, on receipt of such gazette, take immediate measures, for the establishment of such post, and shall report to the Inspector General, the date on which it is established, sending copy to the District Magistrate concerned.

2-20. Rules for additional police posts – (1) The Superintendent shall frame rules for the guidance of the additional police, with special reference to the object for which they are located, and shall define the local area of the post. Such rules shall be submitted through the District Magistrate to the Deputy Inspector General of Police for approval.

(2) An additional police post shall be considered an outpost subordinate to the police station in the jurisdiction of which it is situated.

2-21. Continuance of additional police – (1) Recommendations for the continuance of an additional police post for a further period shall be submitted in Form 2-21(1) through the channel prescribed in sub-rule 2-17(2), so as to reach the Deputy Inspector General at least two months before the date when sanction for the post is due to expire.

(2) Full reasons for the continuance of the post shall be given, and a note of all crime committed within the jurisdiction since its establishment shall be included.

2-22. Additional police reserve – (1) the parties charged with the cost of additional police enrolled under sections 13, 14 or 15, Act V of 1861, must also pay the cost of a reserve calculated at one-sixth of the number of constables required for fixed duties. This charge nable a reserve to be maintained against casualties in the additional police, which would otherwise throw an undue burden on the contingency reserves of the regular force.

(2) A reserve, equal to one-sixth of the total number of additional police constables sanctioned in each district from time to time shall be enrolled and kept at the headquarters of the district. This reserve must be increased or reduced proportionately to increases and decreases in the strength of additional police.

(3) Deputy Inspector General are authorized to control the additional police reserves of all districts in their ranges, utilizing reductions in one district to meet increases in another, or providing trained men for newly sanctioned additional police detachments by transfer from reserves of other districts, the men so transferred being replaced by new enrolments in their district.

(4) Deputy Inspector General shall arrange for a careful check in their offices of impending fluctuations, and no reduction of additional police reserves shall be carried out by Superintendent without a prior reference to the Deputy Inspector General.

(5) When a force of additional police is enrolled for so short a time or is so small that a reserve is unnecessary, no reserve constable shall be enrolled and the surcharge of one-sixth shall not be made.

2-23. Extra kits for additional police – The Deputy Inspector General may sanction a fixed number of extra kits and sufficient equipment to be permanently maintained in each district for additional police. Expenditure under this rule shall be charged to the Clothing and Equipment Fund.

2-24. Thikri pahar and Special police under section 17 – (1) In any village in which crime is prevalent the Superintendent of Police may approach the district Magistrate to introduce the provisions of the Village Patrol Act No. VIII of 1981. It must be borne in mid, however, that thikri pahra essentially and emergency as opposed to and every day routine measure, When imposed on villagers as a continuous routine it becomes irksome and is consequently perfunctorily performed. The compulsory provisions of Punjab Act VIII should only be employed as last resource.

(2) When in any place or part of a district conditions exist or are apprehended such as are described in section 17, Act of 1861, the Superintendent of Police Shall approach the District Magistrate for the appointment of special police under that section.

(3) Non-officials employed for purposes of maintaining order and on the duties of special polce shall ordinarily be enrolled under section 17, Act V of 1861, but, where a sudden crisis renders recourse to assistance from the ordinary civil population a matter of immediate necessity in the public interest, the aid of respectable and trustworthy persons may be enlisted forthwith in the maintenance of law and order without enrolment, if the danger and urgency of the situation, in the opinion of the District Magistrate, justifies their employment without the formality of enrolment.

The rules regarding enrolment, discipline, etc., of such special police are given in Appendix No. 2-24(3).

APPENDIX No. 2-24(3)

RULES FOR THE ENROLMENT AND EMPLOYMENT OF POLICE OFFICERS

1. When the entertainment of special police officers becomes necessary, or desirable, efforts should be made to appoint volunteers under section 17 of the Police Act (V of 1861) up to the numbers and in the various ranks required. No unwilling person should be appointed unless sufficient volunteers cannot be found.

2. Under section 17 of Act V of 1861, residents of a disturbed area may be appointed special police officers of any rank, but no such police officers shall be appointed to a rank equal to that of the senior officers of the regular police present on the spot.

3. Special police officers shall be subordinate to, and be under the orders of, the senior officer of the regular police present on the spot.

4. Special police officers should ordinarily be chosen from among the respectable, loyal, and influential persons of the neighbouhood whose authority is likely to be respected by the masses and who are likely to use their influence to prevent disturbances. It is not desirable ot choose ring-leaders of contentious factions unless such ring-leaders are really influential persons and in no case should a special officer be appointed as a punitive measure.

5. When special police officers are appointed, the more influential and useful from amongst them may be appointed to senior rank above the others, and be required to enforce discipline as laid down in police rules among the special police officers appointed under their command.

6. Whenever possible special police officers of good social standing should be encouraged to bring with them their tenants and dependants, who will ordinarily be enrolled as special police officers of the lower subordinate grades, a post being to the special police officer through whose agency the lower subordinates are enrolled, subject to the provision of rule 2 foregoing.

7. Special police officers of the lower subordinate ranks will ordinate may, with ordinarily be armed with batons or lathis at the discretion of the Superintendent of Police.

8. An armlet or brassard with the letter S. P. and Serial No. should be issued to such special police officer other than those appointed to rank as upper subordinates.

NOTE. Special police officers of the rank of upper subordinate may, with advantage, be given a Sam Browne belt with a revolver or sword if such articles are available.

9. A special police officer of the rank of upper subordinate will be entitled to receive all courtesies due to an officer of his rank, but his authority will extend only to special police officers under his orders and not to officers of the regular police. Influential persons of superior social standing who may be enrolled, should, as a rule, be employed on staff and supervising duties and given relatively higher rank than others of lower status similarly enrolled. Such persons should not have menial or unreasonable duties assigned to them, but the object should be to employ them in the manner best suited to make their personal influence effective.

10. Discipline – The requirements in this respect should usually be light. Any conditions of the office which might be regarded by local residents as offensive and unnecessarily irksome should not be insisted on. Physical drill, for instance, would in most cases be inappropriate and the saluting of petty officers unnecessary, while parades or attendance at the police station, when necessary, should be so regulated as to cause as ltitle inconvenience as possible.

11. A copy of sections 17 to 21 inclusive of Police Act (V f 1861) and also a copy of rules relating to the enrolment, etc., of special police officers shall be given to each special police officer as soon after enrolment as may be possible.

12. Superintendent of Police entertaining special police will arranged for their feeding by the purchase and distribution of food according to the following scale:-

1-¹/₂ lbs. atta, or in lieu rice 1-¹/₂ lbs.

4 oz. dhal.

4 oz. fresh meat (or in lieu 4 oz. gur).

¹/₂ oz. tea.

¹/₂ oz. salt.

2 oz. ghee.

1 oz. gur.

1-¹/₂ lbs. fuel.

Spices 1/6 oz. chillies

1/6 oz. turmeric or 1-¹/₂ oz. in all as available.

1/6 oz. garlic

or by a cash payment of the cost of these articles at a rate to be notified by the Inspector-General when special police are entertained.

Form No. 2-1

Police Department ______________ District

Distribution statement of the __________________________________________________________ district as

sanctioned by inspector general of police on _____________________.

1	2	3	4	5	6	7	8	9	10	11	12	13
Serial No.	Name of Police Station or Post or Description of Duty.	European Inspectors	Indian Inspectors	Sergeants	Sub-Inspectors	Assistant Sub-Inspectors	Head Constables	Foot Constables	Mounted head constables	Mounted constables	Total of all grades	Remarks
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35	A. CANTONMENT AND CITY POLICE. City … … … … … * (a) (b) City … … … … … (a) (b) City … … … … … (a) (b) Cantonment … … … … … (a) (b) B. police stations and thier subordinate posts. Police Station … … … … … … Police Post … … … … … … Police Station … … … … … … Police Station and son on. … … … … … Police Station … … … … … … Police Station … … … … … … Police Station and son on. … … … … … C. Treasury guard at sadr … … … … … Tahsil Guard at … … … … … … Tahsil Guard at … … … … … … Tahsil Guard at … … … … … … Magazine Guard … … … … … … Personal Guards + … … … … … … Lines establishment + … … … … … Officers’ Orderlies + … … … … … Bicycle orderlies + … … … … … … Judicial lock-up … … … … … … Sanctioned for escort of prisoners and treasure … … … Armed reserve … … … … … … Sanctioned for other fixed duties * … … … … Mounted Police (Horse) where sanctioned (Camel) … … Traffic Staff … … … … … … Motor Mobile Patrol Staff … … … … … District Inspectors … … … … … … Sanctioned for other fixed duties … … … … D. OFFICE AND COURT DUTIES. Police office staff … (a) at headquarters … … … (b) at sub-division … … … Court duties … (a) at headquarters … … … (b) at sub-division … … … Sanctioned for escort of under-trial prisoners to and from courts … Total “Fixed duties A, B, C and D … … … … Ordinary reserve in the rank of Sergeant and 10% of the number of European Inspectors and sergeants sanctioned, for fixed duties; in the rank of Sub-Inspector at 15% of the number of Indian inspectors and sub-inspectors sanctioned for fixed duties; in the rank of head constable at 14% of the number of assistant sub-inspectors and head constables sanctioned for fixed duties and in the rank of constable at 16.5% of the number of constables sanctioned for fixed duties … … Total sanctioned strength of permanent establishment … …

* Division A, (a) is the Investigation and Station house staff including telephone orderlies, detectives, permanent lock-up guards, etc.

(b) is the watch and ward staff.

+ Serial No. 17–Detail, Serial No. 18–Detail, Serial No. 19–Detail, Serial No. 20–Detail, Serial No. 23–Detail

Note: – All duties of a regular by recurring nature are classed as “Fixed Duties” and should be included under heads B,C and D

FORM No. 2.5

FOR SPECIMEN SEE FORM No. 5 CIVIL ACCOUNT CODE.

--------------

FORM No. 2.11 (1) A.

FORM OF APPLICATION FOR POLICE ASSISTANCE AT PUBLIC OR PRIVATE ENTERTAINMENTS AND FUNCTIONS.

To,

The Superintendent of Police,

Dated

Dear Sir,

I BEG to request that I may be provided with police assistance on the occasion of a ____________________________________which will take place at _________________________ on ____________________between the hours will be about ____________________________ and the number of vehicles to be handled by the police will be about ________________________.

I promise to pay for the services of the police supplied according to the scale of charges which has been fixed by the Inspector General of Police with the approval of Provincial Government.

Yours faithfully,

Note.- Copies of the scale of charges approved by Government can be obtained on application.

FORM No.2.11 (1) B.

APPLICATION FOR ADDITIONAL POLICE.

Police Department. Foil No. ( ) Additional Police required for private persons or corporate bodies. District. ______________ Dated________________				___________ District. Counterfoil No. ( ) Application for additional police required for private persons or corporate bodies. POLICE OFFICE Dated _________________19
Name of Application ___	Designation___	Residence___	Name of Applicant___ Designation ___ Residece__	This note is to be printed on the back of the counterfoil of the forms printed for actual use. NOTE FOR INFORMATION OF APPLICANT Duties for which required 1. The Police Department invariably considers the application to include protection for the day as well as for the night, unless it is specified to the contrary. 2. The amount charged will be the amount specified in the accompanying bill. 3. Applicants should given under the following heads particulars of what is to be protected, and should state when and where the police are required, whether they are to be employed at one or more fixed points or whether they are required for occasional escort duties. Building ___ Number and position, ___ whether occupied ___ whether they contain valuable property,___ whether securely fastened. Work required.___ Description and value of property, ___ whether protection is needed inside as well as outside.
				Stores in deposit.___ Where placed, ___ description,___ value, ___ how secured. Treasure.___ Average value, ___ where placed, ___ how secured. Stores in transit.___ Description,___ how carried, ___ value, ___ where going, ___ by what means of transit. Miscellaneous property,___ position, ___ description, ___ value,___ whether in transit or deposit ___ how secured.
For what purposes required Strength fixed by Police Officer
Cost, Rupees See Bill No.

Form No. 2-11 (1) B – concluded

4. PROPOSED STRENGTH AND COST OF ADDITIONAL POLICE

Serial No.	Strength	Annual cost
			Rs.	a. p.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16	Inspector at Rs.210 per mensem … … … … … … … Sub-Inspector at Rs. 95 per mensem … … … … … … Assistant Sub Inspector at Rs. 49 per mensem … … … … … Head Constable at Rs. 35 per mensem … … … … … … Selection grade at Rs.21 per mensem … … … … Foot Constables Time-scale at Rs.18 per mensem … … … … … Total pay of establishment … … … … … … … Horse, etc., allowance for mounted head constable at Rs. … … … … Horse etc., allowance for mounted constable at Rs. … … … … Clothing at Rs.15 per man … … … … … … … Foot equipment at Rs. 5 per man … … … … … … … Mounted equipment at Rs.7 per man … … … … … … Contingencies at 1/10th of pay of establishment … … … … … Leave contribution (12^1/2 percent) of total (average pay of estableshment, i.e., ^1/2 of total pay of establishment … … … … … … … … Pension contribution, 8^1/2 percent of total maximum pay of officers in each rank … … Convveyance allowance at Rs. per mensem for Inspector, Sub-Inspector and Assistant Sub-Inspector Grain compensation allowance at R. permensem per man … … …
	Total annual cost … …
17	Initial charges:- Uniform allowance for Inspector, Sub-Inspector and Assistant Sub-Inspector at Rs. 200 each … Clothing allowance at Rs. 15 per man … … … … … … Equipment allowant at Rs.5 per man … … … … … … Mounted equipment at Rs. 7 per man … … … … … … Beds and boxes at Rs. 15 per man … … … … … …
	Total initial charges … …
	Hutting charges (initial or recurring as the case may be) … … … …
	Total Annual and Initial cost …
	GRAND TOTAL …

Note:- (1) The hutting charges should be calculated so as to include not only the actual rent paid for the quarters occupied by the police, but also the cost of repairs, white washing and petty alterations to the buildings.

(2) No charge on account of pension is made for police supplied to departments of Government.

(3) For periods of less than 12 months, annual charges for clothing and equipment will be levied on the following scale:-

Less than 1 month … … … No charge.

From 1 to 3 months … … … ¹/₄ charge.

From 3 to 6 months … … … ¹/₃ charge.

From 6 to 9 months … … … ¹/₂ charge.

From 9 to 12 months … … … Full charge.

(4) Initial charges shall only be made when extra police are entertained, and such charges shall be at full rates.

(5) IN those cases (for instance, guards supplied to the Imperial Bank of India) in which a fixed number of additional police are supplied throughout the year and the accounts are adjusted monthly, the charges for clothing, equipment and rewards shall be calculated at on-twelfth of the annual rates.

FORM No. 2.17 (2).

POLICE DEPARTMENT. _________________ District

APPLICATION FOR THE QUARTERING OF ADDITIONAL POLICE IN

DISTURBED OR DANGEROUS AREAS.

1. Village _____________________, Police Station ________________, distance and direction from Police Station ________________, land revenue Rs.__________________________ Canal rates Rs. ___________________________, Population Male/Female ______________, Court house _____________________, Patwar Khana _________________, post office _____________.

2. Figures showing criminality of village __________________________________.

(a) Number and description of offences committed in the village during the last three years ___ (Vide Register No. 1).

(b) Number and description of offences traced to the village during the last three years. For definition of words “ cases traced to the village” see rule 22.59 (1).

(c) Number of residents of such village under Police Surveillance (Register No.X).

(d) Total number of convictions recorded in Register No. IX, Part V, against residents of the village.

(e) Percentage of convictions column (d) to population.

3. Additional police posts located in the district during the past 3 years.

Village____________ --- From---

to____________________________________

4. Proposed strength, cost and period of location of the additional police posts:---

Serial No.	Strength	Annual cost
			Rs.	a. p.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16	Inspector at Rs.210 per mensem … … … … … … … Sub-Inspector at Rs. 95 per mensem … … … … … … … Assistant Sub Inspector at Rs. 49 per mensem … … … … … … Head Constable at Rs. 35 per mensem … … … … … … … Selection grade at Rs.21 per mensem … … … … … Foot Constables Time-scale at Rs.18 per mensem … … … … … Total pay of establishment … … … … … … … … Horse, etc., allowance for mounted head constable at Rs. … … … … Horse etc., allowance for mounted constable at Rs. … … … … Clothing at Rs.15 per man … … … … … … … … Foot equipment at Rs. 5 per man … … … … … … … Mounted equipment at Rs.7 per man … … … … … … … Contingencies at 1/10th of pay of establishment … … … … … … Leave contribution (12^1/2 percent) of total (average pay of estableshment, i.e., ^1/8 of total pay of establishment … … … … … … … … … Pension contribution, 8^1/2 percent of total maximum pay of officers in each rank … … Convveyance allowance at Rs. per mensem for Inspector, Sub-Inspector and Assistant Sub-Inspector Grain compensation allowance at R. permensem per man … … …
	Total annual cost … …
17	Initial charges:- Uniform allowance for Inspector, Sub-Inspector and Assistant Sub-Inspector at Rs. 200 each … Clothing allowance at Rs. 15 per man … … … … … … Equipment allowant at Rs.5 per man … … … … … … Mounted equipment at Rs. 7 per man … … … … … … Beds and boxes at Rs. 15 per man … … … … … … …
	Total initial charges … …
	Hutting charges (initial or recurring as the case may be) … … … …
	Total Annual and Initial cost …
	GRAND TOTAL …

Note;- (1) The butting charges should be calculated so as to include not only the actual rent paid for the quarters occupied by the Police, but also the cost of repairs, white washing and petty alterations to the buildings.

(2) For periods of less than 12 months, annual charges for clothing and equipment will believed on the following scale:-

Less than 1 month … … … … No charge.

From 1 to 3 months … … … … Do

From 3 to 6 months … … … … Do

From 6 to 9 months … … … … Do

From 9 to 12 months … … … … Do

5. Period for which the post is recommended.

6. Opinion of the Tashildar as the cost of the post not being excessive in reference to the revenue and prosperity of the of the village (the description, strength and cost of municipal or village police already existing in the place should be mentioned.)

7. Grounds of application –

(To be followed by opinion of District Magistrate, Deputy Inspector General of Police and Commissioner in that order.)

FORM No. 2.21 (1)

APLICATION FOR THE CONTINUANCE OF ADDITION AL POST.

Police Department. _____________ District

Application for the continuance of the additional post established under gazette Order No._______________________________ of ___________________________________.

At the village of in district.

Commencing on the of 19 .

Terminating on the of 19 .

Period o extension proposed .. ..

Strength of post proposed .. ..

Cost of proposed post for full period of extension.

Report by the Superintendent on the result of the location of the post and statement of the grounds on which it is proposed to continue the post. (After this report and statement, the opinions of the District Magistrate, the Deputy Inspector General and the Commissioner will be recorded in that order).

CHAPTER III-Buildings

General rules

3-1. References to Government regarding buildings – All references to Government regarding buildings shall be accompanied by the opinion of the Superintendent concerned and that of the Deputy Inspector General.

3-2. Standard designs – As far as possible the standards designs for various buildings, as approved by Government, shall be adhered to. Such designs may be obtained for reference from the Public Works Department or from the offices of the range Deputy Inspector General.

3-3. Lock-ups and other subsidiary buildings not police buildings – (1) Judicial lock-ups, other than those situated in tahsils or district courts, and all subsidiary buildings connected with them, including police guard rooms, are judicial buildings. Mortuaries are under the control of Medical Department, Lock-ups and subsidiary buildings situated in tahsil and district courts are revenue buildings. Necessity for repairs or alterations to buildings of these two classes should be brought by the Superintendent of Police to the notice of the District Judge Deputy Commissioner, respectively.

Places of worship on police premises – (2) No place of worship or other building, not being a Government building, shall be erected by members of the police force or other persons in the police lines or other police premises without the sanction of the Provincial Government obtained through the Inspector-General. A list of all such places of worship (including praying platforms) on police premises, giving dimensions, area, boundaries and a brief history shall be maintained in each district and in the offices of Deputy Inspectors-General. No additions or enlargements to such buildings or encroachments on Government land shall be permitted without the sanction of the Provincial Government.

3-4. Classification of work – (1) All references regarding building should be made under one of the following heads:---

(a) Major Works – Include all original works costing more than Rs. ¹[25,000]

(b) Minor Works – Include all original works costing not more than Rs. [6][25,000]

(c) Special Repair – Include all repairs which can not be considered as coming under sub-head (d).

(d) Petty Construction and repairs.- Include all ordinary periodical and petty repairs and all construction carried out by daily labour or by contract under the orders and supervision of the Superintendent.

(2) Separate reference shall be submitted regarding each separate project or work.

3-5. Police Works Department and Civil Grants – Annual grants for minor works and special repairs are placed by the Public Works Department at the disposal of the Inspector General of Police, who distributes them at his discretion to the Deputy Inspector General of the [7][ Special Branch, Crime Branch, Telecommunications, Commandant Punjab, Reserve Police and Police Training College Sihala and Assistant Inspector General of Police, Welfare and Qomi Razakar Organizations] ranges retaining a portion to finance important works costing over Rs. 5000 and to provide a reserve for emergency. An annual contingent grant, distinct form the Public Works Department grant, is made by Government for petty construction and repairs in each district. This grant is distributed among Deputy Inspector General by the Inspector General who retains a proportion of the totl amount as his reserve Deputy Inspector in turn distribute their grants among districts after retaining such portion as is necessary to form a reserve. This reserve is distributed at a later stage to carry out urgent repairs when ordinary district grants prove for any reason inadequate. Similarly, the Inspector General’s reserve is distributed to Deputy Inspector General and, sometimes direct to district, when necessary, apply to the Deputy Inspector General for an additional grant from these reserve in the manner prescribed in rule 10-170(2).

3-6. Powers of Deputy Inspectors General to grant funds for approved works and special repairs – Deputy Inspector General are authorized to sanction funds out of the distributed allotment for administratively approved works costing not more than Rs. 5000 and for any special repair project which has been administratively approved and for which the estimate has been prepared by the Public Works Department.

3-7. Administrative approval – (1) Application for administrative approval to major works, minor works and special repairs should be made at any time when the necessity for such works becomes apparent. The following officers are delegated with powers to accord administrative approval and the proposals should be submitted to them through proper channel:---

Serial No.	Nature of powers.	To whom delegated.	Extent.
1.	To convey administrative approval to proposals for works other than residential buildings under paragraph 5.9 of the Punjab Public works Department Code.	Inspector General of Police.	(i) For works of petty and annual repairs as well as original works or special repairs to the buildings in the charge of Police Department falling under the Major Head “29 – Police” and to the extent of Rs. 30000/- only. (ii) For works appertaining to Police lines and Police stations and miscellaneous buildings of the Police Department falling under the minor head “Original Works –Building- Police” of the major head “50-Civil Works” and to the extent of Rs. 25000/- only.
2.	To convey administrative approval to works for non-residential buildings.	Deputy Inspector General of Police	(i) For works of all petty and annual repairs as well as original works or special reapris to buildings in the charge of the Police Department falling under the minor head “Works” of the Major Head “29 – Police” and to the extent of Rs. 15000/- only.
3.	To convey administrative approval to estimates of capital expenditure on the construction or purchase of residences for Government servants.	Superintendent of Police, Principal, Police Training School and Assistant Superintendent of Police incharge Provincial Additional Police. Inspector-General of Police.	(ii) As in (ii) against serial No. 1 above and up to Rs.1,000/- only. (iii) For works described in (i) above to the extent of Rs. 300 only. To meet the requirements of the Police Department, and subject (i) to a limit of Rs.2,000/- for the total cost of the building and (ii) to the proviso that the rental value of the building calculated according to the Fundamental Rules 45-A and 45-B or any subsidiary Rules there-under shall not exceed to percent of the average emoluments of the class of tenant for whom the buildings is intended.
4.	To convey administrative approval to estimates of expenditure on works in connection with existing residential buildings.	Chief Engineer Public Works Department. Buildings and Roads Branch.	To meet the requirements of all the departments and subject (I) to a limit of Rs.2,000/- for the total cost of the building, and (ii) to the proviso that the rental value of the building calculated according to Fundamental Rules 45-A or any Subsidiary Rules there-under, shall not exceed 10 percent of the average emolunents of the class of tenant for whom the building is interded.
5.	To accord administrative approval to estimates of expenditure on works in connection with existing residential building.	Superintending Engineers, Public Works Department, Building and Roads Branch.	Up to a limit of Rs. 200 in each case irrespective of the capital cost of the building which includes the cost of sanitary, water supply and electrical installations provided that the rental value of the building calculated according to Fundamental Rule 45-a or Subsidiary Rules thereunder shall not exceed 10 per cent of the average emoluments of the class of Government servants for whom it isintended.

The money limits specified in these delegations relate to the entire estimated cost of a work including both original works and repairs, if any, and not merely to the cost of the portion relating only to original works.

(2) Proposal for administrative approval not covered by the delegation mentioned in the foregoing table shall be referred to the Provincial Government in the Home Department.

(3) An application for administrative approval for a building should either refer to a standard plan and estimate or be accompanied by a rough plan and approximate estimate (to be obtained from the Executive Engineer). A clear description of the work should be given and the application should also state the necessity for the work.

(4) When proposals are being prepared with a view to obtaining administrative sanction for building projects the position in regard to acquisition of the site shall be carefully studied. If the process of acquisition, whether compulsorily or by private negotiation, is likely to involue delay before possession can be obtained, the fact should be clearly stated in the proposals, so that the desirability may be considered of allotting funds for the acquisition in advance of those for included in the estimated cost.

3-8. Major works – (1) Proposals for new major works shall first be submitted unofficially through the proper channel for the general approval of the Inspector General. If approved, the Executive Engineer should be asked to prepare a rough plan and estimate. These shall than be submitted officially to the Inspector General for the administrative approval of Government.

(2) On receipt of administrative approval the works will be included in the register maintained for the purpose in the office of the Inspector General and detailed plans and estimates will be prepared by the Public Works Department.

3-9. Minor Works and special repairs in the execution of which professional skill is needed – Any minor works or special repairs in the execution of which expert supervision is needed should be carried out by the Public Works Department. In the execution of such works the following procedure shall be adopted – (vide paragraph 8.62 of the Public Works Department Manual of Orders):---

(a) The Superintendent of Police shall first of all submit a report on each proposed work to the Deputy Inspector General for his approval and enquiry as to the possibility or otherwise of funds being available in the near future. After the Deputy Inspector General has accorded his or submit rough plans and estimates. Requisitions on Executive Engineers to propare estimates and projects for which there is no reasonable possibility of funds being provided during the ensuing financial year should be avoided.

(b) The Superintendent of Police shall countersign the estimate in token of his approval and submit it with the plan to the Deputy Inspector General, who shall either return the project for emendation or, if he approves of it and the estimate is more than Rs. 5000, forward the plan and estimate, after countersigning the latter, to the Inspector General.

(c) The Inspector General, and, in cases where the estimate is for Rs. 1000 or less, the Deputy Inspector General may accord administrative approval and shall return the estimate to the Superintending Engineer for technical sanction and preparation of a detailed plan and estimate. The latter will be forwarded to the Executive Engineer by the Superintending Engineer, who will also ask the Deputy Inspector General to allot funds according to the provision of rule. 3.6.

(d) If the estimated cost is more than Rs. 10000/- the Inspector General shall act as in paragraph 2.7 of the Punjab Police works Department Code. He shall obtain the administrative approval of the Provincial government in the Home Department and the technical sanction of the competent authority in the Public Works Department, thereafter allotting funds from his Public works Department, allotment for minor works or special repairs as the case may be.

NOTE

Proposals for the construction of, or additions and alterations to, residential buildings will be submitted in the same manner as prescribed for major works or minor works and special repairs, as the case may be. All such projects will be carried out of the Public Works Department. The administrative approval shall be accorded as provided in rule 3-7(1).

3-10. List to be maintained – (1) Each Deputy Inspector General shall maintain the following lists in Form 3-10(1).

(a) List of administratively approved minor works and special repairs.

(b) List of administratively approved additions and alterations to existing residential buildings.

(2) The Inspector General maintains a list of administratively approved major works in From 3-10(2).

(3) Lists, in order of urgency, of minor works, special repairs, and additions and alterations to existing residential buildings, which it is proposed to undertake in the following year, shall be submitted by each Deputy Inspector General to the Inspector General by the 1^st August in each year. Superintendent of Police shall also report to the Deputy Inspector General the date of commencement of all works for which funds have been allotted to the Public works Department and the date when the completed work was accepted.

3-11. Communication of allotment of funds for minor works and special repairs to various officers – The authority allotting funds for specific minor works and special repairs, or conveying administrative approval to such works or repairs, shall communicate the sanction to the Accountant General, and the Secretary to Government, Public Works Department, as well as to the officers of the police department concerned.

3-12. Petty construction and repairs – An annual allotment for petty construction and annual repairs is included in the annual allotment statemest of police contingencies. This can be supplemented from time to time by appropriation from the reserve under the same head at the disposal of the Deputy Inspector General.

3-13. Power of the Superintendent, Deputy Inspector General and Inspector General to sanction estimates for petty and annual repairs, etc. – (1) The following gazetted police officers may sanction within the sum allotted under Rules 3-12, regular estimates for petty and annual repairs to police buildings and or original works and special repairs not exceeding at one time on any one buildings, or any one project, the amount specified opposite their designation:---

Rs.

Superintendent of Police. [8][ * * * * * ]. … 2,000

Deputy Inspector General, [9][Commandants, Punjab Reserve Police and Police Training College, Sihals.} … 5,000

Inspector General. … 10,000

(2) This authority extends to both residential and non-residential buildings, but does not extend to,---

(i) The execution of words whether skilled civil engineering supervision required.

NOTE

Such supervision is not considered necessary in the case of simple works which can normally be entrusted to skilled artisans employed by the Police Department.

(i) The construction of buildings for head quarter offices.

(ii) The construction of works in connection with residential buildings for which capital and revenue accounts are maintained (e. g, gazetted officer’s houses) and all new residential buildings.

(iii) The construction of such works as the Finance Department may call upon the Public Works Department to execute.

NOTE

(1) Before works under this order are executed the administrative approval of the competent authority must be obtained.

(2) An up-to-date record of expenditure against sanctioned estimates shall also be maintained.

3-14. Payments on account of petty construction and repairs – (1) When petty construction or repairs are carried out through a contractor, detailed estimates and, where necessary plans shall be insisted upon. Portions of the total sum sanctioned for the work may be advanced on receipt vouchers (from 10-33 (1)) obtained from the contractor, but no second advance shall be given until the Superintendent is satisfied that reasonable progress has been mad with the work, and final payment shall not be made until the work has been thoroughly checked by a gazetted officer or inspector. Such officer shall satisfy himself that the work has been completed in every respect as to quality and quantity of materials and the extent of the work, according to the estimate.

(2) When money is allotted to police officers for carrying out work under their own supervision, advance payments up to the full sanctioned sum may be similarly made, on the receipt of form 10-33(1) of the police officer concerned, acting in the capacity of contractor, but for purposes of departmental check a detailed account in Form 3-14 (2) of actual expenditure on labour and materials shall be submitted. The work shall be thoroughly checked at the ealiest opportunity by a gazetted officer or inspector with this detailed account, and such officer shall satisfy himself that thework has been executed and the money actually disbursed in accordance therewith.

3-15. Rents treated as police contingent charges – The rent of any building or land hired for public purposes shall be paid under the authority of the Inspector-General. A certificate from the Executive Engineer, as required by clause 15(a) of Appendix 5 of the Civil Account Code, shall be attached to the contingent bill containing the first charge in each year. Buildings rented as residential quarters shall be placed in charge of the Public Works Department and their rent shall be met from the Public Works Department budget, vide, paragraph 484 of the Public Works Department Account Code.

3-16. Payment of rent to other departments – The police department shall not pay rent to another department of Government for land or building, except the commercial departments as mentioned in paragraph 1(B) of Appendix 6, Civil Account Code.

3-17. Supplementary certificate to be signed by officers on assumption of office regarding rent of residential buildings – All officers occupying residential buildings leased by Government should satisfy themselves that the buildings have been brought on the books of the Executive Engineers concerned, who are responsible for recovering the rent from the occupants and paying it to the land-lord and also for letting such buildings to new occupants. When it becomes necessary to negotiate for, and to draft new leases in respect of, residential buildings, the Executive Engineer should invariably be consulted, as he will be responsible for seeing that the lease is properly signed and duly registered.

In cases where a building leased or rented by Government for the residence of a police officer is used partly as an office and partly as a residence, or Vice Versa, the full rent shall be paid by the Executive Engineer and charged to the minor head “Repairs”. The rent of the portion used as an officer shall be adjusted by book transfer by credit to Revenue and debit to the contingent grant of the Police Department.

When an officer takes over charge of an office, entitling him to occupy a residential building leased or owned by Government, he should, apart from the usual charge certificate on assumption of office, sign a supplementary certificate starting that he becomes responsible for the rent of a particular building from a given date. There relieved officer should state similarly that his responsibility for the rent has ceased. A copy of this certificate should be sent to the Executive Engineer as well as to the officers to whom copies of the charge certificate are sent. If an office does not carry with in any responsibility for the rent of a building the supplementary certificate will be blank and will be signed with a line drawn across it. In cases where the relieving officer has not to occupy the building, the responsibility of the relieved officer for rent will not cease until he has furnished the above certificate and has handed over the key to the Executive Engineer concerned.

3-18. Other accommodation for office – (1) When, in consequence of no suitable public building being available, a police officer provides accommodation for his office in his private residence, that proportion of the rent which is assessed by the Executive Engineer as being the rent of the accommodation occupied as an office may be claimed from Government.

(2) When a Superintendent of Police allots accommodation (other than a mere open varandah) in his residence as a waiting room for visitors on official business, the Inspector-General may, if satisfied of the suitability of such accommodation, sanction the payment by Government of the rent of the waiting room and the rent of the room in which visitors are received. The assessment of the portion of the rent to be paid by Government and its payment to the land-lord will be arranged by the Executive Engineer.

[10][3-19. Provision of married quarters – Government is under no obligation to provide free accommodation to Police Officers of any rank. If Government accommodation is Provided their families, rent will be charged at the rate prescribed by Government from time to time. The accommodation in barracks shall be treated as duty accommodation and no rent shall be charged be for it].

¹[3-20 and 3-21] Omitted.

3-22. Disposal of claims for family quarters or house rent allowance – In determining the priority of claim for family quarters or for the grant of house rent allowance, the Superintendent of Police shall be guided by the following consideration in the order given below:---

(a) The length of service of the applicant;

(b) the general conduct of the applicant;

(c) the permanency and nature of his duty at headquarters;

(d) the number of members of his family (wife, sons and daughters only);

Provided that no allowance shall be granted unless,---

(i) the house is within reasonable distance of the applicant’s place of duty;

(ii) a superior officer, not below the rank of sub-inspector, certifies monthly that the wife (and family, if any) of the recipient of the allowance is residing with him, and that no official quarters are availabale.

¹[3-23] Omitted.

3-24. Rules regarding installation of electricity in police buildings – (1) All proposals for the installation of electric lights and fans in non-residential buildings shall be submitted, accompanied by a rough plan showing where the lights and fans are to be installed and a rough estimate or the cost involved, to the Deputy Inspector-General who will accord administrative approval if the cost involved does not exceed Rs.5,000/-, otherwise he will forwarded the proposal to the Inspector-General for administrative approval. When the proposal has been approved, the Electrical Engineer to Government shall be asked to prepare detailed plans and estimates with a view to the allotment of funds.

(2) Proposals for the installation of electric lights and fans in residential buildings shall also be submitted, accompanied by a rough plan showing where the lights and fans are to be installed and a rough estimate of the cost involved, to the Deputy Inspector-General who will obtain the administrative approval or the Electric Engineer to Government if the cost involved does not exceed Rs.100; otherwise he will forwarded the proposal to the Inspector General for obtaining the administrative approval of the Provincial Government in the Public Works Department.

Electric installation shall not ordinarily be provided in quarters, whether married or single, of assistant sub-inspectors and head constables, or in married quarters of constables.

[11][3-25] Omitted

3-26. Police Rest – houses – (1) When police rest-houses are not being occupied by officers of the department, they may be used by gazetted officers of any other department, and by a District Engineer, whose duties require them to visit the localities in which such rest-houses are situated on the understanding that an officer of the Police Department has a prior claim to the accommodation available. The occupation of police rest-houses extends only to an officer and his wife and not to their family or members of their party without the written permission of the Superintendent of Police concerned, and then only on the understanding stated above. ¹[Besides charges for Electricity etc., rent per-room shall be charged as Rs. 30 per diem].

(2) A list of the furniture and other articles, supplied for the use of the buildings, shall be hung in every police buildings, and shall be countersigned by the Superintendent.

3-27. For rules regarding the occupation of Public works Department rest houses see Punjab Public Works Department, Buildings and Roads Branch Manual of Orders, Chapter 9.

3-28. Register of police lands – A register in form 3.28 shall be maintained by each Superintendent of all land which is Government property occupied by the police, showing the exact area of each plot so occupied. The register should give the exact measurement and boundaries, and, in the case of rural lands, the khasra numbers. Officers in immediate charge of the properties in question are required to check periodically the entries in the register, and to report atonce any instances is which encroachments have been made.

NOTE

In accordance with the rules of the Public Works Department at title deeds of houses or lands purchased for public works purposes are deposited with the Deputy Commissioners of the district in which such lands or buildings are situated.

1[3-29] Omitted

3-30. Boundries to be demarcated – The boundaries of all police lands shall be carefully demarcated, as funds may permit, by permanent masonry marks or walls, and, until such marks or walls can be created, by small trenches and hedges. All such lands shall be recorded in the nazul register in English with a note that they are in the occupation of the police.

3-31. Sale of produce, etc., from police lands – Punjab Government Consolidated Circular No. 6 requires that the value of the produce of lands in the occupation of Government departments should be realized for the benefit of Government and credited to the treasury as police land fund revenue. The object in view is not that supervising and executive police officers should occupy themselves in the attempt to farm land at a profit, but that all natural products, such as loppings of trees, grass and fruit should be disposed of for the benefit of Government and should not be misappropriated.

The police department requires land for the housing, training and recreation of the force and for the pitching of temporary camps in the vicinity of police buildings. In addition to space for parades and the pitching of camps of where necessary it is desirable to occupy sufficient ground in the vicinity rural police stations to permit of a small garden being kept up, in which vegetables and the like may be grown by the staff for the their own consumption. A total area of approximately two acres is sufficient for all these requirements, and land in excess of this amount should not normally be acquired. Where land is held by the police in excess of requirement, the fact should be brought to the notice of the Inspector-General.

3-32. Cleanliness and keeping of animals in police buildings and quarters – (1) Police buildings and quarters shall be kept perfectly clean, and the furniture and other property in them shall be arranged in an orderly way. The ground in the vicinity of police buildings shall be kept clean and free from objectionable matter.

(2). Except in pounds and stables, horses and other animals shall not be kept inside police buildings, of enclosures, or in objectionable proximity to them.

(3). Police officers residing in police buildings or quarters shall not keep any buffaloes, cows or other animals without the sanction of the Superintendent of Police, which shall be granted only when proper accommodation exists for such animals to which they must be confined. In no case shall permission be granted to erect accommodation for animals. Animals must be removed form police land and from near police buildings if the owners desire to take from the stables, or other accommodation, in which they are kept. Police officers permitted to keep animas shall pay for any damage caused by such animals to Government property. (For cleanliness or damage to Government family quarters see rule 14-57).

FORM No. 3-10 (1)

(a) LIST OF ADMINISTRATIVELY APPROVED MINOR WORKS AND SPECIAL REPAIRS OF THE ___________________RANGE FOR WHICH FUNDS ARE REQUIRED IN THE NEXT TWO YEARS.

(b) ADDTIONS AND ALTERATIONS TOEXISTING RESIDENTIAL BUILDINGS.

1	2	3	4	5	6	7	8
Serial No.	Description of work C	Civil district	Locality or Town	Number. & date of letter according administrative approval	Number. & date of letter according technical sanction	Amount of sanctioned estimate, or in cases of works not technically sanctioned cost of work.	Remarks

(To be drawn by hand. Offices should draw out the “peshani” to allow columns to be of correct proportions.)

FORM No. 3-10 (2)

LIST OF ADMINISTRATIVELY APPROVED MAJOR WORKS OF THE POLICE DEPARTMENT FOR WHICH FUNDS ARE REQUIRED IN THE NEXT TWO YEARS.

Serial No.	Description of work	Civil District	Locality or town	Administrative approval accorded in Punjab Government letter		Amount for which administrative approval has been given	Technical sanction accorded by Punjab Government, Public Works Department, letter		Amount of sanctioned estimate	Remarks
				No.	Date		No.	Date
						Rs.			Rs.

(To be drawn by hand. Offices should draw out the “peshani” to allow columns to be of correct proportions.)

FORM No. 3-14 (2)

PART I

Account of Reparis of police building (name) ………………………………

Column 1 – Date.

2 – No. and description of material purchased.

3 – Rate.

4 – Cost of material purchased.

5 – Total (coulumns 4 and 5).

6 – Remarks (Here state number of vouchers attached)

PART II

Abstract showing the presence of daily labourers in connection with the repairs to police buildings (name) ……………………………………………….

1	2	3	4	5							6
				Dates of the month of 19 .
Serial No.	Name of labourer	Kind of work	Daily rate.	1st	2nd	3rd	4th	5th	6th	And so on.	Remarks
			Rs. a. p.

FORM No. 3-20

Register of applications for family quarters or house rent in lieu thereof.

Police Department District.

1	2	3	4	5	6	7	8
Serial No.	Date of application	Name and rank of applicant	Date of appointment in Police service	Applicant’s home residence	Detail of applicant’s family for whom accommodation required	Nature of duty at headquarters	Final orders of Superintendent of Police.

FORM No. 3-28

register of land belonging to government in the occupation of the police.

Column 1 – Locality.

2 – Area.

3 – Boundaries.

4 – Whether marked by boundary pillars.

5 – Information is columns 2 and 3 whence obtained.

(This register to be prepared by hand)

CHAPTER–Iv Clothing

4-1. Specification of uniform – [12][Uniform for officers of the Police. For the purpose of uniform the Police Service of Pakistan (Uniform) Rules, 1952, and for the purpose of Decoration and Medal Schedule to the Decoration Act, 1975 (Act XLIII of 1975) shall apply].

4-2. Muster patterns – (1) Muster patterns of all material and articles of clothing prescribed for enrolled police officers will be supplied by the Inspector - General, at the time of approval of such patterns, to ¹[“Each Superintendent of Police, commandants Police Training College Sihala and Punjab Reserve Police and Incharge Police Recruits Training Centers]. A label bearing the name of the article and a reference to the order sanctioning its issue shall be firmly attached by the seal of the Central Police office to each pattern so issued. Similar sealed muster patterns will be supplied by the Inspector - General to firms for each article which they are authorized to supply.

Deputy Inspector - General shall inspect sealed patterns and satisfy themselves that they are of the latest issue and that obsolete patterns have been destroyed or sold.

(2) No changes shall be made in the pattern or material of any article of uniform prescribed for police officers except under the orders of the Inspector - General.

4-3. Modifications permitted in regulation uniform – Detailed instructions regarding the wearing of uniform by gazetted officers and the modifications in the standard kit, which are authorized by the Provincial Government, are contained in Appendix 4-3. Police officers are not permitted to wear as uniform any article of clothing, which is not authorized in this chapter and its appendices, but, subject to this proviso, the dress worn on different occasions may be varied by the order of the Superintendent of Police, within the limits prescribed in rule 4-4.

4-4. Uniform to be worn on all duties – (1) Police officers of all ranks shall wear uniform on all parades and on all duties of a ceremonial nature or which involve the exercise of their powers as police officers; provided that this rule shall not apply to police officers specifically deputed on plain cloths duty. The wearing at any time of a mixture of uniform and plain clothes, or of unauthorized various of uniform, is absolutely prohibited.

(2) The nature of uniform to be worn on duty shall be regulated by the order of the Superintendent of Police according to climatic conditions and the nature of the duty, subject to the rules in this chapter and its appendices, and provided that all men parading or proceeding on duty together shall be clothed alike. Deputy Inspectors-General shall require that the spirit of these orders be observed, but should not otherwise limit the discretion of Superintendent.

(3) These orders apply strictly to police officers exercising their legal powers in rural areas. The protection of section 353, Pakistan Penal Code, shall not ordinarily be afforded to any police officer who may be assaulted, unless the Superintendent of Police is satisfied that such officer was at the time properly dressed in an, authorized uniform and equipment. For all duties performed in the public view police officers of all ranks shall be so turned out that there can be no possibility of mistake as to their being police officers. For such duties through the comfort of officers and men in climatic and other circumstances must be considered, smartness shall not sacrificed.

(4) Officers and men appearing in Courts of law as prosecutors, witnesses orderlies or escorts, and clerks on duty at city, cantonment or civil lines police stations, shall wear uniform. Other officers shall not ordinarily wear uniform on office duties.

(5) Police regulation uniform shall not be worn at fancy dress balls, nor shall such uniform be lent for use or worn by their owners in dramatic performances or other entertainments. There is, however, no objection to uniform of obsolete pattern being worn on such occasions.

4-5. Grant for the purchase of uniform, Saddlery and horses – The following grants fo the Purchase of uniform and of a horse and saddlery when an Officer is required to keep a horse, have been sanctioned by Government for Gazetted Officers of the Police Service of Pakistan and the Provincial Police Service.

Officers	Uniform	Horse and Saddlery
1. Police Service of Pakistan Officers directly recruited and promoted from the Provincial Service.	Rs. 15,000	Rs. 600 (When required to keep a horse)
2. Provincial Police Officers (Deputy Superintendent of Police)	Rs. 500	Ditto

(2) (i) An officer on appointment to the Police Service of Pakistan shall be entitled to receive an initial grant of Rs. 1,500/- and, if he applies for it loan of the same amount to enable the Officer to acquire the full kit. The loan will be recovered in 36 equal installments commencing from the month following the month in which it is drawn with an additional installment for recovery of interest.

(ii) At intervals of 3 years from the date of appointment or from the date on which the uniform is first maintained, whichever is later, a P.S.P. Officer shall be entitled to a renewal grant of Rs.300/- for summer uniform.

(iii) At intervals of 7 years from the date of appointment or from the date on which the uniform is first maintained, whichever is later, P.S.P. Officer shall be entitled to a renewal grant of Rs.250/- for winter uniform.

(3) The P.S.P. Officers who were in service on 23^rd August, 1965 would fall in the following three categories and would be paid renewal grant in the manner described below:---

(i) Those who had not at all drawn the old renewal grant of Rs.350/- before 23^rd August, 1965 as they had not completed 10 years service;

(ii) Those who had drawn the old renewal grant of Rs. 350/- more than three years before 23-08-1965 and;

(iii) Those who had drawn the old renewal grant of Rs. 350/- within three years before 23^rd August, 1965.

Officers of the first two categories may be paid the renewal grant (both summer and winter uniform) as on 23^rd August, 1965. This means that the grant made after 23^rd August, 1965 should be deemed to have been made on 23-08-1965 for the purpose of counting subsequent spells of 3 and 7 years. The Summer uniform grant of Rs. 600/- should be repeated every three years and the winter uniform grant of Rs. 1,500/- should be repeated every seven years counting from 23^rd August, 1965. Officers of the theirs category should be paid the renewal grant in the manner described as under:---

(a) In lieu of the summer uniform grant of Rs. 600/- they should be paid Rs. 250/- on the date on which they completed three years since they draw the old renewal grant of Rs. 350/-. Thereafter they should be paid grant of Rs. 300/- at intervals of three years.

(b) The winter uniform grant of Rs. 1,500/- should be paid to them as on 23^rd August, 1965 and repeated every 7 years counting from that date.

(4) (i) An Officer on appointment to the Provincial Police Service of West Pakistan shall be entitled to received an initial grant of Rs. 500/- and, if he applies for it, a loan of grant the same amount to enable the Officer to acquire the full kit. The loan will be repaid by him in 36 equal in almost commencing from the month following the month in which it is drawn with an additional installment for recovery of interest.

(ii) At intervals of three and seven years, a Provincial Police Officer shall be entitled to a grant of Rs. 200/- and Rs. 350/- for renewal of summer winter uniforms respectively. The period of 3 years and 7 years will be calculated from the date on which the first grant was drawn before 9-4-66.

(5) The Provincial Police Officers in service on 9^th April 1966 would be paid renewal grants in the manner described below:---

The period of 3 years (for summer uniform and 7 years (for winter uniform) will counted from the date on which the last grant of Rs. 200/- under the old rule was drawn and if such a date falls before 9^th April, 1966, the grant will be payable on 9^th April, 1966 and not at any earlier date.

Note – The enhanced initial outfit grant and grant for the periodical renewal of uniform in respect of the Provincial Police Service Officer takes effect from 9^th April, 1966, without retrospective effect.

(6) The grant to both Police Service of Pakistan and Provincial Police Service Officers for horse and saddlery is renewable at intervals of seven years. Provided that no Officer who is due to retire within next five years or who holds administrative post for which maintenance of a horse is not essential, is eligible to receive a grant for the purchase of a horse and saddlery.

(7) It is discretionary with the Provincial Government to with old the grant for the horse and saddlery and also the grant for uniform from any officer who is due to retire within next five and two years respectively.

Note 1 – Before a Police Officer is allowed to draw an allowance for the renewal of his uniform a certificate to the effect that his uniform and equipment have been maintained in good order and condition, shall be furnished to one Audit Office concerned by his immediate Controlling Officer for purposes of audit. In the case of Superintendent of Police, the certificate shall normally be supplied by a Deputy Inspector - General of Police and in the case of a Deputy Superintendent by the Superintendent of Police Incharge of the District Unit which he is serving.

Note 2 – The renewal of the uniform grant to an Officer promoted from the Provincial Police Service to the Police Service of Pakistan shall be payable at the rate admissible to Police Service of Pakistan Officer and from the date when the renewal grant originally fell due, as if the Officer in question had not been so promoted.

(8) Every application for renewal of the grant of account of horse and saddlery must be accompanied by a certificate stating that a charger is being maintained and has ordinarily been maintained for a total period of seven years from the date the charger was first maintained.

Note 1 – In application for the renewal for uniform and horse and saddlery grants, the date should be one from which uniform and horse was first maintained.

Note 2 – In reckoning the period of seven years for the renewal of the grant for the purchase of a horse the word ordinarily used in Rule 4-5(8) should be taken to cover period of leave during which a horse has not been maintained.

1 Khaki Pagri.

1 Khaki Fringe

1 Khaki Kullah.

2 White vests.

1 Pair of white canvas shoes. For Teargas Squad.

1 Durree.

1 Mosquito Net.

1 Haver Saeck.

1 Water Bottle.

1 Pair of shirts.

The extra beret, shit and pair of slacks shall be withdrawn on a man’s transfer from the reserve for issue to his relief. The shirt and pair of slacks if found unserviceable at the time of their surrender shall be sold as old stores. In the case of a man posted in the tear gas smoke squad the two most serviceable of their three issues of shirts and slacks, which a man will possess while in the squad, shall remain on his transfer from the squad as part of his full kit, the least serviceable issue being without to be sold as old stores.

(b) The upper subordinates posted to reserves shall be issued with one extra beret one gray cotton shirt and one pair of Khaki drill slacks provided that they served in such posts for a period of at least four months in any one financial year.

(2) I extra clothing authorised by this may be maintained in districts on aescal sufficient for the 1^st and 2^nd reserves.

(3) Every directly appointed probationary upper subordinate shall be supplied at the Police Training College with full uniform every article of which shall be inspected by the Commandant or a gazetted officer. He will also be supplied with the articles mentioned in para 4(a) below.

(4) (a) All upper and lower subordinated deputed from districts to the Police Training College shall take with them their full uniform and the following articles will be issued to them in their districts at government expense.

Khaki safa Mazri shirts (in P. R. Khaki) Bush Shirts (for U/s) Khaki Pattis (for H.Cs and U/s) Thik knitted vests Safa fringe Cotton vests (white Half patti (Cotton and footless woolen) Khaki shirts Kullah Breeches (to H.Cs deputed annually to the P.T.C for Intermediate Class). (To directly appointed pprobationary u/s) White Canvas Shoes. Cotton Stockings Beret Grey Cotton shirts

1 2 2 1 1 (Winter Season only) 1 2 1 Pair 2 1 2 Pairs 1 Pair 1 Pair 1 2

(b) In the case of students of the drill instructors class detained temporarily at the Police Training College as Assistant Drill Instructors (on district strength) a second issue of any of all the extra articles mentioned in clause (a) above, shall be made by superintendents of Police at the request of the Commandant, Police Training College, irrespective of the normal periods of wear prescribed by Police Rule 4-11 (1).

(c) The under mentioned extra articles of uniform will be issued additional to normal kit to Head Constables on the drill staff of the Police Training College and to all lower subordinates employed in the drill staff at Recruits Training Centres:---

Puttis Wollen (to the Assistant Riding Master) Khaki Kullah Physical Training Vest (Thin) Physical Training Vest (Thick) Socks Belt Waist Black (Leather Chevrons Beret

1 1 1 1 2 Pairs 1 1 Pair 1

Officers	Uniform	Horse and Saddlery
Silver buckle Whistle with lanyard Shoulder Badge (Police) Shalwar blue flat *Peak Cap with Badge Dopata light blue 2 yards *Cross Belt * Leather belt number plate *Cap blue China Style with badge Shoulder Badge (Mohafiz) Name Plate for U. S.	1 1 2 2 1 2 1 1 1 1 1	To be replaced in accordance with P.R. 4-6(1(b) 1 Year 2 Years 1 Year 10 Years 10 Years 1 Year

4-6. Free issue of articles of uniform and equipment to upper subordinates – (1) Upper subordinates of first appointment, or first promotion to that status except office Superintendent / Head Clerk, Head Constable promoted to officiate as Assistant Sub-Inspector shall be provided at the expense of the clothing and equipment funds with a free issue of uniform and equipment at the following scale:---

(a) Initial issue of two khaki coats, two bush shirts, two shorts and one of every standard article of clothing and equipment as prescribed in Part IV of Appendix 4-1. Other option articles of uniform authorised by rule 4-3 may also be supplied. [13][Provided that initial annual expenditure per head for an upper subordinate shall not exceed Rs. 1,490.95 and recurring expenditure for upper subordinate per annum shall not exceed Rs. 275.49 paisa.]

A register in form 4-6(1) (a) shall be maintained by the Officer Superintended Head Clerk to provide a proper check on expenditure on this account. Before the renewal or issue of articles of clothing and equipment is sanctioned, he shall certify that the total annual expenditure does not exceed an average Expenditure given above.

Proceeding sub-inspectors shall be issued with gaiters and a pair of beeches but will be issued with 3 pair of Khaki drill slacks instead as initial issue.

(b) Free replacement shall be allowed according to the periods prescribed in Rule 4-11. [14][* * * *] Clothing and equipment for which no period is fixed shall be free only on being certified by a survey committee to have been lost or rendered unserviceable by fair wear and tear or under circumstances involving no neglect on the part of the officer concerned.

(c) Uniform for Upper Subordinates shall be issued by the Lines Tailor and carefully fitted, but officers may be permitted to draw material of the prescribed pattern from Store on payment and have it made up privately for supplementary articles or replementary articles or replacements of uniform provided at their own expense. The cost in such cases shall be recovered in instalments.

(d) The following articles of uniform have been prescribed for issue to the Lady Inspector, Government Railway Police, Punjab:---

[15][ The following articles of uniform have been prescribed for issue to the Lady Police (Upper and Lower subordinates):---

Serial No.	Particular of articles to be issued	Quantity	Duration of Year
1 2 3 4 5 6 7 8 9 10	Jacket, Flanne … … … … … … … Tie blue … … … … … … … Shits Blue flat Coller (Coller attached) … … … Filed Service Cap … … … … … … Shoes Black (Regulation) … … … … … Socking blue (Cotton) … … … … … … Socking blue (Woolen) … … … … … Gloves Woolen … … … … … … Cardigan Jacket … … … … … … Great Coat … … … … … … …	1 1 2 1 2 2 pairs 2 pairs 1 1 1	2 years 1 year 1 year 4 years 1 year 1 year 1 year 1 year 3 years 8 years ]

Upper subordinates posted to Murree shall in the cold weather wear khaki serge coats and breeches. The pattern shall be exactly the same as the khaki drill uniform. The serge uniform will be issued in addition to the khaki uniform. When an officer is transferred from this Hill Station he will leave his serge uniform behind to be used by other officers transferred to the district as the case may be.

(e) Head Constables promoted to officiate as Assistant Sub-Inspectors shall deposit in the Police Lines the uniform issued to them as Head constables. It shall be retained for re-issue to them if they are reverted. Officiating Assistant Sub-Inspectors of Police shall be provided at the expense of clothing and equipment funds with the articles of uniform mentioned hereafter:---

1 Great Coat 2 Khaki Tunics 1 Khaki Safa 1 Khaki Kullaha 1 Khaki Safa Fringe 1 Khaki Bush Shirts

1 Pair stockings 1 Belt 1 Pair Boots 1 Set shoulder badges 1 Set buttons 1 Pair breeches

On substantive promotion Assistant Sub-Inspectors shall receive the balance of the uniform admissible to them and the uniforms issued by them as Head Constables shall be issued to other Lower Subordinates. If reverted to the rank of Head Constable the uniform issued to them while officiating as Assistant Sub-Inspectors shall be returned to store. They shall then receive a re-issue of Head Constables uniform.

(2) A check list in form 4-6(2) shall be maintained for each upper subordinate showing the issue or replacements of clothing and equipment which have been made to him and the dates on which each article was issued. Each entry will be attested by a gazetted officer. The check list shall be attached to the officer’s Character Roll.

(3) All articles of uniform or equipment issued to upper subordinates are the property of Government and shall be surrendered on reversion or reduction to the rank of lower subordinate, dismissal or retirement. In the case of upper subordinates, who are specially permitted by the Inspector - General to wear uniform on ceremonial occasions after retirement, Superintendents of Police are empowered to permit them to retain one suit of khaki uniform complete with pagri, beret cap, etc., but without great coat.

4-6 (A). clothing Allowance for the staff of the Special Branch and Crime Branch – Upper and Lower subordinates on the staff of the Special Branch and Crime Branch are not provided with free annual issue of uniform but received the following Cash Payments form the clothing fund to enable them to make-up their own clothing:---

Inspector, Sub-Inspectors and Assistant Sub-Inspectors … … Head Constables and Constables … … … … …

Rs. 275.49 per annum. 267.57 per annum.

[16][4-7. Recruits Kit – Each recurit on enrolement shall be supplied with the following articles of clothing:---

1 Great Coat 1 Cardigan Jacket 2 Pair Khaki Drill Shirts 3 White Vests 1 Pair white canvas shoes 1 Pair of khaki knicker bockers 1 Pair of half putties (Cotton) and footless hoes (Woolen) 1 Kit bag 2 Beret caps with badge 2 khaki slacks 2 Socks (Woolen) 1 Flannel shirt 1 Jersy woolen 1 Mosquito net

1 Leather belt 1 Pair boot ankle 1 Pair chapple black 1 Whistle with Leather strap 1 Polo Stick 1 Pair shoulder Badge (Police) 1 Number Plate 1 Insignia Punjab Police (Mohafiz) 1 Laminated Identity card with photograph 2 Pairs of socks to each recruit on enlistment followed by a further issue of two pairs on the termination of recruits course. 1 Pair of socks at the end of every subsequent six months.

Recruit undergoing training at the Recruits Training at the Recruits Training Centres, shall be provided following extra articles:---

1 Canvas 2 Cotton vest white 3 Khaki Shirt 4 Shirt Mazri 5 Khaki Slacks 6 Beret Cap 7 Half Hose 8 Putti blue cotton 9 Durree

2 Pairs. 3 2 2 1 1 1 1 1

[17][ the great coat shoes and Beret cap shall be issued from the full kit mentioned hereafter. A sufficient number of the remaining articles shall be maintained in each district for the use of recruits, being replenished, as far as possible, from clothing surrendered as time expired, or otherwise surplus, provided it is in throughly good condition.]

4-8. Full kit of lower subordinates – The full kit to be issued to each lower subordinate on joining the ranks and to be maintained by him thereafter shall consist of the following articles:---

1 Cardigan Jacket. 1 Great Coat 3 Safa 3 Khaki Knickor Bockers. (Breeches for mounted police) 2 Shoulder badges. 2 Mazri shirts 2 Safa Fringes 1 Pair of socks 1 Blue overall for Armourers and Assistant Armourers 2 Safa Bandas 2 Red Kullah. 1 Kit bag 1 Shirt 1 Khaki Slack 2 Cotton Vests 1 Pair canvas shoes 1 Rain Coat 1 Gold Kullah 2 White Shalwars 2 Blue Pugrees (In PR White) 1 Pair Black shoes 1 Achkan white drill in summer 1 Achkan Surge blue in winter 1 Traffic Police insignia 1 Peak Cap 3 Shirts white Irish Lylon 3 Blue slacks Panama 1 Jersy blue 1 Belt leather with metal plate 1 Name plate black with name in white words 1 Tunic White drill

2 Kamarbands (Mounted Police only) 2 Pairs of half Pattis (Cotton) and footless horse (Woolen). 2 Khaki shirts 1 Pair of boots ankle in the 1 pair of chaplies black in the case of all Constables and un-mounted Head Constables and 2 Pairs of ankle boots black in the case of Mounted Head Constables and Constables. Extra for men employed on Drill staff For gunmen deputed for the protection of Governor of Punjab. For men employed on traffic duties in districts and on highways.

Woolen gloves for each lower subordinate posted at hill stations in the hilly parts Rawalpindi district for wear in the winter.

One waterproof coat for much lower subordinate posted at hill stations and in the hilly parts of Rawalpindi district and those employed on traffic duty in the districts where a regular traffic staff is sanctioned].

4-9. Clothing to be shown at kit inspections – (1) Lower subordinates shall lay out their kits and one suit of plain clothes as kit inspections according to the approved diagram issued on the authority of the Inspector - General. The plain-clothes shown deed not be of standard patter, but shall include a pagri and shall be suitable for walking out dress.

(2) A kit inspection diagram shall be supplied to every police station, post, standing guard and barrack in each district.

[18][4^.10. Issue and wearing of chevrons and badges – (1) Chevrons are authorized as follows:---

(a) Head Constables on passing the Intermediate Courses stripes and a five-pointed star.

(b) Probationary and confirmed Head Constables 3 stripe.

(c) Officiating Head Constables 2 stripes.

(d) Constables on list (c) and CII-I stripe, to be worn on both sleeves midway between the elbow and shoulder point towards the elbow.

(2) Badges of the St. John’s Ambulance Association shall be worn by those entitled to wear them midway between the elbow and the shoulder on the right sleeve Head Constable shall wear such badges immediately above the chevrons.

(3) Marksman’s badges shall be worn on the left sleeves above the point of the cuff.

(4) Chevrons and badges shall be issued as required at the expense of the clothing fund].

(a) In sub-rule (1), for the existing table and footnote, the following shall be substitute.

Article	Period
Cardigan Jecket … … … … … … … Khaki drill knicker bookers or-cord breeches for mounted police … Kullah (Red) … … … … … … … … Safa (Blue … … … … … … … … Safa Bands and fringes … … … … … … Kamarbands (for mounted men only) … … … … Great Coat … … … … … … … …	3 years 2/1/2/years 2 years 3 years 2 years 2 years 6 months
Article Chaplies … … … … … … … … Boots (ankle) … … … … … … … … Mazri Shirts (In P.R. Khaki) … … … … … … Pattis (for mounted police) … … … … … … Half Puttis (cotton) … … … … … … … Footless hose (Woolen) … … … … … … 1 Blue overall … … … … … … … … White Canvas Shoes … … … … … … … Gold Kullah … … … … … … … … White Shalwar … … … … … … … … Pair of Black Shoes … … … … … … … Rain Coat … … … … … … … … Woolen Gloves … … … … … … … Khaki Drill Slacks … … … … … … … Socks … … … … … … … … … Waterproof Coat … … … … … … … Achkan … … … … … … … … Cloth belt … … … … … … … … Beret … … … … … … … … … Jersy … … … … … … … … … White Pagri … … … … … … … … Shalwar … … … … … … … … Gray Flennel Shirt … … … … … … … Gray Cotton Shirt … … … … … … … Khaki Serge Slack … … … … … … … Khaki Drill Slack … … … … … … … Woolen Socks … … … … … … … … Thick Knitted Vest … … … … … … …	Period 1 year 3 years 1 year 3 years 3 years 1 year 1 year 6 months 1 year 1 year 2 years When rendered unserviceable 1 years 1^1/2 years 6 months 5 years 2 years 1 year 1 year 3 years 1 year 1 year 2 years 1 year 4 years 1 year 6 months 6 months

Note – Laces supplied with black boots may be renewed after six months it replacement is certified as necessary by a competent authority.

(2) If any article of clothing mentioned in the statement in the statement above is held, after formal enquiry, to have been rendered unserviceable within the prescribed period through ordinary wear and tear and not through unfair usage, it shall be replaced at the expense of the clothing fund under the orders of Deputy Inspector General.

(3) Of the three issues of khaki kurtas and knicker-bockers, required by rule 4.8 to form part of a full kit, one shall be kept for wear as full dress when ordered : the other two shall be in wear for ordinary duties, to permit of each being washed as required. One twill shirt and one pair shorts shall be issued new every year, the second issue, prescribed by rule 4.8 and required to be shown as kit inspection, being that of the previous year.

(4) Efforts should be made to make all renewal issues of articles of Clothing and Equipment due in any one year at one time, at least t o men stationed as places other than district headquarters. This will present no difficulty in cases in which duration periods are fixed in terms of whole years. [19][ * * * ].

[20][4^.12. (1) (a)Men posted to the 1^st and 2^nd armed reserved and teargas smoke squad be issued with the following articles in addition to those contained in their full kits:---

1 Khaki Pagri ….

1 Khaki fringe ….

1 Khaki Kullah ….

1 White Veats ….

2 Pair of white canvas shoes …. For 1^st and 2^nd Armed Reserve.

1 Durree ….

1 Mosquito net. ….

1 Haversack. ….

1 Water bottle. ….

1 Pair of canvas gaiters. ….

1 Beret. ….

1 Grey Cotton shirt ….

1 K. D. Slack. ….

Note 3 – Police Service of Pakistan Officers in an administrative post is entitled to count any such period forwards the renewal grant for horse and saddlery, provided that he eventually reverts and is no confirmed in the administrative post, and provided also that he maintains a horse during the officiating period.

(9) Grant for the Purchase of uniform and saddlery will be sanctioned to Deputy Superintendents on as substantive promotion or on acting promotion in long term vacancies where there is no likelihood of reversion of the Officer concerned, provided that in case of reversion the Official concerned will be liable to refund proportionate case of uniform for the unexpired period of its life which is 3 years for summer uniform and 7 years for winter uniform.

(10) An officer of the Provincial Police Service on promotion to the Police Service of Pakistan shall be entitled to the difference between Rs.1,500/- and the amount already drawn for the purchase of uniform.

(11) In every case in which a grant is given the office receiving the grant shall furnish the Audit Officer concerned with a certificate to the effect that the full amount received has been spent in cases where the grants are not fully utilized the saving effected should be at once refunded to Government.

4-13. Issue of Haversacks – [The Superintendent of Police shall keep in pool four haversacks in each Police Station and twenty-four per Police Line. Whenever a man goes on duty he shall use the haversack and when he returns be shall deposit it back].

4-15. Statement showing the issue of clothing – A statement shall be prepared annually and hung up in the office of the Superintendent showing the issue of clothing made during the two previous years and proposed during the ensuing three years.

4-16. Receipts for articles issued – An account of clothing shall be kept in a personal ledger account in form 4.16 Sufficient pages will be allotted to each man for a period of 8 years, and all issues of articles of clothing shall be entered as made. Separate receipts shall be obtained for issues to men posted away from Headquarters in form No. 4-16 and necessary entries shall be made in the ledger on their receipt. This will enable the date of the previous issue of any article to any particular man to be readily ascertained. These folios will be maintained for sixteen years.

[21][4^.17. Issue of extra uniform to drivers – Orderlies employed by Officers as motor drivers may be issued with the following extra articles of clothing which may be replaced after the expiry of the duration periods prescribed in rule 4-11:

Serial No.	Particular of articles to be issued	Quantity
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)	Shirts Khaki Twill Shirts Khaki Drill Putties cotton Safa Khaki Malmal Kullah Khaki Fringes Khaki Boots A pron for motor cleaning (blue) Slacks Khaki Drill Jersy Warm Warm gloves (leather) Warm patties Double breasted coat (khaki) drill cloth 4 yards, 27 inches sewing charges Rs.2	2 2 pairs 1 pair 3 1 1 1 pair 1 2 pairs 1 1 1 pair 2
Serial No.	Particular of articles to be issued	Quantity
(14) (15) (16) (17) (18) (19)	Great Coat (cloth 3 yard) Buttons for Coat Khaki Buttons of great coat Overall Beret Chaplies	1 8 8 1 1 1

4-18. Articles of clothing issued to lower subordinates are property of Government – All clothing issued to lower subordinates at the expense of the clothing funds is the property of Government.

4-19. Number of kits to be maintained – (1) Full kits corresponding to the number of lower subordinates sanctioned for the district shall be maintained; provided that no kits shall be kept for men solely for duties for which uniform is not required.

(2) When the general issue of any article forming part of a full kit, which in store on account of vacancies or otherwise, raises the number of such articles in that kit above the scale laid down in rule 4-8, the issue at earliest date shall be withdrawn and added to the old clothing in stock.

(3) Full kits, up to the number sanctioned by the Deputy Inspector - General, may be maintained in each district for additional police. A note of the number of such kits authorized to be kept shall be made at the beginning of the English stock book of clothing.

4-20. Repairs of clothing – Repairs of clothing shall be carried out by the tailor with materials of the standard pattern issued from the clothing store. The cost of repairs due to fair wear and tear shall be borne by the clothing fund but the cost of repairs due to negligence shall be recovered from the individual responsible.

[22][4-21. Disposal of time expired clothing - (1) Time expired clothing other than those articles of which the period of wear has been extended in accordance with rule 4-11, shall invariably be called in and surveyed. The most serviceable articles should be taken into store and either kept as surplus stock to replace losses, or issued, tailor to be converted into bastanis or shorts or re-issue as recruits or additional police clothing provided these are in throughly good condition. Articles which are declared as un-serviceable kit for use by the survey committee in accordance with the procedure laid down in 4-28 be sold by open auction.

(2) The sale proceeds should be credited to Government under the relevant receipt.

(3) Distinguishing features shall be removed from all articles of uniform they are sold].

4-23. Deleted.

4-24. Replacement of articles destroyed or lost – (1) Articles of clothing destroyed on sanitary grounds, or in the course of duty, may be replaced at the

4-27. Approved firms and contractors – (1) The Inspector - General will, from time to time publish in the Police Gazette the names of contractors from whom clothing and material are to be purchased, the rates to be paid and the terms of the contract.

(2) A printed statement showing all approved items of clothing and equipment, other than equipment supplied by the Ordnance Department, their source of supply, price and other particulars, is obtainable from the office of the Inspector-General of Police. One copy of this list shall be each range Deputy Inspector-General and two copies by each Superintendent of Police, for use in office and in the lines. Corrections in the list shall be made by hand, as alterations in orders regarding clothing and equipment are notified by the Inspector-General.

(3) The statement referred to above will show the maximum rates authorized by the Inspector-General for making up articles of clothing from materials issued to the tailor from store. Rates within these maxima shall be fixed for each district, with the approval of the Deputy Inspector General, and entered in red ink below the maximum rates in the printed statement.

[23][(4) Supplies of clothing and other material shall be purchased form local market on competitive rates].

4-28. Goods to be surveyed – (1). All goods delivered by contractors, including new clothing delivered by the lines tailor after being made up, shall be surveyed by a committee consisting of a gazetted officer, an inspector and a sub-inspector.

(2) Such committee shall have all packages received from contractors opened in its presence and shall satisfy itself that the consignment is complete in quantity and according to the muster pattern in quality.

(3) The committee shall prepared and sign a report in Form 4-28(3) either accepting the consignment as correct (in which case, beyond signing the consignor’s delivery voucher or corresponding document, no action is necessary) or rejecting it in whole or in part. In the latter case, the report with full reasons for the committee’s opinion and a fair sample of the goods rejected shall be sent, with the muster pattern to the Deputy Inspector - General for orders. The Deputy Inspector–General’s decision shall be final, unless in any case the terms of the supplier’s contract require a reference to higher authority. When shortage in quantity only is found by the committee, the discrepancy shall be reconciled by direct correspondence with the consignor, the matter being referred to the Deputy Inspector-General, if agreement cannot be reached.

4-29. Contracts with firms and Lines tailors – (1) When articles of uniform are to be supplied by firms of suppliers, an agreement shall be entered into in standard Form 4-29(1) between the contractor and the Inspector-General of Police on behalf of the Governor of the Punjab. The some form may be used for contracts for the supply of other articles, such as beds or boxes required to be manufactured locally according to a standard pattern. Contracts in this form can only be entered into by the Inspector-General of Police and not by a Superintendent of Police.

(2) All Lines tailors, who are already employed, or may hereafter be employed, as such, shall be required to submit to the Inspector - General of Police through the Superintendent of Police a tender for services to be rendered by them in Form 4-29(2)A, and they shall also execute an indemnity bond in Form 4-29(2)B . After the render has been accepted by the Inspector - General of Police, it will be returned to the Superintendent of Police for record in his office and the Superintendent of Police shall supply a duplicate attested copy of it to the tender.

4-30. Grant and wearing of medals and decorations – (1) Orders regarding the grant of civil decorations are contained in Chapter-XV. Orders regarding the wearing of decorations and medals are contained to Appendix 4-1. Superintendent are responsible that all police officers serving under them who are in possession of any decorations or medals to which they are entitled are properly mounted according to the regulations referred to above. Brooches for medal ribbons, and for mounting medals, when more than one is to be worn, may be issued to upper and lower subordinates as an initial issue at the expense of the clothing fund. Spare ribbon is supplied with medals when issued. Replacements of brooches shall be at the cost of the individual concerned. Medal ribbons, which as a result of fair wear and tear require placement shall be replaced at the expense of the clothing fund, otherwise at the expense of officers.

(2) Decorations and medals shall invariably be shown at kit inspections.

4-31. Replacement of lost medals – If a police officers loses his war or other medal. Board consisting of the Superintendent as president, and two upper subordinates a members, shall make enquiry and submit a report in Form 4-31. If such medal was lost on duty and from causes entirely beyond the control of the police officer concerned, the Board may recommend the supply of a new medal at the public expense. It is necessary that the replacement of medal at should be carefully safeguarden, and it is seldom that they can be permitted to be replaced at the public expense. Loss by theft, loss of baggage, due to defective fastening and the like, is not to be considered as replaceable at the public expense. When a police officer willfully, or by culpable neglect, makes a way with or lose a medal, the loss shall be dealt with as a criminal or disciplinary offence, according to the circumstances, and if such police officer is held guilty and punished, he shall be required to serve three years clear of a major punishment before he can be recommended for the grant of a new medal at his own expense; in such cases the period of three years will commence from the termination of the punsihment.

(2) All recommendations under this rule shall be submitted through the Deputy Inspector-General to the Inspector-General.

4-32. Indents for medal ribbon – (1) Indents for war medal ribbon required for police officers shall be prepared in the prescribed Pakistan Army Form, copies of which can be obtained from the Army Clothing Department, through the Central Police Officer, and shall be submitted by Superintendents of Police in time to reach the Inspector – General by the1st, March in each year. Such indents shall bear D.E.O.S Memo No. 65579-Q 14-J, dated the 28^th, March 1927, as authority, and shall show the correct description of ribbons required. In doubtful cases samples should accompany the indent. Nine inches is the minimum quantity of medal ribbon, which may be intended for. A consolidated indent will prepared in the Central Police Officer for the whole province and forwarded to the Chief Ordnance Officer, General Headquarter Rawalpindi on or about the 1^st, April in each year. The ribbon indented for will be supplied by the Chief Ordnance Officer, General Headquarter, Rawalpindi direct to the Superintendent of Police concerned, who should accept the consignments after duly checking them, and sign and return the receipt vouchers.

(2) Ribbons for Quaid-e-Azam Police Medal and the President’s Police Medal shall be obtained on payment from G.M.Chaudhri, Shah Rah-I-Quaid-Azam, Lahore.

4-33. Cash account of clothing funds – The cash account of the clothing fund shall be kept in the manner prescribed by rules in Chapter X.

4-34. Registers and accounts to be kept – Each Superintendent shall maintain the following accounts:---

(i) An account of the material and cost of making up such articles of clothing as are not bought readymade, in a register in Form 4-34(i). This register furnishes a check on the expenditure of material from store, and also shows the cost of any particular issue of made-up articles.

Separate pages shall be given to each description of article. On one side shall be shown the amount, rate of cost, and total value of each issue of material to the tailor or other contractor. On the other side of the register shall be entered the number, cost per article and total cost of each consignment of finished articles, handed in by the tailor or contractor and transferred to the stock of made up clothing.

The cost of each made-article is the cost of the amount of material required according to the prescribed scale, for making it up, together with the authorized tailoring charges. To balance the two sides of register it is necessary to add on the issue side, in column 4, the amount of the tailoring charges. The balance shall to struck when each transaction is completed by the head clerk. Each book after completion shall be preserved for five years.

(ii) A clothing stock account in English of new articles of clothing and materials received shall be kept by the Office Superintendent / Head Clerk in form 4-34(ii) and shall be preserved for ten years, receipts shall be entered when the coming head committee proceedings prescribed by Police Rule 4-28(3), duly endorsed by the clothing head constable tat the articles passed have been taken on stock and accompanied by the bill if possible, similarly endorsed, are received in the English Office. After entering the articles enumerated in the committee proceedings in his stock book 4-34(ii) the Office Superintendent / Head Clerk will endorse the proceeding accordingly and also the bill if it accompanies the. He will then pass the papers to the accountant for payment orders.

Once a week the clothing head constable will produce is register and form 4-16 and 4-35 to the Office Superintendent / Head Clerk and the latter will check and enter the total issues of each article during the past week in his own clothing stock book, form 4-34(ii). Issues on payment will, however, be entered separately, in accordance with note 2 at the bottom of form 4-34(ii). To support entries of issue of cloth or other materials to the tailor, the clothing head constable will produce to the Office Superintendent / Head Clerk the sanction of a competent officer. As a safeguard against a second issue on this sanction the clothing head constable will endorse the sanctioning order, with the quantity and date of issue at the time of making the entry in the register. The Office Superintendent Head Clerk will check this endorsement and add his endorsement that entry has been made in his own stock book, thereafter returning the papers to the clothing head constable.

Every new article of clothing , whether received ready-made, or made up locally from material issued from stock, shall be brought on the clothing stock book over the signature of a gazetted officer prior to issue, separate pages being assigned to each description of article. The addition to stock of all consignments of material received shall also be initialed by a gazetted officer.

4-35. Urdu stock account of clothing and equipment – An Urdu stock account of receipts and issues of clothing and equipment, both new and second hand, and of complete kits of men on leave, etc., shall be maintained in form 4-35 by the clothing clerk head constable and preserved for 5 years. This stock account shal be divided into three parts, as follow:---

Para 1. – Made up clothing – In the remarks column of the register a reference to the stock account prescribed in rule 4-34(1) shall be given.

Para 2. – Second hand clothing and equipment received for sale or destruction – In the remarks column a reference to the order of the gazetted officer directing the sale or destruction shall be given, and also the sale-proceeds, with the number and date of the receipt issued under rule 10-14(1).

Para 3. – Complete kits of men on leave, sick in hospital, on special duty in other districts, etc., and kits stored on account of vacancies.

Each issue made to an individual shall be assigned a separate line, and the account shall be balanced on the last working day of each month and certified as correct by the reserve inspector is posted, by the Lines officer.

4-36. Verification of stock by a gazetted officer – All stocks of materials, made-up clothing and old clothing in stock shall be verified on the 31^st March of each year by a gazetted officer, and the results of such verification shall be recorded in the stock register concerned over the dated initials of such officer.

4-37. Statement of transactions of clothing fund – At the end of each financial year statements exhibiting the transactions of the clothing fund for the past year shall be prepared in each district inForm 4-37(1) (A and B and entered in the cash book after the balance for the year in question. A copy of the balance sheet of the Clothing Fund should submitted to the Inspector-General of Police.

(2) Deputy Inspector-General after inspecting districts will forward to the Inspector-General a copy of their remarks on the condition of the clothing fund.

APPENDIX No. 4-1

pART I

Uniform for Officers of the Indian Police.

Helmit – Wolsely pattern, covered with Khaki. No metal fixings. Brown leather chin strap ³/₈ inch wide.

Pagri – A pagri of six folds of khaki with a dark blue flash, a quarter of an inch wide, at the top, between the helmet and pagri; the whole when tied not to exceed three inches in width.

NOTE

As an alternative to the helmet Indian officers may wear a pagri of khaki silk with a blue edge and gold lungi ends a kullah, when, should be of gold to match. Burmese officers may similarly wear a gaung baung.

Jacket – Khaki gaberdine single-breasted, cut as a lounge coat to the waist very loose at the chest and shoulders but fitted at the waist. Military skirt to bottom edge. A silver-plated hook on each side at the waist. Collar to be cut as in an ordinary civilian lounge coat. Two cross patch breast pockets above 6¹/₂ inches wide and 7¹/₂ inches deep to the top of the flap, with a 2¹/₂ inches box pleat in the centre fastened at the top with a small Indian Police pattern button; flap, with button hole to cover pocket 2¹/₄ inches deep and 6¹/₂ inches wide. Two expanding pockets below the waist (place at the sides 9¹/₂ inches wide at the top, 10¹/₂ inches at the bottom. 8 inches deep to the top of the pocket, fastened at the top with a small Indian Police pattern button; flap, with button hole, to cover pocket, 3¹/₂ inched deep and 10³/₄ inches wide, the top of the pockets to be tacked down at the corners in such a manner that the pocket can be expanded at the top also if necessary inside watch pocket, fastened at the top with a small Indian Police pattern button; flap, with button hole to cover pocket 2¹/₄ inches deep and 6¹/₂ inches wide. Four medium Indian Police pattern buttons down the front, pointed cuffs, 5 inches high at the point and 2¹/₂ inches behind. Shoulderstrongs to same materials as garment, fastened with a small Indian Police pattern button. The jacket to be worn with a soft khakhi collar and shirt and dark blue silk sailor-knot tie. A plain gold safety pin may be worn under the tie to keep the soft collar in place.

Breeches – Khaki woolen * Bedford cord, strapped with buckskin to match.

Boots – Brown field, soft, legs stiffened to a depth of 4 to 6 inches from the top, laced at the instep, with nine pairs of eye-lat holes, brown leather garters; no gusset and straps at the top of the leg and no toe-caps.

Spurs – Light hunting, with steel chains, brown straps and shields.

Belt – Sam Browne of army regulation pattern, but with white metal mountings.

Sword – Straight Infantry pattern, with hals basket hilt in white metal, and device “I.P” and crown.

Sword Knot – Brown leather, with acorn.

Scabbard – Brown leather, infantry pattern.

Whistle – Of the usual Police pattern, to be worn attached to a khaki lanyard and carried in the left breast pocket.

Badges – Silver metal

Inspector-General … … … … …	One crown and two stars
Deputy Inspector-General … … … …	One crown and one star
Superintendent in receipt of basic pay of Rs.950 a month and over, provided that a Superintendent promoted form entitled to wear a crown from the date the directly recruited officer of the Indian Police next below him on the provincial cadre becomes entitled to wear the same.	One crown
Superintendent (Whether substantive or officiating) in receipt of basic pay of less than Rs.950 a month.	Three stars
Assistant Superintendent … … … …	Two stars
Probationary Assistant Superintendent … …	One star

The crown to be one inch broad. The stars to be of the “Star of India” (five pointed) pattern and one inch broad.

Officers of all ranks will wear a silver deparmental badge “I. P.” in half inch block letters at the base of the shoulder strap.

The following additional articles of uniform and equipment should be provided and worn when special circumstances or orders so direct.

Trousers (slakes) – Khaki gaberdine to match jacket, Army regulation pattern. (See Note 1. Review Order).

Boots – Ankle, plain brown leather, with plain tow-caps. To be worn with trousers.

Belt – Second shoulder strap to Sam Browne belt. To be worn when revolver is carried.

* Samples of Gaberdine and Woolen Bedford Cord of approved shade will be kept on view at the India Store Depot, Belevedere Road, Lambeth, S.E.I. Indian Police Officers recruited in England when ordering uniform should impress upon the makers necessity for consulting the India Store Depot, regarding the correct material, shade, etc., samples will also be sent to all Provincial governments.

Revolver – or (at the option of each officer) an automatic pistol with brown holster and ammunition pouch.

Forage cap – Dark blue cloth with three cloth welts, 4¹/₂ inches total depth, diameter across the top 10³/₈ inches for a cap fitting 21 ³/₄ inches in circumference, cap may vary in size of head above or below the before mentioned standard, e.g., for a cap 22¹/₄ inches in circumference, the diameter across the top to be 10⁵/₈ inches, and for a cap 21 inches in circumference, the diameter to be 10 inches. The sides to be made in four pieces and to be 21/8 inches deep between the welts. A band of black bohair oakleaf lace 1³/₄ inches wide to be placed between the two lower welts. Indian Police pattern badge to be worn in the centre of the band in front. The cap to be set up on a band of stiff leather or other material 1³/₄ inches deep. Chinstrap of black patent leather 3/8 inch wide buttoned on to two gorget buttons of Indian Police pattern placed immediately behind the corners of the peak.

The peak of the cap will be of the following pattern:---

Inspector-General … … … …	Patent leather, emproidered all round with plain silver embroidery. Depth in the middle 2 inches. To drop at an angle of 45 degrees
For Deputy Inspectors-General and Superintendents in receipt of basic pay of Rs. 950 a month and over, provided that a Superintendent promoted from the provincial police service shall be entitled to wear a peak of this description from the date the directly recruited officer of the Indian Police next below him on the provincial cadre becomes entitled to wear the same.	As for Inspector General but embroidered on front edge only.
For all other officers … … … …	Plain patent leather peak.

To be worn with a khaki cover of same material and shade as jacket.

Overcoat – Drab mixture cloth, milled and water proofed; double breasted, to reach to the point of the knee, 18 to 20 inch deep, with lapel and step, fastening with one hook and eye. Four large buttons on each side, three to button and one under turn. Two bottom pockets with flap; one inside breast pocket at each side; sword slit at left side; loose turn back cuffs of single material 4¹/₂ inchees deep; shoulder straps of the same material as the garment fastened with small buttons. Badges of rank and buttons in silver metal. The collar is provided with a cloth tab to button across the opening at the throat when required. The coat is lined with drab flannel.

NOTE

It is at the option of individual officers to provide themselves with this article of uniform where the climate renders it necessary.

Serge Jacket and Sarge Trousers – Where the climate renders these desirable officers may also provide themselves with jacket and trousers made of drab serge.

Working Dress

Working Dress – Uniform is of the same pattern as Review Order but in place of gaberdine and woolen cord, drill will be used for the jacket and slacks and cotton Bedford cord for the breeches.

The helmet, boots, helt, sword, scabbard, swordknot, pistol, whistle, badges and forage cap,etc., are the same as for Review Order.

Mess Dress – Cold Weather

Mess Jacket – Dark Blue cloth, pointed cuffs, 5 inchas high at point and 2¹/₂ inches behind, of the same material. Roll collar of black silk. Shoulder straps of blue cloth tacked under the collar, with badges of rank as in Review Order, but without shoulder letters. Miniature medals and decorations to be worn on the left lapel, one inch below the point of the shoulder, over-lapping if necessary, but not projecting beyond the lapel. Collar badges should be placed ³/₄ inch below the medals.

Mess Waistcoat – White marcella, corners, cut away, open at the front and without collar, to be fastened with 4 small Indian Police buttons 1¹/₂ inches apart.

Collar and necktie – Collar, plain white linen, with black tie.

Overalls – Dark blue cloth of the same shade as that of the jacket, with tow stripes of ³/₄ inch plain mohair braid ¹/₄ inch apart down the outside seam. Black leather foot straps with steel buckle.

Boots – Wellington, black, patent leather.

Spurs – Box, with plain rowels.

Forage Cap – As in Review Order, but with a white cover.

Badges – Of same size as in Review Order.

Mess Dress – Hot Weather

Mess Jacket – White drill, without braid or buttons. Roll Collar. Shoulder staps of similar material with small Indian Police pattern buttom at the top. One inside breast pocket. Sleeves cut plain with pointed cuffs 5 inches high at point and 21/₂ inches behind. Badges of rank and collar badges as in cold weather mess dress.

Waistcoat – As in cold weather mess dress.

NOTE

Where the climate renders this desirable officers may wear a plain dark blue silk Kamarband in place of a wasitcoat.

Collar and necktie – As in cold weather mess dress.

Oversalls – Whites drill with black leather foot-steps, or as for cold weather, according to climate.

Boots, Spurs and Forage Cap – As in cold weather mess dress.

Horse Furniture

Bit – Universal.

Bridle – Ordinary double.

Girths – Dark blue.

Saddle – Ordinary hunting, fitted with necessary nickle D’s.

Frog – Of brown leather, attached to the shoe case (near side) for carrying the sword scabbard; shoe case fitted with a leather steadying strap.

Note.-1 – Officers in possession of full dress uniform on the date of the issue of these regulations, may continue to wear in one such occasion as presentation at Court, levees and weddings. Other officers are not permitted to purchase bull dress uniform and should wear at Courts and evening State functions, either Alternative Dress of Velvet Court Dress (old style) as laid down on pages 5 and 6 of the office of the office of the Secretary to the Governor-General (Public notification No., F-9/11/36-Public (G), dated the 30^th June. 1997. In no case should full dress uniform be worn on duty.

Note.-2 – No officer, now in the service, will be required to provide himself with any article of the new uniform until the corresponding article of his present equipment is worn out.

Note.-3 – Such modifications in the working dress but not Review Order or Mess Dress, as may suit local circumstances may be permitted by Provincial Governments or Administrations for informal work. Such orders might author rise, for example, the wearing of water-proofs, leggings, khaki ties, Cawnpore Tent Club helmets, Jodhpur breeches, shorts drill uniform, etc.

Note.-4 – On ceremonial occasions such as those on which military officers wear their medals with field service uniform, Police officers should wear medals and decorations with khaki working dress.

Note.-5 – The cloth for the over coast must vary in different provinces. Provincial samples of over coast cloth will be on view at the India Store Depot, Belvedere Road, Lambeth, S.E.I.

Note.-6 – Trousers and ankle boots will be worn when on dismounted duties where complete Review Order is undesirable, e.g., when escorting H.E. the Viceroy or Governor of province by train.

Note.-7 – The Forage cap will be worn with Review Order when the occasion renders the wearing of a helmet unnecessary, e.g., on evening duties, etc.

Note.-8 – The revolver and ammunition pouch will not be worn with Review Order unless specific orders are issued. In circumstances where the carrying of this weapon is necessary but should not be ostentatious, it should be carried in the breeches or trousers pocket.

APPENDIX

The Indian Police Device for use on badges and on buttons

I. P.

Badges

For cap,1⁵/₈ inches in heigh.

For Collar, 1¹/₄ inches in height.

Buttons

Convex, die struck and embossed.

Larg … … … 40 lines.

Medium … … … 30 “

Small … … … 24 “

Gorget … … … 20 “

pART II

Gazetted Officers – Provincial Service

(1) Deputy Superintendents and probationers, shall wear the same uniform and accoutrements and use the same horse furniture are officers of the Imperial revise, except as follow:---

(a) Police device badges.- The existing pattern cypher “P.P.” surmounted by crown.

(b) Buttons.- The existing pattern with cypher “P.P.” surmounted by crown.

(c) Letter badges.- Half inch silver block letters “P.P.”.

(2) Badges of rank.- Deputy Superintendents shall wear two stars and probationers one star of the pattern prescribed for officers of the Imperial Service.

(3) Indian Deputy Superintendent of Police shall not wear hlmets. They will wear a khaki silk pugri with a blue edge gold lungi ends, together with gold kulla, as prescribed for Indian Officers of the Indian Police. For night work and fatigue duties, however, they may wear a plain khaki pagri.

pART III

Horses

All gazetted officers, except Prosecuting Deputy Superintendents, shall proved themselves with at least one horse not less then 14 hands 1 inch in height or mounted duties, unless specially exempted for doing so by the Inspector General.

pART Iv

Upper Sobordinates:---

(1) Full dress,---

(a) Coat of khaki drill of the same shade as that prescribed for lower subordinates and of similar pattern to the khaki working dress frock prescribed for gazetted officers, except that the collar shall be rolled fastening at the neck with hook and eye. To be cut loose so as to permit of warm under-clothing being worn during the winter.

(b) Riding breeches – Khaki drill.

(c) Gaiters for Inspector, Sergeants and Sub-Inspector only – Black leather spring leggings, fastening with a strap at the top.

(d) Half puttis (cotton) and footless hose (woolen) for Assistant Sub-Inspector only Kahki half puttis and footless house of the approved pattern.

(e) Black leather ankle boots – Black service boots with light soles and no heel tips of the approved pattern procurable from Messrs. Cooper Allen & Co., Cawnpore.

(f) Spure- (for Inspectors, Sergeants and Sub-Inspectors).- Steelhunting without rowels, as for Gazetted Officers with blank leather straps.

(g) Safa.-

(i) For Indian Inspectors and Sun-Inspector.-Of dark blue khasa with one foot of red salu at one end and tow feet at the other. The width of the safa shall be 2 feet 9 inches and the length not less than 6 yards.

(ii) For Assistant Sub-Inspectors.- Khaki plain muslim of the approved pattern.

(h) Safa Fringe.-

(i) For Indian Inspectors and Sub-Inspectors.- One foot of red salu followed by one inch of blue Khasa; then half an inch of silver braid and a silver fringe two inches deep of the prescribed pattern.

(ii) For Assistant Sub-Inspectors.- Silk, Khaki.

(i) Safa and (Palla) for Indian Inspectors and Sub-Inspectors.- Made of real silver thread 18 inches deep of approved pattern.

(j) Khulla.-

(i) For Indian Inspectors and Sub-Inspectors.- Silver work ona red ground of the approved pattern.

(ii) For Assistant Sub-Inspectors.- Plain Khaki of of approved pattern.

(k) Hemlet.-(For European Inspectors and Sergeants obnly):---

Hat Pith Solar Khaki with Khaki Pagri, Khakim boss and brown leather chin strap and silver “P.P.” banges of prescribed pattern.

NOTE

The Pagri will consist of six folds of khaki muslim and when tied the whole shall not exceed 3 inchs in width. The hemlet badges shall be worn on the pagri.

(l) Belt.- Black leather Sam Browne belt with one shoulder strap over the right shoulder.

(m) Badges.- Upper Subordinates shall wear at the base of all Shoulder Straps silver plated half inch block letters “P.P”. Above the letters “P.P.” Assistant Sub-Inspector Shall wear on each shoulder, one silver plated star, Sub-Inspectors and Sergeants two stars and Inspectors three stars; the stars to be of the approved pattern.

Probationary Assistant Sub-Inspectors shall not wear stars while under training at the Police Training School, Phillaur. They will be presented with a pair of stars at the passing out parade. The stars will form part of the uniform thereafter.

(n) Buttons.- white metal ball buttons with the “P.P.” cypher.

(o) Great Coat.- Of the same pattern as for Gazetted Officers, but with “P.P.” buttons, and prescribed badges.

(p) Whistle.- Of the usual police pattern to be worn attached to a lanyard and carried in the left breast pocket.

(q) Slacks khaki drill.- With out turn ups with a pocket on each side.

(2) Working dress.- The same as prescribed for full Dress with the following modifications:---

(a) A plain khaki safa,. Khaki silk safa fringe and khaki and silver kullah of the prescribed pattern may be worn by Indian Inspectors and Sub-Inspectors instead of the safa prescribed for full dress.

(b) Europeans Inspectors and Sergeants may wear a Forage cap of blue cloth with a khaki cover, of the same pattern as that worn by Gazette officers, but with red piping round the edge of the mohair braid.

(c) The variations sanctioned by paragraphs 2 to 5 and 7 of Appendix 4.3, Part II, may be adopted all upper subordinates at the discretion of Superintendent of Police.

(3) Plain black leather revolver holsters and ammunition pouches and layuards will be supplied with revolvers when issued. (See rules in chapter VI). The holster will be worn on the left and the ammunition pouch on the right of the belt.

(4) Horse Equipment.

(a) The horse equipment for Inspectors, Sergeants and Sub-Inspectors shall be of the pattern prescribed for mounted police officers in the list referred to in rule 4-27 (2).

(b) the pony equipment for Assistant Sub-Inspectors shall be of the paters prescribed for such officers in the list referred to in rule 4-27 (2).

(5) Upper subordinates posted to the Simla district and to Kasauli, Kyelange, Suraj, Dalhousie, Balun, Bakloh and Murree shall in the cold weather wear khaki serge coats and breeches. The pattern shall be exactly the same as dreill khaki uniform. The serge uniform will be issued in addition to the khaki unform. When as officer is transferred from anyof these hill stations he will leave his serge uniform behind to be used by the other officers transferred to the station as the case may be.

PART – V

Lower Subordinates

(1) All articles of uniform supplied to lower subordinates shall be according to muster pattern. Detailed specification for the making up of certain articles are given below:---

(a) Kurta – A khaki drill Kurta with patch pockets and four white metal police buttons down the front collar band, fastening with hook and eye at the neck; shoulder strap fastened with a police button and with half inch block letters “P.P.” at the base of each shoulder strap. The Kurta to be cut loose to permit of warm under clothing being worn, the shirt to reach to the first joint of the wearer’s thumb, when the arms are held straight to the side, fingers extended.

(b) Pantaloons – of khaki drill made knickerbockers pattern, to be made with waist band about 3 inches deep, and strap and buckle at each side; loops for a belt may be added, but pyjama strings should not be worn; cut full at the knee to allow not more than 4 inches fall over; continuations about 3 inches deep fastening with buttons and to be covered by the pattis.

(c) Safa and safa band.– of calico dyed dark-blue with one foot of red salu at one end., the width of the safa to be 2 feet 9 inches and the length 15 feet. The Safa band will be red salu, a feet 9 inches in width and about 2 feet in length. It will be folded in 8 folds so as to from a band about 3 inches broad by 33 inches in length to be worn round the pagri.

(d) Safa fringes – of red salu 2 feet 9 inches in width and 8 inches in length, followed by a strip of blue 1 inch deep and a red fringe 2 inches deep, of the approved pattern, To be folded in four and attached after the safa and safa band has been tied.

(e) Kulla – of red colour of approved pattern. Sikhs in lieu of a kulla may be given a small red pagri 2 yards in length and 5 ½ inches in width to be worn under the blue safa.

(f) Shorts of khaki drill cut like the pantaloon at the waist ; two side pockets are allowed.

(g) Shirts – of khaki twill of prescribed quality. Length of shirt to be 2” below the tip of the thumb at the “Attention” position. Polo shape collar. Skirt to cut square, the seam opening to be 9” lon. Four buttons in front. Two pockets 6 ¾ X 6” – top of pocket to be in line with the bottom edge of the second buttons. The bottom of the pocket to reach on inch below the last, i.e., fourth button. Shoulder straps to be about 6” in length. The fastening button of the strap to be visible below collar. Sleeves to reach the inside of the elbow when forearm is bent at right angles to upper arms.

(h) Boots and chaplis – Head Constables shall wear black ankle boots with khaki puttis. Foot Constable shall wear black chaplies of approved pattern or boots.

(i) Bastani – of khaki drill of double thickness 44 inches square with apiece of khaki niwar tape, 3 yards long and half an inch wide, sown on to one corner.

(j) Great Coat – of drab blanketing with sleeves; stand-up collar to coat. Four police buttons down the front; the skirt of the coat to reach half-way between the knee and ankle.

(k) Blouse of khaki cellular, Army B. D. pattern.

(l) Trousers of khaki drill, Army B. D. pattern.

(m) Gaiters – Khaki canvas, Army B. D. pattern.

Head constables shall wear the same uniform as constables with the addition of chevrons and shall be supplied with a small plain cane not exceeding ½ inches in diameter and 3 feet in length in place of batons.

(2) Lower subordinates posted to the Simla district and to Kasauli, Kyelang, Suraj, Dalhousie, Balun, Bakloh and Murree shall wear in the cold weather a khaki serge kurta and a pair of knickerbockers. The pattern shall be exactly the same as the khaki uniform will be issued in addtion to the khaki uniform. When an officer is transferred from any of these hill stations he will leave his serge uniform behind to be used by other officers transferred to the station as the case may be.

PART – VI

Mounted Officers

The same uniform shall be worn by mounted head constables and constables as that prescribed for head constables and constables of the foot police, with the following notifications:---

(a) Th e khaki drill kurta and twill shirt shall be cut to reach the point of the knee, with an opening at the seam from the waist downwards.

(b) Khaki cord Jodhpur pattern breaches shall be worn instead of pantloons, and patti tops of brown leather shall be worn. Pattis shall be tied from the knee downwards, i. e., with the tape fastened round the ankle. Ankle boots of approved pattern shall be worn by all ranks.

(c) Great coats shall be opened at the seam from the waist downwards.

(d) Kamarbands of red salu, four yard long shall be worn below the waist belt, with an end hanging at the right side.

(e) The belt for mounted officers shall have a shoulder strap and the frog shall be attached by slings.

PART – V

Memorandum Of Information As To The Wearing Of The Insignia Of The Order Of The Star Of India And The Indian Empire And Of Medals By Civilian Members Of Those Orders And Holders Of Medals

(The instructions applicable to military officers are contained in the Army Regulations, India, Volume VII, and should also be followed by officers of the Indian Police.)

Gentlemen not entitled to wear uniform should conform as nearly as nearly as possible so the practice prescribed for those wearing uniform.

I

Official Full Dress

1. Knights Grand Commander wear at investitures of the Orders and upon all great and solemn occassions the Mantle, Collar, with badges attached, and Star. On “Collar Days” the Collar, with badge attached, and Star; on all prescribed in the Statues, worn over the right shoulder.

2. Knights Commander wear the Star on the let breast and the badge suspended from the ribbon which will be worn round the neck inside the collar of the coat and which should extend so as to show about one inch below the lower edge of the collar in front.

3. Companions Wear the badge similarly suspended by a ribbon round the neck.

4. Gentlemen who are knights Commander or Companions or mole than one Order will wear ob nly one ribbon and badge i.e., the senior one, round the neck inside and under the ccollar of the uniform coat, so that the badge hangs about an inch outside and below the front of the collar. All other badges will be worn, one below the other, commendcing about an inch below the senior badge, each suspended on about three inches of ribbon emerging from between the buttons of the uniform coat. A small eye should be stitched inside the coat to which the ribbon is fastened by a hook.

5. A gentlemen who is a knight Commander of one or more Orders and is also a companion of one or more other Orders will wear his Companion’s badges or badges in due order below his Knight’s badge or badges.

6. Possessors of medals wear the full size medal on the left breast.

II

Official Evening Uniform (“Mess Dress” Civilians).

1. Knights Grand Commander wear, on all occasions, the Star on the left breast and the badge suspended from a riband of the breadth prescribed for a Knight Grand Commander, worn over the right shoulder and under the coat but over the waistcoat,

2. Knights Commander wear the Star on the left breast and the riband (preferably miniature width) and badge, the badge being suspended about one inch below the tie.

3. A Knights Commander or Knight Commander wears one badge only round the neck and, if he has more than one Order, he wears the miniature of all the Orders he has on the lapel of his coat, including that of the badge round his neck.

4. Companions wear the full size badge suspended by a ribbon (preferably miniature width) round the neck beneath the white tie. The badge should has about one inch below the tie.

5. Gentlemen who are Knight Commander or companions of more than one Order will wear only one badge round the neck which will as a rule be the senior badge, unless a junior one should appear to be more appropriate to the occasion. The ribbon, from which this badge is suspended is worn under the white tie, the badges hanging about an inch below. All badges are worn also, in miniature, on the lapel of the coat.

6. A gentleman who has only one Order and no medals will not wear the miniature of the badge which he wears round his neck.

7. Possessors of medals wear, on ordinary occasions, the miniature on the lapel of the coat; on more formal occasions when special instructions to the effect have been issued, the full sized medal on the left breast.

III

Official Under Uniform – Day

1. knights Grand Commander, Knights Commander and Companions wear a piece of the ribbon of the breadth prescribed for a Companion of the Order and half and inch in length.

2. Possessors of medals wear a piece of the ribbon half an inch in length.

IV

Police Officers who have been awarded indian titles should, when in khaki working dress, wear, on ceremonial occasions, the title badges attached to a brooch, and on other occasions, the title ribbon only.

NOTES

A – The Star of an Order should be attached to the coat two finger’s breadth below the lower edges of badges or medals, if any are worn, and if there is a second star, it should be attached at the same distance below the first. Gentlemen who are Lnights Grand Commander or Knights Commander of more than one Order, wear the Stars of their precedence, on the left breast, one above the other, or, where owing to their number that is not possible, in the manner and other noted in the margin.

B – If a decor is already a Knight Grand Commander or a Knight Commander of an Order and is to receive the Stars of a senior Order, he should on the occasion of his investiture, wear the Star (and not the ribbon and badge) of the junior Order low enough on his left breast to permit of the Star of the senior Order being affixed above it.

On the occasion of his investiture a decor must not wear the badge of the lower class of the Order in which he has been promoted.

C – Medals are worn in their order of precedence, the first medal being placed farthest from the left shoulder. The length of the ribbon by which a medal is attached should not exceed one inch, unless owing to the number of clasps, it is necessary to issue a longer ribbon. The top of the ribbon should be on a line between the first and second buttons of the coat.

D – Ribbons are worn on the left brest, and when there are more ribbons than one to be worn, they are sewn on the cloth of the coat in a row, without intervals. They should not overlap, and when there is not sufficient room to wear the ribbons in one row, they should be worn in two or more rows, the lower being arranged directly under the upper.

CENTRAL CHANCERY OF THE ORDERS OF KNIGHTHOOD,

ST. JAMES’S PALACE, S.W-1

The following list shows the order in which Orders, Decorations and Medals should be worn, but it is no way affects the precedence conferred by the Statutes of certain Orders open the Members thereof.

Brithish Orders of Knighthood, etc. –

[24]Order of the Garter.

¹Order of the Thistle.

¹Order of St. Patrick.

¹Order of the Bath.

[25]Order of Merit (immediately after Knights Grand Cross of the Order of the Bath).

Order of the State of India.

Order of St. Michael St. George.

Order of the Indian Empire.

Order of the Crown of India.

Royal Victorian Order (Class I, II & III).

Order of the British Empire (Class I, II & III).

² Order of Companions of Honour (immediately after Knights and dames Grand Cross of the Order of the British Empire).

Distinguished Service Order.

Royal Victorian Order (Class-IV).

Order of the British Empire (Class-IV).

Imperial Service Order.

Royal Victorian Order (Class-V).

Order of the British Empire (Class-V).

NOTE

The above applies to those Orders of similar grades. When the miniature or riband of a higher grade of a junior Order is worn with that of a lower grade of a senior Order, the higher grade miniature or riband should come first, e.g., the miniature or riband of a K.C.I.E. will come befor a C.B. and a G.C.M.G. before a K.C.B. Not more than four Stars of Orders and not more than three Neck Badges may be worn at any one time in Full Dress Uniform.

Baronets’ badge – (The Badge is worn suspended round the neck by the Riband in the same manner as the neck Badge of an Order and takes precedence immediately after the Badge of the Order of Merit. The badge is not worn in miniature and the Riband is not worn with Undress Uniform).

Knights Baronets’ badge – (The Badge to be worn after the Star of a Knight Commander of the Order of the British Empire. It is not worn in miniature and is not worn with Undress Uniform).

Decorations,---

Royal Red Cross (Class I).

Distinguished Service Cross.

Military Cross.

Distinguished Flying Cross.

Air Force Cross.

Royal Red Cross.

Orders, Medals, etc., Given Only In India –

Order of British India

[26]Indian Order of Merit (Military)

Kaisar-I-Hind Medal

Indian Titles Badges or Miniatures of Indian Titles Badges.

Order of Burma –

Order of St. John –

Albert Medal –

Medals for Gallantry and Distinguished Conduct –

Medal for Distinguished conduct in the Field.

Conspicuous Gallantry Medal.

King’s Police and Five Services Medal, for Gallantry.

George Medal./

Edward Medal.

Distinguished Service Medal.

The Royal West African Rifles Distinguished Conduct Medal.

The King’s African Rifles Distinguished Conduct Medal.

Indian distinguished Service Medal.

Military Medal.

Distinguished flying Medal.

Air Force Medal.

Constabulary Medal (Ireland).

Medal for Gallantry in Saving Life at Sea.

¹Indian Order of Merti (Civil).

Indian Police Medal, for Gallantry.

Burma Police Medal, for Gallantry.

Colonial Police Medal, for Gallantry.

Burma Gallantry Medal.

Efficiency and Long Servce Decorations and Medals –

Royal Marine Meritorious Service Medal.

Royal Air Force Meritorious Service Medal.

Royal air Force Long Service and good Conduct Medal.

Indian Long Service and good Conduct Medal (for Indian Army).

The Royal West African Frontier Force Long Service and Good Conduct Medal.

The King’s African Rifles Long Service and Good Conduct Medal.

Indian Meritorious Service Medal (for Indian Army).

Volunteer Officers’ Decoration.

Volunteer Long Service Medal

Volunteer Officers’ Decoration (for India and the Colonies).

Volunteer Long Service Medal (for India and the Colonies).

Colonial Auxiliary Forces Officer’s Decoration.

Colonial Auxiliary Forces Long Service Medal.

Medal for Good Shooting (Naval).

Militia Long Service Medal.

Imperial Yeomanry Long Service Medal.

Territorial Decoration.

Efficiency Medal.

Special Reserve Long Service and Good Conduct Medal/

Decoration for Officers of the Royal Naval Reserve.

Decoration for Officers of the Royal Naval Volunteer Reserve.

Royal Naval Reserve Long Service and Good Conduct medal.

Royal Naval Volunteer Reserve Long Service and Good conduct Medal.

Board of Trade Rocket Apparatus Volunteer Long Service Medal.

The African Police Medal for Meritorious Service.

Special Constabulary Medal.

Royal Naval Auxiliary Sick Berth Reserve Long Service and Good Conduct Medal.

Royal Fleet Reserve Long Service and Good Conduct medal.

The King’s Medal (for Champion Shots in the Military Forces).

Colonial Police and Fire Brigades Long Service Medal.

Royal Naval Wirless Auxiliary Reserve Long Service and Good Conduct Medal.

Trans – Jordan Frontier Force Long Service and Good Conduct Medal.

Union of South Africa Commemoration Medal.

Medals Belonging to Order –

Royal Victorian Medal (Gold and Silver).

Imperial Service Medal.

Royal Victoria Medal (Bronze).

Service Medal of the Order of St. John.

Badge of the Order of the League of Mercy.

Voluntary Medical Service Medal.

Foreign Orders (in order of date award).

Foreign Decorations (in order of date of award).

Foreign Medals (in order of date of award).

[27]British Empire Medals –

Canada Meda –

Life Saving Medal of the Order of St’ John,

[28]War Medals (in order of date) –

Polar Medals (in order of date) –

Jubilee, Corantion and Durbar Medal –

Queen Victoria’s Jubilee Medal, 1887 (Gold, Silver and Bronze).

Queen Victoria’s Police Jubilee Medal, 1887.

Queen Victoria’s Jubilee Medal, 1887 (Gold, Silver and Bronze).

Queen Victoria’s Jubilee Medal, 1897.

Queen Victoria’s Commoration Medal, 1900 (Ireland).

King Edward VII’s Coronation Medal, 1902.

King Edward VII’s Police Corporation Medal, 1902.

Kind Edward VII’s Durbar Medal 1903 (Gold, Silver and Bronze).

Kind Edward VII’s Police Medal, 1903 (Scotland).

Kind’s Visit Commemoration Medal, 1903 (Ireland).

Kind George V’s Coronation Medal 1911.

King George V’s Police Coronation Medal, 1911

King George Police Commemoration Medal, 1911 (Ireland).

King George V’s Durbar Medal, 1911 (Gold , [29]Silver and Bronze).

King George V’s Silver Jubilee Medal, 1935.

King George VI’s Coronation Medal, 1937.

King George V Long and Faithful Service Medal.

King George VI Long and Faithful Service Medal.

Police Medals for Valuable Services –

King’s Police and Fire Services Medal, for Distinguished Service.

Indian Police Medal, for Meritorious Service.

Burma Police Medal, for Mertiorious Service.

Colonial Police Medal, for Meritorious Service.

Efficiency and Long Service Decorations and Medals –

Long Service and Good Conduct Medal.

Naval Long Service and Good Conduct Medal.

Medal for Meritorious Service.

Indian Long Service and Good Conduct Medal (for Europeans of Indian Army).

Indian Meritorious Service Medal (for Europeans of Indian Army).

SUPPLEMENT TO THE MEMORANDUM OF INFORMATION AS TO THE WEARING OF THE INSIGNIA OF THE ORDERS OF THE STAR OF INDIA AND THE INDIAN EMPIRE AND OF MEDALS BY CIVILIAN MEMBERS OF THOSE ORDERS AND HOLDERS OF MEDALS.

Wearing of Grders, Decorations and, Medals in Morning Dress.

All numbers of the various Orders of Knighthood, etc., and all persons who have been awarded Decorations and Medals may, should they wish to do so, wear their Insignia, Decorations and Medals with Morning Dress on official occasions and at Public Functions.

The rebands of the Orders, Decorations and Medals may be worn on all occasions at the discretion of the holder.

The method of wearing the Insignia of orders, also Decorations and Medals on Official occasions and at Public Functions, with Morning Dress is as follows:–

Knights Grand Cross … … … … Knights Grand Commander … … … Knights Commander … … … …	Should wear the star only on the left breast of the coat.
Members of the Order of Merit and Companion of Honour … … … … … Companions of the several orders of Knighthood. Commanders of the Royal Victorian Order … Commanders of the Order of the British Empire.	Should wear the riband (preferably of miniature width) to which the badge is suspended under the tie, which should be a bow, the badges hanging diagram, page 114 of Dress Insignia Worn at Court (1921).
Companions of the Distinguished Service Order. Officers of the Order of the British Empire. Members of the 4^th and 5^th Classes of the Royal Victorian Order and the Order of the British Empire … … … … … Companions of the Imperial Service Orders …	Should wear the Badges, Decorations and Medals on the left breast of the coat.
Those who have been decorated with – The Victoria Cross … … … The Distinguished Service Cross … … The Military Cross … … … The Distinguished Flying Cross … … The Air Force Cross … … … Persons who have been awarded Medals …	Should wear the Badges, Decoration and Medals on the left breast of the coat.

The method of wearing the rebands of Orders, Decorations and Medals, which will be the same in all cases, is as follows:–--

A piece of the riband 1¹/₂ inches wide, or the width of the medal riband, and half an inch in depth, mounted on a bar of metal in the form of a brooch to be worn on the left breast of the coat.

Wearing Of Orders, Decorations And Medals By Ladies

In Morining Dress

All Members of the various Orders, etc., and all those who have been awarded Decorations and Medals may, should they wish to do so, wear their Insignia, Decorations and Medals with Morning Dress on Official Occasions and at Public Functions.

The method of wearing is as follows:---

Dames Grand Cross … … … Dames commanders … … …	Should wear the Badges, Decoration and Medals on the left side of the dress about 8 inches above the waist.
Members of the Order of Merit, Crown of India, and companions of Honour. Member of the 3^rd, 4^th or 5^th Classes of the Order of the British Empire, and Companions of the Imperial Service Order. Ladies who have been decorated with the Victoria Cross, the Royal Red Cross, or who have been awarded Medals.	Should wear the Badgee, Decorations and Medals on the left side of the dress about 8 inches above the waist.

The ribands of the Orders, Decorations and Medals may be worn on all occasions at the discretion of the holder.

The method of wear, which will be the same in all cases, is as follows:---

A Piece of the riband, one-and-a-half inches wide, or the width of the medal riband, and half an inch in depth, mounted on bar of metal in the form of a brooch, to be worn on the left side of the dress.

In Evening Dress ladies may wear Orders, Decorations and Medals in miniature on occasions when Insignia are worn ; but when gentlemen wear Levee or Full Dress, Ladies whould wear full-size Orders, Decorations and Medals, as described on pages 107 to 109, of Dress and Inssgnian Worn at Court (1921).

NOTE

The above intimation only refers to Morning Dress and does not later the regulations with regard to wearing Orders, Decorations and Medals with Uniform or with Evening Dress.

APPENDIX No. 4-3

I. Supplementary regulations regarding the wearing of articles of uniform prescribed for gazetted officers in Appendix 4.1are as follow:---

(1) Indian officers of the all Indian Service who elect to wear a Pagri in uniform, shall also wear it with Mess dress. Such officers may wear a khaki cambric pagri with working dress on all occasions except those when full medals are worn.

(2) Officers attending officially as spectators at Military ceremonial parade4s will wear “working dress, Khaki” with field boots, spurs and swords and medal ribbons; decorations and medals will not be worn.

(3) The sword frog of the “Sam Browne” belt will only be worn when the sword is worn. A sufficient number of turns should be made with the strap of the sowrd knot to absorb all the strap with the exception of the acorn.

(4) The pattern of field boot prescribed in Appendix 4-1 differs slightly from that prescribed in “Dress Regulations” of the Army in India. The pattern authorized in the edition of that publication corrected up to November 1925, may be worn by Police officers; no other modification of the prescribed pattern is permitted.

(5) Spurs will be worn on all occasions when field boots are worn, and with Mess dress. The hunting spur worn in working dress should be of stainless steel with flat-sided neck from 1 inch to 1¹/₄ inches in length. When field boots are worn, brown leather straps shall take the place of chains for spurs.

(6) Rules regarding revolvers are contained in Chapter VI; officers shall provide themselves with a brown leather ammunition pouch to be carried on the belt.

(7) Breeches (Bedford cord or Khaki drill) shall be fastened at the knee with laces and eyelet holes. A pattern of Cavalry Cord approved for breeches will be maintained in the office of the Inspector General of Police.

(8) Kahki cap covers shall be worn with working dress and white with Mess dress.

(9) Badges of rank with Mess dress shall be of metal and of miniature size. Plain gold studs and links to be worn with dress, two shirts studs to show.

(10) Gloves shall notbe worn on parades with drill uniform. If worn with Serge (on occasions when such uniform is allowed to be worn) or with greatcoats they shall be of brown leather or buff wash leather.

(11) Mourning bands of black crepe, 3 ¼ inches wide, will be worn on the left arm above the elbow at military funerals, and when otherwise ordered. Officers, including uropean upper subordinates, in private mourning, may wear mourning bands if they so desirer.

(12) Swords shall not be worn within the precincts of a Court of Justice.

(13) A whishtle with khaki lanyard will be worn on all occasions with working dress.

(14) A plain leather covered cane, 2 feet in length, will be carried on all occasions when the sword is not worn.

(15) The chin strap should normally be worn up when, however, owing to the nature of the duty on particular occasions, it is desirable that it should be worn down, all officers will conform to the decision of the senior officer present.

II. The following variations from the standard uniform prescribed for gazetted officers in Appendix 4-1 are approved by the Punjab Government:---

(1) Drab serge jacket and trousers may be maintained by officers who desire to do so, for wear in office, fortnight patrolling and for similar duties. Serge uniform shall not be worn on parades or other duties with the men, nor on ceremonial occasions, nor when meeting high officials. On all such occasions the prescribed khaki drill jacket shall be worn, with warn clothing under it or with the great-coat if necessary. The serge jacket may be worn also with breeches and boots under the above restrictions. The Inspector – General and Deputy Inspectors – General are permitted to wear serge uniform when carrying out inspections.

NOTE

A pattern of the approved material for serge uniform will be kept in the office of the Inspector–General.

(2) Shorts with ankle boots and half puttis (cotton) and footless hose (woolen) of the same shade as issued to the men, may be worn at worn at the discretion of Superintendents of Police on all ordinary parades and duties at all seasons including attendance in courts of law, and may be worn in attendance on His Excellency the Governor and other officials and inspecting officers between April 15^th and October 15^th.

(3) Shorts with khaki stockings and shoes; and Jodhpur breeches with ankle boots or shoes may be worn in camp and for fatigue duties at all seasons and duties in the hot weather.

(4) Khaki shirts, worn with the top button open, without a tie and with shoulder straps and badges of rank may be worn on the occasions specified in (3) above. Badges of rank may be of worsted instead of metal.

(4) (a) Bush shirts of approved pattern and material with belts of the same material with silver or white metal buckle may be worn for all duties in rural duties, excepting the inspection of police stations in the cold weather instead of approved pattern jackets.

(5) The cloth belt shall always be worn with uniform but may be removed in office. The Sam Browne belt shall be worn on parades and on similar formal occasions.

(6) Khaki Pith topis with a Blue flash may be worn for all duties through, out the year instead of the Wolseley helmet.

(7) Waterproofs of any pattern may be worn when necessary, provided they are of khaki color.

(8) A service dress khaki cap of the Army pattern with an I. P. badge and small buttons on each side may be worn with working dress instead of the forage cap with a Khani vocer.

NOTE (1) – Paragraphs 2, 3, 5 and 7 above are also applicable to upper subordinates. They will wear bush shirts in place of shirts in place of shirts Khaki as mentioned in paragraph 4 above and their badges of rank will be of metal and not worsted.

(2) Bush shirts with belts of the same material, worn, with silver or white metal buckle may be worn by Upper Subordinates on all duties in the hot weather, metal badges of rank being worn on the shoulder straps.

(3) Upper Subordinates stationed at District Headquarters may wear stacks khaki drill of the approved pattern as an optional articles.

FORM No. 4-6 (1) (a)

Register showing the cost articles of clothing and Equipment (Optional and others) renewed to Upper Subordinates during a particular financial year.

No. of Upper Subordinates __________Financial Year ________ Total Renewal Grant___________

Date of Issue	Name and number of the Upper Subordinates	Article issued	Cost of articles		Progressive total for the financial year		Remarks
1	2	3	4		5		6
			Rs.	Ps.	Rs.	Ps.

FORM No. 4-6 (2)

Police Department _____________ District

ISSUE OR REPLACEMENTS OF CLOTHING AND EQUIPMENT

To	INSPECTOR SERGEANT SUB-INSPECTOR ASSISTANT SUB-INSPECTOR

1	2	3	4	5	6	7
Date of Issue	Article issued or replaced	Date of present issue or replacement	Date of previous issue or replacement	Signature of receipient	Signature of gazetted officer	Remarks

FORM No. 4-16

Police Department _____________ District

No.____________________ Rank__________________ Name____________________

1	2	3	4	5	6
Date of Issue	Description of article of clothing issued	Description of article of equipment issued	Signature of receipient	Signature of office in whose presence the issue was made	Remarks

FORM No. 4-28 (3)

Police Department _____________ District

Proceeding of a committee convened to survey ______________________________________

received from ________________ on ____________

1	2	3	4	5	6
Serial No.	Quantity or number indented for	Quantity or number received	Quantity or number passed	Quantity or number rejected	Report

President ______________

Member ______________

Member ______________

Dated_______________

The ___________19___

FORM No. 4-28 (3)

Police Department _____________ District

AGREEMENT

These articles of agreement made and entered into on the ______________ day of ________ 19 , between the Governor of the Punjab __________________________________ of the one part and A. B. of ___________ of the other part.

Witness, that in consideration of the stipulation hereafter contained, and by the said Governor of the Punjab and the said A.B., respectively to be observed and performed, the said A.B. hereby undertakes to make up and deliver (specification, number and description of articles).

2. That all the said articles shall be made equal in quality and similar in colour and size to a sealed muster pattern now desposited with __________________ at ________________ and shall be made and finished in a workman-like manner to the sarisfaction of the Superintendent of Police of ____________.

3. That of the hole-number of articles agreed to be made up and delivered ____________ will be delivered within ____________ days and the remainder within_________ days of the date of this agreement.

4. That all deliveries shall be made at the office of the said Superintendent of Police at ______ between the hours of 10 a.m. to 4 p.m. on working days only.

5. That every article shall be made and finished in all respects to the entire satisfaction of the said Superintendent of Police, and he shall be at liberty to reject any article if he does not approve, and such rejection shall be final and conclusive.

6. That the said Superintendent of Police shall give a written receipt, signed by him, within _________ days of delivery exhibiting the number of articles delivered and the numbers accepted and rejected, and such receipte shall be conclusive evidence of the acceptance and rejection of the number of articles specified as accepted and rejected.

7. That all articles thus rejected shall be taken back and removed by the said A.B. and nothing shall become due to or recoverable by the said A.B. in respect of any article so rejected.

8. That all articles thus accepted shall be paid for by the said Superintendent of Police at the rate of Rs.___________________ for each article, within six days after and exclusive of the date such acceptance.

9. And it is hereby lastly agreed than, if, and so often as the said A.B. shall make default in the due performance of any one or more of the stipulations herein before contained and by him to be performed and observed, then and in any such case the said Superintendent of Police shall be at liberty to assess the amount, not exceeding Rs. _________ that shall represent the damages arising from any such default on the part of the said A.B. and the assessment of the said Superintendent of Police shall be final and conclusive aas to the amount of such damages. Such amount shall thereupon become payable by the said A.B. to the said Superintendent of Police. And the said Superintendent of Police shall be at liberty to deduct and retain any amount so assessed from any sum of money that may be or may become due and payable at or after the time of such failure, to the said A.B. by the said Superintendent of Police, whether by virtue of this agreement or otherwise.

10. And in order to assist the said A.B. towards the due performance of his undertaking it is hereby further agreed that the said Superintendent of Police shall advance to the said A.B. such sum of money, not exceeding the sum of Rs.__________, at nay time as the said A.B. shall from time to time in writing require as advance, to be applied by the said A.B. to the purposes of this contract, and not otherwise.

11. Provided that the said Superintendent of Police shall not be required nor be bound, to make any such advance unless and until the said A.B. shall have given security approved by the said Superintendents of Police, to the amount of Rs.______________, for the due performance of his contract and the proper application of such advance.

12. Provided also that the said Superintendent of Police shall not be required, nor be bound, to make a second or further advance, unless and untill it shall have been shown to his satisfication by the said A.B. that every previous advance has been properly applied by the said A.B. for the purposes of his contract, and not otherwise.

13. And the said A.B. hereby agrees that he will give such security as aforesaid and that the will apply every such advance to the purposes of this contract, and not otherwise.

NOTE No. 1 – Forms may be obtained from the Superintendent, Government Printing, Punjab.

NOTE No.2 Contracts in this form can only be entered into by the Inspector-General of Police, Punjab.

FORM No. 4-29 (2) -A

Police Department _____________ District

Tender for services to be rendered by the tailor of the Police Lines at __________________.

To,

The Inspector-General of Police, Punjab.

Sir,

I/We____________________________ tailor contract of ____________________________ hereby agree that on the acceptance of this tender, I/We____________________________________ ______________ shall, in accordance with such acceptance, perform at all times during the period of my/our employment as Lines tailor such work in connection with the making up, fitting, altering or repairing of articles of uniform, and generally such other work as pertains to a tailor’s trade, as the Superintendent of Police ___________________________________ may order in writing subject to the terms and conditions set forth in this tender and in the schedule hereto annexed.

2. Within ___________________________________ days after the acceptance of this tender I/we undertake to execute an indemnity bound in Form No. 4-29(2)-B or in such other form or manner as may be prescribed, or to give such security in cash or otherwise as may be required, by the Superintendent of Police, to the extent of Rs.________________, the said bond to be liable to be enforced by the said Superintendent against ourselves and sureties jointly and severally, or the said security in cash or otherwise, as the case may be, to be liable to be forfeited by him, in the event of my/our not complying with any of the terms or conditions of this tender, and I/we agree that the decision of the said Superintendent and his successors in office from time to time, as regards whether just cause has arisen for the enforcement of the bond or the forfeiture of the security aforesaid, and as to the extent of such enforcement or forfeiture, shall be final and binding upon me/us.

As witness se my /our hands this ________________________ day of _______________19.

Signature: ___________________

In the presence of:---

Witness to the above signature:

(1)

Description:–--

Address:–--

(2)

Description:–--

Address:–--

Schedule

The terms and conditions of this tender are as follows:---

(1) The Lines tailor shall be required to make u all articles of uniform and to execute all repairs to clothing from material measured and supplied to him from the Government clothing Store, and shall give a receipt for the material so supplied.

(2) He shall be held responsible for the value of the material or other Government property issued to him and shall be accountable for the value of all material and Government property which is not return to the Superintendent of Police in the shape of completed and acceptred articles.

(3) The rates of tailoring charges shall be paid according to the scale fixed from time to time for each article by the Superintendent of Police in agreement with the tailor:

Provided that such rates shall not exceed the maxima laid down by the Inspector General of Police.

(4) Orders shall be placed with the tailor periodically, and the shall be required to have the work done in the Police lines.

(5) An articles ordered shall be made similar to a sealed muster or other approved pattern and shall be delivered at the office of the Superintendent of Police on such date or such dates as may be fixed in the orders. The Superintendent of Police shall be the final authority, on a report by the Survey Committee under Police Rule 4-28, to reject any article which does not fulfil this condition.

(6) The direction of the Superintendent of Police as to the period within and place at which articles are to be delivered shall be binding on the tailor and the case of default in this respect he shall be liable to punishment, over and above the making good of the value of any material or Government property for which he is responsible, by forfeiture of the whole or such part as may be considered reasonable of the security deposit referred to in this tender, on a report of a Survey Committee under the Police Rule cited above.

(7) The tailor shall have the right of preferring an appeal to the Deputy Inspector General of the Range, against the forfeiture of the security only.

(8) The tailor’s bills for all articles shall be paid for by the Superintendent of Police at the rates agreed upon after being checked by such officers as the Superintendent of Police may depute. Any alterations required to articles made by the tailor shall be done free of charge.

FORM No. 4-29 (2) -B

Police Department _____________ District

KNOW ALL MEN BY THESE PRESENTS that we ______________________ (1) and __________________________(2) are jointly and severally bound to the Governor of the punjab in the sum of Rs.____________ to be paid to the said Governor of the Punjab has successors in office or assigns for which payment to be made we bind ourselves and each of us in the whole; out and each of our heirs, executors, administrators and successors jointly and severally by these presents this ______________ day of _____________ 19 .

WHERE the said _____________________ (1) is employed as a police Lines tailor at ______________________ and in that capacity has the care, charge and responsibility for the safe custody of cloth supplied to him for the making of uniforms, etc.

AND WHEREAS the said ________________ is charged with the duty of properly at efficiently making uniforms form the said cloth in the Police Lines at ___________________ as required and without unreasonable delay in delivery.

NOW the condition of this bond in such that if the above bounden _____________________(1) shall duly account for all the cloth handed to him to be made into uniform etc., and shall properly and efficiently make or cause to be made in the Police Lines_____________ the uniforms as required and without unreasonable delay in delivery this bond of obligations shall be void; otherwise it shall remain in full force

Signed

(Police Lines Tailor)

Witness –

(1) _________________

(2) _____________________

Signed

(Surety)

Witness:--–

(1) _________________

(2) _____________________

FORM No. 4-31

Police Department

return of police officers to whom it is recommended that new medals should be issued at expense, to replace others lost.

District ________________ Date ____________

Constabulary No., Rank and Name.

Description of Medal

Description of Clasp.

Corps in which the Medal was earned, and Regimental number and rank at the time

Brief statement of cause of loss, with recommendation of Board

Signature of Boards

President ______________ Member ______________ Member ______________

Forwarded to the _______________________

Superintendent of Police.

(Form to be either hand drawn or printed locally.)

FORM No. 4-34 (i)

Police Department _____________ District

Account of material and cost of making up clothing supplied to the Police force.

DR.				CR.
1	*2	3	4	1	2	3	4
Date	Description	Total of Each	Total	Date	Description	Total of Each	Total

Note – In Column 2* after each entry a reference to register 4-34(ii) should be given.

FORM No. 4-34 (ii)

Police Department _____________ District

Stock account of new articles of clothing and materials received

and issued

1			2	3	4	5	6	7
Classification of entries:– A. Receipts B. Issues C. Balances			Years of issue to which belonging and the number			Reference to the item in Register 4-34(i) showing trensfer of materials subsequently made up into coats, pants, etc.	Reference to the item in Register 4-35 showing transfer to it of clothing for issue, sale or detruction	Explanation of issues
			19 .	19 .	19 .
A	B	C

Note 1 – The balance to be struck after each transatction.

Note 2 – When materials or articles of clothing are issued to individuals on payment a reference shall be given in column 7 to the number and date of the departmental bill issued or entry made in Lines Officers list of deductions (rule 4-22).

FORM No. 4-37 (i) A

Police Department _____________ District

ABSTRACT statement showing the cash transactions of the clothing fund during the financial year 19

1	2	3	4	5	6
Receipts	Amount	Total	Disbursements.	Amount	Total
	Rs. a. p.	Rs. a. p.		Rs. a. p.	Rs. a. p.
Balance on 1^st April 19 . Clothing allowance for additions to the atrength of the Force at Rs. 10 per head constable and constable. Annual clothing allowance for the District Police, at rs. 8 per head constable and constable. Amount received from Government under rule 10-113(c) Police Rules. Amount received on account of clothing allowance of additional police of all kinds. Amount received for account of clothing to replace deficiencies. Allotment from Inspector General’s reserve. “Other receipts”– (a) Sale proceeds of old clothing. (b) Refunds of advances or of cost of articles issued on payment. (c) Other Miscellaneous petty amounts.			Paid for clothing … Paid for carriage of clothing material. Paid to men ceasing to be members of the Clothing Fund. “Other payments”– (a) Repairs to clothing. (b) Advances recoverable on account of clothing issued on payment or other advances. (c) Other miscellaneous petty payments. Balance in hand on 31^st March 19 .
Grant Total …			Grant Total …

(Form to be drawn)

Dated_______________ The ___________19___

Superintendent of Police

FORM No. 4-37 (i) B

Police Department _____________ District

Balance sheet of the clothing / equipment fund on the 31^st March 19__.

1	2	3	4	5	6
Receipts	Amount	Total	Disbursements.	Amount	Total
	Rs. a. p.	Rs. a. p.		Rs. a. p.	Rs. a. p.
Cash balance in hand on 31st March 19 . Cash due from Police Officers on account of clothing / equipment supplied on payment. Estimated amount recoverable from Government or clothing deposits under rule 10-113 (c) calculated at Rs. 8 per member of the Clothing Fund who enlisted prior to the 1^st April 19 . Due from other than Police Officers. Stock – Value of new clothing / equipment in hand. Value of full kits in stock in excess of sanctioned strength at Rs. 16 each. Value of second-hand clothing / equipment in hand			Due for clothing / equipment supplied. Clothing deposits of members who enlisted prior to 1^st Aprel 19 , at Rs.16 each. Estimated cost of clothing / equipment the issue of which is due or has been sanctioned, but which has not yet been supplied. Balance stock and cash.
Grant Total …			Grant Total …

(Standard Form)

Dated_______________ The ___________19___

Superintendent of Police

CHAPTER–v Equipment

5-1. Articles provided from the equipment fund – All authorized articles of equipment are shown either in “Equipment Tables, Civil Police & Jails,” if supplied by the Ordnance Department, or in the supplied list referred to in rule 4-27(2), if obtainable by direct purchase.

5-2. Muster patterns – (1) Muster of all articles of foot equipment, except beds and boxes, shall be kept in the office of the Assistant Inspector-General, Government Railway Police, each Superintendent and the Principal, Police Training School. Muster patterns of all articles of horse equipment except saddles shall also be kept in districts where there are police mounted on houses. A muster pattern saddle shall be the Senior Superintendent of Police, Lahore, and may be obtained for comparison by other Superintendents of Police if saddles supplied appear noticeable different from the authorized pattern in quality or otherwise. Muster patterns of all articles of camel saddlery shall be kept by the Superintendents of Police of the Hissar and Mianwali districts and articles supplied by contractors, if they appear materially different from authorized patterns in quality or otherwise, may be sent to those districts for comparison with the muster patterns by the survey committee. Inspection diagrams of horse and camel kits are obtained from the Superintendent, Government Printing, Punjab.

(2) The procedure for the issue, sealing and checking o muster patterns of equipment shall be as prescribed in rule 4-2 in regard to clothing.

5-3. Supply of articles to enrolled police officers – All equipment supplied to enrolled police officers shall be in accordance will the muster patterns in all respects.

5-4. Replacements – (1) The minimum periods for which certain articles of equipment are expected to last under normal conditions of fair wear and tear are given in the table referred to in rule 4-27. Only unserviceable articles shall be replaced, however, even when technically time expired.

(2) All equipment lost, destroyed or reported unserviceable shall be reported on by a survey committee constituted in accordance with rule 6-22 in the form referred to in that rule. The committee shall consider whether replacement has become necessary owing to fair wear and tear, or conditions over which the policeman to whom the equipment was issued had no control, or o misuse or neglect, and shall apportion the cost between the Government fund and the individual accordingly. Reports of such committees for replacement of cost shall not be acted on until an order has been issued by the Superintendent of Police in the order book giving effect to them.

5-5. Stamping of articles of equipment – All equipment issued to enrolled police officers is the property of Government and shall be stamped as follows before issue in letters and numbers a quarter of an inch in height; provided that the initial issues to upper sub-ordinates referred to in sub-rule 5-4(3) shall not be so stamped:---

(a) All articles, not specially mentioned below, with the district cypher and the year of issue.

(b) Belts and sword bayonet frogs with the belt plate number, district cypher and the year of issue on the backs.

(c) Ammunition and expense pouches: with a serial number, the district cypher and the year of issue, on the inside of the flap.

(d) Handcuffs: with a serial number, which shall also be stamped on the key, and the district cypher.

(e) Handcuff chains with the serial number and district cypher on the handle. So far as possible handcuffs and chain of corresponding numbers should be kept together.

5-6. Beds and boxes numbers to maintained – (1) Beds and boxes shall be maintained at the rate of one for each lower subordinate authorized in the distribution statement, and shall be issued to lines, police stations, etc., in accordance with authorized distribution of establishment. Spare beds and boxes not to exceed in number 5 percent of the total strength of lower subordinates may be maintained in lines, for the use of policemen temporarily accommodated there.

(2) Beds and boxes for additional police shall be made up as required. On the disbandment of such additional police heir beds and boxes shall be absorbed in the fixed allotment to replace shortages.

(3) All officers are prohibited from taking Government beds and boxes for te use of themselves or their private servants.

(4) A statement showing the number of beds and boxes allotted shall be hung up in every barrack, guard room, police station and post.

(5) Each bed and box in a police station and its subordinate post and guard rooms shall be marked with the police station cypher and a serial number, while those kept in lines, barrack and in guard rooms at headquarters shall be marked with the lines cypher and a serial number. The box allotted to each bed shall have the same serial number and cypher as the bed.

5-7. Patterns o beds and boxes – Beds shall be 6 feet long and 2 feet 6 inches wide, measured from the inside fo he legs. Beds and boxes shall be of uniform pattern of the type which has become standardized by long usage in the police department. Boxes shall be made of wood 1” thick, internal measurements being 2’ X 1 ½’ X 1’ –4” and shall be raised from the ground two inches by two pieces of wood along the sides of the same thickness as the box.

NOTE

In all modern police barracks, wall cupboards are supplied as well as boxes. As far as possible constables shall be forbidden to keep private boxes in barrack rooms.

5-8. Purchase and repairs of beds and boxes and cleaning materials – (1) The cost of purchase and repairs of beds and boxes shall be met from the equipment fund.

Urgent petty repairs to beds and boxes shall be carried out promptly under the orders f the lines officer or officers in charge of the police station and paid for from his permanent advance, the amount being recouped as prescribed rule 10-109(2) from the equipment fund.

(2) Damage to bed and boxes resulting from fair wear and tear shall be made good at the expense of the equipment dune. The cost of repairing damag resulting from carelessness, neglect or mischief shall be born by the person who, in the opinion of the Superintendent, is responsible for such damage.

(3) Materials required for the cleaning of equipment may be purchased at the expense of the equipment fund. This does not include cleaning material for articles of equipment issued as part of full kits, e.g., belts and boots.

5-9. Supply of horse equipment to upper subordinates – (1) Each upper subordinate required to maintain a horse shall, on first appointment to that rank, be supplied at the cost of the equipment funds, with a full horse kits of the prescribed pattern. A sword and S. B. belt shall be similarly supplied.

(2) Upper subordinates appointed before 1^st April 1928 were not issued with horse equipment, but were required to provide it at their own expense, Officers appointed on or after that date have been so provided.

All horse equipment provided at the expense of Government is the property of the equipment fund of the district concerned and shall not be permitted to leave the district. As funds permit, each district shall acquire the full number of horse equipments required for upper subordinates of the district. Should any upper subordinate appointed before 1^st April 1982 be in possession of horse equipment in goods condition this may be acquired by the equipment fund. A survey committee consisting of a gazetted officer and two upper subordinates shall fix the price with due regard to the age and condition of the equipment.

5-10. Supply of Government cycles – (1) Government cycles of a standard pattern for the use of the police department are issued to districts according to their requirements. The proper care and maintenance of these cycles is of great importance and any loss or damages concerning them shall receive the same attention as in the case of arms. The Lines officer at headquarters, and station house officers and clerks in police stations, shall be held responsible for reporting all cases, other than punctures and similar running repairs, which should be put right immediately by the man concerned, of loss or damage to cycles under their care, and an entry shall be made in the daily diary giving exact details of the loss or damage. The cycles being a regular part of police equipment, the procedure prescribed in rule 5-4(2) shall invariably be followed when such cases are reported.

All lower subordinates are expected to be efficient in the use and proper care of a cycle. Cycles can be freely used for patrolling, preserving, message carrying and other duties in which their employment can economize time and man power. Gazetted officers and inspectors shall pay particular attention to the condition of cycles at their inspections, both formal and casual, and shall mention the matter in their reports. Expenditure in connection with the purchase of Government bicycle shall be met from the reserve allotment at the disposal of the Inspector-General under the secondary unit of appropriation ‘Purchase of bicycles – audited Contingencies’. Bicycles may also be purchased locally from the Equipment Fund with the sanction of the Inspector General of Police when the funds under ‘Purchase of bicycles – Audited Contingencies’ are inadequate. Expenditure on repairs to bicycle, including the cost of component parts, shall be met from the allotment for ‘Contract Contingencies’. Standing orders shall be issued in every district regarding the cleaning and maintenance of cycles and shall be strictly enforced.

(2) A History Sheet shall be maintained for each Government cycle in Form No. 5-10(2) which shall be checked and signed by Gazetted Police Officers and Inspectors during their inspections.

5-11. Annual statements of the equipment fund – (1) At the end of each financial year statements in Form 5-11 and 3-37(1)B, showing the transactions of the equipment fund for the past twelve months shall be prepared in each district and entered in the cash book after the balance for the year in question. A copy of the Balance Sheet of the Equipment Fund should be submitted to the Inspector-General of Police.

(2) Deputy Inspectors-General after their inspections of districts shall submit a copy of their remarks on the condition of the equipment funds to the Inspector-General.

5-12. Equipment stock register – (1) An equipment stock register shall be maintained by the clothing clerk head constable in Form 5-12(1) in which shall be shown separately under heads (a) horse equipment (b) camel equipment (c) foot equipment and cycles, each article supplied from the equipment fund.

The equipment stock register shall be balanced and audited on the 31^st March and 30^th September by the reserve inspector, or in districts where there is no reserve inspector, by the Lines officer, who shall certify under each head that he has taken stock and that the balance shown in the register is correct. This certificate shall be countersigned by the Superintendent or a gazetted officer empowered by the Superintendent to do so.

(2) A statement in English showing the permanent distribution for the whole district of articles of equipment, other than articles in the personal keeping of individual police officers, shall be prepared and pasted in the equipment stock register after the half-yearly balance is struck.

5-13. Application of orders in Chapter-IV to Chapter-V – The orders in Chapter-IV regarding the clothing fund, clothing contracts, etc., shall as far as possible, apply mutatis mutandis to the equipment fund and articles of equipment.

5-14. Issues of articles of equipment – All issues of equipment shall be made in the same way as issues of clothing, as provided in Rule 4-16.

5-15. Purchase and acquisition of miscellaneous stores – For the distribution and checking of all Government stores the district police lines is the channel. All stores newly acquired must be sent in the first instance to lines and entered in the appropriate registers. All stores needing repairs, other than emergent repairs such as those referred to in rule 5-8(1), or ordered to be condemned must also be sent to lines. In this way registers of Government property maintained in lines will act as a check on al Government property throughout the district.

5-16. district Miscellaneous Stores Register – A register to be called the District Miscellaneous Stores Register in Form 5-16(1) shall be maintained by the head clerk in English and, in the lines, by the kot head constable in Urdu. In it shall be entered all Government property in the possession of the police of the district including investock, except horses borne on the chanda fund, arms, ammunition, equipment or clothing. Form 5-16(1) shall be ruled in ordinary folio size paper. The register shall contain continuous entries from year to year. Each entry shall be attested by the Lines officer in the column for remarks. At the time it is made the balance of the particular store affected shall be made out. At the end of each page all the balances shall be shown in the last line and carried forwarded to the next page.

(2) On the 10^th April and 10^th October of each year the balances under all stores shall be shown in one line, and shall be verified, by count, by the reserve inspector or a gazetted officer, and this fact and his signature shall be recorded in the register in the column for remarks. When verifying this balanc3e by count, the reserve inspector or gazetted officer will have before him (a) stock taking balances due from police stations on 31^st March and 30^th September (b) the distribution register of miscellaneous stores prescribed in rule 5-17.

To facilitate this check, on or about the 15^th March and 15^th September, the head clerk shall send out to each police station a blank return form, i.e., a printed list of articles corresponding to the headings of the miscellaneous stores register. These forms will be completed and returned by police stations.

A certificate shall be forwarded to the Deputy Inspector General of Police that this verification has been carried out.

(3) deputy Inspectors-General at their inspections shall call for this register and see that entries have been regularly made and verify the record of actual count. They shall, if possible, verify by actual count the balance of one or more items.

(4) to enable this check to be carried out regularly, on 5^th April and 5^th October of each year the Lines officer shall bring to the notice of the superintendent of Police the non-receipt of stock-taking lists of property from any police stations.

(5) This register shall be divided into parts for each description of article shall be reserved at the end.

5-17. Distribution Register of Miscellaneous Stores – A register to be called the Distribution Register of Miscellaneous Stores shall be maintained by the head clerk in English , and by the kot head constable in Urdu, in form 5-17/ This register shall be divided into parts for each description of article, such as tents, livestock, furniture, etc., and pages for miscellaneous articles shall be reserved at the end.

After the six monthly check on 10^th April and 10^th October prescribed in sub rule 5-16(2) balances shall be struck in the Distribution Register of Miscellaneous Stores to indicate the latest distribution of property.

5-18. Lines Miscellaneous Stores Register – A register in Form 5-16(1) shall be maintained in lines by the kot head constable. In it shall be entered all Government [property in lines or under the control of the reserve inspector or lines officer including livestock. On 31^st March and 30^th September the stock-taking balance shall be reported to the head clerk for use in the check referred to in rule 5-16(2).

In the case of property issued for regular use a note shall be made in the remarks column showing the police officer in whose direct charge such property is.

5-19. Temporary Issue and Receipt Register – A register shall be maintained by the kot head constable in form 5-19 of all miscellaneous property issued temporarily. In this register shall also be entered all property received by the Lines Officer for sale, repairs or distribution, etc. All receipts shall be shown in black and all issues in red ink. The remarks column shall give a reference to the items in the equipment stock or other register, both when articles are issued and when returned to stock.

The register shall be checked and signed once a fortnight by the reserve inspector or Lines officer, who shall note the articles not yet returned or pending disposal. The register shall be destroyed seven years after the last date of entry.

5-20. Scale of tents – The scale of tents allowed for each district will be published from time to time by the Inspector-General in the Police Gazette.

The minimum periods of duration of tents shall be:---

Swiss cottage tents and light field service tents … … …	6 years
Pals … … … … … … … … …	3 years

Tents shall not be condemned if still serviceable, even though the minimum period prescribed above may have been exceeded.

5-21. Indents for tents – (1) Indents for tents shall be submitted on 20^th February in each year, and tents shall be obtained from the Borstal Jail, Lahore.

(2) All tents shall be surveyed by a Central Committee at Lahore in accordance with Punjab Government endorsement No. 17417-C and I., dated 10^th September 1917. On tents being passed and reaching their indenting district they shall be marked on each separate part with the words “Punjab Police” and the cypher of the district, and year of receipt.

(3) Within four days of tents being received at the headquarters of the indenting district intimation of their safe arrival shall be sent to the Inspector General of Police with a view their cost being paid.

5-22. Government property in barracks – Each barrack shall be under the charge of a head constable, selection grade constable or assistant drill instructor, appointed by the Lines officer, who shall be responsible for all Government property therein, for the discipline of its inmates and for its cleanliness Officers who occupy separate quarters shall be held strictly responsible for all Government stores in such quarters.

5-23. Stock Book of miscellaneous Government property in officers of Inspector-General, and Deputy Inspector-General – (1) A Miscellaneous Stores Register, as prescribed in rule 5-16(1), will be maintained in the office of the Inspector-General and of each Deputy Inspector-General showing the livestock, European ad other miscellaneous and moveable property in their custody, including iron safes, European locks, European scales and weights, tents, ordnance stores, machines of European manufacture, e.g., typewriters, bicycles, duplicators, scientific and mathematical instruments, boats, vehicles, bugles, dark lanterns, etc.

The following articles shall not be entered in this register:---

(a) Books and articles of petty value.

(b) Stores, such as stationery for the audit of which there are independent arrangements (P.G.C.C. No.29)

(2) Stock shall be taken and the register balanced and audited on the last days of March and September by the office superintendent or t head clerk, who shall certify under each head that he has taken stock and that the balance shown in the register is correct. This certificate shall be countersigned by the head of the office who shall satisfy himself as to the condition of the articles on stock. To facilitate identification, each article shall be marked with the name of the concerned.

FORM No. 5-10 (2)

______________Cycle Maker’s No.__________

District Serial No. _____________ Purchased from Messrs. ______________ on _____________ for Rs.____________________

1	2	3		4	5	6
Police Station or person with whom in use when repairs became necessary	Particulars of repairs effected by whom and date	Cost of repairs		Progressive expenditure on repairs	Initials of inspecting officers	Remarks
		Borne by Government	Borne by defaulter

Note ––– 1 ––– The cycle will be produced before the Reserve Inspector or Lines Officer in the condition in which it is received from the Police Station for repairs, etc. At the same time the Armourer will put up an estimate for the repairs. The inspecting officer will sanction the repairs or otherwise pass orders as he thinks fit.

2 ––– On the completion of repairs the cycle will be produced again before the inspecting officer. It will then be decided whether the expenditure incurred on the repairs is to be borne by Government or by the defaulter. Full details of repairs will then be entered in columns of the History Sheet and will be initialled by the inspecting officer.

Movements

Date

Tow whom made over

Signature of receiving officer

FORM No. 5-11

Police Department. _______________District

ASBSTRACT STATEMENT SHOWING THE CASH TRANSACTIONS

OF THE EQUIPMENT FUND DURING THE FINANCIAL YEAR.

1	2	3	4	5	6
Receipts.	Amount	Total	Disbursements.	Amount	Total
Balance on 1^stApril 19 . Horse equipment allowance at Rs. 7 each. Foot equipment allowance at Rs. 2 each. By sale of old articles of equipment/ By equipment allowance of additional police. Other receipts not specified above. GRAND TOTAL..	Rs. a. p.	Rs. a. p.	Paid for horse equipment Paid from fooot equipment (give details of each issue, etc) Balance in hand on 31^st March 19 . GRAND TOTAL..	Rs. a. p.	Rs. a. p.

( Form to be drawn by hand).

Dated______________

Superintendent of Police.

The _______________19

FORM No. 5-12(1)

Police Department. _______________District

Equipment stock register

Receipts Lines Register No.5 Expenditure

1	2	3	4	1	2	3	4
Date	Nature of receipt	Articles	Remarks *	Date	Nature of Expenditure	Articles	Remarks *

Note – This register shall be divided into the following three parts, separate pages being assigned for each part:-

(a) Horse equipment articles; (b) Camel equipment articles; (c) Foot equipment articles and bicycles.

The Account shall be balanced every half year or on transfer of the Lines Officer or Reserve Inspector or when specially desired for the purposes of stock-taking.

See Instructions in rule 5-12(2).

* Here quote whether the issues a general or a special one, or an article has been issued on payment. In the last case note the amount.

FORM No. 5-16(1)

Police Department. _______________District

MISCELLANEOUS STORE REGISTER OF THE _____________ OF ______________DISTRICT

1	2	3					4
Date	Nature of transactions	Description of stores					Remarks
		a	b	c	d	etc.
31-3-19	Opening Balance … … By purchase … … … Balance … … … … By purchase … … … Balance … … … … Unserviceable & sold … … Balance … … … … Balance … … … …	… … … … … … … …	… … … … … … … …	… … … … … … … …	… … … … … … … …	… … … … … … … …	Sale price credited on Verified

(To be ruled on ordinary folio size paper)

FORM No. 5-16(1)

Police Department. _______________District

Distribution register of miscellaneous stores

Name of article

1		2	3																											4	5
Date of		Nature of receipt or expenditure	Allocation
Receipt	Expenditure		1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18	19	20	21	22	23	24	25	26	27
			Lines	Police Station	Police Station																								Police Office	Total	Remarks1

(Bilingual Standard Form)

Note – Articles supplied to the Police Hospital and Guards, etc., at headquarters, under the control of the Reserve Inspector shall be shown as in lines column 3 (1), and articles at out-posts, road-posts, etx. As in the Police Station within the jurisdiction of which such posts, etc., are situated.

FORM No. 5-19

Lines register No. 12

Register of articles issued temporarily and of transmission of property

1	2										3	4	5
Date on which received or issued	Number of articles, whence received and for what purposes or to whom issued and why										Signature of the officer to whom article have been issued	Data of return of the articles or date of final disposal; and signature of the Kot Head Constable for Lines Officer	Remarks
	1	2	3	4	5	6	7	8	9	10
	Brief nature of receipt or issue giving names number, and rank of the officer to whom issued or from whom received	Muskets (Complete)	Swords (Complete	Lathis

Note ––– 1 ––– Receipts to be shown in black and issues in red ink.

Note ––– 2 ––– The remarks column should give a reference to the items in the Equipment Stock or other register both when articles are issued and when returned to stock.

CHAPTER–vI Arms and Ammunition.

6-1. General scale of arms, ammunition and stores for maintenance – The armament of the police is fixed by orders of the Central Government, without which authority no changes in the nature and amount of such armament may be made. The authorized scale of arms, ammunitions, equipment for the carrying and stores for the repair and maintenance of arms is shown in “Equipment Tables of Civil Police and Jails,” published under the authority of the Central Government and obtainable from the Central Publication Branch, Government of India, Calcutta. At least two copies of this publication shall be in the possession of each range Deputy Inspector General and Superintendent of Police, and authorized corrections as issued from time to time.

6-2. Source of supply of arms, ammunitions, etc. – (1) All items shown in the Equipment Tables shall be obtained by indent, in the manner prescribed in the rules which follow, from the Ordnance Department. Police armament is supplied on payment, charges being met from funds administered by the Inspector General. In respect of certain items the Inspector General may decide, from time to time, obtain supplies from sources other than the Ordnance Department. Such exceptions to the general principle that the Equipment Tables are the authority for demands will be notified in the Police Gazette or otherwise.

(2) In every police office concerned a special permanent file shall be maintained containing copies of orders by the Inspector General authorizing exceptions to, or deviations from. The Equipment Tables Except in the office of range Deputy Inspector’s General, this file shall be kept in duplicate, one copy being in the English Office and the other in the headquarter lines office.

6-3. Distribution of arms to districts – The distribution of arms to districts is fixed by the Inspector General in accordance with the principles approved, from time to time, by the Central Government. Each district shall maintain a printed statement showing the total armament of the district as so fixed and its permanent distribution within the district as approved by the Deputy Inspector General of the range. This statement shall be countersigned in duplicate by the Deputy Inspector General and one such countersigned copy shall be hung up in the office of the Superintendent and the other in the armoury. Relevant extracts, duly signed by the Superintendent of Police personally shall be hung up in the armoury, or equivalent place where arms are stored, of the lines and of every police station, post or standing guard where arms are maintained.

6-4. Description of police arament – The classes of armament authorized for the police are as follows:---

(a) Rifles – short magazine Lee-Enfield, for mounted police, 1^st armed reserves and such other police as may be authorized to be so armed.

(b) Muskets breech loading 410 bore for head constables and constables in the proportion of the total establishment of those ranks for which such armament is authorized (vide rule 6.5).

(c) Riles – short .22 inch R. F. for instructional purposes, in numbers authorized for each district by the Inspector General.

(d) Pistols – Revolver 455 inch for gazetted officers and upper subordinates according to the scale and condition prescribed in rule 5.5.

(e) Sword – bayonets pattern 1903 for rifles, short M. L. E., pattern 1903 for 410 muskets (one per musket) and pattern 1887 for side arms for such proportion of establishment as may be authorized.

6-5. Scale of arms districts – (1) The armament of police in districts in calculated according to the following scale:---

Muskets-

(a)	Permanent standing guards.	…	One per man.
(b)	Police stations	…	The proportion fixed by Government for each class of police stations.
(c)	Reserve at headquarters.	…	20 percent of the total sanctioned establishment of head constables and 40 percent of that of foot constables exclusive of the number of those ranks armed with rifles.
	Reserve at Police Training School, Phillaur.		237.303 H. V. Rifles and 500.410 muskets.

NOTE

The 237.303 H. V. rifles are available for training purposes but they can only be drawn on for issue under the orders of the Inspector General. 110.410 muskets and 6.22 Lee Enfield rifles are also maintained for training purposes.

Rifles-

Mounted police and 1^st armed reserve.

One per man

Revolvers-

Upper subordinates other than those employed on clerical and persecuting duties, probationary and officiating sub-inspectors.

One per office

NOTE

The supply of revolvers to gazetted officers is governed by rule 6-11.

(2) The above scale applies to all district except those for which a special scale, either for the whole district or for a portion of its establishment, has been authorized by Government and notified by the Inspector General. The sanctioned scale of revolvers includes a proportion for officers officiating as upper subordinates, and for upper subordinates of additional police (vide Memo. 2647/9-21/23 dated 22nd November 1927).

(3) When the establishment of a district is increased or decreased, or when the strength of an police station or guard within a district is altered in such way as to affect the above scale, application shall be made to the Inspector General for sanction to alter armament of the district accordingly, or to the Deputy Inspector General to after the distribution of arms within the district, as the case may be.

6-6. Changes in fixed distribution – A Superintendent may, in case of necessity, temporarily increase the issue of arms to any place, but all such changes shall be reported to the Deputy Inspector General, who will satisfy himself at his inspections that the authorized permanent distribution is not altered without him sanction.

6-7. Stamping of arms – All arms issued to the police with the exception of revolvers, shall be stamped with the district cypher and a serial number. Rifles and muskets shall be stamped on the butt plate; bayonets shall be stamped on the hilt and bayonet scabbards on the locket.

6-8. Register of distribution of arms – (1) The distribution and movement of individual arms on charge, shall be recorded in Part I of the Arms distribution Register (Form 6-8), to be kept by the kot head constable under the supervision of the line officer. In this register shall be shown only actual arms and those accessories which are issued with them, and the register shall be divided so that a record of each item may be kept separately vide instructions in the form. Columns 3 and 4 of the form shall be balanced daily, the balance being shown in red ink, provided that no balance need be struck on any day when no transaction has taken place. The normal transaction is an issue from one sub-column of column 3 balanced by a receipt in another, the district total being unaffected; whenever an entry affecting the latter is made, e. g., the return of a musket to the arsenal or the transfer of a bayonet scabbard to condemned stock-an explanatory entry shall be made a column 5. Care must be taken that when a weapon is moved, the necessary entries are made respecting any accessory moved with it. The Lines Officer shall check this register at frequent intervals.

(2) In Part II of the register shall be maintained a nominal roll of the distribution of revolvers on charge in the district.

(3) A separate register in form 6-8(3) shall be maintained by the Kot Head Constable under the supervision of the Lines Officer, in which a history sheet of each weapon on charge in the district be entered.

6-9. Special orders regarding rifles M.L.E. – (1) All rifles M.L.E. shall be kept in the armoury in a separate rack. A register [Form 6-9 (I)] shall be maintained by the kot head constable under the supervision of Lines Officer showing the names of the men permanently mobilized at headquarters to whom M.L.E. rifles are issued, and the arsenal number of the rifle and files bolt issued to each man. When rifles are issued from the armoury each man shall take the particular rifles registered against his name and will be held responsible for it.

(2) If the kot head constable finds, when a rifle is being returned to store, that is is damaged or that any part of it is lost or damaged. The shall produce the man surrendering the rifles before the Lines Officer, and cause an entry to be made in the lines diary detailing he loss ordamage that has occurred.

(3) Every police officer, who loses or damages his rifles, bayonet, or any part thereof, shall report such loses or damage without delay to the officer commanding his party. A report shall be submitted immediately in writing to the Lines Officer, who will inform the Superintendent of Police without delay. An enquiry shall be made immediately in accordance with instructions laid down in rule 6-22. In the event of the loss of a rifle, rifle-bolt or musket-bolt the police officer directly responsible shall be suspended until the orders of the Deputy Inspector General of Police are received on the report of the Committee of Enquiry. Any police officer, who fails to report forthwith the loss of a rifle or rifle-bolt by a man under his command, shall be suspended and charged with neglect of duty. An officer, to whom the report of such loss is made, shall immediately take all possible steps for the recovery of the rifle or bot.

6-10. Custody and case of arms – (1) All arms, when not in use, shall be kept in racks in the armoury or other place appointed for the purpose. In the lines the kot hard constable, under the direct and personal supervision of the Lines officer; at police stations, the station clerk, undr the supervision of the officer in charge of the police station; and at all other places the officer in command of the detachment shall be directly responsible for the custody and care of all arms borne on charge and for the correctness of all issues and receipts.

(2) Detailed instructions for the cleaning of rifles, muskets and bayonets are contained in Appendix 6.10(2). The individual police officer to whom a weapon is issued shall be responsible for cleaning it according to these instructions before and after use. The periodical cleaning and oiling of arms not in use shall be done by fatigues told off for the purpose. The “pull off” of all rifles and muskets shall be tested annually.

(3) Every police officer is personally responsible for the safe custody and care of every weapons, or accessory thereto, issued to him, until it is returned to the custody of the officers responsible for issuing it, as prescribed in sub-rule (1) above.

6-11. Revolvers – (1) Notwithstanding anything in rule 6.10 above, a police officer to whom a Government revolver has been issued shall be personally responsible for its custody and care at all times, even when he shall have disposed of its as provided in sub-rule (3) below, when proceeding on leave.

(2) In addition to the rechard maintained in Part II of the Arms Distribution Register, the number and make of the revolver issued to an upper subordinate shall be entered in his character roll.

(3) When an officer to whom a revolver has been issued ceases to be a police officer, or ceases to belong to a rank to which revolvers are issued, or proceeds on leave other than casual leave, he shall return the revolvers are issued to him, together with all equipment, ammunition and accessories issued to him with such revolver, to the Lines officer for deposit in the headquarters armoury.

NOTE

Each revolver on charge shall be fitted with a khaki cord lanyard of approved pattern at the cost of the equipment fund.

(4) Each gazetted officer is required to be armed with a revolve or automatic pistol of .450/.455 bore, purchased and maintained at his own expense, either privately or from the Ordnance Department. All gazetted officers are permitted once in their service to purchase at cost price a service revolver, with accessories, from a Government arsenal.

6-12. Ammunition scale – Ammunition for arms held by the police is authorized on the scales shown in the “Equipment Table, Civil Police and Jails.” The allotment shown in table 2 is “service” ammunition; that shown in table 11 is the annual or “practice” supply.

6-13. Distribution of ammunition – (1) The primary division of ammunition on charge is into “service” and “practice” stocks, according to the scale referred to in rule 6-12 above.

(2) Ammunition shall be supplied from the “Service” stock to police stations, outposts, and standing guards where muskets are kept at the scale of ten rounds shall and five rounds, backshot per musket. At police stations and outposts the whole of this stock shall be kept ordinarily in a locked box in the store room, issues being made as required for use. At guards ten rounds ball shall be issued to each head constable and constable of the guard and shall be carried in a pouch, and the stock of buckshot ammunition shall be kept in a locked box in charge of the guard commander, to be issued only when required for use. Buckshot ammunition also be issued to escorts at five rounds per musket.

Each police sentry who is armed with a musket and his relief shall carry in his expense pouch three rounds of buckshot ammunition.

(3) The remainder of the “service” stock and the whole of the “practice” stock, except the expense stock referred to in rule 6-14 shall be kept in the magazine.

(4) The total stock of ammunition of all kinds, with the divisions and distribution of each class, shall be shown in each district in a statement to be countersigned by the Deputy Inspector General of Police and hung up in the magazine and in the office of the Superintendent of Police. Relevant extracts from this statement shall be supplied to each police station, etc, having ammunition on charge.

(5) The Superintendent of Police may, in case of need, temporarily alter the amount of service ammunition kept at any place, but all such alterations shall be reported to the Deputy Inspector General of Police.

6-14. “Expense” stock – (1) A small stock, the amount of which shall be fixed for each district with the approval of the Deputy Inspector General of Police, and shall not ordinarily exceed one full box, shall, n the case of the following classes of ammunition, be issued from the “practice” stock in the magazine to the charge of the kot head constable, to be kept by him in the armoury as the “expense” stock, viz.,-cartridges ball .410 bore ; buckshot .419 bore ; blank .410 bore and blank .303 inch. Under no circumstances shall cartridges, ball, .303 inch, be issued to the “expense” stock or stored elsewhere than in the magazine. Cartridges, drill, .303 inch, be kept in the expense stock.

(2) From the expense stock issued shall be made to armed parties proceeding on patrol, escort and other armed duties and to all parties detailed for practice with blank ammunition or on the range. If the expense stock is insufficient for the needs of such parties, it shall be supplemented by an issued from the magazine.

NOTE

The “Quarter Guard” being a permanent guard, shall have its own stock of ammunition under rule 6013(I) and shall not be supplied from the expense stock.

(3) From the expense stock there shall be kept filled in the armoury so many bandoliers (40 rounds ball), pouches (10 rounds ball) expense pouches (3 rounds buckshot) as the Superintendent of Police may be standing order direct, according to the scale considered necessary in each district for emergencies and for issue to normal daily armed duties. The remainder of the expense shall be kept by the kot head constable in a locked box. The ammunition kept in pouches shall, however, always be issued on the first opportunity for expenditure on the range and replenished from the balance of the stock.

(4) The kot head constable shall personally make all and receipts and keep the account of this stock in Form 6-14(4). He shall replenish the stock as required from the magazine in exchange for a corresponding number of empty cases, damaged or lost rounds.

6-15. Revolver ammunition – (1) Ammunition is issued free to all officers in possession of service revolvers on the scale shown in the Equipment Tables; in addition all such officers are allowed to purchase 100 rounds annually from the Ordnance Department at cost price. Such purchases, except the initial purchases by each officer, as well as all replenishments of the free issue, must be supported by the deposit of an equivalent number of empty cases or loss statement in I.A.F.A-498 duly authenticated, in lieu thereof..

(2) Officers are personally responsible for their own ammunition, both that issued to them free and any which they may purchase. The total stock of revolver ammunition and its distribution to gazetted and non-gazetted officers will be shown in the statement prescribed in rule 6-14(4), but no detailed account of it will be kept in the magazine. Any officer may, with the permission of the Superintendent of Police, deposit such proportion of his revolver ammunition as he may wish for safe custody in the magazine in a box, or other receptacle, locked or sealed by himself.

(3) Replacement of revolver ammunition expended, whether on service, or practice, shall be made, when supplies are received from the arsenal in compliance with annual special indents submitted for the whole district (vide rule 6-25). Empty cases shall be deposited after each expenditure of ammunition with the kot head constable, who shall enter the receipt and the name of the officer making the deposit, in the expense stock register. When cartridges or empty cases are lost, the officer from whose stock they have been lost shall be responsible for reporting the matter and for having the necessary loss statement prepared.

6-16. Ammunition accounts – (1) Ammunition of any class expended in action against criminals, or in any manner otherwise than in annual musketry practice, shall be debited to the service stock. The practice stock is provided solely for training purposes, viz., elementary and range practices and repetitions thereof as duly authorized from time to times. The allotment represents the maximum which may be so expended annually.

(2) The service stock must always be kept complete, any expenditure from it being replaced immediately from the expense stock. Should such replacement of service ammunition reduce the practice stock below the amount required for training, a special indent against “Service” expenditure may be submitted [vide rule 6-26(4)].

(3) In order that the oldest ammunition on charge may be expended in practice, all ammunition received from the arsenal shall be placed in the service stock, a corresponding transfer of the oldest of that being made to the practice stock. This transfer shall normally be carried out when the annual supply ammunition is received from the arsenal; it shall be combined with the renewal of all service ammunition on issue in police stations, guards, etc.; all such ammunition being withdrawn and transferred to the practice stock in the magazine and being replaced from the next oldest portion of the service stock.

(4) No account of the service stock other than the distributions statement [rule 6-13(4)] is necessary. Transactions affecting the practice stock shall be recorded in the magazine register [Form 6-16(4)]. In this account, so far as possible, bulk transactions only shall be shown. Except in the case of .303 ammunition, the details of which must be kept in the magazine register, issues for whatever purpose from the magazine shall ordinarily be made to the expense stock, and the detailed expenditure shall be recorded only in the accounts of the latter. Similarly, empty cases and damaged rounds shall be collectd in the expense stock and deposited in the magazine in bulk in exchange for fresh ammunition.

6-17. Control and inspection of magazines and storage of ammunition there-in – Rules for the control and inspection of magazines are published as Appendix 6-17(A). Each class of ammunition shall be kept together and separate from other classes. In each class service shall be separated from practice stock, and, within each such stock, spaces shall be left between groups of boxes received at different times from the arsenal. Each such group shall be marked with a card showing the date of receipt, date of entry in service, or practice stock as the case may be, and the ordinance mark and date of manufacture. When miss-fires and other defects occur tests shall be carried out according to the rules in the Appendix 6-17(B).

6-18. Disposal of empty cases and defective rounds – Empty cases and defective rounds may e returned to the arsenal at any time and should be so returned periodically as they accumulate, the return being supported by a voucher in each case in I.A.F.Z.-2096 in duplicate. Pending return to the arsenal, empty cases of each class of ammunition and defective rounds shall be kept separately in boxes in the magazine. Before being packed for dispatch they shall be counted and checked with the magazine register. Each class shall be packed separately for dispatched rounds shall not be pocked with empty cases. Paper cases of blank .476 shall be burnt and the brass of the bases collected after burning shall be returned to the arsenal, accompanied by a certificate signed by a gazetted officer and showing the member of cases burned. Defective rounds, or condemned ammunition, shall on no account be broken up locally.

6-19. Check of ammunition – The keys of the magazine shall be kept by the Lines officer, who shall keep up the magazine register personally. The Lines officer shall, further, personally count the practice stock, including the expense stock, once a quarter, and shall record the fact in the lines diary and by a note in all registers concerned. In districts where there is a reserve inspector, he shall personally check the stocks and registers once a quarter, and, after reconciling any errors or discrepancies he may find, certify on the registers that he has done so and that the accounts are correct and the ammunition shown therein is actually present. In other districts this check shall be carried out by a gazetted officer twice a year.

6-20. Component parts and stores – (1) The Equipment Tables show the component parts and stores authorized for the repair and maintenance of arms. Armourers tools and materials shall be kept in each district according to tables 4 and 5 replacement being obtained as required in accordance with rule 6-25. Tables 7, 8, 9 and 11 show the description and scale of component parts and stores for the periodical cleaning and overhaul of arms and their accessories, which each district is required to maintain.

(2) Tools and stores for lubrication, etc., shall be kept by the armourer and checked at least once a year by means of the Equipment Tables by a gazetted officer. Components shall be kept in locked cabinets in charge of the kot head constable. Issues from the stock of components shall be made to the armourer only on the authority of a gazetted officer (vide rule 6-21 below). A stock book of component parts shall be kept in form 6-20(2) by the kot head constable, by means of which the components on charge shall be check and annual and other replacement indents prepared. The authority for each issue shall be noted in the register and, when the cost of components is recovered from individuals, the entry shall be in red ink.

6-21. Care and repair of arms – (1) In every district on or more qualified armourers (according to the establishment sanctioned in each case) shall be entertained and the Superintendent shall be responsible that their efficiency is maintained. All such armourers shall be men trained at an Indian Electrical and Mechanical Engineering establishment and shall be sent, under arrangements to be made with the nearest Brigadier I.E.M.E., for refresher courses from time to time. Armourers are required to know the names and uses of all components, tools and stores referred to in rule 6-20 above and to be able to carry out all replacements of components, minor repairs, special cleaning and periodical lubrication of arms and accessories held on charge in the district.

(2) The components shown in table 9 shall be maintained only in those districts where the armourer is fully competent to repair revolvers. In other districts repairable revolvers shall be sent to the arsenal.

(3) Ordinary replacements of components lost or damaged in the course of duty with arms, and loses of ammunition not exceeding 5 rounds in any one case, may be replaced on the authority of gazetted officer, who shall in each case prepare a loss statement in I.A.F.A-498 and pass orders whether the cost of repairs is to be borne by Government or by the individual police officer responsible. In the latter case an order of the recovery of the sum involved (ascertainable from the priced vocabulary of Ordnance Stores) shall be issued in the order book, and recovery shall be made in the acquittance roll of the pay next due to the officer concerned.

(4) Whenever a weapon is seriously damaged, i.e.; when its repair involves more than the replacement of a loss or breakage such as might occur in normal use a committee of enquiry under rule 6-22 below shall be held.

6-22. Procedure when arms are lost or seriously damaged – (1) When any weapon forming part of police armament is lost or seriously damaged, or when ammunition or fired cases, exceeding five in any one case, are lost, a committee of three officers, of whom at least one shall be a gazetted officer, shall be appointed by the Superintendent to enquire into the circumstances under which the weapon was lost or damaged and to decide whether the cost of replacement shall be borne by the Government or otherwise.

The report of the committee, which shall be in the prescribed form A.F-2, shall be submitted to the Deputy Inspector-General for approval and orders. To the report shall be attached a loss statement (I.A.F.A-498), on the reverse of which the Deputy Inspector-General will pass his orders. This statement shall be attached to the indent sent to the arsenal for the replacement of arms lost or damaged.

(2) When the loss, destruction or damage of any weapon is found by the committee assembled in accordance with sub-rule (1) above to be due to the neglect or malice of any police officer, such committee shall record its opinion, whether the cost of repair or replacement should be borne wholly or in part by the officer at fault. Unless there are special reasons to the contrary, the whole cost shall be charged to the officer at fault.

6-23. Unserviceable arms – When any weapon is found by a committee assembled under rule 6-22 ante to be unserviceable and not repairable, whether from fair wear and tear or by the neglect of an individual police officer, an abstract of the report of the committee shall be forwarded to the Chief Ordnance Officer concerned, in I.F.A.Z-2098, for his sanction to the return and replacement of the weapon.

6-24. Signal pistols and ammunition – Signal pistols and signal and illuminating cartridges are authorized on the scale shown in table 2 of the Equipment Tables for purposes of village protection in times of disturbance. This armament shall ordinarily be kept in the magazine at district head quarters, being shown in the distribution statement of arms and ammunition, and shall only be issued to selected villages, when, in the opinion of the Superintendent of Police, with the concurrence of the District Magistrate, circumstances warrant it.

6-25. Indents – (1) All indents for arms, ammunition and ordnance stores shall be in I.A.F.Z.-2091 and shall be countersigned by the Deputy Inspector General before submission to the arsenal concerned. Indents shall be prepared by tables as shown in the Equipment Tables of Civil Police and Jails and separate indent sheets shall be used for each of the Ordnance Sections, the last sheets only being signed. For example, one indent only in necessary for stores in table2, but a separate sheet should be used for each Section shown in the table from which articles are required, as B-1, B-2, B-3, B-4, C-1 and so on.

(2) Indents may be either for first issues or replacement. Indents for first issue shall be submitted only when an increase of establishment or a duly authorized change in the sanctioned scale justifies them, and in each such case the authority shall be quoted. Replacement indents shall ordinarily be submitted annually in the first week in December to the Deputy Inspector-General, who will countersign and forward them to the Chief Ordnance Officer so as to reach the latter officer on or before the 1^st January, but if immediate replacement is required, as in the case of an unserviceable weapon, or when the stock of a particular component is exhausted, a special indent may be submitted through the same channel at any time.

(3) Replacement indents shall be framed so as to bring the stock of the article indented for up to that authorized in the Equipment Tables. The stocks shown in the those tables represent the full quantity of each articles required to be kept; only that quantity shall be indented for which represents the amount by which the authorized stock has been depleted since the last indent was submitted. Every replacement demanded must be supported by equivalent numbers of damaged weapons or parts, or empty or damaged rounds, or loss statements duly countersigned and accounting for the balance in detail. Loss statements shall invariably be prepared at the time when the loss is reported, and shall be forwarded to the Deputy Inspector-General for orders, together with the committee report under rule 6-22 when necessary. On return by the Deputy Inspector General they shall be kept in the office of the Superintendent and attached with the annual indent, unless replacement of the lost articles is demanded on special indent.

(4) No period is prescribed for the replacement of weapons, accessories or armourers tools; individual articles shall be replaced as they become unserviceable and are condemned by proper authority.

(5) The number and date of the voucher on which stores to be replaced have been returned to the arsenal shall be quoted in all replacement indents.

(6) Indents for small arms and ammunition shall be submitted as under:---

Districts

1.	Rawalpindi, Campbellpur, Mianwali, Sargodha, Jhang, Muzaffargarh, Multan, Deral Ghazi Khan, Jhelum, and Gujrat.	D.A., D.O.S, Rawalpindi district, Rawalpindi Cantonment.
2.	Lahore, Gurdaspur, Sheikhupura, Amritsar, Lyallpur, Sialkot, Gujranwala, Ambala, Karnal, Simla, Kangra, Hoshiarpur, Jullundur, Ludhiana, Ferozepure, Montgomery, (Sahiwal) Hissar, Rohtak and Gurgaon.	D.A., D.O.S, Lahore district, Lahore Cantonment.

(7) The description or arms, etc., given in the Equipment Tables shall be strictly followed in indents and supporting documents. Indents shall be marked “ Ready to receive in read ink”.

(8) In order that the departmental accounts may be correctly adjusted, all articles the cost of which has been recovered from individual police officers shall be replaced by special replacement indent, on which shall be noted reference to the treasury receipts for payment of the sums recovered. [See also sub-rules 6-20(2) and 6-21(3)].

6-26. Special rules for ammunition indents – (1) When empty cases or damaged round have not been returned to the arsenal in full prior to the submission of a replacement indent, a certificate shall be attached to the indent showing the number in hand ; the total indented for should balance the number already returned or accounted for by loss statements.

(2) Each class of ammunition is supplied by the Ordnance Department in packets containing a standard number of cartridges, and the packets are dispatched in sealed boxed containing a standard number of round. These numbers are marked on the packets and boxes, Ammunition shall be indented or in multiples of full boxes (packets in the case of buckshot, blank and revolver ammunition), the balance of less than a full box (or full packet) required to complete the authorized stock being shown in the indent and ammunition accounts as due and to be recovered in subsequent indents.

(3) The stock of ammunition for 303 and 22 rifles is calculated on the number of men trained in the use of those weapons this number is, unless specially ordered otherwise, twice the number of the first armed reserve of the district, plus the number of mounted police.

(4) Indents for the replacement of ammunition expended on service (vide rule 6-16(2) shall be made annually or at more frequent intervals, but separately from the annual indent for practice ammunition.

6-27. Stock-taking – (1) All arms, ammunition and ordnance store are required to be to be checked twice year, together with other Government property on charge (vide rule 5-16). As soon as the returns of stock-taking have been received from police stations, etc., and not later than the 10^th April and 10^th October, the reserve inspector or, in districts where there is no reserve inspector, the Lines officers shall personally check the whole stock of arms, ammunitions, accessories, appliances, stores, tools and components kept in the lines and at standing guards, etc., subordinate to the lines. Having noted or reconciled any discrepancies in these stocks immediately in his charge, he shall compare his accounts and the returns from outside detachments with the distribution statements of arms and ammunition for the whole district and with the Equipment Tables, and shall report the result, noting and discrepancies, to the Superintendent. On receipt of this report by the Superintendent, a gazetted officer shall be required personally to verify it. Such Gazetted officer shall enquire into and pass orders on any discrepancies disclosed, taking the orders of the Superintendent if necessary, and shall personally satisfy himself of the correctness of all the articles reported on. The report, when dully verified by a gazetted officer, shall be attached with the reports of the general stock-taking of Government property in the district.

(2) The sock-taking ordered above shall be in addition to the checks ordered in rules 6-6, 6-10 and 6-19.

(3) All arms, ammunition and ordnance stores on charge shall further be thoroughly checked on transfer of charge of reserve inspector or Lines officer, and, when the kot head constable or armourer is transferred, the stocks for which they are directly responsible shall be checked.

6-28. Inspection by Civil Chief Master Armourer – (1) Each district, the Railway Police and the Police Training School will be visited once in three years by a Civil Chief Master Armourer. This officer will inspect one third of he arms on the charge of the Police every three years and report on all arms (including signal pistols, bayonets and bayonet scabbards) armouer’s tools and materials brought before him. He will not inspect ammunition or any stores or equipment obtained otherwise than from the Ordnance Department.

(2) Inspections referred to above are carried out at the request of the Inspector General of Police and will be held at District Head quarters, Railway Police Lines and the Police Training School. Superintendents of Police, Assistant Inspector General, Government Railway Police and Principal shall ensure that all arms not inspected at one such inspection shall, without fail, be produced at the next inspection. Prior to the arrival of the Civil chief Master Amourer numerical rolls in I.AF.O.-1455 shall be prepared in duplicate, showing the district and manufactory numbers and marks on arms to be inspected. An officer not below the rank of inspector shall be present throughout the inspection.

(3) Such inspections are to be paid for by the Provincial Government. If any Superintendent of Police thinks an inspection necessary he should address the Inspector General of Police with a view to his having the district included in the next tour program of the Civil Chief Master Armourer.

(4) The report of the Civil Chief Master Armourer, when received, shall be forwarded by the Superintendent, with any necessary explanations, or reports as to the responsibility for deficiencies and damages brought to light, to the Deputy Inspector General, with whose sanction replacements authorized and other action recommended by the inspecting officer may be undertaken.

(5) Inspection or test of Small Arms Ammunition and explosives by Inspecting Ordnance Officers is carried out inn Arsenals. The Inspecting Ordnance Officer will call upon the Superintendent of Police to full up and submit to him Form G-803 in the case of ammunition (303 rifles, 410 musket and revolver ball, buckshot and blank) and Form G-848 in case of other explosives. This latter form will be required only in those districts which are supplied with bombs, Very light pistols, etc. The Inspecting Ordnance Officer will call for samples as he deems necessary and carry out tests. If the Inspecting Ordnance Officer actually carries out tests the Inspector General of Police should be informed.

(6) I. A. forms referred to in sub-rules (2) and (3) should be included in the indent for India Army forms. Districts should keep a dozen copies of each form in stock.

6-29. Receipts of arms, etc., from arsenal – (1) The seal and weight, as shown in the invoice, of all packages received from an arsenal shall be carefully checked before the package is taken over from the railway or postal authorities ; if any discrepancy in weight or signs of tampering are found the package shall be opened in the presence of the Station Master of Postmaster concerned.

(2) Every package received from an arsenal shall be opened in the presence of an officer of rank not less than inspector, who shall personally check the contents and sign the invoice in token of having done so.

(3) Full boxes of ammunition shall not be opened on receipts, if the weight is correct and the seals intact. If the seal has been damaged in transit, the pin with which the lid is attached shall be withdrawn and the lid removed to permit inspector of the inner tin casing; provided the latter is hermetically sealed, the contents shall be assumed to be correct.

6-30. Return of arms, etc., to arsenal – (1) Unserviceable tools and components ; empty cartridge cases ; empty oil drums ands packing cases shall be returned to the arsenal as convenient, without previous intimation. Defective ammunition and unserviceable or repairable arms shall not be returned till the authorization of Chief Ordnance Officer concerned has been obtained on a report in I.A.F.Z.-2098.

(2) In all cases when articles are returned to the arsenal intimation shall be sent by post in the form of a voucher in I.A.F.Z.-2096 and workshop sheet I.A.F.O.-1,370 in duplicate.

(3) Arms, ammunition and other ordnance stores returned to the arsenal shall be sent by passenger train or, if within the authorized weight, by parcel post registered and insured. All articles shall be carefully packed in strong boxed the cases in which consignments have been received from the arsenal being used if possible – and sealed with the official seal of the Superintendent of Police in at least two places along the join between the top and sides of the box and two places along the join between the stop and sides and bottom. Packages sent by post shall further he enclosed in gunny or waxed cloth. A “packing note” in the form obtainable from the Ordnance Department shall be enclosed with each package, after being signed by an officer not lower in rank than the Lines officer, in whose presence the articles have been packed. Consignments by rail shall be sent under the special railway rules, whereby the guard of the train, whenever changed, receives a special receipt for each package from his relief.

(4) The procedure prescribed above shall be followed when arms, ammunition, etc., are transferred from one district to another, otherwise than in the direct custody of a police guard.

(5) Every precaution shall be taken to prevent the inclusion of live or miss-fire rounds with empty cartage cases returned to the arsenal. Should the arsenal report the inclusion of a live or miss-fire cartridge in a box of empty cases disciplinary action shall be taken against the officer responsible for the packing of the box.

6-31. Precaution against the issue of dummy or blank cartridges with live cartridges – Every officer, who issues ammunition to armed men or parties proceeding on duty, and the commander each such party shall exercise special care to prevent dummy (drill) or blank rounds getting mixed up with live round, either at the time of issue or return of ammunition, and to prevent the substitution of rounds of local or other non-Government manufacture.

6-32. Paper for targets – Paper (blue, black and brown) for targets is procurable as required on payment from the Titaghur Paper Mills, Calcutta. Payment shall be met from the contract contingent grant.

6-33. Supply of forms – “1. A.” Forms required for transactions with the Ordnance Department are obtainable on payment from the allotment under the minor head printing work done by the Central Government Press for the Provincial Government of the head “56-Stationery and Printing Reserved” on Calcutta, through the Inspector General of Police.

6-34. Extent of exemption from arms licenses – (1) No police officer may keep private arms without obtaining a proper license from the District Magistrate. (See also rule 14-22).

(2) All gazetted police officers are allowed to keep one service revolver free of license as a part of their equipment. Officers of the Indian (Imperial) Police Service may keep, without a license, one revolver or one pistol in addition to the revolver prescribed as part of their equipment (vide letter No. F-21/L., XVI/25-Police, dated 15^th Jane 1926, from the Officiating Deputy Secretary to the Government of India, Home Department, to the Chief Secretary to the Government, Punjab). The revolver issued to upper subordinates are the property of Government and consequently exempt from license.

(3) Presentation of guns and other arms by the police for good work in criminal cases will be made only under the orders of the Provincial Government. Such arms are thus exempted under the Schedule attached to Indian Arms Act – (vide letter No. 474(Home – Genl.), dated the 28^th May, 1921, from Home Secretary to Government, Punjab).

APPENDIX No. 6-10(2)

instructions for cleaning muskets b.l. .410 before and after firing

Requirements:–

Pullthroughs, .303 arms … 1 per musket

Gauze, wire (4” x 1-¹/₂”) … 1 per musket

Bottles, oil … 1 per musket

Sticks, cleaning, chamber, .303 arms No.2 … 1 per 6 muskets

Oil lubricating, G.S. gails … 2 per 100 muskets

Flannelette yds … 11¹/₄ per musket

Cleaning Material – The pulthrough which will be kept in the but trap of the musket is provided with three loops. The first loop (the one nearest the weight) is for the wire gauze, the second for the flannelette and the thrid for the purpose of removing the pullthrough should it break or get jammed in the bore. If a jam occurs the man must not attempt to remove the obstruction but the musket must be taken to the Armourer.

Flannelette – No other form of material will be used for cleaning the bore. For cleaning the bore (or for drying it) after firing a price of flannelette large enough to fit the bore tightly, 4”x4” will be used. It will be placed in the second loop of the pullthrough and wrapped round the cord.

For oiling the bore a slightly smaller piece ³/₄of flannelette will be used. If the piece used is too big, the oil will be scraped off as it enters the bore. The oil should be well rubbed with the fingers into the flannelette.

Wire Gauze – In pieces 4” x 1¹/₄, only required after firing buckshot, and when necessary to remove fouling or rust, after ball firing when not removable with the flannelette then only with the permission of an officer.

In attaching it to the pullthrough the following method will be adopted:–

(i) Find the gauze as in diagram so that the longer sides take the form of an “S”.

(ii) Open the front loop of the pullthrough and put one side of it in each loop of the “S”.

(iii) Then coil each half of the gauze tightly round that portion of the cord over which it is placed until the two rolls, thus formed, meet. The gauze must be thoroughly oiled before use and care taken to ensure that there are no loose strands of wire which may scratch the bore, then gauze will fit the bore tightly and will, if necessary, be packed with a small piece of flannelette, or other soft material to ensure it is fitting.

The gauze wire should not be allowed to remain on the pullthrough.

Oil – Service oil is carried in the oil bottle for which a recess in the butt is provided. No other form of lubricant is to be allowed to remain in the bore. Paraffin, though an effective agent in removing rust, will not prevent it.

Stick Cleaning Chamber – Made of wood about a foot long, at one end & slot is cut, the other end is cut square to allow a grip to be taken and the stick to be round by hand. A piece of dry flannelette is placed in the slot and sound round the stock (to ensure that the stick is covered). The stick is then passed through the boltway into the chamber and turned round several times. This is the only effective method of cleaning the chamber.

Cleaning – Before firing – All traces of oil will be removed from the bore and the action wiped with an oily rag.

After firing –

(i) Removed the bolt.

(ii) Pour about 5 to 6 points of boiling water through the bore from breech to muzzle, using a funnel, point inserted into the chamber.

(iii) Insert the weight of pullthrough through the bolt hole of body then draw straight through the barrel from breech to muzzle in one continuous motion. The rifle to be held by the left hand with the of the butt on the ground, and the barrel in line with the direction of pull to avoid the cord rubbing the side of the muzzle, otherwise it will cause a groove to be worn where it rubs against muzzle; this is know as “acord-wear” and affects accuracy and serviceability.

(iv) To be repeated as in (iii) until the rag is removed without signs of fouling on it.

(v) Clean the breech with a stick cleaning chamber.

(vi) Wipe over the face of bolt, clean gas escapes and bayonet boss.

(vii) If bayonets have been fixed during firing the bayonet will be carefully wiped before it is returned to the scabbard. All metal parts to be carefully wiped over and oiled.

(viii) The barrel to be pulled through with a piece of oily flannelette.

The bore will be found to require special care during the three days following firing:-

For buckshot or when necessary to remove bad “leading” or rust-

(i) To be treated with boiling water as already detailed.

(ii) The pullthrough to have an oiled gauze wire 4” x 1 ½” attached. Insert weight through the boltway of body (care being taken to ensure the gauze enters chamber correctly and does not jam) and draw straight through the barrel from breech to muzzle.

(iii) Followed by a piece of dry flannelette and then an oily piece in the usual way.

INSTRUCTIONS FOR THE CLEANING OF .303 RIFLES

(a) Cleaning Materials – The pullthrough, which will be kept in the butt trap of the rifle, is provided with three loops. The first loop (the one nearest the weight) is for the wire gauze, the second for the second for the flannelette, and the third for the purpose of removing the pullthrough should it break or get jammed in the bore.

If a jam occurs no attempt should be made to remove the obstruction, but the rifle should be taken to the armourer.

(i) The pullthrough will be drawn through the barrel from breech to muzzle in one continuous motion.

(ii) The cord must be drawn straight through and not allowed to rub against the muzzle of the bore, otherwise it will cause a groove to be worn where it rubs this is known as “cordwear” and affects the accuracy of the rifle.

(b) Flannelette – No other form of material will be used for cleaning the bore. For cleaning the bore (or for drying if) after firing, a piece of flannelette large enough to fir the bore tightly, 4 inches by 2 inches, will be used. It will be placed in the second loop of the pullthrough and wrapped round the cord.

For oiling the bore a slightly smaller piece of flannelette will be used. If the piece used is too big, the scraped off as it enters the bore. The oil should be well rubbed, with the fingers, into the flannelette.

(c) Stick Cleaning Chamber, made of wood about a foot long ; at one end a slot is cut, the other end is cut square to allow a grip to be taken and the stick to be turned by hand. A piece of dry flannelette is paced in the slot and wound round the stick (to ensure that the stick is covered. The stick is then passed through the boltway into the chamber and turned round several times. This is the only effective method of cleaning the chamber.

(d) Wire Gauze, in pieces 2 ½ inches by 1 ½ inches, is supplied, but should only be used with the permission of an officer for the purpose of removing hard fouling or rust.

Daily cleaning – the exterior of the rifle will be cleaned daily and all particles of dirt or dust removed from the gas escapes and crevices. The frictional parts will be kept slightly oiled. The bore will be pulled through with a piece of flannelette until the rag is clean, and immediately re-oiled.

Cleaning before firing – All traces of oil will be removed from the bore, and the action wiped with an oily rag.

The cartridge and chamber will on no account be oiled before firing, nor will any lubricant be used with a view to facilitate extraction, as such a procedure is liable to injure the rifle.

Cleaning after firing –

(i) Remove all fouling and grease from the bore.

(ii) Pour about 5 or 6 points of boiling water through the bore from breech to muzzle, using a funnel.

(iii) Thoroughly dry the bore and proceed to clean the rest of the rifle, thus allowing the bore to cool.

(iv) The breech will be cleaned with a stick cleaning chamber.

(v) Special attention will be paid to the face of the bolt, gas escapes and bayonet boss.

(vi) If boyonets it is returned to the scabbard.

(vii) All metal parts will be carefully wiped and oiled, after which the barret will be pulled through with a piece of oily flannelette. The bore will be found to require special care during the three days following firing.

(viii) On active service, where boiling water is not normally available, the wire gauze will be used.

(ix) Care must be used to prevent the browning from being rubbed off the rifle, as this is a great preventive against rust.

Cleaning after firing blank – After firing blank ammunition, special care should be taken that the cleaning is through. Although in this case there is no friction between bullet and bore, and so no internal fouling or “sweating”, there is greater accumulation of superficial fouling from blank than ball cartridge, because there is no bullet in blank ammunition to scour the fouling left by the preceding round. The firing also is in most cases more prolonged, and a greater interval must usually elapse before the rifle can be thoroughly cleaned. When blank firing precedes practice with ball, the rifles will be carefully cleaned before ball practice cmmences.

General Notes on care of rifle – (a) When the rifle is not in use, the leaf and slide of the back-sight should be lowered.

(b) The mainspring should never be allowed to remain compressed except when the rifle is loaded. The position of the cocking-piece shows whether the mainspring is compressed or not.

(c) The magazine must not be removed from the rifle except for cleaning or other special purposes and, to avoid weakening the spring, cartridges should only be kept in it when necessary. A failure of the spring to raise the platform can usually be overcome by tapping the bottom of the magazine smartly with the pelm of the hand. If the failure recurs, the rifle should be taken to the armourer for examination and repair.

(d) The bolts of rifles are not to be exchanged. Each bolt is carefully fitted to its own rifle, so that the parts which take the shock of the explosion have an even bearing, and the use of wrong bolt may affect the accuracy of the rifle. The number stamped on the back of the bolt lever should agree with that stamped on the right front of the body.

(e) No head constable or constable is permitted to take to pieces any portion of the action, except as prescribed for cleaning, nor is he to loosen or tighten any of the screws.

APPENDIX NO. 6-17 (A)

RULES TO BE OBSERVED FOR THE PROPER CONTROL AND INSPECTION OF MAGAZINE

(1) The magazine shall be at all times kept scrupulously clean.

(2) A brush or broom shall be kept in the magazine for cleaning out the magazine on each occasion it is opened for the receipt, delivery or inspection of ammunition.

(3) No lights (other than an electric torch) not smoking shall on any account be allowed inside or in the immediate vicinity of the magazine.

(4) Oiled cotton rags and waste and articles liable to spontaneous ignition shall not be taken into the magazine.

(5) Empty boxes shall not be kept in the magazine, nor any loose packing material.

(6) Boxes of ammunition shall not be thrown down or dragged along the floor, and shall be stacked in wooden trestles. Where there are white-ants, the legs of the trestles should rest in shallow copper, lead or brass bowls containing a little water.

(7) If the magazine has a lighting-conductor, it shall be tested at least once a year.

(8) The person in charge of the magazine shall be responsible that the magazine is well and securely locked.

(9) No unauthorized person shall at any time be admitted into the magazine.

(10) The following shall be hung up in the magazine:-

(i) A copy of these rules.

(ii) The statement required by rule 6-13(4).

(iii) A certificate showing the last date of testing of the lighting conductor.

(11) The Superintendent of Police shall make at least one unexpected inspection of the Magazine under his charge every half year to see that the above rules are being complied with.

APPENDIX NO. 6-17 (B)

Instruction for the examination and test and storage of S. A. ammunition on charge of police units

1. Small arms ammunition may be divided into two categories as follows:-

(a) Ammunition in sealed boxes and in open boxes with their lables intact.

(b) Pouch or loose ammunition which cannot be identified by make and date.

Category A – (a) Ammunition in this category may be considered serviceable without test up to five years from date of manufacture provided that the boxes are intact and have not been subjected to bad storage conditions. The five year limit may be extended indefinitely provided that the ammunition has been used for practice and has given satisfactory result within the last twelve months.

(b) Ammunition over five years old which has not been used for practice within the last twelve months, or ammunition on boxes which appear to have been subjected to adverse storage conditions as indicated by rusty linings, etc, will be examined and subjected to a firing test.

A sample box from each make and date of manufacture will be opened. The cartridges will be examined visually for evidence of verdigris around the cap and other signs of deterioration. Twenty rounds will be fired from each of 2 riles or muskets into a bank of earth or other safe place to test for miss-fires, hang fires, split cases, pierced caps, bursts, etc.

(c) If the ammunition looks good and fires without failure, it is serviceable.

If the ammunition looks good and gives a miss-fire, marked hang fire, pierced cap, burst case, split extending to within one inch of the case, or a detached hose disc, a re-test in different weapons will be carried out. If in the re-test, any of the above defects occur, the ammunition is unserviceable. If no defects occur at the re-test, the ammunition is serviceable.

If the ammunition looks doubtful, showing slight verdigris only, and if it passes firing test, it is serviceable. If any defect occurs at the firing test, it is unserviceable, providing the rifle or musket in known to be above suspicion.

If the ammunition looks bad showing marked verdigris around the cap, it is unserviceable.

The examination and test of the sample covers the remaining ammunition of the same make and date except when there is reason to believe that the box opened is not representative of the rest. In that case it will be necessary to examine and test the ammunition from each box.

NOTE 1 – When the number of boxes of one make and date is tert or under, they may be grouped with adjacent dates of the same make provided that the group of dates does not exceed 50 boxes and that the dates do not cover a period of more tan 14 days.

NOTE 2 – The sample will be taken from an opened box if available. If the result is satisfactory the whole group will be sentenced serviceable. If the result is not satisfactory the sentence will only cover the actual box from which the rounds have been taken and a fresh box will be opened and treated as the sample for the group.

Category B – Loose rounds on charges, other than those obviously doubtful from handling and carriage in pouches, will generally be treated as one group. Representative samples will be examined and 40 fired and the ammunition sentenced as for Category A. If there is a large number of loose round on charge and some have obviously been subjected to worse treatment than the others they should be liked into groups according to “condition,” each group being tested and sentenced separately.

2. The foregoing is intended to apply particularly to M. h. Rifles and B.L.-476 bore ammunition.

3. Special instructions for examination of B. L. –410”, -303” and –455” revolver ammunition.

(a) The instructions in paragraph I apply also to the above mentioned ammunition with the following exceptions.

The casualties that may occur are miss-fires, hang fires, pierced caps, blow backs, burst cases or split cases.

A blow-back is an escape of gas between the cap and the wall of the cap chamber, if serious, it will be indicated by an escape of gas from the gas escape hole on the left of the barrel body at the moment of firing. The base of the cartridge case will be badly blackened by this casualty.

A burst case is a fracture either at the base or within 1 ½ inches of the base of the cartridge case. Fractures further forward on the case body are known as splits and if only occasional may be ignored. Bursts are to be regarded as serious casualties.

4. When in doubt as to sentence, the matter should be referred to the Chief Ordnance Officer at the nearest arsenal who will arrange for such tests as may be necessary and advise accordingly, or in case of further doubt, refer to the inspector of Ammunition, Kirkee.

5. Storage – Boxes containing S. A. A. should be kept raised a few inches from the floor by supporting the bottom layer on battens or other suitable supports ; they should also be kept a few inches clear of the wall.

The store room should be kept clean and dry, ventilation receiving due attention.

Tin plate linings should not ordinarily be opened until the ammunitions is required for use or test.

FORM No. 4-31

Police Department ____________District

Arms distribution Register, Part-I

The following shall be entered in this register, separate pages being allotted to each:---

(1) Rifles, M.L.E, (2) Bolts, (3) Bavonets patt. .07 or .03, (4) Scabbards Bayonets patt. .07 or .03, (5) pullthroughs, (6) oil bottles, (7) Rifles .2 inch, (8) muskets, .476 and .410 (9) Bayonets pat. .87, (10) Bayonet Scabbards patt. .03 or .87 (11) Jags, (12) Protectors foresight, (13) Slings.

Name of article __________________ Sanctioned No._____

1	2	3																				4	5
Date of	Nature of receipt of Expenditure	ALLOCATION (To be sub-divided according to the number of police station guards, etc. (including the lines) where arms are held.)																				Total in district	Remarks (Including explanation of any variation from sanctioned number).
Receipt Equipment
		1	2	3	4	5	6	7	8	9	10	11	12	13	14	15	16	17	18	19	20

Note – In column 3 the allocation of each description of article in lines and in each standing guard, Police Station and Post shall be shown separately in a sub-column.

Arms Distribution Register Part ii

REGISTER SHOWING THE DISTRIBUTION OF GOVERNMENT REVOLVERS IN THE POSSESSION OF THE POLICE IN THE _______________ DISTRICT.

1	2	3	4	5	6	7
Serial No.	Number make and description of revolver	Whence received and date.	Name No, and rank of the officer to whom it is issued	Authority and date of issue	Date on which the revolver is returned to the armoury and reference to the serial No, of the entry regarding its re-issue.	Remarks.

FORM No. 6.8 (3)

District__________ Serial No.______

Weapon History Sheet

Class of the weapon _________

Mark of weapon

Factory No.

Date of receipt

Inspection by C.C.M.A.

Date of condemnation

Date of exchange i.e., of receipt of new weapon (see note below).

Arsenal Repair

Local Repair

Remarks

Body

Bolt

Date

Remarks

Item

Date

Item

Date

Note – All particulars of old weapon to be cacelled and a line drawn beneath. Particulars of weapon to be entered below.

FORM No. 6.9 (1)

Police Department District__________

nominal roll of men mobilized at the headquarters of the above district to whom M.L.E. rifles are issued

1	2	3	4	5	6	7	8	9	10
Serial No.	Constabulary No.	Name	Rank and Grade	The Arsenal and the District Serial No. of the rifle	Arsenal Number of the rifle bolt	Bandolier is issued	Signature or thumb impression of the man to whom issued	Signature of kot head constable on return	Remarks

To be hand drawn

FORM No. 6.14 (4)

Expense stock ammunition register

account of *___________ ammunition and empty cases

1	2	3			4			5	6
Date	Detail	*Ammunition			Empty cases			Signature	Remarks
		A.	B.	C.	A.	B.	C.

*To be hand drawn

Note I – A – Receipts; B – Issues; C – Balance

Note II – An Urdu register of 100 pages, divided into separate parts for (1) Ball, (2) Buck-shot, (3) Blank

*Enter here Ball, Buckshot or Blank.

FORM No. 6.18 (4)

Magazine ammunition register

account of ___________ ammunition

1	2	3	4	5	6	7
Date	Detail	A.	B.	C.	Signature	Remarks

*To be hand drawn

Note I – A – Receipts; B – Issues; C – Balance

Note II – An Urdu register of 100 pages, divided into separate parts for Ball, Buck-shot and Blank Ammunition.

FORM No. 6.20 (2)

stock book of component parts

(to be divided into separate parts corresponding to

tables 7, 8, 9 and 11 of equipment tables.)

1	2	3	4	5	6
Item Number	Description of part	Authorized Stock	Number issued to armourer	Date of issue	Reference to Loss Statement or authority on which issue was made.

*To be hand drawn

Note I – Columns 1–3 will correspond with Equipment Table.

Note II – Sufficient space should be left between each item in columns 1–3 to permit of several entries being made in columns 4 – 6.

CHAPTER–vII Mounted Police.

7-1. Composition of mounted police – Mounted police consist of such number of sub-inspectors, head constables and constables as may be sanctioned from time to time.

In addition to their pay they receive horse or camel allowances at rates given in rule 10-75.

7-2. Mounted officers – All gazetted and upper subordinate police officers, except assistant sub-inspectors, are mounted officers, except assistant sub-inspectors, are mounted officers, and are required to maintain a standard of efficiency in horsemanship which enables them to perform journeys on horseback and other duties with the mounted police. The Inspector-General may lower this standard or grant complete exemption from it by general or special order in the case of officers appointed solely and permanently for duties which do not involve mounted duty.

All mounted officers are required to maintain saddlery, as prescribed in Chapter V, and a suitable horse, in accordance with the standards laid down in Inspector-General may exempt any officer from keeping a horse for so long as he is employed in a post which does not involve mounted duty and that upper subordinates employed in posts for which no horse allowance is authorized (vide rule 10-74) shall be similarly exempted while so employed. Examination may also be granted by the Inspector-General at his discretion to upper subordinates while employed in a Central Intelligence Agency, cantonment, city or large civil station, provided that motor cycle, in lieu of a horse, is kept.

7-3. Qualifications – Recruits for the mounted police shall be obtained either by direct enlistment of men likely to make good horse or camel sowars or by the voluntary transfer of suitable men from the foot police. Ordinarily only such men shall be taken into the mounted police as have already some knowledge of an aptitude for the management of horses or camels. If such men are not already trained foot Policemen, they shall be required to undergo the same course as is laid down for recruits to the foot police as well as receiving the training laid down in rule 7-5 below.

7-4. Utilization of mounted police – (1) The chief uses of mounted police are (a) organized operations against mobile gangs of criminals, (b) patrolling for the prevention of dacoities, highway robbery and the like, (c) the control of crowds and dispersal of disorderly mobs, (d) assistant to the foot police in traffic control, (e) process serving, message carring and escort duty, where conditions are suitable.

(2) Horse police shall ordinarily be employed only on duties coming under classes (a) to (d) above and, for their better training in these duties, are organized in troops. Camel police are unsuitable for duties coming under classes (c) and (d) above, but can often be used to advantage on duties coming under class (e).

(3) Mounted police may be temporarily transferred anywhere in the province by order of the Inspector-General, and from one district to another in the same range by order of the Deputy Inspector-General, if the conditions of crime of public order warrant it, or for annual training if proper facilities do not exist in the district to which they are permanently posted. Mounted police shall not be employed on orderly duty but, when not required for training or for duties of the nature specified in sub-rule (1), a mounted constable may be used for the conveyance of urgent message on particular occasions. Constables mounted on horses shall, however, under no circumstances, be required to carry heavy post or parcels.

(4) Subject to the condition laid down in the preceding sub-rules Superintendent are empowered to employ e mounted police in their district at their discretion.

7-5. Training of mounted police – (1) Mounted police shall be especially taught –

(i) to ride and handle their horses in a horse manlike manner;

(ii) the use of the mounted police baton;

(iii) mounted squad drill;

(iv) to saddle and unsaddle and to groom a horse thoroughly;

(v) stable management, i.e., to keep their horses healthy and in good condition and the stable clean ad sanitary;

(vi) to lay out their stable gear properly for inspection;

(2) For the instruction of mounted police the principles and general system contained in “Cavalry Training 1924” shall be followed, especially the following chapters:---

Chapter II - Section 34 to and - formations and drill.

Chapter III – Horse mastership, stale management, saddlery and minot ailments,

Chapter IV – Equitation.

Chapter VII – Rifles and revolver drill.

Chapter IX – Sections 147 to 164 – Mounted troop drill.

Chapter XIV - Sections 237, 238 and 244 –Marching and march discipline,

Chapter XV – Sections 256-8 and 263 – Field Trainin.

NOTE

A copy of this Manual shall be supplied to Superintendents of districts in which Mounted Police are attached.

They shall also receive special instruction in the efficient performance of the duties specified in rule 7-4 and shall ordinarily be removed from the mounted police if they fail in two consecutive years to reach the standard of first class shots.

(3) Arrangements shall be made when possible for sub-inspectors and head constables of mounted (horse) police to be attached to cavalry regiments for training as troop and section leaders to the extent covered by rule (2) above.

7-6. Arms – Mounted police shall be armed with mounted police batons and rifles M.L.E. 303 and bayonets.

7-7. Animals in possession o mounted police – Horses or where ordered by the Inspector General, camels, which are up to the standards laid down in rule 7-17(3), shall be maintained at the rate of one for each sub-inspector, head constable and mounted constable of the sanctioned mounted police establishment.

7-8. Mounted police reserve – The reserve for the mounted police is embodied in the general reserve of head constables and constables and constables sanctioned for fixed duties. Horse ad camel allowances will be drawn only for the sanctioned effective establishment, exclusive of any reserve, and subject to there being no vacancies in the corresponding establishment of horses or camels. Recruits for the mounted police will be borne on the dismounted reserve until they are absorbed in vacancies in the mounted establishment. Such vacancies hall be filled immediately on their occurrence by transfer from among trained men of the foot police, so that the corresponding horse or camel allowance may be drawn. Men sick or on leave will continue to draw their horse or camel allowances.

7-9. The Chanda Fund – One General Provincial Chanda Fund shall be maintained under the regulations hereinafter contained.

7-10. Membership of Chanda Fund – (1) The members of the mounted police shall subscribed to the chanda fund. Upper subordinates of the foot police, who are required to be mounted on horses and who draw horse allowance accordingly, may become subscribers either on permanent to upper subordinate rank or at any time subsequently, but shall not thereafter cease to be subscribers so long as they continue to draw horse allowance.

(2) No subscription should be recovered during the period that a member of the mounted police is without a remount and draws no conveyance allowance.

(3) Rate of monthly subscription will be published, from time to time, in the Police Gazette.

7-11. Chanda Deposit – (1) When a vacancy occurs in the mounted police the man posted to file it shall pay into the chanda fund Rs.300 or Rs.250 according as he is joining as a horse a camel-sowar. In the case of a man joining as a camel-sowar, the Superintendent may at his discretion allow him to produce his own came provided (a) that there is a vacancy in the establishment of camels, (b) that the camel produced is up to the standard laid down in rule 7-17(3).

(2) Such new member of the fund shall, on payment in full of his deposit, or on the acceptance of the camel produced by him, becomes entitled, subject to his continued payment of his monthly subscription, to be provided with a horse or camel, according to the amount of his deposit, throughout the period of his membership of the fund.

7-12. Refund of chanda deposit. – When a mounted police officer ceases to be a subscriber to the fund he shall receive back from the fund the amount which he deposited on joining it ; provided that,---

(a) The horse or camel allotted to him at the rime of this ceasing to be a member of the fund shall be examined by a chanda committee (vide rule 7-16 (1). If such committee is of opinion that such committee is of opinion that such horse or camel has been rendered permanently unfit for police service, or is at the time of examination unfit for service from injury or illness caused in either case by the misconduct or neglect of the subscriber, it may record a finding that the subscriber should forfeit either the whole or part of his deposit. Such finding shall submitted to the Deputy Inspector General, whose order in confirmation or modification thereof shall be final.

(b) If, in the course of his service as a subscriber to the fund, a chanda committee shall record a finding that he has been responsible through misconduct or neglect for the death of thje any horse or camel allotted to him, or for the injury or illness of each animal necessitating its being cast an unfit for police service, he shall, at the time of his ceasing to be a subscriber, forfeit the sholw or a part of his deposit according to the final award of the Deputy Inspector General recorded on such finding.

(c) A subscriber who, on joining the fund, has been permitted to bring his own camel in lieu of paying in a deposit shall, if he is still in possession of the same camel or of another came, produced by himself, have the option, when ceasing to be a member of the fund, of either taking away his camel or offering it to the fund. In the latter case the camel shall be examined by a chanda committee and shall be accepted and taken over by the fund, provided it is found to be, in consideration of its age and length of service, in good condition and to show no signs of neglect or ill-treatment. If the camel is accepted by the fund, the subscriber shall be paid the amount equivalent to the deposit which he would have been required to make, under the rule in force at the time when he joined the fund, had he not brought his own camel.

(d) The refund of chanda deposit, to which a mounted policeman dying while a member of the fund would be entitled, shall be credited to his estate in the police deposit fund.

NOTE

A subscriber shall, on ceasing to be a member, receive no more than the following sum, being the value of the animal which he originally brought to the fund under the rules previously in force :-

Joined prior to 1^st July 1905 … … … … Rs. 180 for a horse.

Rs. 180 for a camel.

Joined between1^st July 1905 and 30^th September 1910 … … Rs. 200 for a horse.

Rs. 120 for a camel.

Joined between1^st October 1910 and 31^st October 1913 … … Rs. 200 for a horse.

Rs. 150 for a camel.

Joined between1^st November 1913 and 1^st May 1922 … … Rs. 230 for a horse.

Rs. 170 for a camel.

After 2^nd May 19322 … … … … Rs. 300 for a horse.

Rs. 250 for a camel.

7-13. Status of optional subscribers – (1) Provided that, on first joining the fund, e horse of an optional subscriber is passed by a chanda committee, after such committee has obtained the necessary veterinary opinion, as up to the standards required, such subscriber shall become entitled to the benefits of the fund in respect of remounting and veterinary treatment, subject to the condition stated in sub-rule (2) below.

(2) (a) The chanda fund shall be under no obligation to take over the horse of an optional subscriber on his death or ceasing to be a subscriber, but may do so, if there is a vacancy and if the horse offered by the subscriber or his heirs is suitable. In the latter case the amount payable by the fund as refund to the value of the horse shall be governed by he foot-note to rule 7-12

(b) Optional subscriber shall not be entitled to have their horses fed under the system prescribed in rule 7-24 but the Superintendent may allow any such subscriber to participate in such system, if he is permanently posted in the lines o other place where such feeding arrangements are in force.

(c) The horses of optional subscribers will remain with them when on leave, or transfer

(d) An optional subscriber requiring a remount may purchase one privately or through a purchasing officer (rule 7-17 (2)). In the former case the horse shall be produced before a chanda committee for acceptance. He shall not be required to take over a horse already borne on the chanda, unless he wishes to do so and the Superintendent agrees to such transaction.

(e) The provisions of rules 7-22, 7-30 and 7-31 regarding docking tails, disposal of foals and cast animals and penalty for neglect in care and feeding shall be binding on optional subscribers.

7-14. Allotment of horses and camels – All allotments and re-allotments of horses and camels, other than temporary allotment, shall be entered in the order book.

7-14-A. Compensation for loss of animals – (1) Compensation is allowed to the chanda fund for the loss of a horse or camel borne on the strength of the chanda provided the loss occurred when the animal was present for duty, and was not preventable by those in charge of the animal.

The loss or total disablement must further have resulted form risk of an exceptional nature such as might be incurred during the pursuit of raiders or long journeys on escort duty.

This rule is inapplicable to loss or disablement caused by accident incurred in the course of ordinary training of duty. The journey must have been carried out under the orders of the Superintendent of Police or other superior authority. Compensation is also admissible when death or destruction is the result of inoculation or other prophylactic treatment carried out by a properly qualified person.

The fact shall be testified to by the Superintendent of Police and, if possible, by a veterinary officer. Compensation will be awarded on the order of the Inspector – General of Police. Compensation will be awarded on the order of the Inspector – General of Police. Compensation will be credited to the chanda fund from funds at the disposal of the Inspector – General of Police.

Compensation is not admissible when death is the result of discase.

(2) The maximum compensation admissible is as follows:---

(a) For horses–

Under 10 years of age or 6 years service, the original price.

Under 11 years of age or 7 years service, less 5 per cent.

Under 12 years of age or 8 years service, less 13 per cent.

Under 13 years of age or 9 years service, less 23 per cent.

Under 14 years of age or 10 years service, less 35 per cent.

Under 15 years of age or 11 years service, less 50 per cent.

Under 16 years of age or 12 years service, less 70 per cent.

NOTE

If a horse is brought on the strength before four years old, compensation is calculated by length of service if over four years by the age limit.

(b) For camels. –

Under 9 years of age or 3 years service, the original price.

Under 10 years of age or 4 years service, less 5 per cent.

Under 11 years of age or 5 years service, less 25 per cent.

Under 12 years of age or 6 years service, less 50 per cent.

Under 13 years of age or 7 years service, less 70 per cent.

(3) The scale of compensation is applicable to owners or camels when the animals are affected with surrah and are destroyed by the order of the Superintendent of Police on the written opinion of a veterinary officer that the disease constitutes a public danger.

7-15. Transfer of subscribers – On the transfer of a subscriber, other than an upper subordinate, to another district he shall surrender the horse or camel allotted to him in the district which he is leaving, and shall be allotted another one in his new district; provided that the provisions of rule 7-12(b) shall apply, if the animal which he surrenders is unserviceable through his misconduct or neglect. A statement showing the amount, if any, of the subscriber’s deposit which has been declared forfeit under the rule referred to above, and of any arrears of chanda subscription due from him shall accompany him on transfer. Upper subordinates who are subscribers to the Chanda Fund shall ordinarily be permitted to take their horses with them at Government expense on transfer to another district.

7-16. Chanda committee – (1) A chanda committee shall be constituted a occasion demands ; it shall consist of the Superintendent himself, or, in his unavoidable absence, another gazetted officer specially designated by him, an Inspector or sub-inspector, and a mounted police officer who shall if possible be of or above the rank of head constable. If the Superintendent does not himself preside, decisions and findings of the committee shall require his countersignature.

(2) Proceedings of the chanda committee shall be recorded in Form 7-16(2). Proceedings under rule 7-12(a) and (b) shall be conducted in the presence of the subscriber concerned; a summary of the evidence and of the explanation of the subscriber shall be recorded, and a considered finding shall be prepared and signed by all the members of the committee.

7-17. Remounts – (1) Horses or camels borne on the Chanda Funds and considered by a Chanda Committee after reference to a Veterinary Officer to be unfit for service due to old age, accident or where the Veterinary Officer considers immediate destruction necessary, destruction should be carried out at once without awaiting the Assembly of a Committee and the orders of the Inspector – General of Police. The Committee shall, with the approval of the Inspector – General of Police, be cast. In cases of accident where the Veterinary Officer considers immediate destruction necessary, destruction should be carried out at once without awaiting the Assembly of a Committee and the orders of the Inspector – General of Police. The Committee shall in such cases report all the circumstances subsequently.

(2) Remounts shall be purchased in such a manner and by such officers as the Inspector – General may from time to time direct. Superintendents requiring remounts to replace horses or camels which have died or been cast shall notify their requirements to one of the officers so designated.

(3) Horses selected as remounts shall be between four and six years of age, not less than 14 hands 1 inch in height, capable of carrying 13 stone, and suitable for police work. No purchase shall be concluded until the horse has been certified as sound and of the prescribed age by a qualified veterinary officer. Camels shall be between six and seven years of age and shall be carefully tested as to their trotting powers and passed sound and of correct age by a qualified veterinary officer before being purchased or accepted on the establishment.

(4) European inspectors as sergeants and upper subordinates employed on duties which do not ordinarily necessitate their riding long distances may be permitted on their Superintendents to mount themselves on suitable horses about to be cast from mounted units of the regular army, but officers so mounted shall bot be eligible to join the chanda fund.

7-18. Purchase of remounts – (1) Purchasing officers are authorized to pay Rs.300 for horses and Rs.250 for camels as an average price for all purchases made during any one year. Subject to the required veterinary certificate in each case and to their satisfying themselves that the animals purchased are in every way suitable for police work, they may pay any price provided this average for the year is to exceed. To enable them to make prompt payments, purchasing officers may be granted advances from the chanda fund by the Inspector-General, which they will recoup by bills in form 10-59.

(2) Superintendents on whose behalf remounts are purchased are not authorized to reject the, but, if they have reason to consider any remount seriously below the required standard, they may report the case to the Deputy Inspector-General. Superintendents should give notice to purchasing officers as long in advance as possible of their intention to cast any animal borne on the fund, so that suitable arrangements for it replacement may be made. When notice cannot be given in anticipation of the vacancy, purchasing officers shall endeavour to supply a remount within one month.

7-19. Assistance to be rendered by Veterinary Department – Superintendents of the Civil Veterinary Department have been directed to afford assistance o police officers free of charge when purchasing remounts at fairs.

Veterinary officers of the Army Remounts Department have also been instructed to render professional assistance free of charge to police officers when purchasing remounts at those fairs which are held in the horse-breeding circles under the control of the Army Remount Department.

7-20. Purchase of branded mares, etc. – Police officers are forbidden to purchase, as remounts for the police or for themselves, any mare or filly branded (E.I.), (G.I.), (G.I/V.), (G.I/P.), (G.I/A), (G.I/C), (stable number over (J.C.) or stable number over (L.B.)), unless the owner or possessor of such animal produces a certificate from a competent authority authorizing the sale of such animal on the ground that the is barren. Purchasing officers and Superintendents shall be responsible that this order is strictly obeyed. Every facility shall be given to the owners of remounts purchased to compete in classes at shows, and for inspection by officials of the show and of the Civil Veterinary Department and Army Remount Department.

7-21. Purchases for individual officers – Gazetted officers to whom government grants for the purchase of chargers have been made, and other gazetted officer and upper subordinates wishing to purchase chargers may avail themselves of the assistance of purchasing officers in selecting suitable horses. In such cases all arrangements shall be made personally between the purchasing officer and the officer desiring his assistance, and the former shall be under no obligation to act, unless he receives in advance funds to cover the purchase.

7-22. Disposal of foals and cast animals – (1) Cast horses and camels shall be sold, provided that any animal, which by reason of permanent injury cannot be worked without cruelty, shall be destroyed. Foals of horses and camels borne on the chanda are the property of the fund and shall be sold as soon as they have reached a suitable age. Expenses incurred in their keep up to the time of sale shall be borne by the fund. Proceeds of sales under this rule shall be credited to the fund.

(2) the use for breading of mares borne on the chanda and of all mares entered in the register maintained under the rule 7-32(1) is prohibited; provided that this rule may be relaxed on the authority of the Deputy Inspector-General of the range on the recommendation of a veterinary officer or for other special reasons.

7-23. Veterinary treatment – (1) All charges for medical treatment of horses and camels when such is not rendered necessary by ill-treatment or carelessness on the part of a subscriber, and for the castration of horses and camels when such operations are specially ordered by the Superintendent, shall be borne by the fund. Veterinary Surgeons and Assistants, however, whether in the Government service or employees of local bodies, have been directed to afford medical and surgical assistance gratis to al police horses brought to them.

(2) As soon as a remount is accepted for the Chanda Fund, the Superintendent of Police, or the purchasing officer, shall have a veterinary sheet prepared for each horse or camel in I.A.F,V.-1752. This sheet will always accompany the animal, and each time the animal is sent to the veterinary officer, the history sheet shall be sent with it for that officer to enter his remarks therein. In no circumstances shall these history sheets be destroyed, duplicates issued or any alterations made in the original description of the animal, without the authority of the Superintendent of Police. Duplicate sheets will be marked as such. This endorsement and any alteration in the description on a sheet, whether original or duplicate, will be signed and dated by the Superintendent of police. Copies of the form referred to above are obtainable from the Central Police Office.

7-24. Feeding and up-keep of horses and camels – (1) The cost of feeding and, in the case of horses, shoeing, ad the cost of such articles of stable gear as are not provided under rule 4-27(2) from the equipment fund shall be paid by the recipients of horse or camel allowances.

(2) Scales of feeding shall be laid down and arrangements for the purchase or grain and fodder, as directed in rule 7-25, shall be made in each district in which mounted police are posted. The sub-inspector or head constable in charge of the mounted police shall be personally responsible for the feeding of horses and camels according to the prescribed scale, under the direct supervision of the Superintendent himself, or of a gazetted officer specially designated by him for the purpose.

(3) Accounts shall be kept by the officer in charge of the mounted police in a register in Form 7-24(3) showing the detail of supplies issued and debitable monthly to the horse or camel allowance of each individual mounted policeman. These accounts shall be made up to the twentieth of each month and a statement of the deductions to be made, as shown in column 7 of the register, shall be forwarded on the twenty first to the accountant for incorporation in, and attachment to, the acquittance rolls.

(4) At the time of disbursal of pay the details of each man’s account of deductions as shown in the register shall be explained to him by the Lines Officer in the presence of the officer in charge of the mounted police, and any contested item, which cannot be settled on the spot, shall be referred to the Superintendent for orders, disbursement being made meanwhile in accordance with the acquittance roll.

(5) Negligence, inefficiency or dishonesty on the part of a sub-inspector or head constable of mounted police in the exercise of the responsibility laid upon him by this rule shall, in the absence of mitigating circumstances, entail a punishment not less severe then that of reduction.

7-25. Purchase and retail of grain and fodder – Fodder and grain for the mounted police shall be purchased in bulk according to requirements and to conditions as to storage room and availability of supplies Advances for the purchase will be made from the Remount Fund which will be recouped as recoveries are made from the mounted police to whom fodder and grain are issued. All supplies so purchased shall be examined by a chanda committee as to weight and quality ad such committee shall fix the rates at which such supplies shall be retailed to mounted policemen. Rates shall be fixed monthly in advance to cover the average purchase price of supplies issuable during the ensuing month, carriage and any other incidental charges, together with a surcharge of one anna in the rupee to protect the fund against losses in bulk occurring in he ordinary course of storing and handling. Payment for purchases shall not be made until supported by the report of the chanda committee in form 7-16(2). Retail rates fixed by the chanda committee shall be entered in the order bok, copies of the order being made over to the officer in charge of the mounted police and hung up in the mounted police barrack for the information of the men.

7-26. Feeding of camels – In districts where the mounted police mounted on camels, the Deputy Inspector-General shall decide, in consultation with the Superintendent of Police, whether to allow each subscriber to the fund to feed the camel belonging or allotted to him by direct purchase of grain and fodder paid for from his allowance, or to introduce the system prescribed for troops mounted on horses. In the former case the accounts ordered in rule 7-24(3) need not be kept.

7-27. Horses and camels of men sick, on leave and under suspension – (1) The horses and camels of mounted policemen sick or on leave shall be made over to the Line Officer or officer in charge of the mounted police, who shall be responsible for the feeding and keeping of such animals. No conveyances allowance shall be drawn for the absentee except to meet expenditure actually incurred on the feeding shoeing ad maintenance of the animal ad the Chanda subscription for the period of man’s absence. The Chanda subscription shall be credited to the Police Remount Fund. Such horses and camels shall be looked after and may be used for instruction or duty be recruit or other men of the mounted police, as ordered by the gazetted officer in supervisory charge. In such cases responsibility under Rule 7-12(b) for loss or injury by misconduct or neglect shall rest with the man so ordered to look after and use the animal, provided that no policeman shall be so held responsible for more than once animal at a time.

NOTE

The Superintendent of Police concerned should attached to the establishment bill in which conveyance allowance is drawn a certificate in the following form :-

Certified that the amount drawn on account of conveyance allowance of mounted policemen sick or on leave doses not exceed the actual expenses incurred by the __________Line officer _____ on the feeding, showing and other

Officer in charge of the mounted police maintenance charges of the animal and the chanda subscriptions for the period of the man’s absence and that the amount has been paid to the __________Line Officer _______ and not to the absence .

Officer in charge of the mounted police.

(2) Mounted police officers placed under suspension, or who temporarily cease to be members o the chnada fund owing to their transfer to post where they are not required to maintain a charger and their substitutes in the post from which they are transferred are not members of the fund, will cease to drawn horse, pony or camel allowance, as the case may be, and hand over their mounts to the Lines Officer or the officer in charge of the mounted police, who shall be responsible for the feeding and keeping of such animals under the supervision of a gazetted officer. The actual expenditure incurred on this account shall be debited to contingencies under the head “Feeding and keeping of animals of mounted police officers under suspension or otherwise temporarily ceasing to be members of the chanda fund.” Where there is a system of feeding animals by the purchase of supplies in bulk, the accounts shall the be kept as for other animals in a register in form 7-24 (3) by the officer in charge of the mounted police who shall communicate the amount of expenditure so incurred to the accountant who shall draw it on a contingent bill form and pay it to the officer in charge of the mounted police. Elsewhere the accounts shall be kept by the Lines Officer who shall incure expenditure from the permanent advance recouping it in the manner detailed above. A suspended mounted police officer on reinstatement – even if such officer is found not guilty of charges preferred against him will not be given conveyance allowance for the period of suspension. A mounted police officer temporarily ceasing to be a member of the chanda fund will not be given the conveyance allowance admissible when a mount is maintained but may draw any other coneyance allowance to which he may otherwise be entitled under any rules for the time being in force as a non-mounted police officer.

NOTE

The term mounted police officers includes members of the mounted police as well as upper subordinates who keep months.

(3) Mounted Police Officers proceeding on leave on average pay not exceeding four months or earned leave not exceeding 90 days under sections II and III of Chapter VIII of Civil Service Rules, Volume I, Part I, as the case may be or undergoing promotion courses at the Police Training School, Phillaur, or on deputation to the Recruits Training Centres or on deputation to the Police Training School, Phillaur, and Sub-Inspectors when posted to the mobile patrols, who are in possession of horses or camels shall hand over their months to the Lines Officer or the officer incharge of the Mounted Police who shall be responsible for the feeding and keeping of such animals under the supervision of a gazetted officer. No conveyance allowance shall be drawn for them except to meet expenditure actually incurred on the feeding, shoeing and maintenance of animals for the period of their absence on leave or training at the Police Training School, Phillaur, or on deputation to the Recruits Training Centres or on deputation to the Police Training School, Phillaur, or in the case of Sub-Inspectors when posted to the Mobile Patrol. The accounts shall be kept in form 7-24 (3), Such horses and camels shall be looked after and may be used for instruction or duty by Mounted Upper Subordinate under orders of the gazetted officer in supervisory charge. In such cases responsibility under rule 7-12 (b) for loss or injury by misconduct or neglect shall rest with the officer so ordered to look after or use the animal, provided that no policeman shall be held responsible for more than one animal at a time. Where, however, adequate accommodation for horese and syces is not available in the Police Lines, the Superintendent of Police may authorise such officers to make their own arrangements for the care and maintenance of animals and draw the prescribed conveyance allowance admissible to each of them. Assistant Sub-Inspectors are not mounted Police Officers, - vide Police Rule 7-2, they get a pony allowance if actually maintaining a mount and are exempted from the operation of this rule.

7-28. Account of purchase and retail of fodder, etc. – (1) An account shall be kept by the officer incharge of the mounted police in form 10-50 (b) of all receipts and expenditure in connection with the feeding of horses or camels, and other operations provided for in rule 7-22 (1). The cash balance of the account shall be kept in the police cash chjest tump sum additions and withdrawals being shown in the case chest account (rule 10-12) with a cross reference with the account maintained under this rule.

(2) A copy of this account shall be made monthly in English by the gazetted officer in charge of the mounted police immediately after the recept of deductions at the time of disbursement of pay to the mounted police. Such gazetted officer shall personally sign the acquittance roll in acknowledgement of receipt of th total sum recovered by such deductions and shall deposit that sum in the cash chest. He shall then present the English account to the Superintendent, who will, after checking the balance shown with the actual balance in the cash chest, file the English account in a yearly file.

7-29. Control by Deputy Inspector – General. – Deputy Inspectors – General at their annual inspections of districts in which mounted police are posted shall examine in detail the working of the feeding arrangement and the accounts connected therewith, and shall report especially on the balance in the cash chest on account of purchase of supplies.

7-30. Penalty for neglect in care and feeding. - (1) When, as a result of enquiry either by a gazetted officer alone or of a chanda committee, it is held to the neglect or misconduct of any mounted police officer, the allowance of such officer shall be forfeited to Government ; provided that only such portion of such allowance shall be refunded to the treasury as may be left over after meeting the feeding and other charges debatable thereto and such additional expenses on drugs, medical appliances and veterinary charges as the circumstances may have necessitated.

(2) Orders under sub-rule (1) above shall be subject to confirmation by the Superintendent, but shall not be appealable.

(3) The penalty authorized in sub-rule (1) above may be additional to any disciplinary punishment ordered in connection with the neglect or misconduct involving the incapacity of the horse or camel, and to any order under rule 7-12 (b).

7-31. Docking of tails of horse. – The tails of police horses shall not be docked. If stallions are purchased they shall be castrated.

7-32. Register of horses and camels. - (1) In districts where there are mounted police or optional subscribers to the chanda fund, a register shall be maintained in Form 7-32 (1) of all horses and camels borne on the chanda.

(2) A separater in the same form shall be maintained for all enrolled police officers who, though not members of the chanda fund, are required to maintain horses. Entries shall be made on horses, including remounts in replacement of cast horses, being passed under rule 7-33 below.

7-33. Rules regarding horses of police officers who are not subscribers to the chanda fund. – (1) All horses purchased by police officers as chargers, either with funds advanced to them by Government or in order to qualify for a conveyance allowance (vide rule 10-75), shall be produced before a chanda committee constituted in accordance with rule 7-16(1) and no horse shall be accepted as qualifying the officer producing it for the grant of conveyance allowance, unless it has been passed by such committee; proved that:---

a). In the case of horses purchased by Assistant Superintendents and Deputy Superintendent s of Police, the Superintendent shall himself preside over the committee.

b). A horse purchased by Superintendent shall be produced before the Deputy Inspector – General instead of a chanda committee.

c). A horse purchased by a purchasing officer (rule 7-18) shall be accepted without further examination.

2). If, in the opinion of the Superintendent, a hose not borne on the chanda, for which conveyance allowance is drawn, is unfit for the duty it a required to perform, it shall be produced before a chanda committee. If such committee reports the horse to be permanently unfit for the duty required of it, the owner shall be required to dispose of it and produce a suitable horse for examination within one month; provided that this period may be extended by one month by order of the Deputy Inspector – General for adequate reasons. Alternatively to reporting a horse totally unfit, a chanda committee may in such cases make such recommendation as it thinks fit, to provide for the removal of temporary unfitness and as to responsibility for such unfitness. The Superintendent shall deal with such recommendation at his discretion, subject to the proviso that officers, who are not subscribers to the chanda fund, are not entitled to free veterinary services or any assistance from the fund or from Government in their horses.

7-34. Branding of horses and camels. – Horses and camels brought on to the chanda shall be branded in the right ear by the method in use for cattle-branding. Each animal will be branded with the district cypher letters and a district serial under. When an animal is cast from the chanda, it shall be branded in the left ear with the letter “C” and the last two figures of the year in which the casting took place, e.g., “C.28” Ink and branding implements may be obtained on application to the Deputy Inspector – General, Criminal. Investigation Department, and paid for from the equipment fund.

Form No. 7-16 (2)

Proceedings of a Chanda Committee assembled at ___________________ ________________________________ on ______________________ by order of ________________________________________________________ for the purpose of _______________________________________________________ ________________________________________________________________

NOTE

The signature of each officer composing the committee should be attached at the end of the proceedings.

President:

Members:

The committee having assembled pursuant to order proceed to –

(Standard Form)

FORM No.7-24(3)

POLICE DEPARTMENT. ___________DISTRICT.

DETAIL OF GRAIN AND FODDER SUPPLIED BETWEEN _____________________ AND ______________________ TO MOUNTED POLICEMEN FOR FEEDING HORSES/CAMELS, BORNE ON THE CHANDA FUND AND OTHER MISCLLANEOUS CHAGES TO BE DEDUCTED IN ACQUITTANCE ROLL. (RATE FOR GRANIN / FODDER WITH REFERENCETO ORDER BOOK __________________________)

1	2	3
Serial No.	Name, grade and No. of Mounted Policemen	DATE

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Initial of sub-inspector and date at foot of each daily column.

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers Seers

Seers

Seers

Seers

Seers

Seers

1

2

3

4

5

6

7

8

Serial No.

Name, grade and No, of Mounted Policemen.

DATE –concld

QUANTITY SUPPLIED DURING THE MONTH

Value of grain and fooder supplied

Cost of Miscellaneous charges

Total deduction to be made in acquittance roll

REMARKS.

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grain

Fodder

Initial of sub-inspectors and date at foot of each daily column.

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Mds. Srs.

Mds. Srs.

Rs. a. p.

Rs. a. p.

Rs. a. p.

(Standard Form)

FORM No, 7-32(1)

POLICE DEPARTMENT . ______________DISTRICT.

REGISTER OF HORES AND CAMELS BORNE ON THE CHANDA FUND OF THE ABOVE DISTRICT.

1	2		3		4	5		6	7	8	9	10	11	12	13
Horse or camel	Description of Horse or Camel											Name of committee who passed animal or names of purchasing officer.	Rank name and number of officers to whom the horse or camel is allotted with dates of	Superintendent’s Signature	Remarks
	Age oil enrol-ment		Height		Colour	Particulars of breed, giving name of sire	Particular mark.		Date of enrolment	Price	Date andr cause of becoming non effective
	Years	Months	Hands	Inches

(Standard Form)

CHAPTER–vII Mounted Police.

7-1. Composition of mounted police – Mounted police consist of such number of sub-inspectors, head constables and constables as may be sanctioned from time to time.

In addition to their pay they receive horse or camel allowances at rates given in rule 10-75.

7-2. Mounted officers – All gazetted and upper subordinate police officers, except assistant sub-inspectors, are mounted officers, except assistant sub-inspectors, are mounted officers, and are required to maintain a standard of efficiency in horsemanship which enables them to perform journeys on horseback and other duties with the mounted police. The Inspector-General may lower this standard or grant complete exemption from it by general or special order in the case of officers appointed solely and permanently for duties which do not involve mounted duty.

All mounted officers are required to maintain saddlery, as prescribed in Chapter V, and a suitable horse, in accordance with the standards laid down in Inspector-General may exempt any officer from keeping a horse for so long as he is employed in a post which does not involve mounted duty and that upper subordinates employed in posts for which no horse allowance is authorized (vide rule 10-74) shall be similarly exempted while so employed. Examination may also be granted by the Inspector-General at his discretion to upper subordinates while employed in a Central Intelligence Agency, cantonment, city or large civil station, provided that motor cycle, in lieu of a horse, is kept.

7-3. Qualifications – Recruits for the mounted police shall be obtained either by direct enlistment of men likely to make good horse or camel sowars or by the voluntary transfer of suitable men from the foot police. Ordinarily only such men shall be taken into the mounted police as have already some knowledge of an aptitude for the management of horses or camels. If such men are not already trained foot Policemen, they shall be required to undergo the same course as is laid down for recruits to the foot police as well as receiving the training laid down in rule 7-5 below.

7-4. Utilization of mounted police – (1) The chief uses of mounted police are (a) organized operations against mobile gangs of criminals, (b) patrolling for the prevention of dacoities, highway robbery and the like, (c) the control of crowds and dispersal of disorderly mobs, (d) assistant to the foot police in traffic control, (e) process serving, message carring and escort duty, where conditions are suitable.

(2) Horse police shall ordinarily be employed only on duties coming under classes (a) to (d) above and, for their better training in these duties, are organized in troops. Camel police are unsuitable for duties coming under classes (c) and (d) above, but can often be used to advantage on duties coming under class (e).

(3) Mounted police may be temporarily transferred anywhere in the province by order of the Inspector-General, and from one district to another in the same range by order of the Deputy Inspector-General, if the conditions of crime of public order warrant it, or for annual training if proper facilities do not exist in the district to which they are permanently posted. Mounted police shall not be employed on orderly duty but, when not required for training or for duties of the nature specified in sub-rule (1), a mounted constable may be used for the conveyance of urgent message on particular occasions. Constables mounted on horses shall, however, under no circumstances, be required to carry heavy post or parcels.

(4) Subject to the condition laid down in the preceding sub-rules Superintendent are empowered to employ e mounted police in their district at their discretion.

7-5. Training of mounted police – (1) Mounted police shall be especially taught –

(i) to ride and handle their horses in a horse manlike manner;

(ii) the use of the mounted police baton;

(iii) mounted squad drill;

(iv) to saddle and unsaddle and to groom a horse thoroughly;

(v) stable management, i.e., to keep their horses healthy and in good condition and the stable clean ad sanitary;

(vi) to lay out their stable gear properly for inspection;

(2) For the instruction of mounted police the principles and general system contained in “Cavalry Training 1924” shall be followed, especially the following chapters:---

Chapter II - Section 34 to and - formations and drill.

Chapter III – Horse mastership, stale management, saddlery and minot ailments,

Chapter IV – Equitation.

Chapter VII – Rifles and revolver drill.

Chapter IX – Sections 147 to 164 – Mounted troop drill.

Chapter XIV - Sections 237, 238 and 244 –Marching and march discipline,

Chapter XV – Sections 256-8 and 263 – Field Trainin.

NOTE

A copy of this Manual shall be supplied to Superintendents of districts in which Mounted Police are attached.

They shall also receive special instruction in the efficient performance of the duties specified in rule 7-4 and shall ordinarily be removed from the mounted police if they fail in two consecutive years to reach the standard of first class shots.

(3) Arrangements shall be made when possible for sub-inspectors and head constables of mounted (horse) police to be attached to cavalry regiments for training as troop and section leaders to the extent covered by rule (2) above.

7-6. Arms – Mounted police shall be armed with mounted police batons and rifles M.L.E. 303 and bayonets.

7-7. Animals in possession o mounted police – Horses or where ordered by the Inspector General, camels, which are up to the standards laid down in rule 7-17(3), shall be maintained at the rate of one for each sub-inspector, head constable and mounted constable of the sanctioned mounted police establishment.

7-8. Mounted police reserve – The reserve for the mounted police is embodied in the general reserve of head constables and constables and constables sanctioned for fixed duties. Horse ad camel allowances will be drawn only for the sanctioned effective establishment, exclusive of any reserve, and subject to there being no vacancies in the corresponding establishment of horses or camels. Recruits for the mounted police will be borne on the dismounted reserve until they are absorbed in vacancies in the mounted establishment. Such vacancies hall be filled immediately on their occurrence by transfer from among trained men of the foot police, so that the corresponding horse or camel allowance may be drawn. Men sick or on leave will continue to draw their horse or camel allowances.

7-9. The Chanda Fund – One General Provincial Chanda Fund shall be maintained under the regulations hereinafter contained.

7-10. Membership of Chanda Fund – (1) The members of the mounted police shall subscribed to the chanda fund. Upper subordinates of the foot police, who are required to be mounted on horses and who draw horse allowance accordingly, may become subscribers either on permanent to upper subordinate rank or at any time subsequently, but shall not thereafter cease to be subscribers so long as they continue to draw horse allowance.

(2) No subscription should be recovered during the period that a member of the mounted police is without a remount and draws no conveyance allowance.

(3) Rate of monthly subscription will be published, from time to time, in the Police Gazette.

7-11. Chanda Deposit – (1) When a vacancy occurs in the mounted police the man posted to file it shall pay into the chanda fund Rs.300 or Rs.250 according as he is joining as a horse a camel-sowar. In the case of a man joining as a camel-sowar, the Superintendent may at his discretion allow him to produce his own came provided (a) that there is a vacancy in the establishment of camels, (b) that the camel produced is up to the standard laid down in rule 7-17(3).

(2) Such new member of the fund shall, on payment in full of his deposit, or on the acceptance of the camel produced by him, becomes entitled, subject to his continued payment of his monthly subscription, to be provided with a horse or camel, according to the amount of his deposit, throughout the period of his membership of the fund.

7-12. Refund of chanda deposit. – When a mounted police officer ceases to be a subscriber to the fund he shall receive back from the fund the amount which he deposited on joining it ; provided that. -

(a) The horse or camel allotted to him at the rime of this ceasing to be a member of the fund shall be examined by a chanda committee (vide rule 7-16 (1). If such committee is of opinion that such committee is of opinion that such horse or camel has been rendered permanently unfit for police service, or is at the time of examination unfit for service from injury or illness caused in either case by the misconduct or neglect of the subscriber, it may record a finding that the subscriber should forfeit either the whole or part of his deposit. Such finding shall submitted to the Deputy Inspector General, whose order in confirmation or modification thereof shall be final.

(b) If, in the course of his service as a subscriber to the fund, a chanda committee shall record a finding that he has been responsible through misconduct or neglect for the death of thje any horse or camel allotted to him, or for the injury or illness of each animal necessitating its being cast an unfit for police service, he shall, at the time of his ceasing to be a subscriber, forfeit the sholw or a part of his deposit according to the final award of the Deputy Inspector General recorded on such finding.

(c) A subscriber who, on joining the fund, has been permitted to bring his own camel in lieu of paying in a deposit shall, if he is still in possession of the same camel or of another came, produced by himself, have the option, when ceasing to be a member of the fund, of either taking away his camel or offering it to the fund. In the latter case the camel shall be examined by a chanda committee and shall be accepted and taken over by the fund, provided it is found to be, in consideration of its age and length of service, in good condition and to show no signs of neglect or ill-treatment. If the camel is accepted by the fund, the subscriber shall be paid the amount equivalent to the deposit which he would have been required to make, under the rule in force at the time when he joined the fund, had he not brought his own camel.

(d) The refund of chanda deposit, to which a mounted policeman dying while a member of the fund would be entitled, shall be credited to his estate in the police deposit fund.

NOTE

A subscriber shall, on ceasing to be a member, receive no more than the following sum, being the value of the animal which he originally brought to the fund under the rules previously in force :-

Joined prior to 1^st July 1905 … … … … Rs. 180 for a horse.

Rs. 180 for a camel.

Joined between1^st July 1905 and 30^th September 1910 … … Rs. 200 for a horse.

Rs. 120 for a camel.

Joined between1^st October 1910 and 31^st October 1913 … … Rs. 200 for a horse.

Rs. 150 for a camel.

Joined between1^st November 1913 and 1^st May 1922 … … Rs. 230 for a horse.

Rs. 170 for a camel.

After 2^nd May 19322 … … … … Rs. 300 for a horse.

Rs. 250 for a camel.

7-13. Status of optional subscribers – (1) Provided that, on first joining the fund, e horse of an optional subscriber is passed by a chanda committee, after such committee has obtained the necessary veterinary opinion, as up to the standards required, such subscriber shall become entitled to the benefits of the fund in respect of remounting and veterinary treatment, subject to the condition stated in sub-rule (2) below.

(2) (a) The chanda fund shall be under no obligation to take over the horse of an optional subscriber on his death or ceasing to be a subscriber, but may do so, if there is a vacancy and if the horse offered by the subscriber or his heirs is suitable. In the latter case the amount payable by the fund as refund to the value of the horse shall be governed by he foot-note to rule 7-12

(b) Optional subscriber shall not be entitled to have their horses fed under the system prescribed in rule 7-24 but the Superintendent may allow any such subscriber to participate in such system, if he is permanently posted in the lines o other place where such feeding arrangements are in force.

(c) The horses of optional subscribers will remain with them when on leave, or transfer

(d) An optional subscriber requiring a remount may purchase one privately or through a purchasing officer (rule 7-17 (2)). In the former case the horse shall be produced before a chanda committee for acceptance. He shall not be required to take over a horse already borne on the chanda, unless he wishes to do so and the Superintendent agrees to such transaction.

(e) The provisions of rules 7-22, 7-30 and 7-31 regarding docking tails, disposal of foals and cast animals and penalty for neglect in care and feeding shall be binding on optional subscribers.

7-15. Allotment of horses and camels – All allotments and re-allotments of horses and camels, other than temporary allotment, shall be entered in the order book.

7-14-A. Compensation for loss of animals – (1) Compensation is allowed to the chanda fund for the loss of a horse or camel borne on the strength of the chanda provided the loss occurred when the animal was present for duty, and was not preventable by those in charge of the animal.

The loss or total disablement must further have resulted form risk of an exceptional nature such as might be incurred during the pursuit of raiders or long journeys on escort duty.

This rule is inapplicable to loss or disablement caused by accident incurred in the course of ordinary training of duty. The journey must have been carried out under the orders of the Superintendent of Police or other superior authority. Compensation is also admissible when death or destruction is the result of inoculation or other prophylactic treatment carried out by a properly qualified person.

The fact shall be testified to by the Superintendent of Police and, if possible, by a veterinary officer. Compensation will be awarded on the order of the Inspector – General of Police. Compensation will be awarded on the order of the Inspector – General of Police. Compensation will be credited to the chanda fund from funds at the disposal of the Inspector – General of Police.

Compensation is not admissible when death is the result of discase.

(2) The maximum compensation admissible is as follows:---

(a) For horses–

Under 10 years of age or 6 years service, the original price.

Under 11 years of age or 7 years service, less 5 per cent.

Under 12 years of age or 8 years service, less 13 per cent.

Under 13 years of age or 9 years service, less 23 per cent.

Under 14 years of age or 10 years service, less 35 per cent.

Under 15 years of age or 11 years service, less 50 per cent.

Under 16 years of age or 12 years service, less 70 per cent.

NOTE

If a horse is brought on the strength before four years old, compensation is calculated by length of service if over four years by the age limit.

(b) For camels. –

Under 9 years of age or 3 years service, the original price.

Under 10 years of age or 4 years service, less 5 per cent.

Under 11 years of age or 5 years service, less 25 per cent.

Under 12 years of age or 6 years service, less 50 per cent.

Under 13 years of age or 7 years service, less 70 per cent.

(3) The scale of compensation is applicable to owners or camels when the animals are affected with surrah and are destroyed by the order of the Superintendent of Police on the written opinion of a veterinary officer that the disease constitutes a public danger.

7-15. Transfer of subscribers – On the transfer of a subscriber, other than an upper subordinate, to another district he shall surrender the horse or camel allotted to him in the district which he is leaving, and shall be allotted another one in his new district; provided that the provisions of rule 7-12(b) shall apply, if the animal which he surrenders is unserviceable through his misconduct or neglect. A statement showing the amount, if any, of the subscriber’s deposit which has been declared forfeit under the rule referred to above, and of any arrears of chanda subscription due from him shall accompany him on transfer. Upper subordinates who are subscribers to the Chanda Fund shall ordinarily be permitted to take their horses with them at Government expense on transfer to another district.

7-16. Chanda committee – (1) A chanda committee shall be constituted a occasion demands ; it shall consist of the Superintendent himself, or, in his unavoidable absence, another gazetted officer specially designated by him, an Inspector or sub-inspector, and a mounted police officer who shall if possible be of or above the rank of head constable. If the Superintendent does not himself preside, decisions and findings of the committee shall require his countersignature.

(2) Proceedings of the chanda committee shall be recorded in Form 7-16(2). Proceedings under rule 7-12(a) and (b) shall be conducted in the presence of the subscriber concerned; a summary of the evidence and of the explanation of the subscriber shall be recorded, and a considered finding shall be prepared and signed by all the members of the committee.

7-17. Remounts – (1) Horses or camels borne on the Chanda Funds and considered by a Chanda Committee after reference to a Veterinary Officer to be unfit for service due to old age, accident or where the Veterinary Officer considers immediate destruction necessary, destruction should be carried out at once without awaiting the Assembly of a Committee and the orders of the Inspector – General of Police. The Committee shall, with the approval of the Inspector – General of Police, be cast. In cases of accident where the Veterinary Officer considers immediate destruction necessary, destruction should be carried out at once without awaiting the Assembly of a Committee and the orders of the Inspector – General of Police. The Committee shall in such cases report all the circumstances subsequently.

(2) Remounts shall be purchased in such a manner and by such officers as the Inspector – General may from time to time direct. Superintendents requiring remounts to replace horses or camels which have died or been cast shall notify their requirements to one of the officers so designated.

(3) Horses selected as remounts shall be between four and six years of age, not less than 14 hands 1 inch in height, capable of carrying 13 stone, and suitable for police work. No purchase shall be concluded until the horse has been certified as sound and of the prescribed age by a qualified veterinary officer. Camels shall be between six and seven years of age and shall be carefully tested as to their trotting powers and passed sound and of correct age by a qualified veterinary officer before being purchased or accepted on the establishment.

(4) European inspectors as sergeants and upper subordinates employed on duties which do not ordinarily necessitate their riding long distances may be permitted on their Superintendents to mount themselves on suitable horses about to be cast from mounted units of the regular army, but officers so mounted shall bot be eligible to join the chanda fund.

7-18. Purchase of remounts – (1) Purchasing officers are authorized to pay Rs.300 for horses and Rs.250 for camels as an average price for all purchases made during any one year. Subject to the required veterinary certificate in each case and to their satisfying themselves that the animals purchased are in every way suitable for police work, they may pay any price provided this average for the year is to exceed. To enable them to make prompt payments, purchasing officers may be granted advances from the chanda fund by the Inspector-General, which they will recoup by bills in form 10-59.

(2) Superintendents on whose behalf remounts are purchased are not authorized to reject the, but, if they have reason to consider any remount seriously below the required standard, they may report the case to the Deputy Inspector-General. Superintendents should give notice to purchasing officers as long in advance as possible of their intention to cast any animal borne on the fund, so that suitable arrangements for it replacement may be made. When notice cannot be given in anticipation of the vacancy, purchasing officers shall endeavour to supply a remount within one month.

7-19. Assistance to be rendered by Veterinary Department – Superintendents of the Civil Veterinary Department have been directed to afford assistance o police officers free of charge when purchasing remounts at fairs.

Veterinary officers of the Army Remounts Department have also been instructed to render professional assistance free of charge to police officers when purchasing remounts at those fairs which are held in the horse-breeding circles under the control of he Army Remount Department.

7-20. Purchase of branded mares, etc. – Police officers are forbidden to purchase, as remounts for the police or for themselves, any mare or filly branded (E.I.), (G.I.), (G.I/V.), (G.I/P.), (G.I/A), (G.I/C), (stable number over (J.C.) or stable number over (L.B.)), unless the owner or possessor of such animal produces a certificate from a competent authority authorizing the sale of such animal on the ground that the is barren. Purchasing officers and Superintendents shall be responsible that this order is strictly obeyed. Every facility shall be given to the owners of remounts purchased to compete in classes at shows, and for inspection by officials of the show and of the Civil Veterinary Department and Army Remount Department.

7-21. Purchases for individual officers – Gazetted officers to whom government grants for the purchase of chargers have been made, and other gazetted officer and upper subordinates wishing to purchase chargers may avail themselves of the assistance of purchasing officers in selecting suitable horses. In such cases all arrangements shall be made personally between the purchasing officer and the officer desiring his assistance, and the former shall be under no obligation to act, unless he receives in advance funds to cover the purchase.

7-22. Disposal of foals and cast animals – (1) Cast horses and camels shall be sold, provided that any animal, which by reason of permanent injury cannot be worked without cruelty, shall be destroyed. Foals of horses and camels borne on the chanda are the property of the fund and shall be sold as soon as they have reached a suitable age. Expenses incurred in their keep up to the time of sale shall be borne by the fund. Proceeds of sales under this rule shall be credited to the fund.

(2) the use for breading of mares borne on the chanda and of all mares entered in the register maintained under the rule 7-32(1) is prohibited; provided that this rule may be relaxed on the authority of the Deputy Inspector-General of the range on the recommendation of a veterinary officer or for other special reasons.

7-23. Veterinary treatment – (1) All charges for medical treatment of horses and camels when such is not rendered necessary by ill-treatment or carelessness on the part of a subscriber, and for the castration of horses and camels when such operations are specially ordered by the Superintendent, shall be borne by the fund. Veterinary Surgeons and Assistants, however, whether in the Government service or employees of local bodies, have been directed to afford medical and surgical assistance gratis to al police horses brought to them.

(2) As soon as a remount is accepted for the Chanda Fund, the Superintendent of Police, or the purchasing officer, shall have a veterinary sheet prepared for each horse or camel in I.A.F,V.-1752. This sheet will always accompany the animal, and each time the animal is sent to the veterinary officer, the history sheet shall be sent with it for that officer to enter his remarks therein. In no circumstances shall these history sheets be destroyed, duplicates issued or any alterations made in the original description of the animal, without the authority of the Superintendent of Police. Duplicate sheets will be marked as such. This endorsement and any alteration in the description on a sheet, whether original or duplicate, will be signed and dated by the Superintendent of police. Copies of the form referred to above are obtainable from the Central Police Office.

7-24. Feeding and up-keep of horses and camels – (1) The cost of feeding and, in the case of horses, shoeing, ad the cost of such articles of stable gear as are not provided under rule 4-27(2) from the equipment fund shall be paid by the recipients of horse or camel allowances.

(2) Scales of feeding shall be laid down and arrangements for the purchase or grain and fodder, as directed in rule 7-25, shall be made in each district in which mounted police are posted. The sub-inspector or head constable in charge of the mounted police shall be personally responsible for the feeding of horses and camels according to the prescribed scale, under the direct supervision of the Superintendent himself, or of a gazetted officer specially designated by him for the purpose.

(3) Accounts shall be kept by the officer in charge of the mounted police in a register in Form 7-24(3) showing the detail of supplies issued and debitable monthly to the horse or camel allowance of each individual mounted policeman. These accounts shall be made up to the twentieth of each month and a statement of the deductions to be made, as shown in column 7 of the register, shall be forwarded on the twenty first to the accountant for incorporation in, and attachment to, the acquittance rolls.

(4) At the time of disbursal of pay the details of each man’s account of deductions as shown in the register shall be explained to him by the Lines Officer in the presence of the officer in charge of the mounted police, and any contested item, which cannot be settled on the spot, shall be referred to the Superintendent for orders, disbursement being made meanwhile in accordance with the acquittance roll.

(5) Negligence, inefficiency or dishonesty on the part of a sub-inspector or head constable of mounted police in the exercise of the responsibility laid upon him by this rule shall, in the absence of mitigating circumstances, entail a punishment not less severe then that of reduction.

7-25. Purchase and retail of grain and fodder – Fodder and grain for the mounted police shall be purchased in bulk according to requirements and to conditions as to storage room and availability of supplies Advances for the purchase will be made from the Remount Fund which will be recouped as recoveries are made from the mounted police to whom fodder and grain are issued. All supplies so purchased shall be examined by a chanda committee as to weight and quality ad such committee shall fix the rates at which such supplies shall be retailed to mounted policemen. Rates shall be fixed monthly in advance to cover the average purchase price of supplies issuable during the ensuing month, carriage and any other incidental charges, together with a surcharge of one anna in the rupee to protect the fund against losses in bulk occurring in he ordinary course of storing and handling. Payment for purchases shall not be made until supported by the report of the chanda committee in form 7-16(2). Retail rates fixed by the chanda committee shall be entered in the order bok, copies of the order being made over to the officer in charge of the mounted police and hung up in the mounted police barrack for the information of the men.

7-26. Feeding of camels – In districts where the mounted police mounted on camels, the Deputy Inspector-General shall decide, in consultation with the Superintendent of Police, whether to allow each subscriber to the fund to feed the camel belonging or allotted to him by direct purchase of grain and fodder paid for from his allowance, or to introduce the system prescribed for troops mounted on horses. In the former case the accounts ordered in rule 7-24(3) need not be kept.

7-27. Horses and camels of men sick, on leave and under suspension – (1) The horses and camels of mounted policemen sick or on leave shall be made over to the Line Officer or officer in charge of the mounted police, who shall be responsible for the feeding and keeping of such animals. No conveyances allowance shall be drawn for the absentee except to meet expenditure actually incurred on the feeding shoeing ad maintenance of the animal ad the Chanda subscription for the period of man’s absence. The Chanda subscription shall be credited to the Police Remount Fund. Such horses and camels shall be looked after and may be used for instruction or duty be recruit or other men of the mounted police, as ordered by the gazetted officer in supervisory charge. In such cases responsibility under Rule 7-12(b) for loss or injury by misconduct or neglect shall rest with the man so ordered to look after and use the animal, provided that no policeman shall be so held responsible for more than once animal at a time.

NOTE

The Superintendent of Police concerned should attached to the establishment bill in which conveyance allowance is drawn a certificate in the following form:---

Certified that the amount drawn on account of conveyance allowance of mounted policemen sick or on leave doses not exceed the actual expenses incurred by the __________Line officer _____ on the feeding, showing and other Officer in charge of the mounted police maintenance charges of the animal and the chanda subscriptions for the period of the man’s absence and that the amount has been paid to the __________Line Officer _______ and not to the absence .

Officer in charge of the mounted police.

(2) Mounted police officers placed under suspension, or who temporarily cease to be members o the chnada fund owing to their transfer to post where they are not required to maintain a charger and their substitutes in the post from which they are transferred are not members of the fund, will cease to drawn horse, pony or camel allowance, as the case may be, and hand over their mounts to the Lines Officer or the officer in charge of the mounted police, who shall be responsible for the feeding and keeping of such animals under the supervision of a gazetted officer. The actual expenditure incurred on this account shall be debited to contingencies under the head “Feeding and keeping of animals of mounted police officers under suspension or otherwise temporarily ceasing to be members of the chanda fund.” Where there is a system of feeding animals by the purchase of supplies in bulk, the accounts shall the be kept as for other animals in a register in form 7-24 (3) by the officer in charge of the mounted police who shall communicate the amount of expenditure so incurred to the accountant who shall draw it on a contingent bill form and pay it to the officer in charge of the mounted police. Elsewhere the accounts shall be kept by the Lines Officer who shall incure expenditure from the permanent advance recouping it in the manner detailed above. A suspended mounted police officer on reinstatement – even if such officer is found not guilty of charges preferred against him will not be given conveyance allowance for the period of suspension. A mounted police officer temporarily ceasing to be a member of the chanda fund will not be given the conveyance allowance admissible when a mount is maintained but may draw any other coneyance allowance to which he may otherwise be entitled under any rules for the time being in force as a non-mounted police officer.

NOTE

The term mounted police officers includes members of the mounted police as well as upper subordinates who keep months.

(3) Mounted Police Officers proceeding on leave on average pay not exceeding four months or earned leave not exceeding 90 days under sections II and III of Chapter VIII of Civil Service Rules, Volume I, Part I, as the case may be or undergoing promotion courses at the Police Training School, Phillaur, or on deputation to the Recruits Training Centres or on deputation to the Police Training School, Phillaur, and Sub-Inspectors when posted to the mobile patrols, who are in possession of horses or camels shall hand over their months to the Lines Officer or the officer incharge of the Mounted Police who shall be responsible for the feeding and keeping of such animals under the supervision of a gazetted officer. No conveyance allowance shall be drawn for them except to meet expenditure actually incurred on the feeding, shoeing and maintenance of animals for the period of their absence on leave or training at the Police Training School, Phillaur, or on deputation to the Recruits Training Centres or on deputation to the Police Training School, Phillaur, or in the case of Sub-Inspectors when posted to the Mobile Patrol. The accounts shall be kept in form 7-24 (3), Such horses and camels shall be looked after and may be used for instruction or duty by Mounted Upper Subordinate under orders of the gazetted officer in supervisory charge. In such cases responsibility under rule 7-12 (b) for loss or injury by misconduct or neglect shall rest with the officer so ordered to look after or use the animal, provided that no policeman shall be held responsible for more than one animal at a time. Where, however, adequate accommodation for horese and syces is not available in the Police Lines, the Superintendent of Police may authorise such officers to make their own arrangements for the care and maintenance of animals and draw the prescribed conveyance allowance admissible to each of them. Assistant Sub-Inspectors are not mounted Police Officers, - vide Police Rule 7-2, they get a pony allowance if actually maintaining a mount and are exempted from the operation of this rule.

7-28. Account of purchase and retail of fodder, etc. – (1) An account shall be kept by the officer incharge of the mounted police in form 10-50 (b) of all receipts and expenditure in connection with the feeding of horses or camels, and other operations provided for in rule 7-22 (1). The cash balance of the account shall be kept in the police cash chjest tump sum additions and withdrawals being shown in the case chest account (rule 10-12) with a cross reference with the account maintained under this rule.

(2) A copy of this account shall be made monthly in English by the gazetted officer in charge of the mounted police immediately after the recept of deductions at the time of disbursement of pay to the mounted police. Such gazetted officer shall personally sign the acquittance roll in acknowledgement of receipt of th total sum recovered by such deductions and shall deposit that sum in the cash chest. He shall then present the English account to the Superintendent, who will, after checking the balance shown with the actual balance in the cash chest, file the English account in a yearly file.

7-29. Control by Deputy Inspector – General. – Deputy Inspectors – General at their annual inspections of districts in which mounted police are posted shall examine in detail the working of the feeding arrangement and the accounts connected therewith, and shall report especially on the balance in the cash chest on account of purchase of supplies.

7-30. Penalty for neglect in care and feeding. - (1) When, as a result of enquiry either by a gazetted officer alone or of a chanda committee, it is held to the neglect or misconduct of any mounted police officer, the allowance of such officer shall be forfeited to Government ; provided that only such portion of such allowance shall be refunded to the treasury as may be left over after meeting the feeding and other charges debatable thereto and such additional expenses on drugs, medical appliances and veterinary charges as the circumstances may have necessitated.

(2) Orders under sub-rule (1) above shall be subject to confirmation by the Superintendent, but shall not be appealable.

(3) The penalty authorized in sub-rule (1) above may be additional to any disciplinary punishment ordered in connection with the neglect or misconduct involving the incapacity of the horse or camel, and to any order under rule 7-12 (b).

7-31. Docking of tails of horse. – The tails of police horses shall not be docked. If stallions are purchased they shall be castrated.

7-32. Register of horses and camels. - (1) In districts where there are mounted police or optional subscribers to the chanda fund, a register shall be maintained in Form 7-32 (1) of all horses and camels borne on the chanda.

(2) A separater in the same form shall be maintained for all enrolled police officers who, though not members of the chanda fund, are required to maintain horses. Entries shall be made on horses, including remounts in replacement of cast horses, being passed under rule 7-33 below.

7-33. Rules regarding horses of police officers who are not subscribers to the chanda fund. – (1) All horses purchased by police officers as chargers, either with funds advanced to them by Government or in order to qualify for a conveyance allowance (vide rule 10-75), shall be produced before a chanda committee constituted in accordance with rule 7-16(1) and no horse shall be accepted as qualifying the officer producing it for the grant of conveyance allowance, unless it has been passed by such committee; proved that:---

a). In the case of horses purchased by Assistant Superintendents and Deputy Superintendent s of Police, the Superintendent shall himself preside over the committee.

b). A horse purchased by Superintendent shall be produced before the Deputy Inspector – General instead of a chanda committee.

c). A horse purchased by a purchasing officer (rule 7-18) shall be accepted without further examination.

2). If, in the opinion of the Superintendent, a hose not borne on the chanda, for which conveyance allowance is drawn, is unfit for the duty it a required to perform, it shall be produced before a chanda committee. If such committee reports the horse to be permanently unfit for the duty required of it, the owner shall be required to dispose of it and produce a suitable horse for examination within one month; provided that this period may be extended by one month by order of the Deputy Inspector – General for adequate reasons. Alternatively to reporting a horse totally unfit, a chanda committee may in such cases make such recommendation as it thinks fit, to provide for the removal of temporary unfitness and as to responsibility for such unfitness. The Superintendent shall deal with such recommendation at his discretion, subject to the proviso that officers, who are not subscribers to the chanda fund, are not entitled to free veterinary services or any assistance from the fund or from Government in their horses.

7-34. Branding of horses and camels. – Horses and camels brought on to the chanda shall be branded in the right ear by the method in use for cattle-branding. Each animal will be branded with the district cypher letters and a district serial under. When an animal is cast from the chanda, it shall be branded in the left ear with the letter “C” and the last two figures of the year in which the casting took place, e.g., “C.28” Ink and branding implements may be obtained on application to the Deputy Inspector – General, Criminal. Investigation Department, and paid for from the equipment fund.

Form No. 7-16 (2)

Proceedings of a Chanda Committee assembled at ___________________ ________________________________ on ______________________ by order of ________________________________________________________ for the purpose of _______________________________________________________ ________________________________________________________________

NOTE

The signature of each officer composing the committee should be attached at the end of the proceedings.

President:

Members:

The committee having assembled pursuant to order proceed to –

(Standard Form)

FORM No.7-24(3)

POLICE DEPARTMENT. ___________DISTRICT.

DETAIL OF GRAIN AND FODDER SUPPLIED BETWEEN _____________________ AND ______________________ TO MOUNTED POLICEMEN FOR FEEDING HORSES/CAMELS, BORNE ON THE CHANDA FUND AND OTHER MISCLLANEOUS CHAGES TO BE DEDUCTED IN ACQUITTANCE ROLL. (RATE FOR GRANIN / FODDER WITH REFERENCETO ORDER BOOK __________________________)

1	2	3
Serial No.	Name, grade and No. of Mounted Policemen	DATE

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Grand

Fodder

Initial of sub-inspector and date at foot of each daily column.

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers Seers

Seers

Seers

Seers

Seers

Seers

1

2

3

4

5

6

7

8

Serial No.

Name, grade and No, of Mounted Policemen.

DATE –concld

QUANTITY SUPPLIED DURING THE MONTH

Value of grain and fooder supplied

Cost of Miscellaneous charges

Total deduction to be made in acquittance roll

REMARKS.

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grand

Fooder

Grain

Fodder

Initial of sub-inspectors and date at foot of each daily column.

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Seers

Mds. Srs.

Mds. Srs.

Rs. a. p.

Rs. a. p.

Rs. a. p.

(Standard Form)

FORM No, 7-32(1)

POLICE DEPARTMENT . ______________DISTRICT.

REGISTER OF HORES AND CAMELS BORNE ON THE CHANDA FUND OF THE ABOVE DISTRICT.

1	2		3		4	5		6	7	8	9	10	11	12	13
Horse or camel	Description of Horse or Camel											Name of committee who passed animal or names of purchasing officer.	Rank name and number of officers to whom the horse or camel is allotted with dates of	Superintendent’s Signature	Remarks
	Age oil enrol-ment		Height		Colour	Particulars of breed, giving name of sire	Particular mark.		Date of enrolment	Price	Date andr cause of becoming non effective
	Years	Months	Hands	Inches

(Standard Form)

CHAPTER VIII – Leave

8-1 General – (1) The rules relating to leave of all Government servants who are under the administrative control of the Punjab Government are contained in Part IV of the Fundamental Rules, and in Chapter 6, 9, 10, 11, 16, 16, 18 and 19 of the subsidiary Rules thereunder. Police officers of all ranks are amenable to these rules, subject to such further conditions as are imposed by Police Rules.

(2) Gazetted officer and clerks, who have to deal, in any capacity, wit applications for leave, are required to be familiar with, and are in a position to refer to Volumes I ad II of Punjab Financial Handbook No. 2, which contain the rules mentioned in rub-rule (1). This Chapter contain only such departmental rules as supplement the rules of the Financial Department, and a summary of the more important of the latter rules for the guidance of subordinate police officers, who are not in possession of the Handbooks, referred to. In all doubtful cases or where detailed information is required, the rules should be consulted in original. Clerks and others having access to the full rules are required to give all reasonable assistance to officers of whatever rank, who wish to ascertain their individual rights and obligations in respect of leave, or to obtain guidance for dealing with requests received from their subordinates.

NOTE

Certain officers have exercised the options, given to tem at the time when the fundamental Rules came into force, of remaining under the leave rules to which they had previously been subject. The leave of such officers, will not be regulated by fundamental Rules, but they are, equally with others, amenable to special departmental rules regarding leave.

8-2. Principles governing the grant of leave – Leave is earned by time spent on duty only. Leave cannot be claimed as of right ; the authority empowered to grant it may refuse or revoke it in the interests of the public service, or in accordance with any duly authorized disciplinary rule.

8-3. Nature of leave and method of calculation – (1) A separate leave account (in A F No. 75-A/ F. R. 9-A) is maintained in the office to which he is subordinate for every police office. In this account the leave to which he is entitled under the Fundamental Rules is periodically placed to his credit and he is debited with the leave which he has taken. Leave due may be granted on average pay or half-average pay, or partly on one and partly on the other according to the conditions laid down in the Fundamental Rules. Leave not due may be granted on medical certificate and, in very exceptional circumstances, for not more than three months at any one time and six months in all, otherwise than on medical certificate.

(2) Police officers may be granted by the Provincial Government under conditions specified in the Fundamental Rules, special disability leave if disabled in the performance or in consequence of their official duties or in consequence of their official position. Such leave is not debited in leave accounts. Under special circumstances, and when no other leave is by rule admissible, extra ordinary leave, without pay, may be granted. Police officers of and below the rank of head constable may be granted hospital leave by the Superintendent of Police under whom they are serving, white under medical treatment for illness or injury, if such illness or injury is certified not to have been caused by irregular or intemperate habits. Hospital leave is not debited in leave accounts, and may be combined with other leave ; but hospital leave shall not be granted in excess of six months in all in any term of three years, and no single period of leave, after combination with hospital leave, shall exceed twenty-eight months.

8-4. Special provisions regarding leave – The following rules relating to leave are to be observed by all police officers:---

(a) A Police Officer who has taken leave on account of ill-health whether technically on medical certificate or not shall, before he is permitted to return to duty, be required by the authority which granted him leave to produce a medical certificate in the following form :-

“I, A. B. _________________________, do hereby certify that I have examined C. D. ____________________ and that I consider him fit to resume his duties in Government service.”:---

The officer shall produce the original certificate and statement of the case on which the leave was granted or extended before the authority asked to grant a certificate of fitness to return to duty. In the case of Gazetted officers this certificate must be signed by a District Health Officer or Medical Officer of commissioned rank. If the leave has been sanctioned on a certificate granted by a Medical Committee the certificate of fitness to return to duty must also be obtained from a Medical Committee except (I) in cases in which the leave is not for more than three months, or (2) in cases in which the leave is for more than three months, or leave for three months or less is extended beyond three months but the Medical Committee granting the original certificate or the certificate for extension state at the time of granting such certificate, that the Government servant need not appear before another Committee to obtain the certificate of fitness to return to duty.

No travelling allowance will be paid to an officer for journeys performed by him to appear before a Medical Committee to obtain a certificate of fitness to return to duty.

In the case of subordinate Police Officers the authority which granted the leave has discretion to admit a certificate by any registered medical practitioner.

(b) All applications for leave, or for extensions of leave, shall be made through the proper channel to the authority competent to grant the leave. The form of application shall be, in thee case of gazetted officers A. F. No. 74, and in the case of subordinates Police Rule Form 8-4 (b). Nothing in this rule shall debar a Superintendent of Police from requiring those police officers subordinate to him, who are in a position to do so, to apply verbally for leave in office or orderly room. Where prescribed forms are not available, applications may be made by ordinary letter.

(c) Gazetted officers applying for leave, or extension of leave, on medical certificate, are required to appear before a medical board, in accordance with the provisions of Chapter-XI of Punjab Financial Handbook No. 2, Volume-II. Subordinate police officers are required to support applications for leave on medical certificate by the certificate of the District Health Officer of the district in which they are serving. Application for extension of such leave must ordinarily be similarly supported by the certificate of the District Health Officer of an extension of leave is incapacitated by illness from appearing before the District Health Officer, it is within the discretion of the authority empowered to grant the leave to accept the certificate of any registered medical practitioner. The grant of a medical certificate is not equivalent to the grant of leave and confers no right to leave ; the certificate must be forwarded to the authority competent to grant leave, whose orders must be awaited expect on strong grounds, leave recommended in the certificate of a competent medical authority should be granted.

(d) A police officer returning from leave is not entitled as of right to resume the post which he held before going on leave unless the order granted leave specifically preserved his lies on such post. He must report his return to the authority which granted his leave and, under orders of posting heave already beed conveyed to him, await orders.

(e) A police officer holding a temporary post may be granted leave, within the limits allowed by rule 16-2 Punjab Financial Handbook No. 2, Volume-II, provided he has hold such temporary post for at least two years, provided no extra expenses to Government is involved. Probationary police officers may be granted such leave as would be admissible to them under these rules if they had been confirmed in their appointments but leave to probationary while undergoing instructions will only be granted in cases of special urgency.

8-5. Casual leave-grant of – (1) Casual leave is a privilege granted by Government in the nature of a brief holiday, and is not treated as absence from duty. Such leave, consequently, shall not be entered in leave accounts.

(2) Casual leave may be granted by the authorities shown in rule 8-9 below, subject to the condition that it does not exceed ten days at any one time or twenty days in a year, and that leave exceeding four days is not granted more than twice in a year.

(3) Exceptions to the provisions of rules 8-5(2) are as follows:-

(a) Members of the Indian Auxiliary Force may, if they can be spared, be granted casual leave up to a fortnight at a time to attend an annual camp.

(b) Casual leave up to 30 days may be granted to police officers required to undergo treatment at a Pasteur Institute.

(c) A police officer prohibited by the District Health Officer from attending his duties on account of infectious disease in his family, may count the period of absence as casual leave up to a limit of 30 days.

Casual leave granted in accordance with these exceptions will not count against the annual amount of such leave admissible.

8-6. Casual leave- restrictions regarding – (1) Casual leave may not be combined with other leave except in exceptional cases, when a police officer is prevented from attending to his duties by coses beyond his control. Rules 6-8 and 6-9 Punjab Financial Handbook No, 2, Volume II, should be referred to in adjudicating such cases.

(2) Police officers on casual leave are prohibited from visiting places, whence their return within the period of their leave is likely to be prevented by blocking of roads, breakdown in transport or similar accidental cause, or from which they cannot return to their headquarters within 36 hours notice. For special and adequate reasons the Inspector General may relax this rule in particular cases, but it should ordinarily be strictly observed.

No casual leave for visit to Kashmir and Kulu, will, however be given without the express sanction of Government. – (Punjab Government letter No. 30415 (H. – Gaz.), dated 12^th October 1931).

8-7. Casual Leave of Superintendents – Police officers in independent charge of districts shall consult the District magistrate when applying for casual leave, and shall state in their applications to the Deputy Inspector – General that the dates proposed by them are convenient to the District Magistrate.

(2) Joining time will not ordinarily be allowed to subordinate police officers transferred within the district in which they proceeded on leave. Police officers of all ranks may be required, by the authority empowered to transfer them or grant them leave, to take up their new posts without joining time, if the interests of the public service so demand. Police officers required to proceed on temporary duty without or beyond the district in which they are serving are not considered to be transferred for the purposes of this rule.

8-9. Authorities empowered to grant leave – The following table shows the authorities empowered to grant leave to police officer. The approval of the Provincial Government is required to the grant of leave other than casual leave to officers holding independent charge of district:-

THE POLICE RULE, 1934

Authority Which can grant leave	To whom	Extent
1. Inspector – General of Police 2. Deputy Inspector-General and Assistant Inspector-General, Government Railway Police. 3. Superintendents of Police. 4. Superintendents of Police and Assistant Superintendent of Police, Government Railway Police. 5. Assistant and Deputy Superintendents. 6. Officers-in-charge of Police Recruits Training Center. 7. Inspectors of Police. 8. Officers-in-charge of Police Stations.	1. All Officers. 2. Officers of the Imperial Police Service not holding independent charge of a district. 3. Provincial police officers not holding independent charge of a district. 4. All subordinate police officers. 1. All Officer under their control 2. Inspector other than European Inspectors, prosecuting inspectors and inspectors in charge of Lahore, Amritsar and Rawalpindi Cities; and of Anarkali. 3. All Sub-Inspectors, Assistant Sub-Inspectors and lower subordinates under their control. All gazetted officers serving under them. 1. All enrolled officer. 2. Sub-inspectors, Sergeants and Assistant Sub-inspectors. 3. Lower subordinates serving under their control. Lower subordinates under their control. All upper and lower subordinates under them. Lower subordinates under their control. Constables attached to their stations.	Casual Leave. Leave up to 4 months. Full powers. Full powers. Casual leave Leave up to 8 months Full powers. Casual leave up to four days anyone time. (In submitting to higher authority any application by a gazetted officer for casual leave in excess of four days, the Superintendent of Police shall add a note showing the total amount of casual leave taken by the officer during the calendar year including leave sanctioned under these powers). Casual leave. Leave up to 8 months. Full power. Casual leave. Casual leave. Casual leave. Casual leave up to three days provided that, in a police station of normal strength not more than one constable is so absent at a time and that in city, cantonment and similar police stations the limit prescribed by the Superintendent in each case is not exceeded.

8-10. Address while on leave to be given – Every police officer, before proceeding on leave, shall record in the officer of the authority granting him leave the address at which orders of recall or other communications will reach him with certainty and despatch.

8-11. Recall from leave to give evidence – Time spent by police officers on leave in giving evidence in courts and in travelling to the court and back counts as part of the leave, and travelling all allowance is admissible under the same conditions as if the police officer had been on duty when summoned (vide Rule 10-148). To avoid the inconvenience to all concerned and the expense to Government involved recalling officers, whose homes are at a distance, officers sanctioning leave should, as far as possible, fix dates for its commencement which will avoid the necessity of such recally.

8-12. Deposit of Government property before proceeding on leave – Every police officer before proceeding on leave shall deposit all Government property in his possession of custody with the officer responsible under these rules for the custody of such property when in store.

8-13. Leave accounts – the leave accounts prescibed in Fundamental Rues 76 shall be attached to character rolls and maintained in Form A. T. 290 in accordance with the instructions given in that form and with Fundamental Rules 77 to 80. It is most important that the accounts should be kept up with the greatest care and accuracy. They are the basis for decision of all claims for leave and are essential to the preparation of pension claims, the settlement of which may be seriously delayed by inaccuracies in regard to leave accounts. Gazetted officers must check these accounts frequently, both in the process of dealing with leave application and otherwise.

8-14. Leave registers – The orderly head constable shall maintain an English register of applications for leave in Form 8-14(a) and a leave registers in Form 8-14(b). In the latter all leave, other than casual leave, granted to enrolled police officers, shall be entered. The leave register shall be made over to the head clerk once a week, who shall make necessary entries in the accounts of officers who have returned from leave, and fill in column 9 of the register. An index shall be provided at the end of the leave register in Form 8-14(c) for and (b) upper subordinates as their names may occur.

8-15. Leave certificate – (1) Certificates in Form 8-15 shall be issued to all enrolled police officers before they proceed on leave other than casual leave.

(2) Every enrolled police officer shall, on rejoining from leave, personally present his leave certificate to the officer in charge of his police station or the Lines officer, according to the place at which he rejoins. Such officer shall endorse on the certificate the hour and date of rejoining, and forward it to be field in the officer of the Superintendent.

8-16. Leave salary Declaration regarding – Before proceeding on leave every police officer is required to declare whether wishes his leave salary to be held over for payment on his return or remitted to him monthly. If the latter, he must state the post officer to which he wishes a money order to be sent and must certify his willingness for the money order commission to be deducted from the amount due to him. Police officer residing in the district in which their pay is drawn may, if they desire, have the amount due to them remitted for disbursement to the police station nearest to their home; in such cases the procedure laid down in rule 10-92 will be followed.

8-17. Holidays – (1) The occurrence of a gazetted holiday gives no right to a police officer to leave the station or area to which his movements on duty are restricted. Permission to leave such limits must be obtained from the authority empowered to grant casual leave to the officer concerned.

(2) Gazetted holidays may be prefixed or affixed to leave with the permission of the authority competent to grant the leave; but such authority is bound by the provisions of Chapter 9 of Punjab Financial Handbook No. 2, Volume II, in respect of the grant of such permission.

FORM NO. 8-4(b)

POLICE DEPARTMENT. __________ DISTRICT.

Application for leave.

Enrolled Officers.

APPLICATION FOR LEAVE ON BEHALF OF THE UNDERMENTIONED

ENROLLED POLICE OFFICERS.

1	2	3	4	5	6	7	8	9	10
Provincial or Range No.	Name	Rank	LENGTH OF LEAVE REQUIRED.		Detail of all required.	Nature of leave required	Remarks by Police Officer forwarding application	Address of Police Officer should leave be granted.	Instructions regarding pay during leave, if granted (rule 8-16)
			From	To

Note :- All applications for leave to assistant sb-inspectors, sub-inspectors, sergeants and inspectors to be written in English in this form.

Dated _________________

The _________________19 Superintendent of Police

FORM No. 8-14 (a)

REGISTER OF APPLICATIONS FOR LEAVE

1	2	3	4	5	6	7		8	9	10	11
Serial No.	Date on which application is made	Name	Provincial, Range or constabulary No.	Rank	Where stationed	LEAVE LAST OBTAINED		Kind and period of leave now applied for	Superintendent’s order	Number and date of entry in Order Book	Remarks
						From	To

*Here quote the No. of the entry in the Register of Leave granted. – Police Form No. 8-14 (b).

LEAVE

FORM No. 8-14 (b)

LEAVE REGISTER OF ALL ENROLLED POLICE OFFICERS FOR THE YEAR 19 .

1

2

3

4

5

6

7

8

9

10

Annual Serial No. of entry

Rank and Grade

Name

Provincial Range or Constabulary

LEAVE GRANTED

Date of entering the leave in the leave account and initial of the Head Clerk

Remarks

Nature of leave

Period

Date

Date up to which the leave was actually enjoyed (to be filled in on return)

Years

Months

Day

From

To

Note :- If an officer returns from leave before noon, his leave counts up to the preceding day.

FORM No. 8-14 (c)

INDEX TO LEAVE REGISTER.

Part-1 for Lower Subordinates, arranged according to Constabulary Nos.

Constabulary Nos.	Annual Serial No. of the Leave Register over the year
1	5
2	----------
3	1911
4
5	6
6	---------- 1911

Part –II for Upper Subordinates. –

S.I. Nabi Bakshs, E. No. II I. Nural Hasan, P. No. 5

1910 -------------------------------- ------------------------------

35 210

S.I. Ahmed Khan, E. No. 50 I X Y . P. No. 20

1911 ---------------------------------- ---------------------

3 138

Note. – The figures below the names are the annual serial Nos. of the Leave Register

FORM No. 8-15.

POLICE DEPARTMENT. __________DISTRICT

Leave Certificate.

1	2	3	4	5	6	7	8	9
Provincial Range or Constabulary No.	Rank	Name	LEAVE GRANTED			Kind of leave granted	Up to what date paid	Remarks
			Extent	From	To

(Standard Form – Bilingual)

Dated ______________________

The ______________________19 Superintendent of Police.

CHAPTER IX – Pension

9-1. General – Subject to the age limits fixed by Article 503 and 506 of the Civil Service Regulations all service in the police department is pensionable. Rates and conditions of pension are given in the rules quoted below, with which officers preparing applications must be familiar:-

Chapters XV to XXI (Ordinary pensions), XXXVIII (Sound and other Extraordinary pensions), XLVII (Applications for and grant of pensions), and XLVIII (Payment of pensions) of the Civil Service Regulations.

Reference to the following authorities is also necessary:---

Statutory Rules and orders 1924, No. 1395, Superior Civil as Appendix G Part B, Punjab Financial Handbook No. II, Volume I;

The Proportionate Pension Rules promulgated with the Government of India, Home Department, Notification No. F. 868-_22, dated 1^st March 1924, as subsequently amended, and the new pension rules of gazetted officers in Articles 474-476 of the Civil Service Regulations.

Police officers are amenable to these rules, subject to such further conditions as are imposed by departmental rules.

9-2. Definitions – (1) “Active Service” is defined in Article 8, “Age” in Article 14, “Pension” in Article 41, & “ Superior” and “Inferior” Service in Article 396, Civil Service Regulations.

(2) Articles 352, 353 and 454, Civil Service Regulations, define the cases in which no pension can be claimed.

(3) Articles 358 (a), 359, 360, 361, 374, 494, 495 (b), 498, 503 ad 506, Civil Service Regulations, define the conditions of “qualifying” service.

(4) Service before enlistment is governed by Articles 356, 358, 394 and 501, Civil Service Regulations and conditions laid down in rules 9-2(5) and (6) 9.3, 9.29 and 12-24.

Note. I – If doubt exists as to whether any particular service under Articles 361 and 494, Civil Service Regulations, or sub-rule (4) above, qualifies for pension or not, enquiry should be made from the head of the office of department in which the service was rendered.

Note. II – The service of police offices whose pay exceeds Rs.20 per mensem is qualifying service after the age of 20 years (Articles 358 (a) and 506, Civil Service Regulations) and of those officers whose pay is Rs.20 or less per mensem, after the age of 18 years (Article 503, Civil Service Regulations).

Note. III – When a police constable drawing pay exceeding Rs. 20 per mensem retires on an invalid pension all his service in the police after te age of 18 years shall be regarded as qualifying service.

(5) All police officers who are members to the regular establishment and are employed to serve in bodies of additional police, shall count such service for pension ad increment. Similarly, police officers, who have no substantive appointment and have been entertained in vacancies created by the sanction of additional police shall, on their being absorbed in the regular force, count such service for increment, as well as for pension.

(6) When a lower subordinate is re-enrolled the Superintendent of Police may, allow his previous police service to count for pension, subject to the conditions contained in rule 12-24.

(7) Articles 352, 396, 414, 481 and 482, Civil Service Regulations, particularly apply to menial servants.

9-3. Detailed conditions o admissibility of Previous military service – Instructions in regard to te circumstances in which former military service may be reckoned towards police pension are given below. Each case, after necessary verifications, shall be forwarded through the Deputy Inspector General to the Inspector General for te orders of the Provincial Government:---

(1) Military service, except service in the Imperial Service Troops, by a employee belonging to one classes mentioned in the note below may fount towards service qualifying for civil pension, when such military service is itself pensionable, but has terminated before a pension has been earned in respect of it and has been rendered after the employee has attained the age of 20 years, and provided he has received no pension or gratuity from the Military Department is respect of such service.

(2) When any gratuity has been paid in respect of military service, such service can only count towards civil pension if the gratuity be refunded, such refund to be made in not more than thirty-six monthly installments commencing from the date of completion of verification of military service. In such cases a reference should be made (for each case separately) to the Accountant General, Punjab. When the case has been decided a note shall be made in the character roll ad service book (if any).

Note – The roll applies to commissioned officers, non-commissioned officers and men of the Indian Army and to non-combatant departmental and regimental employees and followers of the supplemental services. It also applies to non-commissioned officers ad men of the British service, warrant officers and departmental officers of te Commissary and Army Service Corps classes in respect of service with their units or departments in India.

(3) A certificate shall be obtained from the Contained of Military Accounts in whose audit area the individual served prior to his retirement from military service, showing whether or not such employee had received any pension or gratuity on discharge from the army, and whether or not the service rendered was pensionable ad paid for from Indian Revenues or for which a pensionary contribution had been received by Indian Revenues. The reference to the Controller of Military Accounts should be accompanied with the sheet roll and the discharge certificate of the individual whenever these are available. He should also be asked to state whether the service was superior or inferior. This certificate shall be attached to the character roll of the individual concerned. A copy of the certificate shall immediately be sent to the Accountant General.

(4) Indian Army reservists who are permanently appointed to the Police and discharged from the Army before they have earned a pension under te Military rules may, subject to the provisions of Article 356, Civil Service Regulations, be allowed to count for Civil pension all previous military service with the colours and half of their reserve service.

These instructions apply to all Army reservists enrolled in the Police, who retire on or after the 21^st October, 1921, prior to which date reservists were not enrolled in the Police unless they first obtained their discharge from the reserve.

To be eligible for this concession reservists who have already been confirmed in the Police and have not taken their discharge from the Army within 12 months from the date of their confirmation under note 3 to Article 356 of the Civil Service Regulations may do so by 1^st October 1935. Those who do not take their discharge by that date will draw reservist pay and count their police service towards military pension and not towards civil pension until eventually discharged from the reserve, when their service will begin to count for civil pension. If any such reservist has actually earned a military pension; it shall not be granted while he continues to service in Police, - vide Article 526(b), Civil Service Regulations.

Note – The word ‘confirmation’ used in this rule means confirmation with reference to Rule 12.21 in a permanent vacancy in the regular Police.

9-4. Admissibility of leave periods for pension – Periods of leave which count as service shall be determined for all police officers in accordance with Articles 407, 408, 412 & 413, Civil Service Regulations. Leave without allowances does not count as service to wards pension. As regards menial servants see Article 414, Civil Services Regulation.

9-5. Emoluments – Emoluments and average emoluments shall be calculated in accordance with Articles 486 to 490, read with Article 355 (b), Civil Service Regulations. Cases of menial servants are dealt with under Articles 481 and 482, Civil Service Regulations.

9-6. Preliminary verification of service – (1) When an upper subordinate is likely within six months to retire from the public service, a statement of his services shall be prepared in Form No. 24 (obtainable from the treasury office) in accordance with instructions contained in Article 907(a), Civil Service Regulations.

Note – The verification must be finished before the application for pension is prepared and if possible before the applicant retires or appears before the invaliding authority.

(2) The verification papers referred to in sub-rule (1) above, together with the service book, shall be submitted to the Deputy Inspector-General, who, in the case of Inspectors, shall forward the papers toe the Inspector-General and in other cases shall sign the certificate at the foot of Form 24 and forward the papers to the Accountant-General.

When submitting the case to the Deputy Inspector-General, application should be made at the same time for the condonation of any interruptions or deficiencies (Articles 416 and 423, Civil Service Regulations) there may be, and also for the commutation of any period of leave which may be inadmissible.

The portion of service not verified by the Accountant-General, or the service occurring between the verified service and the date of discharge on pension, shall be verified from the acquittance rolls, and a certificate to this effect shall be attached with the pension application.

(3) In the case of lower subordinates the pension roll shall be prepared as directed in Article 824, Civil Service Regulations. Such periods of service as have to be verified on other offices shall be verified in good time.

(4) Doubtful points shall be checked by the Urdu long roll, order book, punishment register and acquittance rolls, and, if necessary, by reference to other offices as required by the Note I to rule 9-2(4). The character roll should then be corrected – (vide Articles 823 and 824, Civil Service Regulations).

(5) Whether any discrepancy exists or not, inferior service rendered before enrolment in the police should be verified by reference to the head of the office in which it was performed. If it is impossible to verify the service in this way the procedure prescribed in Article 908 (e), Civil Service Regulations should be followed. Superior service can be verified by the Accountant-General, – vide Article 908 (b), Civil Service Regulations, bu if this is not possible, the procedure described above should be followed.

(6) The pension claims of police officers of rank not higher than head constables, who are permitted by the Provincial government to count their former military service towards civil pension under Articles 356 of the Civil Service Regulations, should be treated under the ordinary rules, and the statement of service in Form 24 forwarded to the officer in-charge, Pension Branch, Accountant General’s Office, Lahore, for verification of their claims to pension six months before their retirement as required by Article 907 (b) and (c) of the civil Service Regulations.

9-7. Alteration in age – (1) The date of birth shown in the character roll or corresponding record, can be altered only with the sanction of proof to his satisfaction. If the recorded age does not tally with that certified by an invaliding medical officer, board or committee, and the discrepancy affects the title to pension or liability to superannuation, the matter should be reported and the officer should not be discharged till the orders of the Inspector- General have been received. In the case of an officer whose year of birth or year and month of birth only is known, but not the exact date, the 1^st July of the year or 16^th of the month respectively should be treated as the date of birth for the purpose of calculation of pension, – vide note under article 283 of the Audit code, Volume I. The date of birth of all officers enrolled before the 1^st October 1933 may be allowed to remain as already recorded.

(2) Further orders as to the condition under which alterations of age may be sanctioned are contained in letter No. 29976 (Home – Gazette) of 4^th July’ 1928 from the Chief Secretary to Government of Punjab. According to these orders, an alteration may only be made, after special enquiry, if applied for within two years of the applicant’s entry into Government service. The Provincial Government may, however, make a correction in the recorded age of a government servant at any time, if it is satisfied that age has been incorrectly recorded with the object that the Government servant may derive unfair advantage.

9-8. Classes of pensions – Pensions admissible to police officers and menial servants are detailed below.

9-9. Invalid pension – An invalid pension proportionate to the length of service is awarded to a police officer who by bodily or mental infirmity is permanently incapacitated for further service in the police. If the incapacity is directly due to irregular or intemperate habits, no pension can be granted. If it has not been directly caused by such habits, but has been accelerated or aggravated by them, it will be for the authority by whom the pension may be granted to decide what reduction should be made on this account – (Articles 441, 454 and 474, Civil Service Regulations). If the length of the invalid’s service is less than then years a gratuity only will be admissible (Article 474(a), Civil Service Regulations). Superintendents are retired to be on their guard against endeavors to retire on invalid pension by officers who are capable of serving longer.

9-10. Invaliding rolls – Police officers whose cases fall under the above rule shall be sent to the officer should be invalided he should be asked to fill in an invaliding roll (Form 9 to (b)) on receipt of which steps should be taken to prepare the pension papers without delay. If the incapacity is not declared to be complete and permanent, he should, if possible, be retained in employment on light duty. If a pension is granted the capacity for partially earning a living shall be taken account of in assessing its amount.- (vide Articles 427 and 447 (b), Civil Service Regulations).

9-11. Surgical operations not compulsory – A police officer need not be subjected to a dangerous operation merely to render him fit to perform his duties.

9-12. Incapacity due to intemperance – Whenever the District Health Officer is of opinion that the incapacity of a proposed invalid is caused wholly or partially, by irregular or intemperate habits, it shall be the duty of the Superintendent, in communication with such District Health Officer to investigate and place on record the medical and police history of such officer. It should be decided whether a police officer’s inefficiency is the result of irregular habits, or whether it is due to one act which, from neglect, may have resulted in ruining his constitution and health. The more fact that a police officer has suffered from syphilis is not sufficient to make him liable to the forfeiture or reduction of pension. Such cases will be decided on consideration of their history as a whole. The record in such cases shall be submitted to the Deputy Inspector – General for orders, with the other documents of the case.

9-13. Invaliding boards – If the pension applied for exceeds Rs.100 a month a certificate by a single medical officer should not be accepted as sufficient. In such a case the applicant shall be produced before the standing medical board or an invaliding committee (vide VIII of Punjab Medical Manual) with the following documents:-

(i) The invaliding roll signed by the District Health Officer or competent medical officer. (ii) The nominal roll (Form 9-13), the character roll and (iii) the medical history of the officer.

9-14. Retention in service after date of invalidment – Ordinarily a police officer shall not be retained in service after the date of his being certified unfit for service, and, except with the special order of the authority competent to grant the pension, service after that date shall not count for pension (For exception to this rule see Article 456, Civil Service Regulations). When an invaliding roll is signed by more than one medical officer, and on different dates, the date of invaliding shall be taken to be the last of such dates.

9-15. Supernnuation pension – (1) A superintendent pension is granted to an officer in superior service entitled or compelled by rule to retire at a particular age – (Article 458, Civil Service Regulations).

(2) A ministerial officer may be required to retire at the age of 55 years, but should ordinarily be retained in service, if he continues efficient up to the age of 60 years. – vide rule 56 (b), Punjab Financial Handbook No. 2, Volume I. In the application of this rule the test of efficiency should be applied with reference to the requirements of the post the ministerial officer is holding. In the case of higher ministerial posts, the duties of which involve responsibility and the supervision of other clerks, the competent authority should not agree to retention in service.

(3) Officers other then ministerial, who have attained the age of 55 should ordinarily be required to retire and should not be retained in service except where unquestionable public grounds for retention exist, and there is no doubt as to the physical fitness of the officer. Extensions may not be granted for any period exceeding one year at a time.

9-16. Retention in service of Government servants after the age of 55 years – Under serial No. 23-A of rule 22-4 of the Punjab Financial Handbook No.2, Volume II, Subsidiary Rules, powers are delegated to Heads of Departments to retain a non-gazetted Government servant, other than a ministerial servant, in the service, after the age of 55 years, that any such retention of a Government servant must be on public grounds and that reasons must be recorded in writing. It follows that only in very exceptional circumstances can this power be exercised. The convenience or the financial advantage of the officer to be retained must in no circumstances be taken into consideration. The sole justification for exercising the power delegated, under the rule in question, is the interest of the public service. The question, in fact, is not whether it will benefit an officer to retain him, but whether the interests of the department will suffer if the officer is not retained. Only in very exceptional circumstances will the Inspector-General exercise his power under the rule, which will apply with equal force to all ranks.

9-17. Age register. Maintenance of – (1) A permanent age register shall be maintained in each district police office and in the offices of the Deputy Inspector-General, Criminal Investigation Department and Assistant Inspector-Genera, Government Railway Police, in Form No. 9-17(1)A and 9-17(1)B, in which shall be entered the names of (a) all lower subordinates and (b) upper subordinates, as they reach the age of 53.

(2) Early in October each year, the Superintendent of Police shall examine the age register and pass orders regarding the superannuation of all lower subordinates, who will attain the age of 55 years or whose previously sanctioned extension of service expires during the financial year commencing on the 1^st April next, and shall, with reference to rule 9-16, submit, through the Deputy Inspector-General, his recommendations for the retention of lower subordinates for the orders of the Inspector-General. The names of all upper subordinates similarly due for superannuation shall be submitted in Form 9-17(1)B to the Deputy Inspector-Genera, who will pass orders for superannuation or make recommendations for the retention of upper subordinates to the Inspector-General for orders.

9-18. Retiring pension – (1) A retiring pension is granted to an officer who is permitted to retire under Article 465, Civil Service Regulations, after completing qualifying service for thirty years. Government retains the right to decline to permit an officer to retire before reaching the age of superannuation, should this be necessary in the public interests.

(2) Conditions under which police officers of the All-India or Provincial Services may retire voluntarily or be compelled to retire after completion of 25 years’ service are contained in Article 465-A, Civil Service Regulations.

(3) The officer, whose duty it would be to fill up the appointment if vacant, shall record his orders on the application to retire, which, if in Urdu, should be accompanied by a translation in English. If the officer who applies for pension, is permitted to retire, the application shall be forwarded with the pension papers – (vide Article 906, Civil Service Regulations).

9-19. Wound and other extraordinary pensions – (1) Police officer of all ranks are eligible for pensions or gratuities or family pensions in compensation for death, wounds, injuries, or disablement from disease, or in the consequence of their official duties, or in circumstances directly arising from their official positions. The nature and conditions of such grants under varying circumstances, and the procedure to be followed in applying and making recommendations for such grant, are described in Chapter XXXVIII, Civil Service Regulations.

(2) The grant of pensions or gratuities in cases of anarchist outrages will be dealt with under the special powers delegated to Provincial Government in Government of India., Finance Department letter No. 1370-C. S. R., dated the 5^th December 1922 and letter No, 58-V-30 Police, dated the 20^th August 1930.

(3) The pensions or gratuities of special constables or their dependents shall be determined in the light of their private circumstances subject to a fixed maxima. The maximum benefits for such constable and their dependents shall be approximately equivalent to those admissible in respect of Government Servants intentionally killed, or injured, Provincial Government will take into consideration the private fortune of the special constable including any provident or family pension fund which accrued to the claimants from non-Government sources. (Punjab government endorsement No. 37233 (Home – Police), dated 1^st December 1931 on Government of India, Finance Department letter No, 2853 –R.II., dated 16^th November 1931).

9-20. The Compassionate Fund – (1) The provincial Government maintains a Compassionate Fund for the relief of families of Government savants left in indigent circumstances through the premature death of the person upon whom they depended for support. The fund is not intended to supplement other provision in the form of pensions and gratuities. Grant are restricted to excep0tional and thoroughly deserving cases. Gratuities, and not pensions, are granted, and, except in very exceptional circumstances, the equivalent of six months pay of the deceased is the maximum admissible. Yearly grants may be made for a limited period to defray the expenses of educating children. Relief from the fund is ordinarily confined to the families of non-gazetted officers, and preference is given to cases of men on low rates of pay. The deceased officer must have been a meritorious Government servant and preference will generally be given to the dependents of an officer who has died after many years of service and has just failed to draw pension. Death due to special devotion to duty establishes a strong claim.

(2) Applications for the grant of compassionate gratuities should ordinarily be made within six month of deaths. They should invariably be accompanied by the descriptive-roll in duplicate (on separate sheets) of the applicant or applicants, as the case may be, in Form 9-20(2) duly attested by two or more persons of respectability in the town or village in which the applicant or applicants reside.

Note – The full rules of the fund are published with letter No. 22376-F of 4^th August 1926, from the Secretary to Government, Punjab, Finance Department, to all Heads of Departments and Deputy Commissioners.

9-21. Pension applications of gazetted officers – Pension applications of gazetted officers are prepared in the Central Police Office and checked by the Accountant General. Claims of officers of the All-Indian service will be entered in Civil Service Regulation Form 26 and those of Provincial service in Civil Service Regulation Form 25.

9-22. Pension applications of enrolled officers – (1) Before the retirement or discharge of and enrolled police office, his left hand thumb and finger impressions shall be taken in the character roll and service book (if not already taken), on Civil Service Regulations Form 25 and in duplicate in Form 9-22 (1). In the case of literate officers a specimen signature in duplicate attested by a gazetted officer shall be attached to the pension application.

Note – To compel an officer after discharge to present himself for such or similar purposes is not lawful.

(2) Applications for wound and other extraordinary pensions should be prepared in Civil Service Regulations Forms 25 and 26 in the case of officers injured, and in Civil Service Regulations Form 22 in the case of deceased officers.

(3) Applications for all other pensions or for gratuity on behalf of enrolled police officers should be on Form 9-22 (3); if necessary a last pay certificate should also be prepared. (Vide Article 910).

9-23. Matters to be noted in pension applications – (1) In the preparation of applications for pension and gratuities, attention shall be paid to the following matters:---

Page 1 of Civil Service Regulations Form 25; (a) acting allowance should be excluded form the calculations of the average emoluments, unless the conditions laid down in Article 486 (h), Civil Service Regulations, have been fulfilled.

(b) In the latter case, it should be stated on page 2 of the application (i) whether the appointment was fully vacant; (ii) whether any one else counted service in it for that period ; and (iii) how the original vacancy occurred, if the applicant acted in a chain of arrangements.

(c) Fractions of an anna shall not be taken into account in calculating any pension admissible under the rules.

(d) The date entered against serial number serial number 18 and that given at the foot of this page should tally.

(e) Proper names should be written in block capitals.

(2) Page 2 (History of service)

(a) The examples of Civil Service Regulations Form 24 should be followed; the name of district being given in column 2.

(b) A full and clear statement of the entire service of the police officer, on shoes behalf the application is made, shall be entered, and the cause of all breaks in service fully explained – (Article 411, 419, 420 and 42, Civil Service Regulations).

(c) Broken periods of a month should be calculated on the number of days in the month; to make the total of such periods agree with the total period of service, the total number of days may either be divided by a month of 30 or 31 days, or the provisions of Article 18, Civil Service Regulations, should be applied.

(d) The period of each rate of pay should be shown separately.

(3) Page 3 (a). The certificate regarding character, conduct, etc., should be in accordance with Article 911, Civil Service Regulations. Character shall be assessed for classification in accordance with rule 14-12(2). No extracts from character rolls may e inserted in any application for pension or gratuity.

(b) If service has not been thoroughly satisfactory, the authority sanctioning the pension should make such reduction in the amount as it thinks proper – (Article 470 (b), Civil Service Regulations).

(c) An explanation of any suspension which has not been treated as period spend on duty (Rule 54, Punjab Financial Handbook No.2, Volume I) should be furnished.

Note – Every application for pension shall include a certificate to the following effect –

“I hereby declare that I have neither applied for no received any pension or gratuity in respect of any portion of the service included in this application and in respect of which pension or gratuity is claimed herein, nor shall I submit an application hereafter with-out quoting a reference to this application and the orders which may be passed thereon.”

If the applicant has already received a gratuity, or is in receipt of a pension, the certificate shall be modified to show the nature and amount of such gratuity or pension, the period of service in respect of which it is paid and by whom it is paid.

9-24. Avoidance of delay in submission of pension papers – Delay in the submission of applications for pension causes great hardship to the officers concerned. Submission of pension papers should not be delayed pending recovery of monies due. Officer should state prominently that a recovery is due, and leave Government to direct the recovery from the pension.

9-25. Submission of pension application – The application should be forwarded with a covering letter to:---

(a) The Deputy Inspector-General, in case of wound and other extraordinary pensions, who will forward it through the Inspector-General for the orders of Government.

(b) The Inspector-General, in cases of police officers drawing pay of Rs.45 and under.

(c) The Accountant-General in all other cases.

9-26. Anticipatory pension – When the Accountant-General sends a memorandum of services verified by him of police officers on pay exceeding Rs.40 per mensem, he sends with it a form and certain directions required under Article 925, Civil Service Regulations. If the applicant is willing to receive pension in anticipation of sanction, the form should be filled in, signed and submitted in accordance with the directions.

9-27. Sanction of pension – (1) A claim to a pension by a police officer on pay not exceeding Rs.40 per mensem, only for the period of continuous and verified service in the force in which at the time of his application he is serving, may, if admissible under the strict letter of the rules, be allowed by the Inspector-General and reported to the Accountant-General with the necessary particulars for identification.

(2) In the case of all other enrolled police officers, i.e., officers on pay exceeding Rs.40, and those on pay not exceeding Rs.40 whose services have not been continuous in the force in which at the time of application they are serving, the pension papers shall be first submitted to the Accountant-General for a report on the claim to pension, and on receipt of his report final orders will be passed:---

(a) By the Inspector-General in cases of inspector and officers on pay not exceeding Rs.40 per mensem.

(b) By Deputy Inspector-General, in cases of upper subordinates other than inspectors.

(3) When a pension has been sanctions, the applicant together with all connected papers, will be returned to the Accountant-General for issue of payment order, and the sanctioning order will be forwarded to the Superintendent for delivery to the pensioner (vide Article 326, Civil Account Code, Volume II and Article 939 to 934, Civil Service Regulations). In the case of officers on pay not exceeding Rs.40 per mensem, only the application with (a) the original request of the applicant for pension, (b) the last pay certificate, (c) the invaliding roll, if any, and (d) thumb impression slips in duplicate, will be returned to the Accountant-General, and the character roll will be sent to the Superintendent.

(4) All letters to the Accountant-General conveying sanction to the grant of pension shall be in form 9-27(4).

(5) In cases where the pension is payable from the treasury outside the Punjab, North-West Frontier or Delhi Province, the sanctioning order with the pension papers shall be forwarded to the Accountant-General, Punjab, for check, and transmission to the Accountant-General of the Province concerned or the other authority, competent to other payment.

9-28. Conversion rate – Pensions payable out of India are convertible at the rate of 1s. 9d. to the rupee.

9-29. Condonation of interruptions and deficiencies in service – (1) The Inspector-General of Police is empowered to condone all interruptions in the service of inspector; Deputy Inspector-General in the service of other upper subordinates and Superintendents of Police in the service of lower subordinates. Condonation of breaks of service and admission of military service to count for police pension rules are conditioned by rules 9-2, 9-3, and 12-24.

(2) The authority competent to sanction the pension of an officer may condone a deficiency of three months in qualifying service, while the Government of India and Provincial Government may similarly condone a deficiency not exceeding twelve months, –vide Article 423, Civil Service Regulations.

(3) All officers sanctioning pensions are empowered to order recovery of overpayments of leave allowances, when this is recommended by the Accounts Department. Cases in which the officer sanctioning the pension does not agree with the Accountant-General in considering that recovery should be made, should be referred to the Inspector-Genera. The disposal of such references should not interfere with the sanction and payment of a pension otherwise admissible under the rules. It is undesirable that an officer should be kept out of his pension in regard to which there is no doubt, because its enhancement depends on the consideration and reference to higher authority of some concessions claimed.

(4) Every pension and gratuity sanctioned for an enrolled police officer, whether by departmental officer, Government or the Secretary of State, will be notified in the English edition of the Police Gazette.

9-30. Withdrawal of General Provident Fund money – The following information shall be supplied to the Audit Office to permit of the prompt payment of General Provident Fund balances due to officers who have left the force on pension or otherwise:---

(a) The number of the General Provident Fund Account as assigned by the Audit Office.

(b) The actual date of retirement of the subscriber.

(c) A certificate from the sanctioning authority referred to in rule 20(1) of the General Provident Funds rules stating whether any advance from the fund was granted to the subscriber during the previous 12 months and giving full particulars of the advance if any.

(d) The amount of the last fund deduction, with the number and date of the treasury voucher from which it was deducted.

(e) The name of the treasury and which payment of the Provident Fund money is desired.

(f) In case of leave preparatory to retirement, whether the officer desires to withdraw the deposit before the actual date of his retirement in terms of rule 11 of the General Provident Fund Rules; if so (1) the date of commencement of leave, (2) the date on which he will actually retire, (3) whether he retires under a superannuation rule, a retiring rule or on a medical certificate of incapacity for further service. In the last case the date of the medical certificate should also be stated. (4) In case of officers proceeding to England on leave preparatory to retirement, whether they desire to receive payment through their agents in India or by means of sterling bills in England.

9-31. Withholding pension – It is within the competence of the Provincial Government to withhold or withdraw the pension of any retired police officer, who participates in any seditious or violent agitation, or is convicted of serious crime, or is guilty of misconduct within the meaning of Article 351 of the Civil Service Regulations.

9-32. Commutation of pensions – (1) The regulations governing the procedure for the commutation of pensions circulated with the endorsements of the Inspector-General, Nos. 900-S/18-9-31-A and 5963-B/18-9-31-A, dated respectively the 12^th August and 39^th November’1931, which must be followed closely, supersede all previous rules and departmental orders on the same subject. Printed copies of the application form appended to the regulations may be obtained, as required, by indent on the Superintendent, Government Printing, Punjab.

(2) The lump sum payable on commutation shall be calculated in accordance with the tables of present values circulated, whit the correspondence ending with the Inspector-General’s endorsement 3362-B/18-9-31-A, dated the 11^th June 1931, or such revised tables as may from time to time be issued.

9-33. Miscellaneous matters – When police officers have been superannuated, retired or invalided and their cases have been settled by proper authority, such decision is final.

Explanation – Nothing in this rule shall be held to bar the re-enrolment of a police officer who has been invalided, but who has subsequently recovered his health and is certified by proper medical authority as fit to service – (Article 519, Civil Service Regulations.

9-34. Procedure when a police officer becomes a lunatic – If it appears to the Superintendent that a police officer serving under his orders has become a lunatic, he shall take measures to have him invalided in the manner provided by this chapter.

9-35. List of pensioners – (1) Superintendents will, from time to time, receive from Deputy Commissioners the necessary particulars of new pensioners of their districts, and shall forward extracts therefrom to officers in charge of police stations, giving them the names and particulars of all such pensioners residing within their station jurisdictions. Supplementary extracts shall be forwarded on receipt of intimation from Deputy Commissioner.

(2) Officers in charge of police stations shall keep a list of civil and police pensioners residing in their jurisdiction. Such lists shall be pasted on boards and hung up in the office room of the police stations.

(3) Headmen of villages and village watchmen shall be informed of the names of civil and police pensioners residing in their villages, and shall be instructed, when making reports of death, to distinguish the death of all pensioners. On receipt of a report of the death of a civil or police pensioner the officer in charge of the police station shall, in addition to the ordinary death report submit a special report, giving the particulars and date of such death, to the Superintendent to whom he is subordinate, for transmission without delay to the Deputy Commissioner.

Form No. 9-10(a)

Police Department

form of letter to district health officer

19 .

From

_______________________

Superintendent of Police,

_______________________.

To

The District Health Officer

_______________________

Dated____________________

No______________.

Received _________________

________________________________________________________________________

Sir,

I have the honor to request that you will please give your opinion in the enclosed form whether ______________________________________ should be invalided.

2. ____________________________________________ has served Government for____________________ years and ______________________ months, and his age is recorded as ______________________ years and _______________months. His hospital sheet is enclosed for perusal and return.

I have, etc.,

Superintendent of Police.

(Reverse Form No. 9-10(a))

Police Department

19 .

From

The District Health Officer

_____________________

To

Superintendent of Police,

____________________

Dated____________________

No______________.

Received _________________

________________________________________________________________________

Sir,

In reply to your letter No. ______________________ of ______________I am of opinion that _____________________ should be invalided, on the ground that (here state disease, etc.)

2. His incapacity for service does not* appear to have been cause wholly or partially by his irregular or intemperate habits.

3. (Gratuitant only) – I consider that he has not clearly the normal prospects of life.

I have, etc.,

District Health Officer.

________________________________________________________________________

* This word to be erased when the incapacity is so caused.

Form No. 9-10(b)

Police Department __________District

IINVALIDING ROLL

Proceedings of a Invaliding Board assembled to report, under Article 442, Civil Service Regulations, 5^th Edition, on the individual named below:---

________________________________________________________________________

1. Certified that __________________ have carefully examined ______________ sun of __________________ a __________________ No. ______________ in the Police Department.

2. his age is by his own statement ___________________ years, and by appearance about _______________ years, ________________ consider _____________ to be completely and permanently incapacitated for further service

of any kind

in consequence

or in the department to which he belongs

of _____________________________________________________________________ ________________________________________________________________________

3. His incapacity does not appear to ________________ to have been caused by irregular or intemperate habits.

________

Note – If the incapacity does not appear to be complete and permanent, the certificate should be modified accordingly, and the following addition should be mate. But no service of a less laborious character is available in the Police.

4. _________________ of opinion that __________________ is fit for further service of a less labourious character that that which he has been doing, or may, after resting for ___________________ months, be fit for further service of a less laborious character than that which he has been doing.

________

Dated____________________ ______________________

Surgeon in Medical charge of Police

Received _________________

________

_________________________ President of invaliding Committee.

_________________________

_________________________ Members of invaliding Committee.

________

Thumb impressions to be taken by the Examining Medical Officer or Board.

Left Thumb Left Forefinger Left Middle Fingre Left Ring Fingre Left Little Fingre

Form No. 9-13

Police Department __________District

NOMINAL ROLL OF ENROLLED POLICE OFFICERS UNDER ORDERS TO

STANDING MEDICAL BOARD AT

APPEAR BEFORE THE ----------------------------------------------------

INVALIDING COMMITTEE AT

1	2	3	4	5	6	7	8
Serial No.	Name	Father’s Name	Recorded date of birth by Christian era.	Employment (State rank and designation	Length of Service, counting for pension or gratuity	Amount of pension or gratuity to which the person is supposed be entitled	Remarks
					Yrs. M. D.	Rs. a. p.

Dated_________________|_____

Received ______________19 . Superintendent of Police

----------------

Form No. 9-17 (1) A

Police Department __________District

PERMANENT AGE REGISTER SHOWING THE NAME OF LOWER SUBORDINATES (HEAD CONSTABLES AND CONSTABLES) WHO HAVE ATTEND THE AGE OF 53 OR MORE

1	2	3	4	5	6					7	8
Serial No.	Constabulary No.	Name	Rank and Grade	Date of attaining the age of 55 years	Date to which extension has previously been granted by the Superintendent of Police					Order of Superintendent of Police	Remarks (State length of service qualifying for pension
					Extensions
					1^st	2^nd	3^rd	4^th	5^th

Form No. 9-17 (1) B

Police Department __________District

PERMANENT AGE REGISTER SHOWING THE NAMES OF UPPER SUBORDINATES (INSPECTORS, SUB-INSPECTORS, ASSISTANT SUB-INSPECTORS AND SEREANTS) WHO HAVE ATTEND THE AGE OF 53 OR MORE

1

2

3

4

5

6

7

8

9

10

11

Serial No.

Provincial Range No.

Name

Rank and grade

Date of attaining the age of 55 years.

Date to which extension has previously been grant --------------------Inspector General ED by the --------------------- Deputy Inspector General.

Ground for recommending extension or retirement from service

Opinion of District Magistrate.

Orders or remarks by the Deputy Inspector General

Order by the Inspector General of Police

Remarks. (State length of service qualifying for pension.)

Extension

1^st

2^nd

3^rd

4^th

5^th

----------------

Form No. 9-20(2)

Descriptive roll of Musammat -----------------------------------------------------------------------widow of the late -----------------------------------------------------------------------------

No.-------------- of the -------------- District.

(1) Name

(2) Race

(3) Residence

(4) Father’s name and resident.

(5) Height

(6) Age

(7) Colour

(8) Personal marks, if any, on the hand, face, etc.

(9) Place of payment (Government Treasury or Sub-Treasury).

Signature or right hand thumb and finger impressions:-

Small finger.	Ring finger.	Middle finger
( )	( )	( )

Index finger.	Thmb
( )	( )

----------------

FORM No. 9-22(1)

Police Department __________District

THUMB AND FINGERIMPRESSION SLIP.

1	2	3	4	5
Left thumb.	Left foreginger.	Left middle finger.	Left ring finger.	Left little finger.

Thumb and finger Impression slip of ----------- late a -------------, No.---------------

Taken before--------------------------------------

Name and designation --------------------------

On the -----------------of ------------------ 19 .

Signature

FORM No. 9-22(3)

Police Department __________District

Application for _________________ for _______________ No. ________________ grade __________________ of the ___________________Police.

(1) Name of applicant . . . (2) Father’s name . . . (3) Race, sect and caste . . . (4) Residence. . . . (5) Present or last employment including name of service (6) Date of beginning of service . . . (7) Date ending of service . . . (8) Length of service, including interruptions. Superior . . . On Which Interior . . . Non Qualifying and interruptions (9) Class of pension or gratuity applied for and c use of applicatin*. (10) (Average) emoluments or pay . . . (11) Proposed pension . . . (12) Do. Gratuity . . . (13) Date from which pension is to commence. . . . (14) Place of payment . . . (15) Date of applicant’s birth by Christian era+. . . . (16) Height . . . (17) Marks . . . (18) Date . . .	Village _________Thana __________District_____________ Years __________ Months __________ Days_____________
	Years	Months	Days	Space for thumb and finger impressions
				Left Thumb
				Index Finger
				Middle Finger
				Ring Finger
				Little Finger

*If the application is for Compensation, Pension or Gratuity the nature of the change of establishment which has given rise to the claim, should be fully stated.

+If not known exactly, must be stated on the best information or estimate.

Dated________________________19 .

Superintendent of Police

____________________________

APPLICATION FOR PENSION OR GRATUITY.

________________________________________________________________________ HISTORY OF SERVICE (SHOWING INTERRUPTION) OF --------------------------------GRADE.

1	2	3	4	5	6	7	8		9	10	11
Establishment.	Appointment	Pay.	Acting Allowance.	Date of Beginning.	Date of ending.	Period reckoned as service	Period not reckoned as service		Remarks	How verified	Remarks by the Audit Officer.
						Y. M. D.	Y. M. D.
				Total period of superior service.
REMARKS BY HEAD OF OFFICE.
(1) As to character and past conduct of applicant [See Article 911 (a), C.S.R.] (2) Explanation of any suspension or degradation. (3) Regarding any gratuity or pension already received by applicant. (4) Explanation under Article 427 so far as the head of the office can give it. (5) Any other ren arks. (6) Specific opinion of heard of office, whether the service claimed is established and should be admitted or not [See Article 911 (b).]
								Superintendent of Police

CERTIFICATE AND REPORT OF THE AUDIT OFFICER.

Certificate that (subject to the remarks below recorded) qualifying service in ____ __________________ grade has been duly proved for ____________ years, ___________ months, _____________ days; and that ________________ not exceeding Rs._____________ is admissible under Article _______________ of the Civil Service Regulations. The calculations have been duly verified ______________. The _________ ____________ is chargeable to ______________.

LAHORE:

Audit Officer

Dated ________________19

FORM No. 9-22 (3) – Concluded.

ORDER BY INSPECTOR – GENERAL OF POLICE

^{Superannuation}

^Retiring

^Invalid

A Pension of Rs. ____________________________________________

__________________________________________________________________ only per mensem, is sanctioned for Constable / Head Constable of the __________ District, payable from the Treasury at ___________________ with effect from the _______________ of _____________ 19 . The medical certificate granted by the District Health Officer ______________ is accepted under Article 442 (d) of the Civil Service Regulations.

Assistant Inspector General,

Dated _______________ 19 . for Inspector General of Police,

Punjab.

Police 19 . Department	District	Application for pension or gratuity. For __________________________________________ _______________Grade.
			Date of application …	Name of applicant …	Last appointment held …	Class of pension or gratuity	Amount of pension sanctioned.	Amount of gratuity sanctioned.	Date of commencement	Date of sanction …

FORM No. 9-27(4)

Police Department

________________________________________________________________________

Head : Pension__________

File No. _______________

Letter No.______________

Date _____________19 .

From

To

TOTAL ACCOUNTANT GENERAL,

Punjab.

SIR,

Chracter Roll

Chracter Roll and Personal file

Admitted in full

Reduced from Rs._____

With reference to your letter No, dated . I have the hounour to inform yo9urthat II have sanctioned the grant of a pension (Superintendent, Invalid, Retiring) of Rs. pr mensem to the officer, and with effect from the dates, shown in the sub-joined table. I have o of this officer and have satisfied myself with reference to Article 470 (b) Civil Services Regulations that the pension should be to Rs. ________ per mensem.

2. The grant is subject to revision and should the amount now granted be afterwards found to be in excess of that to which entitled under the Regulations, refunds will be demanded.

rverse)

below)

3. The pension application with connected papers (as noted on are forwarded herewith for issue of necessary orders of payment.

1	2	3	4	5	6	7	8
Provincial Range or constabulary No.	Name.	Rank.	Amount.	Date from which payable.	Treasury from which payable.	Scale elected.	Age.
							Y. M. D.

I, have, etc.,

Assistant Inspector General,

for Inspector General of Police Punjab.

ENCLOSURES.

1. Application for pension.

2. applicant’s Retition in writing applying for pension.

3. Last-Pay Certificate.

4. Invaliding Certificate.

5. thumb and finger impression slip.

6. Specimen signature in duplicate.

7. Certificate regarding non-receipt of pension or gratuity.

8. Certificate regarding leave.

APPENDIX 10.22(1)

SPECIMEN SCALE AND INSTRUCTIONS FOR CALCULATING CHARGES FOR ADDITIONAL POLICE.

Cost for the first year

		Rs.	a.	p.
One Inspector at Rs.210 per mensem … … … …		2,520	0	0
On Sub-Inspector at Rs.95 per mensem … … …		1140	0	0
One Assistant Sub-Inspector at Rs.49 per mensem … …		588	0	0
One Head Constable at Rs.35 per mensem … … …		420	0	0
Twenty-five Foot Constables –
Six Foot Constables at Rs.21 per mensem each …		1,512	0	0
Nineteen Foot Constables at Rs.18 per mensem each…		4,104	0	0
Four Foot Constables at Rs.18 per mensem each, i.e. 1/6^th of the total number of Constables on account of contingency reserve … … … … …		864	0	0
Total pay of establishment		11,148	0	0
Contingencies at 1/10^th of pay of establishment … …		1,114	12	9
Leave contributions –
12^1/2 percent of total average pay of establishment, i.e. 1/8^th of total pay of establishment		1,393	8	0
Pension contributions –
8^1/6 percent of maximum pay of –
	Rs.
One Inspector … … … …	300
One Sub-Inspector … … …	160
One Assistant Sub-Inspector … …	60	1,349	7	4
One Head Constable … … …	45
Twenty-nine Foot Constables … …	812
	1,377
Conveyance allowance for one Inspector at R.30 per mensem		360	0	0
Conveyance allowance for one Sub-Inspector at Rs.30 per mensem … … … … … … …		360	0	0
Conveyance allowance for one Assistant Sub-Inspector at Rs.15 per mensem … … … … … … …		180	0	0
Thirty clothing allowances at Rs.15 each … … …		450	0	0
Thirty equipment allowance at Rs.5 each … … …		150	0	0
Total … … …		16,505	12	1

Initial charges

	Rs.	a.	p.
Uniform allowance for one Inspector at Rs.200 … …	200	0	0
Uniform allowance for one Sub-Inspector at Rs.200 … …	200	0	0
Uniform allowance for one Assistant Sub-Inspector at Rs.200	200	0	0
Thirty clothing allowances at Rs.15 each … … …	450	0	0
Thirty equipment allowances at Rs.5 each … … …	150	0	0
Thirty beds allowances at Rs.15 each … … … …	450	0	0
Total … …	1,650	0	0
Hutting charges (initial or recurring as the case may be) …	400	0	0
Grand Total … …	18,555	12	1

Note 1 – There will be the usual proportion (viz. 25 percent) of selection grade constables, these appointments will be temporary.

Note 2 – Contingencies include all charges for which no express provision is made, not excepting travelling allowance, carriage of constabulary and rewards.

Note 3 – All upper subordinates directly appointed or promoted from the rank of Head Constables are entitled to free uniform, for which an initial grant of Rs.200 and subsequent yearly allowance of Rs.25 will be credited to the Clothing Fund.

Cost for the second year

		Rs.	a.	p.
One Inspector at Rs.210 per mensem … … … …		2,520	0	0
On Sub-Inspector at Rs.95 per mensem … … …		1140	0	0
One Assistant Sub-Inspector at Rs.49 per mensem … …		588	0	0
One Head Constable at Rs.35 per mensem … … …		420	0	0
Twenty-five Foot Constables –
Six Foot Constables at Rs.21 per mensem each …		1,512	0	0
Nineteen Foot Constables at Rs.18 per mensem each…		4,104	0	0
Four Foot Constables at Rs.18 per mensem each, i.e. 1/6^th of the total number of Constables on account of contingency reserve … … … … …		864	0	0
Total pay of establishment		11,148	0	0
Contingencies at 1/10^th of pay of establishment … …		1,114	12	9
Leave contributions –
12^1/2 percent of total average pay of establishment, i.e. 1/8^th of total pay of establishment		1,393	8	0
Pension contributions –
8^1/6 percent of maximum pay of –
	Rs.
One Inspector … … … …	300
One Sub-Inspector … … …	160
One Assistant Sub-Inspector … …	60	1,349	7	4
One Head Constable … … …	45
Twenty-nine Foot Constables … …	812
	1,377
Conveyance allowance for one Inspector at R.30 per mensem		360	0	0
Conveyance allowance for one Sub-Inspector at Rs.30 per mensem … … … … … … …		360	0	0
Conveyance allowance for one Assistant Sub-Inspector at Rs.15 per mensem … … … … … … …		180	0	0
Thirty clothing allowances at Rs.15 each … … …		450	0	0
Thirty equipment allowance at Rs.5 each … … …		150	0	0
Uniform allowance for one Inspector … … … …		25	0	0
Uniform allowance for one Sub-Inspector … … …		25	0	0
Uniform allowance for one Assistant Sub-Inspector … …		25	0	0
Hutting charges (if recurring) … … … … …		400	0	0
Total … … …		16,980	12	1

Note – The strength of the force of Additional Police to the employed depends on circumstances. The specimen scales given above are merely a guide to the cost of the officers and men whom it is decided to employ.

APPENDIX 10.31(1)

The table below details the different classes of police income which should be credited on relization to the heads shown in columns 2, 3 and 4

S.No. of sub-head in col-4	No. and name of Major Head	Minor Head	Description or detailed sub-head	Description of income to be credited under the sub-head
1.	XXIII – Police	Contribution for Railway Police	…	…
		Fees, fines and forfeiture	…	Recoveries under Section 41, Police Acr V of 1861. Cost of certificates of appointment Copying fee of departmental proceedings and records.
			Recoveries of over-payments. Collection of payments for services rendered:- 1. Fee for students from Indian States admitted to the Police Training School, Phillaur.	Recoveries on account of over-payments in previous years.
			2. Contribution from Indian States to be Finger Print Bureau.
			3. Leave salary contribution of officer lent of foreign services.
			4. Contribution towards passages of Government servants lent to other Governments.	Contribution from other Governments for passage of Police Officers permanently borne on Punjab cadre who are temporarily lent for service to Governments other than Punjab Government shall be credited under this head.
			5. Contribution towards passages of Government servants lent on foreign service.	Contribution from Indian States for passages of Police Officers lent for service in those States shall be credited under this head

			6. Contributions towards horse, saddlery and uniform allowances of officers lent on foreign service.	Contributions from Indian States for horse, Saddlery and uniform of officers lent for service in those States shall be credited under this head.
			7. Refunds allowed by Military authorities for Ordnance Stores returned to Arsenals	…
			8. Receipts on account of Additional Police employed under sections 13, 14 and 15 of Police Act V of 1861.	Income on account of – 1. Additional Police supplied to private persons (Rule 10-21) 2. Additional Police supplied to public departments (Rule 10-23) 3. Additional Police quartered in disturbed or dangerous area (Rule 10-24) shall be credited under this head except pension charges which shall be credited under Receipt Major Head XLIV – Receipts-in-aid of Superannuation.
		Miscellaneous	(1) Police Land Receipts	All proceeds on account of sale of grass, wood fruit, vegetables, stable litter and grain, grazing, fees, and rent of land leased for cultivation in each district.
			(2) Miscellaneous	Two months’ pay in lieu of two months’ notice of resignation (Rule 14-11)
2.	XLV – Stationery	Stationery Receipts	Sale proceeds of stationery	Sale proceeds of English Stationery (such as olds scissors, pen knives, rulers, etc., supplied by the Stationery Office, Calcutta.
3.	…	Sale of Gazettes and other publications	Subscription to English Gazettes	Subscription to the Punjab Police Gazettes, English edition
4.	…	…	Subscription to Urdu Gazettes	Subscription to the Punjab Police Gazettes, Urdu edition.
5.	…	…	Advertisement	Rule 11-54
6.	…	…	Sale of gazettes	Price of either edition of the Punjab Police Gazettes sold or recovered from Police Officers purchasing or losing them.
7.	…	…	Sale of other publications	Price of publications which may be authorised to be stoked for sale in Police Offices.
8.	…	…	…	Sale proceeds of Stationery boxes or other material in which English Stationery is supplies from Stationery Office, Calcutta.

9.	XLVI – Miscellaneous	Sale of old stores and material	…	(a) Sale proceeds of all Government Stores (other than articles of clothing or equipment) such as Ordnance Stores, tents, articles of furniture, waste paper and building material. (b) Recoveries on account of damages done to any of the above articles when money is not spent on their renewal or repairs.
10.	Police Deposit	…	Clothing	(a) Annual Clothing allowances (Rule 10-113) (b) Sale proceeds of all articles belonging to, or purchased from, the Clothing Fund. (c) Cost of damage done to articles of the Clothing Fund, if not spent on the renewal of, or repairs to, the articles (Rule 4-24).
11.	…	…	Equipment	(a) Annual foot and mounted equipment allowances (Rule 10-113). (b) Sale proceeds of all articles belonging to foot or mounted equipment (Rule 10-113) (c) Cost of damage done to articles of foot or mounted equipment, if not spent on renewal of, or repairs to, the articles (Rule 5-4)
12.	…	…	Estates	(a) Clothing money and all cash balances held on behalf of estates of deceased, deserted or lunatic Police Officers, and Chanda, if any, due to such officers (Rule 10-55)
13.	Excluded Local (Police Remount) Fund	…	Chanda	(a) Chanda money (Rules 7-11, 7-12) (b) Chanda subscriptions (Rule 7-10) (c) Horse or Camel allowances forfeited (Rule 7-12 et seq.) (d) Sale proceeds of horses, camels, or their foals, or of their skins, etc. (Rule 7-22) The rules governing the procedure to be followed in regard to the Chanda Fund are give in Chapters VII and X.

APPENDIX 10.63

TABLE A.

Rates of pay sanctioned for all ranks and grades in the police department

Post	Year of service	Pay	Overseas pay (if drawn in sterling)			Overseas Pay (if drawn in rupees)	Remarks
1	2	3	4			5	6
		Rs.	£			Rs.
Inspector-General	..	2,500–125–3,000	13	6	8	…	The new scale will apply to all officers at present serving in the rank of Deputy Inspector-General except those who exercise the option of remaining on the old scale.
Deputy Inspector-General	…	1,950–50–2,100	13	6	8	…
Superintendents, Selection Grade	…	1,450	30	0	0	300
Superintendents, Time-Scale	6^th 7^th	650 675	15 15	0 0	0 0	150 150
	8^th 9^th 10^th 11^th 12^th 13^th 14^th 15^th 16^th 17^th	700 725 750 800 825 850 900 925 950 1,000	15 25 25 25 25 25 25 30 30 30	0 0 0 0 0 0 0 0 0 0	0 0 0 0 0 0 0 0 0 0
Efficiency Bar
	18^th 19^th 29^th 21^st 22^nd 23^rd 24^th 25^th 26^th	1,050 1,050 1,100 1,100 1,150 1,200 1,250 1,300 1,350	30 30 30 30 30 30 30 30 30	0 0 0 0 0 0 0 0 0	0 0 0 0 0 0 0 0 0	300 300 300 300 300 300 300 300 300
+ Assistant Superintendent	1^st 2^nd 3^rd	350 375 400*		… … …		100 100 100	* Granted subject to the condition that he has passed all the departmental examinations except Punjabi.

Post	Year of service	Pay	Overseas pay (if drawn in sterling)			Overseas Pay (if drawn in rupees)	Remarks
1	2	3	4			5	6
+ Assistant Superintendent Contd.	4^th	425^#		…		125	^#Granted subject to the condition that he has passed the Punjabi examination.
	5^th 6^th 7^th 8^th 9^th	450 475 500 525 550	15 15 15 15 25	0 0 0 0 0	0 0 0 0 0	150 150 150 150 250
Efficiency Bar
	10^th 11^th 12^th 13^th 14^th 15^th	575 600 625 650 675 700	25 25 25 25 25 30	0 0 0 0 0 0	0 0 0 0 0 0	250 250 250 250 250 300

*Note (i) – An Assistant Superintendent of Police with less than six years’ service who is appointed to officiate as a Superintendent of Police is entitled to draw the minimum of the senior scale, i.e., Rs.650. An Assistant Superintendent of Police with six years or more than six years service who is appointed to officiate as Superintendent of Police is entitled to draw the pay in the senior scale shown apposite the number of years’ service at his credit.

Note (ii) – Officers recruited up to and including 1925 shall, when officiating in the senior scale during the first four years of their service, draw overseas pay at the rate of Rs.150.

Deputy Superintendent, Selection Grade	…	750
Deputy Superintendent, Time-Scale	1^st 2^nd (if found efficient) 3^rd 4^th 5^th 6^th 7^th 8^th 9^th 10^th 11^th 12^th 13th	200 225 250 275 300 325 350 375 400 425 450 475 500	Probationary period

Efficiency Bar
Deputy Superintendent, Time-Scale Contd.	14^th 15^th 16^th 17^th 18^th 19^th 20^th 21^st	525 550 575 600 625 650 675 700
+ Prosecuting Deputy Superintendent	The scale applicable to other Deputy Superintendents

Note (1) – the initial pay of an officer promoted from the Provincial Police Service to the Indian (Imperial) Police Service shall on each occasion of his promotion be fixed on the inferior time scale of pay for the Indian (Imperial) Police Service at the stage next above his existing pay in the Provincial Police Service. As soon as he holds a superior post he shall rise to the corresponding stage of the superior scale.

Note (2) – When an officer of a Provincial Service is drawing pay in that service is drawing pay in that service equal to or higher than the maximum of the inferior Imperial Police time-scale and is promoted to a superior post in the All-India Service, he shall be brought on the Superior time-scale at the stage which is Rs.175 in excess of the pay he was drawing in the Provincial Service, of if there is no such stage, then at the stage next above the total of his pay in that service plus Rs.175 provided that no officer so promoted form the Provincial Service shall draw more pay than that which and officer of the All-India Service of the same number of years service would be entitled to under the superior time-scale.

Note (3) – On any enhancement of his Provincial Police Service pay (whether as the result of general revision of the Provincial Police Service rates of pay, or of the operation of the Provincial Police Service time-scale, or of promotion to the Selection Grade of the Provincial Police Service) while officiating in an All-India Service post such an officer shall be entitled to have his pay on the All-India Service time-scale of pay recalculated in accordance with the principles laid down in notes (1) and (2) above on the basis of his enhanced pay in the Provincial Service, and with effect from the date of such enhancement.

Note (4) – Increments of pay on the All-India Service time-scale of pay shall be granted to a Provincial Police Service officer holding an Indian (Imperial) Police post only on completion of a full year’s service on any stage of that scale, but for the purpose of calculating one year’s service at a given rage of pay broken periods of officiating service at that rate of pay shall be taken into account.

Post	Year of service	Pay	Remarks
		Rs.
European Inspectors India Inspectors Inspectors and Sub-Inspectors on probation	… … … … … …	205 – 7^1/2 – 265 – 325 180 – 7^1/2 – 240 – 300 …	Rupees 100 and Rs.50 per mensem, respectively, while under training at the Police Training School. On being posted to district Probationary Inspector will draw Rs.130 per mensem until confirmed while Probationary Sub-Inspectors will draw pay on the time-scale for Sub-Inspectors. The period of training at the Police Training School and in districts during which they drew pay below the minimum rte of the time-scale shall count of increment.

Note – As there is an overlap between the rates of pay with allowance of Inspector and the lower rates in the time-scale of the Provincial Service, officers admitted into the Provincial Service by promotion, either officiating or substantive, are placed in the time-scale of the latter in such a way as to give them a rate of pay Rs.75 per mensem higher than the substantive pay of their last post in the subordinate service. When this results in a sum intermediate between two rates in the time scales, the next increment is reduced so as to bring the total up to the next highest rate in that scale.

Post	Year of Service	Pay	Remarks
		Rs.
Sergeants … …	…	150 – 5 – 200	(Efficiency Bar at Rs.175)
Sub-Inspectors (Selection Grade)	…	130 140 150 160	4^th Grade 3^rd Grade 2^nd Grade 1^st Grade
Sub-Inspectors (Time-Scale)	…	80 – 5 – 130	(Efficiency Bar at Rs.110)
Assistant Sub-Inspectors	…	55 – 2^1/2 – 75	(Efficiency Bar at Rs.65)
Head Constables …	…	35 – 1 – 50	(Efficiency Bar at Rs.40 and 47)
Constables (Selection Grade)	…	25 – ^1/3 – 33	On enlistment
Constables (Time-Scale)	…	22 23 24 25	After 3 years service After 10 years service After 17 years service
(Ministerial Establishment)
Clerks In the offices of the Inspector-General, the Deputy Inspectors-General and the Assistant Inspectors-General, Government Railway Police
		Rs.
Superintendent … …	…	350 – 20 – 450
Head Assistant … …	…	250 – 10 – 350
Steno Typist … …	…	150–10–200–10–300	(Efficiency Bar at Rs.200)
Auditor … … …	…	150–5–180–10–250
Assistant (Head Clerk) …	…	100–8–180–10–250	(Efficiency Bar at Rs.180)
Senior Clerks … …	…	75–5–100–5–150	(Efficiency Bar at Rs.100)
Junior Clerks … …	…	40–3–82–3–100	(Efficiency Bar at Rs.82)
Munshis	…	30–1^1/2–60–2–70	(Efficiency Bar at Rs.60)

Inferior Servants
Jamadar … …	…	18
Chaprasi … …	…	14
Daftri … … …	…	20 – ^1/5 – 25
Manials
Bhishti … … …	…	12	Maximum admissibler
Sweeper … …	…	12	Ditto
Khalasi … … …	…	13	Ditto
Mali … … …	…	13 – 16	Ditto
Cooks … … …	…	15	Ditto

APPENDIX NO.10-63

Table b

allowances sanctioned for certain posts in the police department

(Note – The allowances shown in column 2 are granted to such members only of the holder of posts shown in column 1 as may be specifically authorised from time to time.)

1		2	3
Designation of Post		Special Pay	Remarks
		Rs.
1.	Assistant Inspector-General of Police, Punjab	200
2.	Assistant Inspector General, Government Railway Police	200
3.	Superintendents of Police, Criminal Investigation Department	150
4.	Senior Superintendents of Police, Lahore	150
5.	Principal, Police Training School, Phillaur	100
6.	Assistant Inspector-General of Police, Criminal Tribes	150
7.	Assistant Superintendent, Government Railway Police	100
8.	Assistant Superintendent of Police, Dera Ghazi Khan (Commandant, Baluch Levy)	100
9.	Deputy Superintendents of Police, Criminal Investigation Department	75
10.	Prosecuting Deputy Superintendents of Police	75
11.	Deputy Superintendents, Government Railway Police in charge of Sub-Divisions	50
12.	Inspector attached to His Excellency the Viceroy’s Guard	75
13.	Prosecuting Inspectors	50
14.	Inspectors, Criminal Investigation Department	50
15.	Inspector, Finger Print Bureau, Phillaur	50
16.	Reserve Inspector at Police Training School, Phillaur	40
17.	Inspectors in charge of Police Stations, City and Civil Lines, Lahore, Anarkali, Naulakha, Amristar, Rawalpindi, Multan and Inspector Incharge C.I.A, Lahore	25
18.	Indian Inspectors of Government Railway Police	25
19.	Inspectors (Law Instructors) Police Training School, Phillaur	50

1		2	3
Designation of Post		Special Pay	Remarks
		Rs.
20.	Traffic Inspector, Rawalpindi, for performing the duties of official examiner for motor vehicles exported to Kashmir	15	To be paid from Central Revenue under the head-Punjab-C-Land Customs-C-2-Pay of Establishment
21.	Sergeants, Government Railway Police	15	For officers appointed before 1^st August 1932
22.	Sergeants, District Police	15
23.	Prosecuting Sub-Inspectors	30
24.	Sub-Inspectors, Criminal Investigation Department	30
25.	Urdu Shorthand Writers (Sub-Inspectors, Criminal Investigation Department)	30
26.	Sub-Inspectors, Central Intelligence Agency (Government Railway Police)	20
27.	Inspector in charge, Lahore, Central Intelligence Agency and modus operandi staff	25
28.	Sub-Inspectors (Law Instructors), Police Training School, Phillaur	30
29.	Sub-Inspectors, Finger Print Bureau, Phillaur	15
30.	Head Constables of the Criminal Investigation Department	7
31.	Literate English allowance for Head Constables of the Government Railway Police	6
32.	Head Constables employed as Police Signaller in Attock and Mianwali Districts	5
33.	Head Constables employed on traffic duty	3
34.	Armourers (Constables) in District and Railway Police Lines	20
35.	Assistant Armourers (Constables) in District and Railway Police Lines	10
36.	Constables employed on traffic duty	3
37.	Constables of the Criminal Investigation Department	3
38.	Constables of the Government Railway Police who have passed a special test in English and law. (Number of allowances limited to 200)	3
39.	Foot Constables employed as Police Signallers in the Attock and Mianwali Districts	3
40.	All Constables of the Railway Polce	1	Enlisted before 29^th May 1936
41.	Officers employed as Urdu typists in offices of Superintendents of Police

1		2	3
Designation of Post		Special Pay	Remarks
		Rs.
42.	For enrolled police officers employed on clerical staff in the English Offices of Superintendent of Police:- Head Clerk … … … … Accountant … … … … Assistant Clerk … … … … Typist … … … … … Bill Clerk … … … … Assistant Accountant … … … Head Proficient, Finger Prints … … Special pay admissible to clerks	30 30 20 20 10 10 10
43.	Head Clerks of the Offices of the Range Deputy Inspectors-General of Police and the Assistant Inspector-Genera, Government Railway Police	30
Designation of Post		Compens-atory allowance	Remarks
		Rs.
1.	Superintendent of Police, Rawalpindi	100
2.	Superintendent of Police, Dera Ghazi Khan	100	Baluchi language allowance
3.	Two Assistant Superintendents of Police, Lahore	100
4.	Assistant Superintendent of Police, Dera Ghazi Khan (Commandant, Baluch Levy)	100	Balochi language allowance
5.	Deputy Superintendent of Police, in charge of Lahore Headquarter Police Stations	50
6.	Inspectors in Simra District	50
7.	Inspectors employed permanently or temporarily at Dalhousie hill station	45
8.	Inspectors employed permanently or temporarily at Dharamsala and Kullu Sub-Division	25
9.	(Deleted)
10.	Sergeants in Simla Railway and District Police	35
11.	Sergeants from Delhi Province deputed to Simla District every year	35
12.	Sergeants employed permanently or temporarily at Murree, Kassauli and Dalhousie hill stations	35
13.	Sergeants employed permanently or temporarily ath Dharamsala and Kullu Sub-Division	20

Designation of Post			Compens- atory allowance	Remarks
			Rs.
14.	Sergeants employed during summer on traffic control duty on the Dalhousie-Pathankote road with headquarters at Dunera		25
15.	Sub-Inspectors in Simla District		30
16.	Sub-Inspector in charge Murree Police Station		30	For inspection of ponies. To be paid from Murree Cantonment Funds
17.	Sub-Inspectors employed permanently or temporarily at Murree, Kasuli and Dalhousie hill stations		25
18.	Sub-Inspectors employe at Koti Police Staation in the Rawalpindi District		25
19.	Sub-Inspectors employed permanently or temporarily at Dharamsala and Kulu Sub-Division		15
20.	Sub-Inspectors attached to Viceroy’s Guard, Simla		20	In addition to Rs.30 Simla allowance
21.	(Deleted)
22.	All Assistant Sub-Inspectors in Simla District		18
22-A.		All Assistant Sub-Inspectors serving whether permanently or temporarily at Murree, Kasauli and Dalhousie	12
22-B.		All Assistant Sub-Inspectors serving whether permanently or temporarily at Dhramsala and Kulu Sub-Division	8
22-C.		Assistant Sub-Inspector in charge Kotly Police Station in the Rawalpindi district	12
23.	All Head Constable in Simla district		12
24.	Head Constables, Railway Police, at Simla		12
25.	Head Constables of the Criminal Investigation Department posted to the Simla Railway Station during summer months		12
26.	Head Constables from each of the districts of Lahore, Ambala, and Amritsar deputed every year to Simla for detective duty during the summer		12
27.	Trans-Indus allowance for Head Constables of Dera Ghazi Khan District and Mianwali District		5
28.	Head Constables employed permanently or temporarily at Murree, Kasauli and Dalhousie hill stations		8
29.	Head Constables employed at Kotli Police Station and Karor Police Post in the Rawalpindi District		8
30.	The Head Constables posted at Balun, Dunera and Chakki in the Gurdaspur District to control traffic on the Dalhousie-Pathankot Road during summer		8

Designation of Post			Compens- atory allowance	Remarks
			Rs.
31.	Head Constables employed permanently or temporarily at Dharamsala and Kulu Sub-Division		7
32.	Head Constable of the Government Railway Police Post at Jogindar Nagar		7
33.	Head Constables of the Simla District attached to His Excellency the Viceroy’s Guard		8
34.	Head Constables, Amristar District stationed at headquarters		5
35.	Head Constables, Lahore District stationed at headquarters		5
36.	Head Constables of the Criminal Investigation Department stationed at Lahore		5
37.	Head Constables employed at Rawalpindi		4
38.	Constables of the Simla District		6
39.	Constables of the Railway Police at Simla		8
39-A.		Two foot constables of the Government Railway Police posted at Reti Railway Station on the border of the Punjab and Sindh for the purpose of checking seals on wagons and patrolling	3	Each
40.	Two Constables from each of the districts, Lahore, Ambala and Amristar deputed to Simla every year for detective duties		8
41.	Constables stationed at headquarters of Lahore and Amritsar		5
42.	Constables of the Criminal Investigation Department stationed at Lahore		5
43.	Constables employed permanently or temporarily at Murree, Kasauli and Dalhousie hill stations		5
44.	Constables employed at Kotli Police Station and Karor Police Post in the Rawalpindi		5	In addition to Rs.6 Simla allowance
45.	Constables attached to His Excellency the Viceroy’s Guard		5
46.	Trans-Indus allowance for constables of Dera Ghzai Khan District and of Mianwali District		4
47.	Foot constables posted at Balun, Dunera and chakki in the Gurdaspur District to control traffic on the Dalhousie-Pathankot Road during summer		5
48.	All constables employed at Rawalpindi		4
49.	Constables employed permanently or temporarily at Dharamsala and Kulu Sub-Division		3
50.	Foot constables of the Government Railway Police Post at Jogindar Nagar		3
50-A		All Constables of the Railway Police	1	Enlisted after the 20^th May 1936
Designation of Post			Compens- atory allowance	Remarks
			Rs.
51.	Menials and inferior servants serving at Rawalpindi, Sargodha, Layallpur, Lahore and Amritsar on pay less than Rs. 20 where free quarters are not given		1
52.	Police station clerks who are required to maintain the register of vital statistics		1	Drawn in a separate bill and debitable to Major Head “37-Miscellaneous(Rule 10-62-A)
Compensatory allowances to Clerks at the following localities
1.	Simla:-
	Junior Clerks in scales of Rs.30-1^1/2-60-2-70 and 40-2-90			At 33^1/2 percent of pay subject to a maximum of Rs.25
	Clerks in higher grades			At 30 percent of pay subject to a minimum Rs.25 and at maximum of Rs.75
2.	Dharamsala:-
	All Clerks			12^1/2 percent of pay subject to a minimum Rs.10 and at maximum of Rs.25
Clerks drawing:-
3.	Lahore		Rs.97 or less Rs.3 Rs.98 or less Rs.2 Rs.99 or less Rs.1 Rs.100 or less Nil
	Layallpur
	Sargodha
	Rawalpindi
	Amritsar

Appendix no. 10.111 (1)

statement showing expenditure under various secondary units subordinae to primary units

major head – 29 – police

1	2	3	4	5
Serial No.	Minor Head	Primary Units	Secondary Units	Description of charges
1.	A – Superintendence B-1. District Executive Force I. District Executive Force proper II. Police emplyed nder secontions 13, 14 and 15 of Police Act V of 1861 C. – Police Trining School, Phillaur E. – Railway Police F. – Criminal Investigation Department	Travelling Allowance	(1) Conveyance Allowance (2) Travelling Allowance	Drawing in salary billd (rules 10-84 and 10-96). Drawing in travelling allowance bills (rule 10-160). Note – Conveyance and other travelling allowance of Imperial Police officers should be treated as “Non-voted” expenditure and should be shown in registers and returns separately in read ink.
2.	Ditto	Other Allowances and Honoraria	(1) Rewards to Police Officers. (2) Grants to Imperial Service Police Officers for Uniform, horse and saddlery. (3) Grants to Provincial Service Police Officers uniform, horse and saddlery.	Drawn in abstract contingent bills “C Class” – See also rule 15-7. Drawn in abstract contingent bills “C class”. This expenditure is treated as Non-voted. Drawn in abstract contingent bills “C class”.

2. Contd	A – Superintendence B-1. District Executive Force III. District Executive Force proper IV. Police emplyed nder secontions 13, 14 and 15 of Police Act V of 1861 C. – Police Trining School, Phillaur E. – Railway Police F. – Criminal Investigation Department Contd	Other Allowances and Honoraria Contd	(4) Cost of Railway Warrants. (5) Carriage of Constabulary. (6) Rewards for proficiency in oriental language. (7) Hill Journey and Hill Allowance (8) Compensatory and other Allowances – (i) Compensatory allowance for gazetted and non-gazetted officer including local allowance. (ii) House rent allowance for officer and men. (iii)Grain compensation allowance. (9) Allowances to recipients of King’s Police Medal (effective service). (10) Allowances to recipients of Indian Police Medal (effective service). (11) Cost of passages granted under Superior Civil Service Rules of 1924. (12) Other allowances such as allowances to police, zaildar (Rule 12-24(1)) and fees payable to the Examiner of questioned documents.	The cost of Railway Warrants issued by the Police Department will be debited to this head and the allotment to meet these charges will be a provincial one. It will not be distributed to district – See rule 10-117. All charges on account of carriage of police which are not drawn by travelling allowance bills. Drawn in abstract contingent bills “C class”. For office of Inspector-General and Criminal Investigation Department only – Non voted expenditure should be shown separately in red ink. Drawn in separate pay bill form. Compensatory allowance for Imperial Service Officers is treated as Non-voted.
3.	A – Superintendence B-1. District Executive Force V. District Executive Force proper VI. Police emplyed nder secontions 13, 14 and 15 of Police Act V of 1861 C. – Police Trining School, Phillaur E. – Railway Police F. – Criminal Investigation Department	Supplies and Services	(1) Rewards to private persons. (2) Clothing. (3) Equipment. (4) Ordnance Stores. (5) Traction of prison vans. (6) Purchase and repair of gymnastic apparatus. (7) Other Supplies and Services (8) Allowances to recipients of King’s Police Medal(non-effective service). (9) Allowance to holders of Indian Police Medal (non-effective service).	See rules 15-5 and 15-9 See rule 1-113 See rule 10-113 Charges are adjusted b the Accountant-General against the provincial allotment under this head. Charges are drawin in abstract contingent bills “C-1 class”. Ditto Ditto Ditto Ditto
4.	Ditto	Contingencies	A. – Contract – (1) Repairs to arms, tents and accoutrements – (a) Petty repairs to arms and tents. (b) Carriage of arms, tents and accoutrements. (c) Purchase and repairs of furniture. (d) Purchase and repair of tents. (e) Repairs of bicycles. (f) Cost of petrol etc., for mobile petrol lories.	(1) Arms – Repairs carried out by the Ordnance Department are not chargeable to this unit. (2) Tents – Repairs carried out by the jails and adjusted by the Inspector-General. (3) Petty repairs to arms and tents carried out locally and carriage of arms, tents and accoutrements are chargeable to this unit. All furniture, whether it belongs to office, police stations, police rest houses, police lines, camp furniture. Articles of European manufacturers cannot be purchased without the sanction of the Inspecotr-General Charge on this account are incurred by the Inspector-General

4. Contd	A – Superintendence B-1. District Executive Force VII. District Executive Force proper VIII. Police emplyed nder secontions 13, 14 and 15 of Police Act V of 1861 C. – Police Trining School, Phillaur E. – Railway Police F. – Criminal Investigation Department Contd.	Contingencies Contd	(2) Service postage and telegram charges. (3) Hot and cold weather charges. (4) Tour charges (5) Miscellaneous	Service stamps – Service stamps shall be obtained from the treasury by a bill in special form, – vide Article 98, Civil Account Code. The account of this sub-head shall be kept in a separate register, – vide rule 11-33. All charges for hot weather establishment, such as punkha pullers, punkhas, ropes, fringes, tatties, wood, coal. See Rule 10-118. All articles for which no sub-head has been assigned such as the following:- (1) Materials and all charges for book-binding whether executed at jails or in local market. (2) Postal commission on money orders. (3) Country scales and weights to be purchased from bazaar or from Postal Workshop, Aligarh. (4) Cost of rubber stamps, brass seals, etc., obtainable from Controller of Stationery, Calcutta, under the conditions prescribed in paragraph 91, Punjab Financial Hand Book No.4. (5) Carriage of all old record of Police Stations brought to headquarters for destruction. (6) Cloth for bastas, character rolls of commendations, and for despatching Urdu files, or for dusters. (7) Lac or sealing wax for Urdu office. (8) Notice or sign-boards. (9) Lamps, chimneys, lanterns, candles and oil for lighting and electric current. (10) Padlocks. (11) Bags for dak, or for waste papers, etc. (12) Measuring taps and standards for results, appliances for F.P records. (13) Gongs, clocks and their appliances. (14) Photographs.
4. Contd	A – Superintendence B-1. District Executive Force IX. District Executive Force proper X. Police emplyed nder secontions 13, 14 and 15 of Police Act V of 1861 C. – Police Trining School, Phillaur E. – Railway Police F. – Criminal Investigation Department Contd.	Contingencies Contd	(5) Miscellaneous Contd C. – Audited (1) Rents, Rates and Taxes	(15) Phenyl and other disinfecting medicines. (16) Mousetraps, rat poison, or composition or appliances for preserving records. (17) Trays, paper baskets, etc., for office. (18) Collie fee for delivery of canal telegraph messages. (19) Special diet for sick policemen in hospital. (20) Photographic charges payable to the Examiner of questioned documents. (21) Allowance to sweepers and bhishties for dusting office and supplying water to office hands, – vide rule 15, Appendix 5, Civil Account Code. (22) Fixed allowances :- (a) for the purchase of country pens, ink, twine, glue, paste, etc. (b) for the purchase of oil for lighting purposes. They are drawn on pay bill form. Rents – Fro buildings or land for official use. A certificate as prescribed in rule 3-15 is required in support of the first charge in each year, See rule 1 of Appendix 5, Civil Account Code. Rates and Taxes – The following are debitable to this sub-head:- (a) Municipal and Cantonment taxes on account of water supply and conservancy. (b) All taxes chargeable on official non-residential buildings and land, other than land administered from Police Lands Funds. Charges on this account should be supported by a certificate from the Executive Engineer concerned as required by paragraph 22(e) Appendix 5, Civil Account Code, either accepting the assessment or stating that all legal means have been or are being taken to have excessive assessments reduced.
4. Contd	A – Superintendence B-1. District Executive Force XI. District Executive Force proper XII. Police emplyed nder secontions 13, 14 and 15 of Police Act V of 1861 C. – Police Trining School, Phillaur E. – Railway Police F. – Criminal Investigation Department Contd.	Contingencies Contd	C. – Audited Contd (2) Telephone charges (3) Cost of books and periodicals. (4) Pay of menials (5) Allowance to cattle pound sweepers for sweeping police stations. (6) Stationery purchased in country. (7) Carriage of stolen property of under-trial prisoners. (8) Petty construction and repairs to buildings. (9) Liveries to peons (10) Liveries to peons	All charges connected with telephones are adjusted by book transfer. 1. No book or periodical can be purchased at the public expense without the previous sanction of the Deputy Inspector-General, except as provided below. 2. The following books may be purchased without sanction:- (a) An Urdu almanac, annually, costing not more than two annas a copy for each police office and police station. (b) A copy of the North-Western Railway Guide, of the Postal and Telegraph Guide, Public and State abbreviated addresses and of an almanac may be purchased direct by each Deputy Inspector-General and Superintendent when such purchase is necessary. Pay of sweepers, bhistis and other menial in non-pension able service according to sanctioned scale. Allowance for sweepers at police stations other than that paid by local bodies. Country paper, blank registers, country tape and file boards to be purchased from jails, carriage of English and Urdu printed forms, carriage of English stationery received from the Stationery Office. Cost of articles purchased from jails shall be adjusted by book transfer. Vide rule 3-15
4. Contd	A – Superintendence B-1. District Executive Force XIII. District Executive Force proper XIV. Police emplyed nder secontions 13, 14 and 15 of Police Act V of 1861 C. – Police Trining School, Phillaur E. – Railway Police F. – Criminal Investigation Department Contd.	Contingencies Contd	C. – Audited Contd (10) Liveries to peons (11) Feeding and keeping of animals of Police officers under suspension (12) Cost of survey maps (13) Liveries to peons	Charges of this nature, if sanctioned by the Inspector-General, are paid by him from his undistributed allotment. Rule 16-21(3). Charges on this account are incurred by the Inspector-General. Charges on this account are incurred by the Inspector-General.
5.	H. – Miscellaneous Police Land Fund	(a) Establishment (b) Contingencies	(a) Establishment (b) Contingencies	Is drawn on abstract contingent bill “C class”. Such as gardeners, bhistis, etc., for gardens. The scale should be sanctioned by the Deputy Inspector-General. Expenditure on pay, tec., of this establishment is treated as contingent expenditure. Planting and watering trees and crops, the keeping up of police gardens and the general improvement of police lands. Utensils for use of langris for cooking purposes at headquarters of districts. Vide serial No. 4 of paragraph 20-9, Book of Financial Powers.

Appendix no. 10.121 (a)

showing the rates at which travelling allowance may be drawin by police officers under the rules

Grade as defined in rule 2-15, Punjab Financial Hand Book No.2, Volume III	Appointment	Rate of Travelling allowance													Reference to rules in Punjab Financial Hand Book No.2 Volume III	Remarks
		Daily allowance									Mileage rate by road. Note – Add 33^1/2 percent for journeys in hill tracts.			Class for Railway or Steamer accommodtion except as provided in rule 2-19 of Punjab Financial Hand Book No.2, Volume III
		Plains			Hill Tracts			Hill tracts
1	2	3			4			5			6			7	8	9
		Rs.	a.	p.	Rs.	a.	p.	Rs.	a.	p.	Rs.	a.	p.
I	Inspector-General	8	0	0	10	0	0	12	0	0	0	6	0	1-1/3 First	Rules 2-15 & 2-23
II	Deputy Inspectors-General and Superintendents with pay exceeding Rs.999.	6	0	0	7	8	0	9	0	0	0	6	0	Ditto	Ditto
III	Superintendents with pay from Rs.750 to Rs.999	5	0	0	6	4	0	7	8	0	0	6	0	Ditto	Ditto
	Assistant Superintendents with pay from Rs.350 to 700	5	0	0	6	4	0	7	8	0	0	6	0	Ditto	Ditto
	Deputy Superintendents with pay Rs.750	5	0	0	6	4	0	7	8	0	0	6	0	Ditto	Ditto
IV	Deputy Superintendents with pay Rs.350 to 749	4	0	0	5	0	0	6	0	0	0	4	0	Ditto	Rules 2-15 & 2-23
V	Deputy Superintendents with pay Rs.200 to 349	3	0	0	3	12	0	4	8	0	0	3	0	Ditto	Ditto
VI	Inspectors with pay Rs.300	3	0	0	3	12	0	4	8	0	0	3	0	Ditto	Ditto
VII	Inspectors with pay from Rs.220 to Rs.260 and Sergeants with pay Rs.200	2	8	0	3	2	0	3	12	0	0	3	0	Ditto	Ditto
VIII	Inspectors with pay Rs.180 to Rs.219 and Sergeants with pay Rs.150 to Rs.199	2	0	0	2	8	0	3	0	0	0	2	3	Ditto	Ditto
	Sub-Inspectors with pay Rs.150 to Rs.199	2	0	0	2	8	0	3	0	0	0	2	3	1-1/2 Inter	Ditto
IX	Sub-Inspectors with pay from Rs.100 to Rs.149	1	8	0	1	14	0	2	4	0	0	2	3	Ditto	Ditto
X	Sub-Inspectors with pay from Rs.80 to Rs.99	1	0	0	1	4	0	1	8	0	0	1	6	Ditto	Ditto
	Assistant Sub-Inspectors with pay of Rs.50 or above.	1	0	0	1	4	0	1	8	0	0	1	6	Ditto	Ditto
XI	Assistant Sub-Inspectors with pay of Rs.45 to Rs.49	0	10	0	1	0	0	1	4	0	0	1	6	Ditto	Ditto
	Head Constables with pay below Rs.50	0	10	0	1	0	0	1	4	0	0	1	6	Ditto	Ditto
XII	Constables	0	4	0	0	6	0	0		0	0	1	3	:Third	Ditto

Note – (1) Police officers holding temporary posts will be in the same grade as those holding permanent posts of a similar status.

(2) Police officiating in a post will be in the grade of the post in which they officiate. A Deputy Superintendent of Police officiating as Superintendent is specially included in grade III.

(3) Superintendents and Assistant Superintendents of Police will, when travelling by rail, be entitled to accommodation by first class irrespective of their pay.

(4) Inspectors and European sergeants of Police will, when travelling by rail, be entitled to accommodation by second class irrespective of their pay.

(5) Constables will receive 6 annas as daily allowance, if they travel in more than one province.

(6) Ordinary and Special Hill tracts and defined in notes to Rules 2-20, Punjab Financial Hand Book No. 2, Volume-II.

(7) The Mileage allowance admissible to Government servants of grads V to IV for Journeys by road shall be 4 annas per mile when the journey is performed by motor car and Re. 0-1-6 per mile when the journey is performed by motor cycle. The mileage allowance admissible to Government servants of grades V to IX for journeys performed by motor cycle will be Re. 0-1-6 per mile. The nature of the conveyance used must be certified on the travelling allowance bill presented for payment.

(8) For the purpose of travelling allowance “Pay” is as defined in Fundamental Rules, chapter-II.

(9) Members of the Police clerical cadre are entitled to travelling allowance of the grade to which they belong under the above table according to their rate of pay, and subject to the provisions of Appendices J and K of the travelling Allowance Rules.

(10) Police officers of grades II, III, IV and V may draw enhanced daily allowance of Rs.9, Rs.7, Rs.6 and Rs.4 per diem, respectively for journeys and halts on tour in the plains, provided that:-

(a) the conditions that would entitle them to draw ordinary daily allowance are satisfied.

(b) the absence from headquarters exceeds 72 hours.

(c) the enhanced daily allowance is not drawn in addition to mileage allowance.

APPENDIX No. 10-121 (b)

SHOWING THE RATES AT WHICH POLICE OFFICERS ARE ENTITLED TO DRAW TRAVELLING ALLOWANCE FOR JOURNEYS ON TRANSFER.

Serial No.	Appointment	BY RAIL OR STEAMER:- (RULE 2-84-1 PUNJAB FINANCIAL HAND BOOK No. 2, VOLUME-III.				Actual cost of transporting, at owner’s risk, conveyances and horses.	BY ROAD JURNEY:- (RULE 2-81-1 PUNJAB FINANCIAL HAND BOOK No. 2, VOLUME-III).				For journey by road within sphere of duty
		For himself	For family	Personal effect			For himself	For family	Personal effects
				If travelling alone	If accompanied by family				If travelling alone	If accompanied by family
1	2	3	4	5	6	7	8	9	10	11	12
1	Deputy Inspector – General	3 fares of the class to which he is entitled	One fare for each adult member of his family and one half fare for each child	Mds 40	Mds 60	2H + 1 Ca. or 1 M. Ca, or M. C. or C.	Two mileage allowances at the rate to which he is entitled	One additional mileage allowance if two members and a second additional mileage allowances if more than two members of his family accompany him.	Mds 40	Mds. 60	…
2	Superintendents	Ditto	Ditto	40	60	Ditto	Ditto	Ditto	40	60	…
3	Assistant Superintendent	Ditto	Ditto	40	60	(M. C. + I H.) or 2H.	Ditto	Ditto	40	60	…
4.	Deputy Superintendents	Ditto	Ditto	20	30	I. H. + I Ca. or I. M. C. or I.C.	Ditto	Ditto	20	30	…

5	Inspectors	3 fares of the class to which he is entitled	One fare for each adult member of his family and one half fare for each child	20	30	I H. or I. M. C.	Two mileage allowances at the rate to which he is entitled	One additional mileage allowance if two members and a second additional mileage allowances if more than two members of his family accompany him.	20	30	Actual cost of conveyance of 4 maunds of baggage, at rates to be laid down for each district by the Deputy Inspector – General.
6	Sergeants	Ditto	Ditto	20	30	I H. or I. M. C. or I. C	Ditto	Ditto	20	30	…
7	Sub-Inspectors	Ditto	Ditto	12	15	I H. or I. M. C. or I. C.	Ditto	Ditto	12	15	2 maunds as above.
8	Assistant Sub-Inspectors	Ditto	Ditto	12	15	I H. or I. M. C.	Ditto	Ditto	12	15	Ditto
9	Head Constables	Ditto	Ditto	12	15	…	Ditto	Ditto	12	15	I maund as above.
							(a) Within the sphere of duty.
10	Constables	One fares of 3^rd class is travelling alone	Two fares of 3^rd class if accompanied by family	1-1/2	3	…	a) Within the sphere of duty. Mileage allowance as if on tour Re.0-1-3 per mile.	Ditto	20 Srs.	…	…
							(a) Without the sphere of duty.
							Mileage allowance if travelling alone at Re.0-1-3	…	Mds 1^1/2	Mds.3

Notes – (1) “Mea” means motor car; M. C. means motor cycle, including side-car; h means horse, Ca, means carriage; C means ordinary cycle.

(2) For valid reasons, when a Police officer carries his personal effects by road between stations connected by rail or steamer, he may draw actual expenses not exceeding the cost of their freight by goods train or streamer up to the limits of weight prescribed above, or the equivalent of the freight by goods train, if carried by passenger train.

(3) The allowances is column 6 are subject to the distance travelled exceeding 80 miles and to the appointment to which the officer is travelling being one in which he is required by order of the Inspector – General to keep a conveyance. They are not granted to an officer transferred to a non-touring appointment.

(4) In the case of a motor car, the cost of transporting a chauffeur or cleaner, and for each horse the cost of transporting one syce and one grass-cutter may be drawn.

(5) If a Police officer takes his motor car or motor cycle by road between stations connected by Railway he may in place of the actual cost of transport drawn the amount which would have been charged by the Railway for its transportation by rail, even though not actually carried by that means. Horses, carriages and ordinary cycles must be actually carried by the means, the rates for which are claimed.

(6) The actual cost of transporting includes empty haulage charge, if any is levied by the Railway authorities, for a covered carriage or motor car truck if one is not available at the station of despatch and has to be obtained from elsewhere.

(7) The allowances in column 9 will be charged for according to the schedule of prescribed means of transport and rates given in Appendix H, Punjab Financial Hand Book No. 2, Volume III.

(8) A member of an officer’s family who follows him within six months or precedes him by not more than one month is considered to accompany him for purposes of claim to the above allowances. If such member travels to the officer’s new station from a place other than his old station, either the actual fare for the journey taken or the fare admissible for the journey from the old to the new station, whichever is less, may be drawn.

(9) When the condition is attached that the officer must have touring duties, the conveyance allowance will not be granted when he is transferred from a touring to a non-touring post.

FORM No. 10-5

Statement Of Expenditure For The Month Of 19 .

District Executive Force.

Heads of Account	Allotment				Expenditure		Balance available for expenditure	Remakrs
	Original	Increase	Decrease	Total	During the month	Up to date
1. Pay of Officers, Non-voted
Superintendent of Police … …
Assistant Superintendent of Police …
Leave salary … … … …
Total pa of Officers, Non-voted …
2. Pay of Officers, Voted
Superintendent of Police … …
Deputy Superintendent of Police …
Leave salary … … … …
Total pay of Officers, Voted … …
3. Pay of Establishment
Inspectors – Pay … … … … Leave salary … … …
Sergeants – Pay … … … … Leave salary … … …
Sub-Inspectors – Pay … … … … Leave salary … … …
Assistant Sub-Inspectors – Pay … … … … Leave salary … … …
Lower Subordinates – Pay … … … … Leave salary … … …
Total pay of Establishment … …
4. Travelling Allowance, Non-voted
Fixed Conveyance Allowance … …
Travelling Allowance … … …
Total Travelling Allowance, Non-voted
5. Travelling Allowance, Voted
Fixed Conveyance Allowance … …
Travelling Allowance … … …
Total Travelling Allowance, Non-voted …
6. Other Allowances and Honoraria, Non-Voted
Allowances to Imperial Service Police Officers for uniform, horse and saddlery … …
Cost of passages granted under the Superior Civil Service Rules, 1924 … …
Total Other Allowance and Honoraria, Non-Voted … … … … …
7. Other Allowance and Honoraria, Voted
1. House rent allowance … … … 2. Compensatory allowance … … 3. Allowance to holders of King’s Police 4. MedalsGrain Compensation Allwowance 5. Rewards to Government Servants … 6. Rewards to Police Zaildars …
7. Rewards for proficiency in oriental languages 8. Carriage of Constabulary … … 9. Grant to Provincial Service Police Officers for uniform, horse and saddlery … 10. Cost of Railway Warrants … …
Total other Allowances and Honoraria, Voted
8. Supplies and Services
1. Clothing … … … … 2. Equipment … … … … 3. Purchase and repair of gymnastic apparatus 4. Traction of prison Vans … … 5. Rewards to private persons … … 6. Other Supplies and Services … … 7. Ordnance Stores … … …
Total Supplies and Services … …
9. Contract Contingencies
1. Postage … … … … 2. Tour charges … … … … 3. Bearing charges … … … 4. Repairs to arms and accoutrements … 5. Hot and cold weather charges … … 6. Fixed contingencies … … … 7. Purchase and repair of tents … … 8. Purchase and repair of furniture … 9. Miscellaneous … … …
Total Contract contingencies … …
10. Audited Contingencies
1. Rents, rates and taxes … … … 2. Telephone charges … … … 3. Cost of books … … … 4. Cost of survey maps … … …
5. Pay of manials … … … 6. Allowance to cattle pound sweepers for sweeping police stations … … 7. Purchase and repair of typewriters … 8. Purchase and repair of bicycles … 9. Petty construction and repairs … … 10. Stationery purchased in country … 11. Feeding and keeping of animals of Mounted Police Officers under suspension … 12. Other contingencies … … …
Total Audited Contingencies … …
11. 26-H– iscellaneous
Contingencies – Improvement of Police Lands
12. 47–Miscellaneous
Departments(Transferred), Registration of Vital Statistics

form no. 10-12

Police Department ___________________District

Memorandum showing the Receipt, expenditure, and balance of money in the cash chest ____________________

1	2	3			4			5			6
Date of entry with reference to General Cash Book	Description of money	Receipt			Expenditure			Balance			Initial of Officer
		Rs.	a.	p.	Rs.	a.	p.	Rs.	a.	p.

(To be hand drawn)

Form no. 10-14(1)

Received from	Received from
The sum of Rupees	The sum of Rupees
on account of	on account of

(Bilingual Form)

Date		Superintendent of Police
The	19 .

form no. 10-17

Road Certificate

District_________________ Police Department

Police Station_______________ No.___________

Lines Office________________

1	2	3	4	5			6	7
Name of prisoner and parentage and offence of which accused by the Police with number of charge sheet	Date and time of despatch	Date and time of arrival at destination	Description of money or other property sent, with number and weight of each article	Amount of diet money depended on account of prisoners and witnesses			Signature of receiving officer	Remarks (including reference to cash book or corresponding entry)
				Rs.	a.	p.

Date			Signature of official remitting the money or property, etc.
The	19 .

Form no. 10-20(1)

police departemtn _________district.

chanda fund subscription register for the year.

Serial No.

Name of subscriber

Rat3e of sub-scription

Payments For

april

may

june

july

august

september

october

november

december

january

ferberary

march

remarks

Rs. a. p.

FORM No.10-20(2)

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

FORM No.10-20(2)

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

*

CHALAN FOR REMITTANCE OF CHANDA MONEY TO THE TREASURY

original.

for the Inspector General’s (Office)

_________Treasury. dated _________19 .

by whom brought	On what account	Name of subscr-iber	amoutn			remakr
			Rs.	a.	p.

Total in words

Cash received.

examined and entered.

Accountant

Treasurer.

Treasury Officer

CHALAN FOR REMITTANCE OF CHANDA MONEY TO THE TREASURY

original.

for the Inspector General’s (Office)

_________Treasury. dated _________19 .

by whom brought	On what account	Name of subscr-iber	amoutn			remakr
			Rs.	a.	p.

Total in words

Cash received.

examined and entered.

Accountant

Treasurer.

Treasury Officer

CHALAN FOR REMITTANCE OF CHANDA

MONEY TO THE TREASURY

original.

for the Inspector General’s (Office)

_________Treasury. dated _________19 .

by whom brought	On what account	Name of subscr-iber	amoutn			remakr
			Rs.	a.	p.

Total in words

Cash received.

examined and entered.

Accountant

Treasurer.

Treasury Officer

*( The name of each subscriber and the amount of his subscription to be given on this form. And note to be added of any vacancies or of mmen absent on leave or duty).

*

FORM No.10-21.

Bill No. _____________Of 195 .

The ___________________________________________________________________Dr.

to the superintendent of police district cr.

1	2	3	4	5
Date (and period) of supply	Number or quantity	Articles supplied Description of or of strenght supplied	Rate	Amount.
			Rs. a. p	Rs. a. p
		Total Rupees . . .

Note – A separate receipt will begivenon adjustemnt of this bill.

Dated ____________________________	(Standard Form)	Superintendent of Police
The _____________of ____________19 .

FORM No.10-27(1) (a).

Police Department _________District.

Daily account of additional police for the month of _________________________19 .

1

2

3

4

5

6

1

2

3

4

5

6

Date

Order Book No.

Treasury Receipt No.

Detail of Receipt

amount

Daily Total

Date

Order Book No.

Treasury Receipt No.

Detail of Expenditur.

amount

Daily Total

Rs

p

Rs

a.

p.

Rs

a

p

Rs

p.

FORM No.10-27(2)

Police Department _________District.

ADDITIONAL POLICE ACCOUNT LEDGER.

Name of Additional Police _______________________________ Gazette Notification (No. and date)__________________Total Cost Period _____________From __________________To___________

Pay______________________________________________ Contingencies (including, Equipment and other allowances._____________ Pensionary Charges_________________________________ Total_____________________________________________

1	2	3	4	5	6	7	8	9	10	11
Date of entry in Cash Book.	Receipts.			Expenditure		Balance difference between total lost expenditure to date.	Details of Expenditure – Column 5.			Remarks
	Recovered during the month	Recovered up to date	Balance recoverable	Spent during the month	Spent up to date		Pay	Contingencies	Pensionary charges
	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.

Note – The Ledger shall be totalled at the end of each month. Columns 3, 4, 6 and 7 shall be filled in at the end of the month and not daily.

FORM No.10-27(3)

Police Department 7 _________District.

MONTHLY STATEMENT OF RECEIPTS AND EXPENDITURE ADDITIONAL POLICE

FOR THE MONTH OF

1

2

3

4

5

6

7

8

9

10

11

Serial No.

Recovered during the month

Station of Government or other Authority

Receipts

Expenditure

Detail of expenditure column (7).

Remarks

Notification No. and date.

Period

Total Cost.

Recovered during the month

Recovered up to date

Balance recoverable column 3 total cost, minus column (5).

Spend during the month

Spend up to date

Available balance for expenditure (column 3 total cost minus column 9).

Pay

Contingencies

Pensionary charges

Rom

To.

Date		Superintendent of Police
The	19 .

Police Department _________District.

FORM No.10-28

INCOMOM RETURN

STATEMENT OF REVENUE AND RECEIPTS CLAIMABLE, REALIZED AND CREDITED IN _________DUSTRICT FOR THE MONTH OF _______19 .

1	2	3		4	5	6	7	8	9	10
Major head of service	Minor and detailed heads of receipts.	Budget estimate for current year/		Actual realisations during the same month last year.	Actual realisations during the month now reported on.	Actual realisations from commencement of year to close of the month last year	Actual realisations from commencement of year to close of the month now reported on.	Anticipated realisations for remainder of current year	Total present estimate for current year (column 7 and 8 )	Explanation of important difference between columns 4 and 5, 6 and 7 and 8 and 9.
		1.	Contribution for Railway Police.
		2.	Fees, fines and forfeitures.
		3.	Recoveries of over-payment.
		4.	Collection of payments for services rendered:- (a) Fees paid by Indian States on account of students deputed to Police Training School. (b) Contributions by Indian States towards. Finger Print Bureau. Phillaur. (c) Recoveries of Leave Salary contribution of officers lent on foreign service. (d) Contribution for passages of Government servants lent on foreign service. (e) Contribution for passages of Government servants lent on foreign service. (f) Recoveries of contributions towards horse, saddlery and uniform allowances of officers, lent on foreign service,. (g) Receipts on account of additional Police employed under sections 13 14 and 165 of Police Act V, 1861. (h) Other items. . . .
		5.	Miscellaneous: . . . (a) Police Land receipts . . . (b) Miscellanceous . . . (i) (c) Deduct – Refunds . . .

Notes – (1) Receipts under item 1 are adjusted by book transfer by the Accountant General, Punjab.

(2) Item 2 – Fines are not imposed. Income on account of copying fees and service card should be reported under this head.

(3) Item 3 – The income under this head represents recoveries on account of over-payment in previous year.

FORM No. 10.33 (I).

Police Department. _____________________ District.

VOUCHER No. ______________________

Month of ________________________

Head of appropriation Chargeable
(Translation in Urdu) __________________ ____________________________________ ____________________________________ ____________________________________	Received this _______________ day of _________ the sum of Rupees ___________ ____________________________________ being the amount due to me for __________ ____________________________________ ____________________________________ ____________________________________ ____________________________________

Rs. …………………………………………

Dated ___________19

Claimant’s

Signature.

________________

FORM No. 10.39 (6).

Police Department ___________ District

MEMORANDA FOR OBTAINING CHEQUES ON POLICE DEPOSIT.

ACCOUNTS FOR WHICH MONEY IS REQUIRED.

1	2	3	4	5		6		7
Order Book No.	Voucher No.	Name and address of payee	On what account	Amount to be paid from sub-heads.
				Clothing	Equipment		Total
			Total Rs.

FORM No. 10.42 (I) A.

Police Department ___________ District

CASH DISTRIBUTION REGISTER FOR THE FINANCIAL YEAR.

Serial No.

Description of head, sub-head, & c., to which the money should be credited or the name of office to whom the money should be paid

Description of Bills, Cheques, & c.___________

By credit to XXIII-Police… // credit to Chanda Fund… // credit to Police Deposit.. //credit to XLV-Stationery. // M. O. through treasury per contra transfer. // Remittance Transfer Receipt Service Labels Total….

Rs. a. p.

Number of cash order or cheque or signature of recipient

Rs. a. p.

Number of cash order or cheque or signature of recipient

Rs. a. p.

Number of cash order or cheque or signature of recipient

Rs. a. p.

Number of cash order or cheque or signature of recipient

Rs. a. p.

Number of cash order or cheque or signature of recipient

Remarks

FORM No. 10.42 (I) A. – concluded.

Serial No.

Description of head, sub-head, & c., to which the money should be credited or the name of office to whom the money should be paid

Description of Bills, Cheques, & c.___________

Accountant .. .. Lines Officer .. .. Total…. Total… No. of Cheque or Letters of Credit .. …. Total…. No. of Cheque or Letters of Credit .. ….

Rs. a. p.

Number of cash order or cheque or signature of recipient

Rs. a. p.

Number of cash order or cheque or signature of recipient

Rs. a. p.

Number of cash order or cheque or signature of recipient

Rs. a. p.

Number of cash order or cheque or signature of recipient

Rs. a. p.

Number of cash order or cheque or signature of recipient

Remarks

Total….

No. of Cheque or Letters of Credit .. ….

Total….

No. of Cheque or Letters of Credit .. ….

Total of amount remitted by Letter of Credit or Cheque ….

Total amount of bill, Cheque, &c.

Initial of Accountant with date ………..

Initial of Gazetted Officer, with date ………..

FORM No. 10.42 (I) (B)

ADVICE NOTE

From

Superintendent of Police,

________________ District,

To

Sub-Inspector of Police,

____________________

Dated 19, Despatch Register No. __________________

1. You are authorized to draw Rs.

As detailed below from the treasury at

2. A letter of credit for the amount is forwarded to

3. This advice note should be signed and returned by you as soon as you have drawn the money shown in it from the Teasury.

4. Vouchers, etc., signed by the actual payees, must be submitted by you immediately on disbursement.

On account of	Amount
	Rs. a. p.

Superintendent of Police

* In the Railway Police, the words “R. T. Receipt” shall be inserted for the words “letter of credit”. This paragraph should be struck out, when no letter of credit is forwarded.

FORM no. 10-48(1)

Page-1

Police Department ___________ District

CASH BOOK OF THE _____________ DISTRICT FOR THE MONTH OF _________199

1

2

3

4

5

6

7

8

9

10

11

Date

No. of Order Book

No. of

Detail of receipts

On account of –

Total

Daily Total

Treasury Receipt

Receipt Book

General Case Account

Clothing Fund

Equipment Fund

Additional Police Account

Departmental Revenues

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

May

1^st

…

…

…

Balance brought forward

211-4-8

6,567-15-2

1,353-5-1

196-0-11

…

8,328-9-10

“

“

462

T. R. 25-26

…

By Salary Bill of Upper Subordinates for April 1914:(net)

1,977-0-0

10-0-0

…

10-0-0

3-0-0

2,000-0-0

“

“

462

T. R. 25-26

…

By Salary Bill of Lower Subordinates of April 1914:(net)

4,987-13-0

2-0-0

…

8-3-0

1-11-0

5,000-0-0

“

“

…

…

…

By Ditto (Arrears), January to March 1914

300-0-0

…

…

…

…

300-0-0

“

“

…

…

…

By Travelling Allowance Bill (No.2) for February and March 1914

200-0-0

…

…

…

…

200-0-0

“

“

468

T. R. 26

…

By Abstract Contingent Bill (General), No.6

499-8-0

…

…

…

0-8-0

500-0-0

“

“

…

…

…

By Abstract Contingent Bill (Petty Construction and Repairs), No.1

10-0-0

…

…

…

…

10-0-0

“

“

…

…

…

By Abstract Contingent Bill (Stationery and Printing), No.3

10-0-0

…

…

…

…

10-0-0

“

“

…

T. R. 25

…

By Salary Bill of Additional Police for April 1914

60-0-0

20-0-0

40-0-0

…

…

120-0-0

“

“

…

…

…

Allowances for Police Lock-up Bhistis for April 1914

20-0-0

…

…

…

…

20-0-0

“

“

…

…

…

Allowances for cattle-pounds for April 1914 (D.B. Cheque No. 3 4328 / 279 dated 30-4-1914

100-0-0

…

…

…

…

100-0-0

“

“

462

T. R. 26

…

From Mr. C.D., Superintendent of Police, subscription to Police Garden for April 1914

…

…

…

…

2-0-0

2-0-0

16,590-9-10

Carried over …

8,375-9-8

6,599-15-2

1,393-5-1

214-8-11

7-3-0

16,590-9-10

16,590-9-10

FORM no. 10-48(1)

Page-2

Police Department ___________ District

CASH BOOK OF THE _____________ DISTRICT FOR THE MONTH OF _________199

1		2	3	4	5	6	7	8	9	10	11
Date		No. of Order Book	No. of	Detail of receipts	On account of –					Total	Daily Total
			No. of Voucher		General Case Account	Clothing Fund	Equipment Fund	Additional Police Account	Departmental Revenues
					Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.
May	1^st	480	…	Refund of railway fare to Imam Din of Kaithal City	10-0-0	…	…	…	…	10-0-0
“	“	…	…	Disbursed salaries of Upper subordinates as under:-
“	“	…	…	To Lines Officer (specially authorized under rule 10-41(a)) in cash	519-0-0	…	…	…	…	…
“	“	…	…	To Sub Inspector by money order	200-0-0	…	…	…	…	…
“	“	…	…	To Sub-Inspector by money order	50-0-0	…	…	…	…	…
“	“	…	…	Remitted by R.T. Receipts	50-0-0	…	…	…	…	…
“	“	…	…	Remitted by Tahsil Orders	1,028-0-0	…	…	…	…	…
“	“	261	18	To Muhammad Din Leather Contractor, Lahore, cost of 3 saddles recovered from Upper Subordinates	130-0-0	…	…	…	…	1,977-0-0
“	“	…	T. R. 26	Credited to XVII-Police on account of subscription to Police Garden	…	…	…	…	3-0-0	3-0-0
“	“	…	…	Disbursed salaries of Lower Sub-ordinates as under:-
“	“	…	…	To Lines Officer (specially authorized under rule 10-41(a)) in cash	2,100-0-0	…	…	…	…	…
“	“	…	…	To Sub-Inspectors by money order	150-13-0	…	…	…	…	…
“	“	…	…	To Sub-Inspectors by money order	200-0-0	…	…	…	…	…
“	“	…	…	Remitted by R.T. Receipts	300-0-0	…	…	…	…	…
“	“	…	…	Remitted by Tahsil orders	2,230-10-0	…	…	…	…	…
“	“	462	19	To Parsa, shoemaker of city, cost of a baton	0-6-0	…	…	…	…	…
“	“	…	T. R. 28	Credited to Chanda Fund	6-0-0	…	…	…	…	4,987-13-0
				Carried over …	6,974-13-0	…	…	…	3-0-0	6,977-13-0

FORM no. 10-48(1)

Page-1

Police Department ___________ District

CASH BOOK OF THE _____________ DISTRICT FOR THE MONTH OF _________199

1

2

3

4

5

6

7

8

9

10

11

Date

No. of Order Book

No. of

Detail of receipts

On account of –

Total

Daily Total

Treasury Receipt

Receipt Book

General Case Account

Clothing Fund

Equipment Fund

Additional Police Account

Departmental Revenues

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

Rs. a. p.

Brought forward

8,375-9-8

6599-15-2

1,393-5-1

214-8-11

7-3-0

16,590-9-10

16,590-9-10

May

8^th

…

T. R. 29

28

Cash found in possession of Constable No.171, Ruldu, deceased

…

…

…

10-15-3

…

10-15-3

10-15-3

“

15^th

…

T. R. 30

29

From Mounted Constable No.67, Salag Ram, price of a remount of the Chanda Fund sold to him

100-0-0

…

…

…

…

10-0-0

100-0-0

“

20^th

…

…

30

Chanda for Mounded Constable No.62, Gamun(retired Inspector-General’s Cheque No. 27385 / 205, dated 17-04-1914

100-1-0

…

…

…

…

100-1-0

100-1-0

“

25^th

…

…

…

By Travelling Allowance Bill No.3, April 1914

50-0-0

…

…

…

…

50-0-0

…

“

“

…

…

…

By Abstract Contingent Bill (General), No.7

288-0-0

…

…

…

…

288-0-0

338-0-0

Carried over …

8,319-10-8

6,599-15-2

1,393-5-1

255-8-2

7-3-0

17,139-10-1

17,139-10-1

FORM no. 10-48(1)

Page-2

Police Department ___________ District

CASH BOOK OF THE _____________ DISTRICT FOR THE MONTH OF _________199

1		2	3	4	5	6	7	8	9	10	11
Date		No. of Order Book	No. of	Detail of receipts	On account of –					Total	Daily Total
			No. of Voucher		General Case Account	Clothing Fund	Equipment Fund	Additional Police Account	Departmental Revenues
					Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.
				Brought forward	6,974-13-0	…	…	…	3-0-0	6,977-13-0
May	1^st	462	T. R. 26	Credited to XVII-Police, subscription to Police garden	…	…	…	…	1-11-0	1-11-0
“	“	…	…	Desbursed “Arrears” of Lower subordinates as under:-
“	“	…	…	To Lines Officer in cash	255-0-0	…	…	…	…	…
“	“	…	…	By Tahsil orders	45-0-0	…	…	…	…	300-0-0
“	“	…	…	Travelling Allowance, -vide Bill NO.2 in Travelling Allowance Register	200-0-0	…	…	…	…	200-0-0
“	“	468	T. R. 26	Contingencies, - vide Contingent Register, Part- I	499-8-0	…	…	…	0-8-0	500-0-0
“	“	…	…	Contingencies, - vide Contingent Register, Part- II	10-0-0	…	…	…	…	10-0-0
“	“	…	…	Contingencies, - vide Contingent Register, Part- III	10-0-0	…	…	…	…	10-0-0
“	“	…	…	Disbursed salaries of punitive Police at Nariana for April 1914	57-0-0	…	…	…	…	…
“	“	…	20	House rent Rs.2 and fixed allowance Rs.1	3-0-0	…	…	…	…	60-0-0
“	“	…	…	Disbursed – Lock-up, Bhishties, Allowance, -vide Cash Distribution Register	20-0-0	…	…	…	…	20-0-0
“	“	…	…	Disbursed Cattle-pound allowance, - vide Cash Distribution Register	100-0-0	…	…	…	…	100-0-0
“	“	462	T. E. 26	Credited into Treasury under XVII-Police on account of Police garden subscription received from Mr. C.D. Superintendent of Police	…	…	…	…	2-0-0	2-0-0
				Carried over …	8,174-5-0	…	…	…	7-3-0	8,181-8-0

FORM no. 10-48(1)

Page-1

Police Department ___________ District

CASH BOOK OF THE _____________ DISTRICT FOR THE MONTH OF _________199

1	2	3		4	5	6	7	8	9	10	11
Date	No. of Order Book	No. of		Detail of receipts	On account of –					Total	Daily Total
		Treasury Receipt	Receipt Book		General Case Account	Clothing Fund	Equipment Fund	Additional Police Account	Departmental Revenues
					Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.
				Brought forward	8,913-10-8	6,599-15-2	1,393-5-1	255-8-2	7-3-0	17,139-10-1	17,139-10-1
				Certificate 1. certify that Rs.98-4-8* (Rupees ninty-eight, annas four and pies eight only) are in the Cash Chest; there is no R.T.R with the accountant or cash in the hands of any disbursing officer (Rule 10-48(3)), I have satisfied myself that the accounts are correct and that the charges entered in this Book have been really paid. Vouchers for all items of expenditure are in the office files with the exception of Nos.25 and 26; and Nos.16 and 17 referred to in the last month’s certificate have since been received and filed. I am responsible that the vouchers have been so defaced that they cannot be used again. C.D, Superintendent of Police. Detail of balance in cash chest *(1) 1-3-15-Cost of saddles 89-0-0 (2) 7-3-15-Un-disbursed salaries 9-4-8 Total 98-4-8
				Carried over …	8,913-10-8	6,599-15-2	1,393-5-1	255-8-2	7-3-0	17,139-10-1	17,139-10-1

FORM no. 10-48(1)

Page-2

Police Department ___________ District

CASH BOOK OF THE _____________ DISTRICT FOR THE MONTH OF _________199

1		2	3	4	5	6	7	8	9	10	11
Date		No. of Order Book	No. of	Detail of receipts	On account of –					Total	Daily Total
			No. of Voucher		General Case Account	Clothing Fund	Equipment Fund	Additional Police Account	Departmental Revenues
					Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.
				Brought forward	8,174-5-0	…	…	…	7-3-0	8,181-8-0
				Police Deposit Cheque No. 28384 / 284
May	1^st	…	21	Disbursed clothing money of Constable No.10, Allah Bux, invalided	…	16-0-0	…	…	…	…	…
“	“	…	21	Disbursed clothing money of constable No.17, Ram Chand, invalided	…	16-0-0	…	…	…	…	…
“	“	…	21	Cost of blacking for marking pantaloons to Lekh Ram Merchant	…	1-0-0	…	…	…	…	…
“	“	…	…	Stamp affixed on Cheque	…	0-1-0	…	…	…	…	…
“	“	…	22	Cost of 200 beds at Rs.3 less advance to Ghasita, Carpenter, of city	…	…	250-0-0	…	…	…	…
“	“	…	23	Cost of repairs to 3 beds and 10 Boxes to Bablu, Carpenter of Kaithal	…	…	4-3-0	…	0-8-0	…	…
“	“	…	24	Estate of S.I.N.D., to his son and heir, Constable No. 326 X.Y	…	…	…	110-5-7	…	…	…
“	“	…	25	Estate of Head Constable M.L, No.79 to his widow Mussamad G.H.	…	…	…	40-0-0	…	…	…
“	“	…	26	Estate of Constable No.45, Shakru, to his brother and heir Qadrn of V. – Police Station	…	…	…	29-3-4	…	466-12-11	8,648-4-11
				Carried over …	8,174-5-0	…	…	…	7-3-0	8,181-8-0	8,648-4-11

ORM no. 10-48(1)

Page-1

Police Department ___________ District

CASH BOOK OF THE _____________ DISTRICT FOR THE MONTH OF _________199

1	2	3		4		5	6	7	8	9	10	11
Date	No. of Order Book	No. of		Detail of receipts		On account of –					Total	Daily Total
		Treasury Receipt	Receipt Book			General Case Account	Clothing Fund	Equipment Fund	Additional Police Account	Departmental Revenues
						Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.	Rs. a. p.
				Brought forward		8,913-10-8	6,599-15-2	1,393-5-1	255-8-2	7-3-0	17,139-10-1	17,139-10-1
				Advance Recoverable Clothing Fund
					Rs. a. p.
				(1) Cost of great-coat of Constable No.15, Bhuru (2)---------- (3)----------	6-8-0
				Equipment Fund